Rodney Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Rodney Local Board held via Skype for Business on Wednesday 16 September 2020 at 3.00pm. Either a recording or written summary will be uploaded and available on the Auckland Council website.

 

present

 

Chairperson

Phelan Pirrie

 

Deputy Chairperson

Beth Houlbrooke

 

Members

Brent Bailey

 

 

Steve Garner

 

 

Danielle Hancock

 

 

Tim Holdgate

 

 

Louise Johnston

 

 

Vicki Kenny

 

 

Colin Smith

 

 


Rodney Local Board

16 September 2020

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number RD/2020/110

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting held on Wednesday 19 August, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation: Martin Alvarez - Kumeū Community Garden

 

This item was withdrawn.

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Deputations and public forum update

 

Resolution number RD/2020/111

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      note the deputation and public forum update for August 2020.

CARRIED

 

 

12

Governance forward work calendar

 

Resolution number RD/2020/112

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      note the governance forward work calendar for September 2020.

CARRIED

 

 

13

Rodney Local Board workshop records

 

Resolution number RD/2020/113

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      note the workshop records for 2 and 9 September 2020.

CARRIED

 

 

14

Rodney Ward Councillor update

 

Resolution number RD/2020/114

MOVED by Chairperson P Pirrie, seconded by Member S Garner:  

That the Rodney Local Board:

a)      receive Cr Sayers update on the activities of the Governing Body.

CARRIED

 

 

15

New road name in the ACL Projects Limited subdivision at 5 Mill Road, Helensville

 

Resolution number RD/2020/115

MOVED by Chairperson P Pirrie, seconded by Member S Garner:  

That the Rodney Local Board:

a)      approve the two names ‘Kawariki Road’ and ‘Taupata Lane’ for the new public and private roads in the ACL Projects Limited subdivision at 5 Mill Road, Helensville, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachments A and B to the agenda report.

CARRIED

 

 

 

 

 

 

 

16

New landowner approval and agreement to lease to The Scout Association of New Zealand for land at Blomfield Reserve, Waimauku

 

Karen Walby – Community Lease Specialist was in attendance via skype for this item.

 

Resolution number RD/2020/116

MOVED by Member D Hancock, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      grant landowner approval to The Scout Association of New Zealand (as parent body for the Motutara-Waimauku Scout Group) to undertake its project at Blomfield Reserve, Pollard Lane, Waimauku, including relocating a vacant scout hall from Riverpark Reserve in Henderson as detailed in Attachment A to the agenda report and subject to the following conditions:

i)       term – two years commencing 22 September 2020

b)      grant a new agreement to lease to The Scout Association of New Zealand (as parent body for the Motutara-Waimauku Scout Group) for 2700 square metres (more or less) of land at Blomfield Reserve, Pollard Lane, Waimauku legally described as Section 1 SO 356956 (Attachment B to the agenda report) to enable it to complete its project including relocating a vacant scout hall from Riverpark Reserve in Henderson, subject to the following conditions:

i)       term – two years commencing 22 September 2020

ii)      rent - $1.00 per annum plus GST if demanded

iii)     The Scout Association of New Zealand (Motutara-Waimauku Scout Group) complying with the conditions detailed in the landowner approval relating to its works

c)      delegate authority to the Chairperson and Deputy Chairperson of the Rodney Local Board to approve any minor changes to The Scout Association of New Zealand (Motutara-Waimauku Scout Group) plans for its project

d)      note that the terms and conditions of the community lease and a non-exclusive licence to occupy granted by way of resolution numbers RODTP/2017/36 and RD/2019/99, respectively (Attachment C to the agenda report) are current and valid.

CARRIED

 

 

17

Urgent Decision – Rodney Local Board feedback on the Council Controlled Organisations Review report

 

Resolution number RD/2020/117

MOVED by Chairperson P Pirrie, seconded by Member S Garner:  

That the Rodney Local Board:

a)      note the local board feedback on the Council-Controlled Organisations Review approved by the chairperson and deputy chairperson under delegation (Attachment A to the agenda report).

CARRIED

 

 

 

 

 

 

 

18

Appointment of a Rodney Local Board member to the One Warkworth Business Association

 

Resolution number RD/2020/118

MOVED by Member B Bailey, seconded by Member V Kenny:  

That the Rodney Local Board:

a)    appoint Rodney Local Board Member B Houlbrooke as the local board representative to the One Warkworth Business Association Business Improvement District and to act as the key relationship contact between the two parties.

