Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōrākei Local Board held using electronic means on Thursday, 17 September 2020 at 3:00pm. A written summary will be uploaded on the Auckland Council website.

 

present

 

Chairman

Scott Milne, JP

 

Deputy Chairman

Sarah Powrie

 

Members

Troy Churton

 

 

Colin Davis, JP

 

 

Troy Elliott

 

 

Margaret Voyce

 

 

David Wong, JP

 

 


Ōrākei Local Board

17 September 2020

 

 

 

1          Welcome

 

Chairman Scott Milne opened the meeting and welcomed those present.

 

2          Apologies

  

There were no apologies.

 

3          Declaration of Interest

 

Member Colin Davis declared an interest in item 15: Ōrākei Local Grants Round One and Multiboard Grants Round One 2020/2021 grant allocations.

 

4          Confirmation of Minutes

 

Resolution number OR/2020/92

MOVED by Chairman S Milne, seconded by Member C Davis:  

That the minutes of the Ōrākei Local Board meeting held on Thursday, 20 August 2020 and the minutes of its extraordinary minutes held on Thursday, 23 July 2020 be confirmed as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no requests for leave of absence.

 

6          Acknowledgements

 

Item 6.1: Acknowledgements – Adam Milina was taken after item C1.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation - Outboard Boating Club

 

Bill Berry, John Duthie, Cameron Fleming and Mark Vinall from the Outboard Boating Club Inc were in attendance (via electronic link) to present the Club’s lease proposal for Hakamau Reserve to the Board.

A presentation and supporting documents were tabled at the meeting. Copies have been placed on the official minutes and are available on the Auckland Council as a minutes attachment.

 

Resolution number OR/2020/93

MOVED by Chairman S Milne, seconded by Member T Churton:  

That the Ōrākei Local Board receive the presentation and thank Bill Berry, John Duthie, Cameron Fleming and Mark Vinall for their attendance.

CARRIED

 

Attachments

a     17 September 2020 - Ōrākei Local Board - Item 8.1: Deputation - Outboard Boating Club, presentation and supporting documents

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

Under Standing Order 7.1, a Notice of Motion received from Member David Wong was considered under item 19.

 

12

Local Board Annual Report 2019/2020

 

Audrey Gan, Lead Financial Advisor was in attendance (via electronic link) to speak to this report.

 

Resolution number OR/2020/94

MOVED by Member T Elliott, seconded by Deputy Chairman S Powrie:  

That the Ōrākei Local Board:

a)      adopt the draft 2019/2020 Ōrākei Local Board Annual Report as set out in Attachment A.

b)      note that any proposed minor edit changes will be clearly communicated and agreed with the Chairman before the report is submitted for adoption by the Governing Body by 29 October 2020.

c)      note that the draft 2019/2020 Ōrākei Local Board Annual Report (Attachment A) will remain confidential until after the Auckland Council group results for 2019/2020 are released to the New Zealand Stock Exchange which are expected to be made public by 30 October 2020.

CARRIED

 

 

13

Auckland Council's Year End and Quarterly Performance report: Ōrākei Local Board for Quarter Four 2019/2020

 

Audrey Gan, Lead Financial Advisor and Nick Palmisano, Local Board Advisor were in attendance (via electronic link) to speak to this report.

 

Resolution number OR/2020/95

MOVED by Member C Davis, seconded by Chairman S Milne:  

That the Ōrākei Local Board:

a)      receive the performance report for the financial quarter four and year ending 30 June 2020.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2019/2020 are released to the New Zealand’s Exchange (NZX) which are expected to be made public 30 September 2020.

c)      note that the COVID-19 pandemic has resulted in significant pressure on Auckland Council’s financial position and its ability to deliver agreed 2019/2020 work programme activities because:

i)       asset based services were significantly impacted. Regional and community facilities were either fully or partially closed.

ii)      spending on contracts was restricted to essential services only.

d)      note that 2019/2020 quarter three reporting was not supplied to the Board as there was limited capacity to access information.

