Papakura Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Papakura Local Board held via Skype for Business on Wednesday 23 September 2020 at 4.35pm. Either a recording or written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson (acting)

Jan Robinson (Deputy Chairperson)

Members

Brent Catchpole (Chairperson unwell)

 

Felicity Auva'a

 

George Hawkins

 

Keven Mealamu

 

Sue Smurthwaite

 

 

ALSO PRESENT

 

Councillor

Angela Dalton

Councillor

Daniel Newman, JP

 


Papakura Local Board

23 September 2020

 

 

 

1          Welcome

 

Member Felicity Auva’a led the meeting in prayer.

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

Member Felicity Auva’a declared a conflict of interest in item 15, Papakura Local Board Grants Round One and Multi-Board Grants Round One 2020/2021 grant allocations, in relation to application LG2114-120, Ki o Rahi Tāmaki Makaurau, and will not speak or vote on this item.

 

 

4          Confirmation of Minutes

 

Resolution number PPK/2020/140

MOVED by Deputy Chairperson J Robinson, seconded by Member S Smurthwaite:  

That the Papakura Local Board:

a)         confirm the ordinary minutes of its meeting held on Wednesday 26 August 2020, as true and correct.

CARRIED

 

 

5          Leave of Absence

 

There were no requests for leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 


 

 

8          Deputations

 

8.1

Deputation - Kristian Eek

 

Kristian Eek, Producer/Production Manager, representing the New Zealand Advertising Producers Group spoke about fostering better relationships between the screen industry and local stakeholders.

 

 

Resolution number PPK/2020/141

MOVED by Deputy Chairperson J Robinson, seconded by Chairperson B Catchpole:  

That the Papakura Local Board:

a)      thank Kristian Eek, Producer/Production Manager, representing the New Zealand Advertising Producers Group, for his presentation regarding fostering better relationships between the screen industry and local stakeholders.

CARRIED

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Governing Body Member's Update

 

Resolution number PPK/2020/142

MOVED by Deputy Chairperson J Robinson, seconded by Member K Mealamu:  

That the Papakura Local Board:

a)      receive Councillor Angela Dalton and Councillor Daniel Newman’s verbal updates.

CARRIED

 

 

12

Chairperson's Update

 

Resolution number PPK/2020/143

MOVED by Chairperson B Catchpole, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)      receive the verbal report from the Papakura Local Board Chairperson, Brent Catchpole.

CARRIED

 


 

 

 

13

Auckland Transport September 2020 report to the Papakura Local Board

 

Resolution number PPK/2020/144

MOVED by Deputy Chairperson J Robinson, seconded by Chairperson B Catchpole:  

That the Papakura Local Board:

a)      receive the Auckland Transport September 2020 monthly update report as provided in Attachment A to this report.

CARRIED

 

 

14

Approval of the Prince Edward Sports Park and Drury Sports Complex Master Plans

 

Resolution number PPK/2020/145

MOVED by Deputy Chairperson J Robinson, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      adopt the Prince Edward Sports Park master plan provided as Attachment A and Drury Sports Complex master plan provided as Attachment B to this report.

CARRIED

 

 

15

Papakura Local Board Grants Round One and Multi-Board Grants Round One 2020/2021, grant allocations

 

Member Felicity Auva’a declared a conflict of interest in item 15, in relation to application LG2114-120, Ki o Rahi Tamaki Makaurau, and did not speak or vote on this item.

 

 

Resolution number PPK/2020/146

MOVED by Deputy Chairperson J Robinson, seconded by Chairperson B Catchpole:  

That the Papakura Local Board:

a)      fund the following applications received in the Papakura Local Board Grants Round One 2020/2021:

Application ID

Organisation

Main focus

Funding request

Amount requested

Eligibility

Amount granted

LG2114-101

Mountains to Sea Conservation Trust

Environment

Towards the costs of "Te Papa Kaitiaki Programme" to Rosehill Intermediate School, snorkelling, Papakura guided paddle, kayaks and administration costs.

$4,967.39

Eligible

$3,000.00

LG2114-102

Papakura Parents Centre

Community

Towards a contribution to fees of the "Papakura Parents Centre" programme.

