Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held on Thursday, 17 September 2020 at 10:00amThis meeting will proceed via SKYPE for Business.  Either a recording or written summary will be uploaded on the Auckland Council website.

 

 

present

 

Chairperson

Julie Fairey

 

Deputy Chairperson

Harry Doig

 

Members

Ella Kumar, JP

 

 

Fiona Lai

 

 

Bobby Shen

 

 

Jon Turner

 

 

ABSENT

 

Councillor

Cathy Casey

Apology sent

Councillor

Christine Fletcher

Apology sent

 

 

 

 

 

 

 

 


 

1          Welcome

 

            Member Ella Kumar delivered the welcome message.

 

2          Apologies

  

There were no apologies.

 

3          Declaration of Interest

            Chair J Fairey declared a conflict of interest for Item 16 Puketāpapa Local Grants Round One and Multi-Board Round One for LG2115-102 Mountains to Sea Conservation Trust, LG2115-115 Life Education Trust.

 

            Member E Kumar declared a conflict of interest for Item 9.0 Public Forum for her involvement with Puketapapa Business Voice.

 

Member E Kumar declared a conflict of interest for Item 15 Puketāpapa Local Board Strategic Relationship Grants 2020/2021 for her involvement with Roskill Together.

 

Member E Kumar declared a conflict of interest for Item 16 Puketāpapa Local Grants Round One and Multi-Board Round One LG2115-20 Puketapapa Business Voice,  LG2115-126 LG2115-116 Puketapapa Business Voice.

 

Member E Kumar declared a conflict of interest for Item 16 Puketāpapa Local Grants Round One and Multi-Board Round One for LG2115-20 Bhartiya Samaj Charitable Trust LG2116-116.

 

Member J Turner declared a conflict of interest for Item 16 Puketāpapa Local Grants Round One and Multi-Board Round One for LG2115-107 Friends of Wairaki Stream.

 

4          Confirmation of Minutes

 

Resolution number PKTPP/2020/119

MOVED by Chairperson J Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)    confirm the ordinary minutes of its meeting, held on Thursday, 20 August 2020, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.


 

8          Deputations

 

8.1

Deputations - Alcohol Healthwatch - importance of advocacy to reduce exposure to alcohol marketing, Auckland Signage Bylaw Review

 

Dr Nicki Jackson from Alcohol Healthwatch was in attendance to speak to the local board.  A powerpoint presentation was provided.  A copy has been placed on the Auckland Council website as a minutes attachment.

 

Resolution number PKTPP/2020/120

MOVED by Deputy Chairperson H Doig, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)         thank Dr Nicki Jackson from Alcohol Healthwatch for her presentation.

 

CARRIED

 

Attachments

a     20200917 Puketapapa Local Board, Item 8.1 Deputation Alcohol Health Watch

 

 

Note:      The meeting adjourned at 10.31 am and reconvened at 10.41 am.

 

              With the agreement of the meeting Item 17: Local Board Annual Report 2019/2020 and Item 18 Auckland Council's Year End and Quarterly Performance Report: Puketāpapa Local Board for quarter four 2019/2020 was moved to the end of the agenda.

 

9          Public Forum

           

 

9.1

Site 5 Hillsborough Road, Auckland – Paresh Patel

 

Paresh Patel (via SKYPE For Business) attended to address the meeting regarding the residents submission on Site 5 Hillsborough Road, Auckland Transport Bus layover proposal.

 

 

Resolution number PKTPP/2020/121

MOVED by Member J Turner, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      thank Paresh Patel for the presentation.

CARRIED

 

Attachments

a     20200917 Puketapapa Local Board, Item 9.1 Site 5 Hillsborough Road, Auckland

 

 

9.2

Puketapapa Business Voice - Kerrie Subritzky and Shalini Shandil

 

Member E Kumar declared a conflict of interest for 9.2 Puketapapa Business Voice for her involvement with Puketapapa Business Voice and took no part in the discussion or voting on the matter.

 

 

 

Kerrie Subritzky and Shalini Shandil (Puketapapa Business Voice) joined the meeting (via SKYPE for Business) to speak on Grants: LG2115-118 and LG2115-126.