CARRIED

 

 

14

Pourewa Valley Integrated Plan 2020

 

Jacqui Thompson Fell, Parks and Places Specialist was in attendance (via electronic link) to speak to this report.

 

MOVED by Member M Voyce, seconded by Deputy Chairman S Powrie:  

That the Ōrākei Local Board:

a)      adopt the Pourewa Valley Integrated Plan (Attachment A to the agenda report).

b)      refer to the Pourewa Valley Integrated Plan to inform future work programme decisions on prioritised actions, developments and projects and required funding.

 

Resolution number OR/2020/96

MOVED by Chairman S Milne, seconded by Member T Elliott: an amendment by way of addition.  

That the Ōrākei Local Board:

c)         note that the Pourewa Valley Integrated Plan is a foundational document which will be updated as and when required.

The amendment was put and declared.

CARRIED

 

The substantive motion was put.

 

Resolution number OR/2020/97

MOVED by Member M Voyce, seconded by Deputy Chairman S Powrie:  

That the Ōrākei Local Board:

a)         adopt the Pourewa Valley Integrated Plan (Attachment A to the agenda report).

b)        refer to the Pourewa Valley Integrated Plan to inform future work programme decisions on prioritised actions, developments and projects and required funding.

c)         note that the Pourewa Valley Integrated Plan is a foundational document which will be updated as and when required.

CARRIED

 


 

15

Ōrākei Local Grants Round One and Multiboard Grants Round One 2020/2021 grant allocations

 

Ann Kuruvilla, Grants Advisor was in attendance (via electronic link) to speak to this report.

 

Member C Davis declared an interest in the following grant and took no part in the discussion on it:

·         LG2112-103 - St Heliers Bowling Club (Incorporated) as he is a member of the Club.

 

Resolution number OR/2020/98

MOVED by Chairman S Milne, seconded by Deputy Chairman S Powrie:  

That the Ōrākei Local Board:

a)      approve the following Ōrākei Local Grants 2020/2021 Round One grant applications for the amount listed below:

Application ID

Organisation

Project

Allocated

LG2112-101

FutureDreams Swimming Limited

Toward one inflatable safety boat which includes prop guard, tote tank and fuel line and '9.8 horsepower’ engine.

$3,000

LG2112-102

Arthur (Art) Nahill

under the umbrella of 'Meadowbank and St John's Residents Association’

Toward costs of editing, proof-reading, design, printing, including photographs, a hundred copies of Waiatarua: Reflections from an urban wetland” noting that this grant is to be directed to the Meadowbank and St John's Residents Association.

$5,000

LG2112-103

St Heliers Bowling Club (Incorporated)

Toward costs of relaying playing base and artificial turf.

$5,000

LG2112-104

Hapori Marketing Limited

Toward costs for face-painting and singer for the St Heliers market.

$2,000

LG2112-108

Ōrākei Tennis Club Incorporated

Toward costs of a gate, electronics and fencing for the club.

$2,000

LG2112-109

Blue Light Ventures Incorporated

Toward 'Blue Light’s Life Skills programmes; including camp fees for seven young people to attend from the Ōrākei Local Board area.

$870

LG2112-110

Dance Therapy NZ

Toward the facilitation, coordination, administration, materials, and marketing costs for 'Arts 4 Us' programme in Ōrākei from February to July 2021.

$1,000

LG2112-113

Remuera Golf Club Incorporated

Toward the purchase of native trees, associated protective sleeves, and digger hire.

$9,000

LG2112-114

The Remuera Business Association

Toward 50 per cent of costs for the Christmas celebrations on condition that $5,000 refunded if at alert level 2 or greater by negotiation.

$10,000

LG2112-116

Te Pou Whakairo
under the umbrella of 'Komiti Marae Ōrākei Trust'

Toward costs of venue hire and travel expenses to hold the amazing race programmes.

