Kōmiti Whakarite Pārae, Mahi Toi, Hapori, Kaupapa /

Parks, Arts, Community and Events Committee

 

OPEN MINUTES

 

 

 

Minutes of an extraordinary meeting of the Parks, Arts, Community and Events Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 10  September 2020 at 3.44pm.

 

present

 

Chairperson

Cr Alf Filipaina

Physically present

Deputy Chairperson

Cr Dr Cathy Casey

Physically present

Members

Cr Josephine Bartley

 

 

Cr Pippa Coom

Physically present

 

Cr Angela Dalton

 

 

Mayor Hon Phil Goff, CNZM, JP

Physically present

 

Cr Shane Henderson

 

 

Cr Richard Hills

Physically present

 

Cr Tracy Mulholland

 

 

Cr Greg Sayers

 

 

Cr Desley Simpson, JP

 

 

Cr Sharon Stewart, QSM

 

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Cr Paul Young

 

 

ABSENT

 

 

Cr Chris Darby

 

 

Cr Fa’anana Efeso Collins

 

 

Cr Linda Cooper, JP

 

 

Deputy Mayor Cr Bill Cashmore

 

 

Cr Christine Fletcher, QSO

 

 

IMSB Member Tony Kake

 

 

Cr Daniel Newman

 

 

IMSB Member Terrence Hohneck

 

 

Note:   All other members not named above, attendance via electronic link.

 

 


Parks, Arts, Community and Events Committee

10 September 2020

 

 

Note:   a roll-call was conducted that ascertained the following councillors were in attendance by electronic link at the commencement of the meeting:

Cr J Bartley

ü

Cr S Stewart

ü

Deputy Mayor B Cashmore

 

Cr W Walker

ü

Cr A Dalton

ü

Cr J Watson

ü

Cr S Henderson

ü

Cr P Young

ü

Cr T Mulholland

ü

IMSB Member G Wilcox

ü

Cr G Sayers

ü

 

 

Cr D Simpson

ü

 

 

 

 

1          Apologies

  

Resolution number PAC/2020/41

MOVED by Cr A Filipaina, seconded by Cr C Casey:  

That the Parks, Arts, Community and Events Committee:

a)         accept the apologies from Cr D Newman, Cr L Cooper, Cr Darby, Cr C Fletcher and Independent Māori Statutory Board Member T Hohneck for absence.

CARRIED

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Petitions

 

There were no petitions.

 

 

4          Public Input

 

There was no public input.

 

 

5          Local Board Input

 

There was no local board input.

 

 

6          Extraordinary Business

 

There was no extraordinary business.

 


 

 

7

Community Facilities Regional Work Programmes 2020 - 2023

 

A PowerPoint presentation was tabled in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PAC/2020/42

MOVED by Cr A Filipaina, seconded by Cr R Hills:  

That the Parks, Arts, Community and Events Committee:

a)      approve the 2020/2021 financial year Community Facilities Regional Work Programme and approve in principle the subsequent two financial years of 2021/2022 and 2022/2023 as detailed in the following attachments to the agenda report:

i)       Attachment A – Regional Renewals and Development Work Programme

ii)      Attachment B – Cemeteries Work Programme

iii)     Attachment C – Commercial and Residential Leases Work Programme

iv)     Attachment D – Coastal Renewals Work Programme

v)      Attachment E – Slips Prevention Work Programme

vi)     Attachment F – Local Parks and Sportsfields Development Work Programme

b)      approve the Risk Adjusted Programme (RAP) projects identified in the work programme (Attachments A - F to the agenda report) as projects that will commence and may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2020/2021 financial year.

c)      note that approval of budget allocation in the 2020/2021 year for multi-year projects implies the Committee’s support for the projects in their entirety.

d)      note that council’s financial position has been severely impacted by the COVID-19 pandemic and Council’s Emergency Budget for the 2020/2021 financial year has reduced the capital budgets from those anticipated prior to the pandemic.

e)      note that where budget is allocated to a project in the regional work programme that falls within a local board decision making allocation (e.g. a local park), that project is included in the local board work programme and the local board then has decision making responsibility for that project, within the parameters set by the Governing Body, namely location, scope and budget.

f)       note the feedback provided by local boards in relation to the projects funded from the coastal renewals, slips prevention and local parks and sportsfields development (growth) budgets are in Attachment H to the agenda report.

g)      note that budget allocations for all projects in the Community Facilities work programme are best current estimates, and amendments may be required to the work programme to accommodate final costs as the year progresses.

h)      delegate to the General Manager Community Facilities authority to approve amendments to the 2020-2023 Community Facilities Regional Work Programme.

CARRIED

 

Attachments

a     10 September 2020 - Parks, Arts, Community and Events Committee: Item 7 - Community Facilities Regional Work Programmes 2020-2023

 


 

 

8

Final report of Stage 2 of the Auckland cultural heritage institutions review

 

Note:   changes to the original motion were incorporated under clauses f), g) and h), with the agreement of the meeting.

 

Resolution number PAC/2020/43

MOVED by Mayor P Goff, seconded by Cr C Casey:  

That the Parks, Arts, Community and Events Committee:

a)      Note that there is a clear case for changes to the governance and funding of Auckland’s major cultural institutions, in order to achieve better outcomes for Aucklanders, based on an overarching strategy for all the council-funded organisations

b)      Note that agreeing a strategy for the institutions is not possible without governance changes

c)      Note that the merger of Regional Facilities Auckland (RFA) and Auckland Tourism, Events and Economic Development (ATEED) provides an opportunity for the development of an overarching strategy for the cultural institutions, which in turn could lead to governance changes so that the institutions become more integrated and aligned to the council’s expectations

d)      Note that Governing Body agreed in principle with the CCO Review recommendation that the council should “explore with the Auckland War Memorial Museum and MOTAT bringing both institutions into the merged [RFA/ATEED] entity and seeks such legislative change as necessary” (GB/2020/89, 27 August 2020), and requested the Auckland Council chief executive to implement the recommendation

e)      Note that MOTAT is willing to consider a pathway towards integration and that at an appropriate time following its establishment, the merged RFA/ATEED should be requested to work closely with MOTAT on developing a pathway towards potential integration

f)       Note that the cultural heritage institutions review considers that the council should explore options with Auckland Museum to achieve greater integration with the Auckland Council group and an improved accountability process.

g)      Agree to establish a Parks, Arts, Community and Events Committee-led team consisting of the Chair, the Mayor or the Deputy Mayor, Councillor D Simpson and the Independent Māori Statutory Board Chair, or his alternate, to undertake discussions with Auckland Museum on a rangatira tu rangatira basis

h)      Note that options for mana whenua governance for cultural heritage sector organisations remain an issue to be examined, through negotiations with those organisations.

CARRIED

 


 

 

9          Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

The Chair closed the meeting with a karakia.

 

 

4.48 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Parks, Arts, Community and Events Committee HELD ON

 

 

 

 

DATE:.........................................................................

 

 

 

 

CHAIRPERSON:........................................................