 

Resolution number PKTPP/2020/122

MOVED by Member F Lai, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)         thank Kerrie Subritzky and Shalini Shandil (Puketapapa Business Voice) for their presentation.

CARRIED

 

Precedence of Business

Resolution number PKTPP/2020/123

MOVED by Chairperson J Fairey, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)         agree that Item13: Auckland Transport September 2020 Report be accorded precedence at this time.

 

CARRIED

 

 

Item: 13 Auckland Transport September 2020 Report was taken at this item.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

Precedence of Business

Resolution number PKTPP/2020/124

MOVED by Chairperson J Fairey, seconded by Member B Shen:  

That the Puketāpapa Local Board:

b)        agree that Item 15: Puketāpapa Local Board Strategic Relationship Grants 2020/2021 and Item 16: Puketāpapa Local Grants Round One and Multi-Board Round One 2020/2021 grant allocations be accorded precedence at this time.

CARRIED

 

 

Item 15:         Puketāpapa Local Board Strategic Relationship Grants 2020/2021 was taken at this time.

Item 16:         Puketāpapa Local Grants Round One and Multi-Board Round One 2030/2021 grant allocations was taken after Item 15: Puketāpapa Local Board Strategic Relationship Grants 2020/2021

 

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from Deputy Chair Harry Doig for consideration under item 12.

 

 

12

Notice of Motion - Deputy Chair H Doig - 10 Year Budget 2021-2031

 

Andrew Duncan Manager Financial Policy, Financial Strategy and Planning, Financial Policy was in attendance.

 

 

Resolution number PKTPP/2020/125

MOVED by Deputy Chairperson H Doig, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board request that the Governing Body as part of its 10 Year Budget:

a)      review the current policy that reduces the differential between business and residential rates

b)      investigate introducing a rates differential for undeveloped properties

c)      investigate introducing a rates differential for unoccupied developments.

CARRIED

 

 

Note:   Item 13: Auckland Transport September 2020 Report was taken ahead of Item: 10 Extra Ordinary Business.

 

 

13

Auckland Transport September 2020 Report

 

The Auckland Transport Officers (via SKYPE For Business) provided answers to questions raised in the Public Forum Item 9.1 Site 5 Hillsborough Road, Auckland Transport Bus layover proposal.

 

Bruce Thomas, Auckland Transport – Elected Member Relationship Manger (via SKYPE For Business) spoke to the report.

 

Resolution number PKTPP/2020/126

MOVED by Member J Turner, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)         receive the Auckland Transport September 2020 update report.

b)        request that Traffic Engineers investigate installing broken yellow lines outside 685 Hillsborough Road as a matter of priority.

c)         thank Bruce Thomas for his attendance.

CARRIED

 

Note:      From this point forward, agenda items were taken in the following order:
Item

14        Project Streetscapes: Weed Management Report

19        Approval for a new road name at 2-4 & 6 Budock Road, Hillsborough – delegated decision

20        Urgent Decision – Puketāpapa Local Board feedback on the review of Auckland Council’s Council Controlled Organisation

21        Albert Eden Puketāpapa Ward

22        Chairperson’s Report

23        Board Member Reports

24        Governance Forward Work Programme Calendar

25        Record of Puketāpapa Local Board Workshop Notes

26        Consideration of Extra Ordinary Items

17        Local Board Annual Report 2019/2020

18        Auckland Council’s Year End and Quarterly Performance Report: Puketāpapa Local Board for quarter four 2019/2020

27        Procedureal motion to exclude the public

 

Confidential Item

C1 Statement of proposal for a new Navigation Safety Bylaw

 

14

Project Streetscapes: Weed Management Report

 

Jenny Gargiulo, Principal Environmental Specialist, was in attendance to speak to this report.