$2,691.00

Eligible

$0.00 suggest seeking DHB funding

LG2114-104

Southside Drama

Arts and culture

Towards venue hire for production workshops and finale.

$5,575.00

Eligible

$5,000.00

LG2114-105

Papakura Rugby League Foundation

Sport and recreation

Towards costs of a new gear shed and to fix club room doors.

$3,273.36

Eligible

$0.00 suggest seek funding from CLM

LG2114-106

Bruce Pulman Park Trust

Environment

Towards the purchase and installation costs of commercial-grade composting worm farm.

$5,000.00

Eligible

$5,000.00

LG2114-108

Blue Light Ventures Incorporated

Community

Towards cost for two youth from the local board area to attend a week-long life skills camp. Accommodation food, activities and transportation.

$869.56

Eligible

$869.56

LG2114-109

Road Safety Education Limited

Community

Towards venue hire and facilitation costs of the road safety programme for youth in Papakura.

$4,570.00

Eligible

$3,000.00

LG2114-110

Papakura Swimming Club

Sport and recreation

Towards pool hire costs for swimming classes in the local board area.

$3,850.00

Eligible

$0.00 suggest seek funding from CLM

LG2114-111

Auckland southern District Chinese Association Incorporated

Community

Towards costs of the "Southern District Chinese Association" programmes in Papakura, tai chi coaching, Maori cultural exchange lecture, laptop, printer, audio equipment, microphone, table tennis platform and table tennis racket.

$4,959.00

Eligible

$2,000.00 towards venue hire only

LG2114-112

Papakura Business Association

Community

Towards costs of stars for the Papakura town centre tree for Christmas.

$5,000.00

Eligible

$3,000.00

LG2114-113

Shiloh Creative Life Centre Charitable Trust

Arts and culture

Towards venue hire costs and facilitator fees for the "Youth Tribe Art Connection Works" 8-week programme.

$3,276.16

Eligible

$0.00 application incomplete

LG2114-114

Children's Autism Foundation

Community

Towards salaries of staff for "Social, Communication and Friendship Project" workshops.

$5,124.25

Eligible

$0.00 salaries are a low priority

LG2114-116

Life Education Trust Counties Manukau

Community

Towards costs of the health and wellbeing programme in Kelvin Rd School and Kauri Flats School.

$5,000.00

Eligible

$2,000.00

LG2114-118

Sustainable Papakura

Community

Towards costs of gazebos, trolleys and tables, for the community education programme on resource recovery to minimize waste.

$3,120.00

Eligible

$3,120.00

LG2114-119

Arogya Mantra

Arts and culture

Towards costs of the Papakura Diwali event, dancers, workshop costs and volunteer petrol vouchers.

$4,863.00

Eligible

$0.00 as operating as a business - does not meet the criteria

LG2114-120

Ki o Rahi Tamaki Makaurau

Sports and Recreation

Towards "Te Whaitua o Ueunuku Ki o Rahi Papakura 2020" costs, uniform and gift cards for referees, taonga engraved, first aid, generator, line marking, sound system and photographer.

$2,830.88

Eligible

$2,830.88

LG2114-121

Youthline Auckland Charitable Trust

Community

Towards the Papakura area share of Youthline Auckland Charitable Trust annual costs.

$4,000.00

Eligible

$4,000.00

LG2114-122

Leader in U

Community

Towards "Idea 2 Launch Program" small business workshops for migrant women, workshop resources and mentor costs.

$5,000.00

Eligible

$3,000.00

LG2114-123

Papakura Tennis and Squash Club

Sport and recreation

Towards tennis court windbreaker and social participation image uplift costs.

$2,552.30

Eligible

$2,552.30

LG2114-124

Shiloh Creative Life Centre Charitable Trust

Arts and culture

Towards venue hire costs and facilitator fees for "The ART Collective Project" 8-week art programme.

$8,000.00

Eligible

$0.00 insufficient funds

LG2114-125

School Start First Impressions

Community

Towards school packs for new entrant students in the local board, including, uniforms, school bags, stationery and birthday cakes.

$5,000.00

Eligible

$2,500.00 funding tagged to children from Papakura

LG2114-126

Kokako Lodge Trust

Sport and recreation

Towards helmets and harnesses, for the abseiling and rock climbing AIMHI programmes.