$3,000

LG2112-117

Remuera Residents Association Incorporated

Toward operational costs of the association and website development, social media, newsletter development, reporting and venue hire for action group meetings on condition of a formally constituted executive.

$2,500

LG2112-118

Tāmaki Drive Protection Society Incorporated

Toward costs of printing, photographs and writing costs for the second edition of the “Walk Tāmaki Drive” booklet.

$4,000

LG2112-119

UpsideDowns Education Trust

Toward costs for eleven children to receive regular, individualised speech and language therapy with a registered professional for one year.

$3,000

LG2112-123

Eastern Athletic and Harrier Club

Toward the coaching fees from 27 October 2020 to 25 March 2021.

$2,000

LG2112-124

St Heliers Business Association

Toward the cost of advertising and art screens for the “Celebration of Art” display at St Heliers Village from 7 to 20 May 2021.

$5,000

LG2112-125

Gujarati Sahitya Mandal (NZ) Incorporated

Toward the costs of venue hire.

$3,000

LG2112-126

Bayside Westhaven Little League Baseball Incorporated

Toward partial costs for a pitching machine for the club.

$1,500

LG2112-127

Youthline Auckland Charitable Trust

Toward costs of volunteer training and management for Youthline Helpline.

$2,500

LG2112-128

Komiti Marae Ōrākei Trust

Toward costs for venue hire of the marae and professional fees of trainers for “Whatua te Muka Tangata: Weaving the Threads of Humanity” from 1 October 2020 to 31 March 2021.

$10,000

LG2112-129

Mission Bay Kohimarama Residents Association Incorporated

Toward costs of venue hire, social media and postal costs for multiple community meetings, including consultation on 9 Tagalad Road (the former Mission Bay Bowling Club).

$3,000

LG2112-130

Mission Bay Business Association Incorporated

Toward costs of design, production, installation and removal of Christmas flags and decorations in Mission Bay.

$9,994

LG2112-131

Ellerslie Theatrical Society Incorporated

Toward costs of performance rights, billboards, flyers and venue hire to produce two plays in 2021.

$2,000

Total

 

 

$ 89,364

 

b)        approve the following Ōrākei Local Board Multiboard 2020/2021 Round One grant applications for the amount listed below:

 

 

Application ID

Organisation

Project

Allocated

MB2021-119

CNSST Foundation, formerly known as Chinese New Settlers Services Trust

Toward classroom rental costs, advertising, and teacher fees for the "Unite Against COVID-19 CNSST Education and Well-being Programme".

$1,000

MB2021-133

Assistance Dogs New Zealand Trust

Toward operating costs for the Assistance Dogs for a four month period from 2 November 2020 to 29 February 2021.

$1,500

MB2021-137

CLM Programmes Limited

Toward entry fees for 350 children across four local boards to participate in the Building Champions Obstacle Challenge Series.

$3,000

Total

 

 

$5,500

 

c)         request all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation and the event or project including the Ōrākei Local Board logo on marketing material, product and/or promotional media/statements.

d)        request that if funding relates to an event, an invitation needs to be extended to all Ōrākei Local Board members to attend.

e)         decline the following Ōrākei Local Board Local and Multiboard 2020/2021 Round One grant applications:

Application ID

Organisation

Requested funding for

Decline reasons

LG2112-115

St Chads Church Meadowbank

Toward the accommodation costs of families for the St Chads Community Camp.

Insufficient funds to support lower priority applications.

LG2112-120

Function Staff Limited

Toward costs to provide subsidized 'Auckland Paddlefest' participation including water safety management, St Johns, event photographers' and service and event shirts.

Insufficient funds to support lower priority applications.

LG2112-121

Swimtastic Limited

Toward costs to sponsor children`s swimming lessons from 12 October to 21 December 2020.