 

Resolution number PKTPP/2020/127

MOVED by Member J Turner, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)       receive the report

b)         note that the public feedback has a strong preference against the use of synthetic herbicide and note that Puketāpapa has previously used plant-based herbicides in the road corridor

c)         noting the current level of service in our area is to avoid synthetic herbicides and we would see a change to this as a reduction in service levels for our community.

d)         note the commitments made by Auckland Council in the recently signed off Climate Plan Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and the expectations therein.

e)       support the priorities identified in the following order:

i)       focus on avoidance of Synthetic herbicides

ii)      reducing Carbon Emissions

iii)     following best Practice Advice

iv)     lowering water usage

v)      operating within a set Budget;

f)      support an information campaign notifying residents of the "no spray" register and request that information is provided up front on the website about the property owner’s responsibilities if they are added to the register.

g)     support locally tailored focus over regional consistency

h)     thank Jenny Garguilo.

CARRIED

 

 

15

Puketāpapa Local Board Strategic Relationship Grants 2020/2021

 

Daylyn Braganza, Advisor, Community Empowerment Until was in attendance to speak to this report.

 

Member E Kumar declared a conflict of interest for Item 15 Puketāpapa Local Board Strategic Relationship Grants 2020/2021 for her involvement with Roskill Together and took no part in the discussion or voting on the matter.

Note:  This item was taken in parts.

 

 

 

Resolution number PKTPP/2020/128

MOVED by Deputy Chairperson H Doig, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)         approve the following application for strategic relationship grants:

 

 

Application ID

Applicant

Proposal

Recommended funding

LB Proposed

Amount

PKTSRG2021-19

Roskill Together Trust

Contribution to a Community Development Coordinator and Programme Manager to provide community-led services across a range of age groups and cultures in Puketāpapa.

           

$10,000.00

(one-off)

$10,000

(one off)

 

 

 

 

$10,000

 

CARRIED

 

 

 

Resolution number PKTPP/2020/129

MOVED by Deputy Chairperson H Doig, seconded by Member F Lai: 

That the Puketāpapa Local Board:

b)        decline the following applications for strategic relationship grants:

Application ID

Applicant

Proposal

Recommended funding

PKTSRG2021-09

Auckland Deaf Society Incorporated

Contribution to filming equipment to improve online presence and professional development training programme for approx. 10-12 tutors.

 

Declined reason: more appropriately funded from central government

 

$0

PKTSRG2021-11

Presbyterian Support (Northern)

Contribution to annual rent of their office at 37B Dornwell Road, Mt Roskill.

 

Declined reason: more appropriately funded from central government

$0

PKTSRG2021-20

Social Enterprise Auckland Incorporated

Contribution to social entrepreneurs programme delivery, including four physical events, two interactive online workshops and two webinars for local businesses, innovators, entrepreneurs and social enterprises.

 

Declined reason: low alignment with local board priorities.

 

$0

PKTSRG2021-04

Tuilaepa Youth Mentoring Trust Board

Contribution to the cost of a project manager to implement the organisations business plan.

 

Declined reason: low alignment with local board priorities.

 

$0

PKTSRG2021-12

YMCA North

Towards Raise Up Puketāpapa Crew development and supporting the salary of the Youth Coordinator.

 

Declined reason: low alignment with local board priorities.

 

Declined reason: more appropriately funded from central government.

$0

PKTSRG2021-13

The Period Place

Towards programme management to reduce barriers and provide pathways for people to learn about and access environmentally sustainable period products and to enable positive conversations by openly discussing periods and reducing negative stigma.

 

Declined reason: low alignment with local board priorities.

$0

PKTSRG2021-16

Dress for Success Auckland

Contribution towards programme delivery.

 

Declined reason: low alignment with local board priorities.

$0

 

PKTSRG2021-02

Bhartiya Samaj Charitable Trust

Contribution towards programme development.

 

Declined reason: Low quality application

$0

 

CARRIED

 

 

 

Resolution number PKTPP/2020/130

MOVED by Deputy Chairperson H Doig, seconded by Member F Lai:  

That the Puketāpapa Local Board:

c)         approve the following applications for strategic relationship grants

Application ID

Applicant

Proposal

Recommended funding

LB Proposed

Amount

PKTSRG2021-18

 

Tread Lightly Charitable Trust

Contribution to cost of delivering the Tread Lightly programme to schools in Puketāpapa.