$5,000.00

Eligible

$5,000.00

LG2114-127

Mafutaga Samoa Papakura

Community

Towards training t-shirts and 50 training jackets for the walking programme.

$4,925.00

Eligible

$3,000.00

Total

$99,446.90

$49,872.74

 

That the Papakura Local Board:

b)      fund the following applications received in Papakura Multi-Board Grants Round One 2020/2019:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

Amount granted

MB2021-123

The Middlemore Foundation for Health Innovation

Community

Towards salary/wage cost for a change behaviour specialist.

$2,000.00

Eligible

$0.00 salaries are low priority

MB2021-137

CLM Programme Limited

Events

Towards entry fee cost for 350 children across the local boards to participate in the Building Champions Obstacle Challenge Series.

$2,000.00

Eligible

$2,000.00

MB2021-144

The Auckland King Tides Initiative
under the umbrella of The Institution of Professional Engineers New Zealand Incorporated

Environment

Towards the "King Tides" project including design and installation of gauge, data digitization and public launch.

$5,000.00

Eligible

$5,000.00 conditional on prior approval from mana whenua

Total

 

 

 

$9,000.00

 

$7,000.00

 

CARRIED

 

 

16

Approval for a new private road name at 25-31 Porchester Road, Papakura

 

Resolution number PPK/2020/147

MOVED by Deputy Chairperson J Robinson, seconded by Member K Mealamu:  

That the Papakura Local Board:

a)      approve the name Tauārai Place, as gifted by Te Ākitai Waiohua, for the new private road created by way of subdivision at 25-31 Porchester Road, Papakura in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60077843 and SUB60215308).

CARRIED

 


 

 

 

17

Papakura City Football Club Inc - Community Loan & Variation to Lease

 

Resolution number PPK/2020/148

MOVED by Deputy Chairperson J Robinson, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)      approve the variation to the existing lease agreement between Auckland Council and Papakura City Football Club Inc. at McLennan Park, to provide for the inclusion of a cross-default clause in respect of the community loan agreement between the club and council.

CARRIED

 

 

18

Project Streetscapes: Weed Management

 

Resolution number PPK/2020/149

MOVED by Deputy Chairperson J Robinson, seconded by Chairperson B Catchpole:  

That the Papakura Local Board:

a)      reluctantly agrees to the recommended approach of a standardised methodology for managing weeds on footpaths, berms and the kerb and channel across urban roads in Auckland through a combination of plant based herbicides and glyphosate, noting that the board is unable to pay for an enhanced level of service through its locally driven initiatives budget

b)        encourages the reduction of glyphosate across the city but acknowledges the current difficult financial position of the council

c)         recommends that council considers an approach to systematically reduce glyphosate use across Auckland over the term of the next Long-term Plan and include such an approach in the draft Long-term Plan 2021-31 for public feedback.

CARRIED

 


 

 

19

Additions to the Papakura Local Board Key Stakeholder Liaison Roles 2019-2022 Triennium list

 

Resolution number PPK/2020/150

MOVED by Deputy Chairperson J Robinson, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      agree the local board members allocations made at the 4 December 2019 business meeting to the Papakura Local Board Key Stakeholder Liaison Roles 2019-2022 Triennium list remain unchanged

b)      approve the addition of the Manukau Harbour Forum and Kāinga Ora to the Papakura Local Board Key Stakeholder Liaison Roles 2019-2022 Triennium list with representatives as follows:

Organisation

Lead

Alternate

Manukau Harbour Forum

(as per 4 Dec 2019 resolution no. PPK/2019/218)

Sue Smurthwaite

George Hawkins

Kāinga Ora

Chairperson, Brent Catchpole

Deputy Chairperson, Jan Robinson

 

CARRIED

 

 

20

Papakura Local Board Achievements Register 2019-2022 Political Term

 

Resolution number PPK/2020/151

MOVED by Deputy Chairperson J Robinson, seconded by Member S Smurthwaite:  

That the Papakura Local Board:

a)      request the following new achievements be added to the Papakura Local Board Achievements Register for the 2019-2022 political term:

Date

Achievement

21 August 2020

Attended and supported the Waiata Shores Bridge Project Meeting

24 August 2020

Attended the Local Board Members' Forum (Southern Session) & Networking

24 August 2020

Attended the Papakura Business Association monthly meeting

26 August 2020

Attended the Finance and Performance Committee workshop (10-year Budget 2021-2031)

27 August 2020

Organised and attended the Manurewa and Papakura Local Board Joint Workshop

31 August 2020

Attended the Local Board Chairs / ELT weekly briefing

1 September 2020

Attended the Papakura Youth Council meeting

2 September 2020

Attended the Papakura Community Network meeting

8 September 2020

Attended the Conifer Grove Residents meeting

9 September 2020

Organised and attended the Papakura Commercial Projects Group meeting

11 September 2020

Attended the LGNZ Auckland zone meeting

11 September 2020

Attended the Police/Local Govt meeting

14 September 2020

Attended the Auckland Airport Noise Community Group meeting (ANCCG) meeting

14 September 2020

Attended the Chairs Only Session and Local Board Chairs Forum

15 September 2020

Organised and attended the Constituent Drop in sessions

15 September 2020

Organised, supported and attended the Pukekiwiriki Paa dawn staircase blessing

 

CARRIED

 

 

21

Papakura Local Board Governance Forward Work Calendar - September 2020

 

Resolution number PPK/2020/152

MOVED by Deputy Chairperson J Robinson, seconded by Member K Mealamu:  

That the Papakura Local Board:

a)      note the Governance Forward Work Calendar as at 14 September 2020.

CARRIED

 

 

22

Papakura Local Board Workshop Records

 

Resolution number PPK/2020/153

MOVED by Deputy Chairperson J Robinson, seconded by Member G Hawkins:  

That the Papakura Local Board:

a)      note the Papakura Local Board workshop records held on:

i)       19 August 2020

ii)      2 September 2020

iii)     9 September 2020.

CARRIED

 


 

 

 

23

Auckland Council’s Year End and Quarterly Performance Report: Papakura Local Board for quarter four 2019/2020

 

Resolution number PPK/2020/154

MOVED by Deputy Chairperson J Robinson, seconded by Chairperson B Catchpole:  

That the Papakura Local Board:

a)      receive the performance report for the financial quarter four and year ending 30 June 2020

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2019/2020 are released to the New Zealand’s Exchange (NZX) which are expected to be made public 30 October 2020

c)      note that COVID-19 has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities because:

i)       asset based services were significantly impacted. Regional and community facilities were either fully or partially closed

ii)      spending on contracts was restricted to essential services only.

d)      note that quarter three reporting was not supplied to the local board as there was limited capacity to access information.

CARRIED

 

 


24

Local Board Annual Report 2019/2020

 

Resolution number PPK/2020/155

MOVED by Deputy Chairperson J Robinson, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      adopt the 2019/2020 Papakura Local Board Annual Report as set out in Attachment A to the agenda report

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 29 October 2020

c)      note that the draft 2019/2020 Papakura Local Board Annual Report in Attachment A  will remain confidential until after the Auckland Council group results for 2019/2020 are released to the New Zealand Stock Exchange which are expected to be made public by 30 October 2020.

CARRIED

 

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 


 

 

26        Procedural motion to exclude the public

Resolution number PPK/2020/156

MOVED by Deputy Chairperson J Robinson, seconded by Member F Auva'a:  

That the Papakura Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

23        Auckland Council’s Year End and Quarterly Performance Report: Papakura Local Board for quarter four 2019/2020 - Attachment b - Papakura Local Board Financial Performance Report for Quarter Four

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 July 2020 that require release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

24        Local Board Annual Report 2019/2020 - Attachment a - Draft 2019/2020 Papakura Local Board Annual Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2020 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

C1       Statement of proposal for a new Navigation Safety Bylaw

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

5.13pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 


 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Statement of proposal for a new Navigation Safety Bylaw

 

The board resolved as follows in the confidential section of the meeting:

 

 

That the Papakura Local Board:

 

d)         agree that the decision and report remain confidential until the Regulatory Committee recommends a statement of proposal for public consultation for a new navigation safety bylaw to the Governing Body.

  

 

 

5.18 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................