Insufficient funds to support lower priority applications.

LG2112-122

Auckland Basketball Services Limited

Toward venue hire at Barfoot and Thompson stadium for community and junior basketball programmes.

Insufficient funds to support lower priority applications.

MB2021-130

YMCA North Incorporated

Toward the resources, marketing, catering, transport, training, and development costs for planning and implementing the Youth Advisory Panel initiatives across the four YMCA centres.

Insufficient funds to support lower priority applications.

MB2021-140

The Kids for Kids Charitable Trust

Toward venue hire and production costs for the Kids Youth Choir performance at Bruce Mason Centre from 2 to 6 November 2020.

Insufficient funds to support lower priority applications.

MB2021-150

The Kids for Kids Charitable Trust

Toward venue hire and production costs for the Kids Youth Choir performance at the Vodafone Events Centre.

Insufficient funds to support lower priority applications.

 

CARRIED

 

 

16

Auckland Transport September 2020 report to the Ōrākei Local Board

 

James Ralph, Elected Member Relationship Manager was in attendance (via electronic link) to speak to this report.

 

Resolution number OR/2020/99

MOVED by Deputy Chairman S Powrie, seconded by Chairman S Milne:  

That the Ōrākei Local Board:

a)         receive the Auckland Transport September 2020 monthly update report.

b)        request an immediate update on the consultation feedback received for the following Community Safety Fund project proposals:

i)          Gowing Drive, Meadowbank safety improvements

ii)         Waiatarua/Abbotts Way crossing and path.

c)         request an update on the consultation process for the proposed new crossing for the Ōrākei school precinct to be funded by the Community Safety Fund.

d)        request a Rough Order of Cost for the potential partial closure of Tāmaki Drive for a public promenade day.

CARRIED

 

 

17

Reserve classification and new community lease to Tāmaki Yacht Club Incorporated, Atkin Avenue Reserve, 19-23 Atkin Avenue, Mission Bay

 

Item 17: Reserve classification and new community lease to Tāmaki Yacht Club Incorporated, Atkin Avenue Reserve, 19-23 Atkin Avenue, Mission Bay was deferred to the next meeting of the Ōrākei Local Board to be held on Thursday, 15 October 2020.

 

Note:   Item 18: New Community Lease to Te Whānau Tupu Ngāti O Aotearoa – Playcentre

Aotearoa, Hapua Reserve, 2 Hapua Street, Remuera of the agenda was deferred to the next meeting of the Ōrākei Local Board to be held on Thursday, 15 October 2020.

 

19

Project Streetscapes: Weed Management report

 

The Board’s feedback on Weed Management Impact Priorities was tabled in support of this item. A copy has been attached to the minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2020/100

MOVED by Member D Wong, seconded by Member M Voyce:  

That the Ōrākei Local Board provide its tabled feedback on the recommended approach to a standardised methodology to managing weeds on footpaths, berms and the kerb and channel across more than 5000 kilometres of urban roads for consideration by the Environment and Climate Change Committee at its 12 November 2020 meeting.

CARRIED

 

Attachments

a     17 September 2020 - Ōrākei Local Board - Item 19: Project Streetscapes: Weed Management report, Board Feedback

 

 

20

Notice of Motion - Member David Wong - Ōrākei Local Board Feedback: Proposed Retirement Village Development at 223 Kohimarama Road, Auckland

 

Resolution number OR/2020/101

MOVED by Member D Wong, seconded by Member C Davis:  

That the Ōrākei Local Board:

a)         endorse its feedback on the proposed retirement village development at 223 Kohimarama Road, Auckland.

b)        note that the Duty Commissioner on 10 September 2020 decided that this application is to proceed with limited notification and has identified and listed 100 properties for notification.

CARRIED

Note:   Pursuant to Standing Order 9.4, Member Troy Churton requested that his abstention be recorded.