$ 9827.00

(one-off)

$9,827.00

(one -off)

PKTSRG2021-10

Roopa Aur Aap Charitable Trust

Contribution to salaries of counsellor, social worker and manager for counselling services in Puketāpapa.

$12,057.66 

 (one-off)

$12,913.00

*(one off)

PKTSRG2021-17

New Zealand Ethnic Women's Trust

Contribution towards the development of 3-year Health and Wellbeing programme –resettled families.

$14,000.00

(one-off)

$19,760.00

(one off)

PKTSRG2021-01

Somali Education and Development Trust

Contribution to programme development, operational cost and programme coordinator.

$12,057.66 

(one-off)

 

$17,500.00 then $15,000 for the next two years

Total

 

 

$47,942.30

$60,000.00

 

CARRIED

 

 

16

Puketāpapa Local Grants Round One and Multi-Board Round One 2020/2021, grant allocations

 

Moumita Dutta, Senior Grants Advisor, Treasury, Rates and Valuations was in attendance to speak to this report.

 

Chair J Fairey declared a conflict of interest for Item 16 Puketāpapa Local Grants Round One and Multi-Board Round One for LG2115-102 Mountains to Sea Conservation Trust, LG2115-115 Life Education Trust and took no part in the discussion or voting on the matter.

 

Member E Kumar declared a conflict of interest for Item 16 Puketāpapa Local Grants Round One and Multi-Board Round One LG2115-20 Puketapapa Business Voice, LG2115-126 and LG2115-116 Puketapapa Business Voice and took no part in the discussion or voting on the matter.

 

Member E Kumar declared a conflict of interest for Item 16 Puketāpapa Local Grants Round One and Multi-Board Round One for LG2115-20 Bhartiya Samaj Charitable Trust LG2116-116 and took no part in the discussion or voting on the matter.

 

The Chairperson J Fairey vacated the chair in favour of the Deputy Chairperson, H Doig because of declared interests.

 

Note:   This item was taken in parts.

 

MOVED by Deputy Chairperson H Doig, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)         agree to decline each application in Puketāpapa Local Grants Round One 2020/2021 listed in the following table:   

Application ID

Organisation

Requesting funding for

 

Amount requested

Proposed Amount

Comments

LG2115-117

Pauline Visesio

Towards venue hire, catering, volunteer facilitator, posters and stationery costs for running a senior support programme.

$1,000.00

$0

 

LG2115-123

Basava Samithi Australasia (NZ Chapter) Incorporated

Towards the cost of annual functions for the Basaya Samithi group.

$4,715.00

$0

 

Total

 

 

$5,715.00

            $0

 

 

 

 

Note:   an amendment was put: to allocate $500.00 towards venue hire, stationery and posters     for organisation: Pauline Visesio applicant no: LG115-117.

 

 

Resolution number PKTPP/2020/131

MOVED by E Kumar, seconded by Member B Shen: 

Member E Kumar moved an amendment to the original recommendation as follows:

That the Puketāpapa Local Board:

b)    agree to fund each application in Puketāpapa Local Grants Round One 2020/2021 listed in the following table:   

Application ID

Organisation

Requesting funding for

 

Amount requested

Approved Amount

Comments

LG2115-117

Pauline Visesio

Towards venue hire, catering, volunteer facilitator, posters and stationery costs for running a senior support programme.

$1,000.00

$500.00

Venue hire, posters and stationery

 

 

Total

 

 

$1,000.00

$500.00

 

CARRIED

Note:   Pursuant to Standing Order: 1.9.3, Chair Julie Fairey requested that her abstention be recorded.

 

Resolution number PKTPP/2020/132

MOVED by Deputy Chairperson H Doig, seconded by Member F Lai: 

That the Puketāpapa Local Board:

a)    agree to decline each application in Puketāpapa Local Grants Round One 2020/2021 listed in the following table:   

Application ID

Organisation

Requesting funding for

 

Amount requested

Approved Amount

Comments

LG2115-123

Basava Samithi Australasia (NZ Chapter) Incorporated

Towards the cost of annual functions for the Basaya Samithi group.

$4,715.00

$0.00

Amount insufficient

CARRIED

 

Note:   Pursuant to Standing Order: 1.9.3, Chair Julie Fairey requested that her abstention be recorded.

 


 

 

 

 

Resolution number PKTPP/2020/133

MOVED by Deputy Chairperson H Doig, seconded by Member F Lai: 

That the Puketāpapa Local Board:

c)    agree to fund, part-fund or decline each application in Puketāpapa Local Grants Round One 2020/2021 listed in the following table:   

Application ID

Organisation

Requesting funding for

 

Amount requested

Approved Amount

Comments

LG2115-102

Mountains To Sea Conservation Trust

Towards the cost of running a fully funded "Wesley and Waikowhai Kaitiaki Programmes" for 60 students from Wesley and Waikowhai Intermediate Schools respectively, including the cost of “Experiencing Marine Reserves” and “Para Kore Ki Tāmaki” components. (excludes the mileage and travel costs).

$5,000.00

$4,000.00

 

LG2115-115

Life Education Trust Counties Manukau

Towards the overall costs to deliver a health and well-being programme to schools in the Puketāpapa Local Board area.

$5,000.00

$0

Does not align with local board priorities.

Total

 

 

$10,000.00

$4,000.00

 

 

CARRIED


 

 

 

 

Resolution number PKTPP/2020/134

MOVED by Deputy Chairperson H Doig, seconded by Member F Lai: 

That the Puketāpapa Local Board:

d)    agree to fund each application in Puketāpapa Local Grants Round One 2020/2021 listed in the following table:   

Application ID

Organisation

Requesting funding for

Amount requested

Approved

Amount

Comments

LG2115-116

Bhartiya Samaj Charitable Trust

Towards the cost of sports clinic workshops, transport for a days outing, gift vouchers for volunteers and teachers and certificates, and trophies for a five day annual summer camp for children from the South Asian community.

$5,000.00

$1,600.00

 

Total

 

 

$65,138.03

$1,600.00

 

 

CARRIED

 

 

 

MOVED by Deputy Chairperson H Doig, seconded by Member F Lai:  

That the Puketāpapa Local Board:

e)    agree to fund, part-fund or decline each application in Puketāpapa Local Grants Round One 2020/2021 listed in the following table:

Application ID

Organisation

Requesting funding for

 

Amount requested

 Proposed

Comments

LG2115-118

Puketapapa Business Voice

Roskill Together Trust

Towards the "Puketapapa Business Voice” coordinator's" fees.

$5,000.00

$0

 

LG2115-126

Puketapapa Business Voice

Roskill Together Trust

Towards the "Puketapapa Business Voice" website development.

$1,400.00

$0

 

Total

 

 

$6,400.00

            $0

 

 

 

 

Note:  Chairperson H Doig, seconded by Member F Lai withdrew support of the substantive motion as mover and seconder.


 

 

 

 

Resolution number PKTPP/2020/135

MOVED by Chairperson J Fairey, seconded by Deputy Chairperson H Doig:  

That the Puketāpapa Local Board:

e)         agree to fund, part-fund or decline each application in Puketāpapa Local Grants Round One 2020/2021 listed in the following table:   

Application ID

Organisation

Requesting funding for

 

Amount requested

  Approved Amount

Comments

LG2115-118

Puketapapa Business Voice

Roskill Together Trust

Towards the "Puketapapa Business Voice” coordinator's" fees.

$5,000.00

$0.00

Reason for declining oversubscribed

LG2115-126

Puketapapa Business Voice

Roskill Together Trust

Towards the "Puketapapa Business Voice" website development.

$1,400.00

$1,400.00

 

Total

 

 

$6,400.00

$1,400.00

 

CARRIED

 

 

 

Resolution number PKTPP/2020/136

MOVED by Deputy Chairperson H Doig, seconded by Member F Lai:  

That the Puketāpapa Local Board:

f)          agree to fund, part-fund each application in Puketāpapa Local Grants Round One 2020/2021 listed in the following table:  

Application ID

Organisation

Requesting funding for

 

Amount requested

Approved

Amount

Comments

LG2115-107

Friends of Wairaki Stream

Friends of Oakley Creek Incorporated

Towards the purchase of traps (possum and rat), bait and printing costs for flyers.