 

21

Additions to the 2019-2022 Ōrākei Local Board meeting schedule

 

Resolution number OR/2020/102

MOVED by Member C Davis, seconded by Chairman S Milne:  

That the Ōrākei Local Board:

a)      approve an extraordinary business meeting date to be added to the 2019-2022 Ōrākei Local Board meeting schedule to accommodate the Ōrākei Local Board Plan 2020 as follows:

·  Thursday, 5 November 2020 at 5.00pm.

b)      note the venue for this meeting will be the Ōrākei Local Board office, 25 St Johns Road, St Johns.

CARRIED

 

 

22

Chairman and Board Member September 2020 report

 

Resolution number OR/2020/103

MOVED by Chairman S Milne, seconded by Member T Churton:  

That the Ōrākei Local Board Chairman and Board Member September 2020 report be received.

CARRIED

 

 

23

Governance Forward Work Calendar

 

Resolution number OR/2020/104

MOVED by Member M Voyce, seconded by Member D Wong:  

That the Ōrākei Local Board note the draft governance forward work calendar as at August 2020.

CARRIED

 

24

Ōrākei Local Board Workshop Proceedings

 

Resolution number OR/2020/105

MOVED by Member C Davis, seconded by Deputy Chairman S Powrie:  

That the Ōrākei Local Board records for the workshops held on 6 August, 13 August and 27 August 2020 be noted.

CARRIED

 

 

25

Resolutions Pending Action report

 

Resolution number OR/2020/106

MOVED by Chairman S Milne, seconded by Member T Elliott:  

That the Ōrākei Local Board resolutions pending action report be noted.

CARRIED

  

 

26        Consideration of Extraordinary Items

 

There were no extraordinary items.   

 

27        Procedural motion to exclude the public

Resolution number OR/2020/107

MOVED by Chairman S Milne, seconded by Member M Voyce:  

That the Ōrākei Local Board:

a)         agree to note the confidential status of attachment A to Item 12: Local Board Annual Report 2019/2020 and attachment B to Item 13: Auckland Council's Year End and Quarterly Performance report: Ōrākei Local Board for Quarter Four 2019/2020 as follows:

12        Local Board Annual Report 2019/2020 - Attachment a - Draft 2019/2020 Ōrākei Local Board Annual Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 July 2020 that require release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

13        Auckland Council's Year End and Quarterly Performance report: Ōrākei Local Board for Quarter Four 2019/2020 - Attachment b - Ōrākei Quarterly Performance Report - Financial Appendix

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 July 2020 that require release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

b)        exclude the public from the following part of the proceedings of this meeting on the grounds that the general subject of the matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution relating to the Statement of proposal for a new Navigation Safety Bylaw as follows:

C1       Statement of proposal for a new Navigation Safety Bylaw

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public.

c)         agree that relevant staff supporting the Ōrākei Local Board be permitted to remain for the confidential Item after the public has been excluded, because of their knowledge which will help the Ōrākei Local Board in its decision-making.

CARRIED

 

4.05pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

4.10pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Statement of proposal for a new Navigation Safety Bylaw

 

Resolution number OR/2020/110

MOVED by Chairman S Milne, seconded by Member M Voyce:  

That the Ōrākei Local Board:

c)         agree that the decision and Statement of proposal for a new Navigation Safety Bylaw report remain confidential until the Regulatory Committee recommends a statement of proposal for public consultation for a new navigation safety bylaw to the Governing Body.

  

 

6.1

Acknowledgements - Adam Milina, Relationship Manager, Ōrākei Local Board

 

Member Troy Churton, on behalf of the Board, acknowledged and thanked Adam Milina for his professionalism, impeccable guidance and advice, and long service in his role as Relationship Manager to the Board.  The Board wishes Adam well in his new position as Local Area Manager for Henderson-Massey, Waitākere Ranges and Whau Local Boards.

 

 

4.23 pm                                              The Chairman thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRMAN:........................................................