$2,540.00

$2,540.04

 

Total

 

 

$2,540.04

 

 

 

CARRIED


 

 

 

 

Resolution number PKTPP/2020/137

MOVED by Deputy Chairperson H Doig, seconded by Member F Lai:  

That the Puketāpapa Local Board:

g)        agree to fund, part-fund each application in Puketāpapa Local Grants Round One 2020/2021 listed in the following table:   

Application ID

Organisation

Requesting funding for

 

Amount requested

Approved Amount

Comments

LG2115-104

Urdu Hindi Cultural Association of New Zealand Incorporated

Towards venue hire, stationery, printing, sound system costs, and musician fees for a “Ghazal Night – Poetry Symposium” at the Fickling Centre on the 21 November 2020.

$1,000.00

$441.20

 

 

towards venue hire

 

LG2115-101

Brentwood Community Outreach

Towards the purchase of food ingredients and transport to provide free cooked meals every Monday evening at the Wesley Community Centre.

$1,000.00

$1,000.00

 

LG2115-105

Communicare-Civilian Maimed Association (Auckland) Incorporated

Towards the weekly venue hire of the Hillsborough Friendship Centre for one year from 5 October 2020 to 30 September 2021.

$2,250.00

$2,250.00

 

LG2115-106

Blue Light Ventures Incorporated

Towards the cost of three young people from the local board area to attend the Blue Light life skills programme.

$1,304.34

$1,304.34

 

LG2115-109

Mt Roskill Baptist Church

Towards the cost of hiring “ride-on” preschool toys, a photo booth, three bouncy castles and an inflatable jousting arena for hosting the “Light Party” on 31 October 2020.

$1,166.08

 

Withdrawn

LG2115-110

Dance Therapy NZ

Towards programme facilitation, marketing, materials, venue hire (Roskill Youth Zone), coordination, and administration costs for the "Dance 4 Us Mount Roskill" workshops from 15 February to 5 July 2021.

$5,000.00

$4,000.00

 

excluding admin and salaries cost

 

LG2115-120

Roopa Aur Aap Charitable Trust

Towards the cost of counselling sessions for the victims of family violence over three months.

$5,000.00

$1,500.00

 

LG2115-121

Hillsborough Community Trust

Towards staging, bouncy castle hire and signage cost for the “Hillsborough Christmas Festival”.

$1,262.61

$1,262.61

 

LG2115-122

Youthline Auckland Charitable Trust

Towards the costs of training and management of the volunteer counsellors from 1 October 2020 to 31 March 2021.

$4,000.00

$2,000.00

 

excluding salaries

 

LG2115-125

Active Transport Trust

Towards the refurbishment of the "Roskill Bike Kitchen Container" specifically the cost of materials, concrete, wooden framing, corrugated iron, cladding, screws and nails.

$3,500.00

$3,500.00

 

LG2115-127

New Zealand Eid Day Trust Board

Towards the costs of security, audio-visual equipment, sound, and cleaning to host New Zealand Eid Day 2021 - Eid al Fitr.

$5,000.00

$2,000.00

 

LG2115-103

Dominion Road School

Towards the purchase and installation of "Rugby and Soccer combination junior goal posts" for the "Dominion Road School playing fields

$5,000.00

$1,500.00

 

Note:  playing fields remain open to the public

 

 

Total

 

 

$65,138.03

$20,758.15

 

 

CARRIED


 

 

 

 

Resolution number PKTPP/2020/138

MOVED by Deputy Chairperson H Doig, seconded by Member F Lai:  

That the Puketāpapa Local Board:

h)        agree to decline each application in Puketāpapa Multiboard Round One 2020/2021, listed in Table Two below:

Application ID

Organisation

Requesting funding for

Amount requested

Approved Amount

Comments

MB2021-150

The Kids for Kids Charitable Trust

Towards venue hire and production costs for the Kids Youth Choir performance at the Vodafone Events Centre.

$3,000.00

$0.00

Reason for decline:

Project outside local board area

MB2021-110

Fahima Saeid

Towards the cost of hosting a “Refugee Ball” at the Flicking Centre, including venue hire, sound, volunteer, food, transport, artists and performers costs.

$2,000.00

$0.00

Reason for decline:

Low priority

MB2021-119

CNSST Foundation, formerly known as Chinese New Settlers Services Trust

Towards classroom rental costs, advertising, and contracted teacher fees for the "Unite Against COVID-19 CNSST Education and Well-being Programme"

$3,000.00

$0.00

Reason for decline:

Central government funding role

MB2021-130

YMCA North Incorporated

Towards the resources, marketing, catering, transport, training, and development costs of planning and implementing the Youth Advisory Panel initiatives across the four YMCA centres.

$3,000.00

$0.00

Reason for decline:

Limited community benefit

 

MB2021-136

The ReCreators Ltd

Towards the costs of Christmas upcycling workshops in local board areas including the costs of facilitators, materials, preparation, project management and administration.

$4,964.00

$0.00

Reason for decline

Grant round over subscribed

Total

 

 

$22,918.72

$0.00

 

 

CARRIED

 


 

 

 

 

 

Resolution number PKTPP/2020/139

MOVED by Deputy Chairperson H Doig, seconded by Member F Lai:  

That the Puketāpapa Local Board:

i)          agree to fund, part-fund each application in Puketāpapa Multiboard Round One 2020/2021, listed in Table Two below:

Application ID

Organisation

Requesting funding for

Amount requested

Approved Amount

Comments

MB2021-139

Babystart Charitable Trust

Towards babystart boxes, including clothing, blankets, towels and mother and baby goods, packaging materials, logistics and courier costs.

$3,954.72

$2,000.00

 

MB2021-114

Auckland Softball Association Incorporated

Towards operating expenses for the Auckland Softball Association.

$3,000.00

$3,000.00

 

Total

 

 

$22,918.72

$5,000.00

 

 

j)          thank Moumita Dutta for her attendance.

CARRIED

 

The meeting adjourned at 12.50 pm and reconvened at 1.00 pm.

 

Item 17:           Local Board Annual Report 2019/2020 has been moved to after Item 26: Extra Ordinary Business.

 

Item 18:           Auckland Council's Year End and Quarterly Performance Report: Puketāpapa Local Board for quarter four 2019/2020 has been moved to after Item 26: Extra Ordinary Business.

 

19

Approval for a new road name at 2-4 & 6 Budock Road, Hillsborough - delegated decision

 

Resolution number PKTPP/2020/140

MOVED by Member E Kumar, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)      note the decision made under delegation by Chair J Fairey and Deputy Chair H Doig

i)       approve the name Mah Lane for the new private road created by way of subdivision at 2‑ 4 & 6 Budock Road, Hillsborough in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60332602 & SUB60332604).

CARRIED

 


 

 

20

Urgent Decision - Puketāpapa Local Board feedback on the review of Auckland Council's Council Controlled Organisations

 

Resolution number PKTPP/2020/141

MOVED by Member B Shen, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)    note the board’s formal feedback attached regarding the Auckland Council review of Council Controlled Organisations as noted in the report (Attachment A)

 

CARRIED

 

Attachments

a     20200917 Puketāpapa Local Board Business Meeting, Item 20 Urgent Decision Puketāpapa Local Board feedback on the review of Auckland Council's Controlled Organisations

 

 

21

Albert Eden – Puketāpapa Ward

 

Councillor’s C Casey and C Fletcher were unable to attend due to prior commitments.

 

 

22

Chairperson's Report

 

Resolution number PKTPP/2020/142

MOVED by Chairperson J Fairey, seconded by Deputy Chairperson H Doig:  

That the Puketāpapa Local Board:

a)      receive Chair, Julie Fairey’s report for August 2020.

 

CARRIED

 

 

23

Board Member Reports

 

23.1

Harry Doig

 

Resolution number PKTPP/2020/143

MOVED by Deputy Chairperson H Doig, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      receive member H Doig’s report for August 2020.

 

CARRIED

 

 

23.2

Ella Kumar

 

Resolution number PKTPP/2020/144

MOVED by Member E Kumar, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      receive member E Kumar’s report for August 2020.

 

CARRIED

 

23.3

Fiona Lai

 

Resolution number PKTPP/2020/145

MOVED by Member F Lai, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      receive member F Lai’s report for June - August 2020.

 

CARRIED

 

23.4

Bobby Shen

 

Resolution number PKTPP/2020/146

MOVED by Member B Shen, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      receive member B Shen’s report for August 2020.

 

CARRIED

 

 

23.5

Jonathan Turner

 

Resolution number PKTPP/2020/147

MOVED by Member J Turner, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      receive member J Turner’s report for August 2020.

CARRIED

 

24

Governance Forward Work Programme Calendar

 

Resolution number PKTPP/2020/148

MOVED by Chairperson J Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      receive the governance forward work programme calendar for September 2020.

 

CARRIED

 

 

25

Record of Puketāpapa Local Board Workshop Notes

 

Resolution number PKTPP/2020/149

MOVED by Deputy Chairperson H Doig, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)      receive the Puketāpapa Local Board workshop notes for: 13 August, 27 August and 03 September 2020.

 

CARRIED

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

17

Local Board Annual Report 2019/2020

 

David Rose, Lead Financial Advisor, Financial Strategy and Planning was in attendance to speak to this report.

 

Resolution number PKTPP/2020/150

MOVED by Member J Turner, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      adopt the 2019/2020 Puketāpapa Local Board Annual Report as set out in Attachment A.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 29 October 2020.

c)      note that the draft 2019/2020 Puketāpapa Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2019/2020 are released to the New Zealand Stock Exchange which are expected to be made public by 30 October 2020.

d)      thank David Rose for his attendance.

CARRIED

 

 

18

Auckland Council's Year End and Quarterly Performance Report: Puketāpapa Local Board for quarter four 2019/2020

 

Mary Hay, Senior Local Board Advisor, Local Board Services and David Rose, Lead Financial Advisor, Financial Strategy and Planning will be in attendance to speak to this report.

 

Resolution number PKTPP/2020/151

MOVED by Member F Lai, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)      receive the performance report for the financial quarter four and year ending 30 June 2020.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2019/2020 are released to the New Zealand’s Exchange (NZX) which are expected to be made public 30 September 2020.

c)      note that COVID19 has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities because

i)       asset based services were significantly impacted.  Regional and community facilities were either fully or partially closed.

ii)      spending on contracts was restricted to essential services only.

d)        note that quarter three reporting was not supplied to the local board as there was limited capacity to access information.

e)         thank Mary Hay and David Rose for their attendance.

CARRIED


 

 

27        Procedural motion to exclude the public

Resolution number PKTPP/2020/152

MOVED by, Chairperson J Fairey seconded by Deputy Chairperson H Doig:  

That the Puketāpapa Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

17        Local Board Annual Report 2019/2020 - Attachment a - Draft 2019/2020 Puketapapa Local Board Annual Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council Group as at 30 June 2020 that require final Audit New Zealand sign-off and release to New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

18        Auckland Council's Year End and Quarterly Performance Report: Puketāpapa Local Board for quarter four 2019/2020 - Attachment b - 20200917 Puketāpapa Local Board performance report for the financial quarter four and year ending 30 June 2020.

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council Group as at 30 Jun 2020 that require final Audit New Zealand sign-off and release to NZ Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C1       Statement of proposal for a new Navigation Safety Bylaw

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

1.50 pm           The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

1.57 pm           The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Statement of proposal for a new Navigation Safety Bylaw

 

Resolution number PKTPP/2020/153

MOVED by Member E Kumar, seconded by Chairperson J Fairey:  

b)         agree that the decision and report remain confidential until the Regulatory Committee recommends a statement of proposal for public consultation for a new navigation safety bylaw to the Governing Body

 

 

 

1.58 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................