CARRIED

 

 

19

Delegation of decision-making on the Rodney Healthy Harbours and Waterways Fund

 

Anna Halliwell – Relationship Advisor was in attendance via skype for this item.

 

Resolution number RD/2020/119

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      delegate authority to the General Manager, Healthy Waters to approve Rodney Healthy Harbours and Waterways Fund applications on behalf of the Rodney Local Board for the 2019-2022 triennium.

CARRIED

 

 

20

William Fraser Reserve - Renew Toilet Block

 

Peter Bilton – Senior Project Manager and Geoff Pitman – Area Manager were in attendance for this item

 

Resolution number RD/2020/120

MOVED by Member S Garner, seconded by Member D Hancock:  

That the Rodney Local Board:

a)   approve the developed concept design for the William Fraser Reserve replacement toilet changing facility at Omaha Beach, as attached in Attachment C to the agenda report

b)   approve the awarding of a physical works contract upon completion of the detailed design and consenting phase once the allocation of budgets for construction are approved

c)   note that the tentative programme to deliver the construction of the new toilet changing facility in the 2021/2022 financial year, is dependent on the funding being approved for a Risk Adjusted Project in the next financial year for multi-year budgets.

CARRIED

 

 

 

 

 

 

21

Auckland Transport update on the Rodney Local Board Transport Targeted Rate – monthly report September 2020

 

Ben Halliwell – Elected Member Relationship Manager was in attendance via skype for this item.

 

Resolution number RD/2020/121

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      receive the Auckland Transport update on the Rodney Local Board Transport Targeted Rate monthly report September 2020

b)      notes that the Rodney Transport Targeted Rate financial report is not included with this update, as this will be provided quarterly.

CARRIED

 

 

22

Auckland Transport update to the Rodney Local Board September 2020

 

Ben Halliwell – Elected Member Relationship Manager was in attendance via skype for this item.

 

Resolution number RD/2020/122

MOVED by Chairperson P Pirrie, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      receive the Auckland Transport update to the Rodney Local Board September 2020.

CARRIED

 

 

23

Project Streetscapes: Weed Management report

 

Jenny Gargiulo – Principal Environmental Specialist was in attendance via skype for this item.

 

Resolution number RD/2020/123

MOVED by Member B Bailey, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)        provide the following feedback on the recommended approach to a standardised methodology to managing weeds on footpaths, berms and the kerb and channel across more than 5000km of urban roads:

 

i)          supports the use of sustainable practices in the management of streetscapes that consider whole of life costs, carbon emissions, human health, and adverse environmental effects

 

ii)         supports the use of the most economical method for controlling weeds in streetscapes within a sustainable streetscape management framework

 

iii)       supports the use of agrichemicals for streetscape management where deemed appropriate and where the agrichemicals are applied using best practice methodologies, and where the agrichemicals are not persistent in the environment

 

iv)       supports the use of weed control in streetscapes that will ensure a single application will kill the weeds

 

 

v)         supports the continuation of the No-Spray Register with the requirement that residents must maintain their streetscape in a weed free state

 

vi)       supports the encouragement of local residents to undertake maintenance on the roadsides outside their properties

 

vii)      supports the use of controlling weeds in streetscapes that use the least amount of water

 

viii)     supports the restricted use of agrichemicals in sensitive environments such as waterways and schools

 

ix)       does not support the use of weed control methodologies that are inconsistent with Auckland Council’s climate change and carbon reduction targets.

CARRIED

 

 

24

Options for the future management of Rodney drainage districts

 

Arash Farjood – Senior Healthy Waters Specialist, Shaun McAuley – Commercial Partnerships Team Manager, Eric Wen – Senior Advisor and Andrew Duncan – Manager Financial Policy were in attendance via skype for this item.

 

Resolution number RD/2020/124

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      has not been adequately funded to carry out the responsibility for drainage districts in Rodney

b)     request the decision-making responsibility for the drainage districts be transferred to the Governing Body of Auckland Council

 

c)      supports public consultation on funding mechanisms for drainage districts in Auckland through the 2021-2031 Long-term Plan process.

CARRIED

 

Public excluded from 4.25pm

 

Public Excluded

Resolution number RD/2020/125

MOVED by Member S Garner, seconded by Member B Bailey:  

That the Rodney Local Board:

a)           exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

 

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

25        Local Board Annual Report 2019/2020 - Attachment a - Rodney Local Board Annual Report 2109-2020

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2020 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

26        Auckland Council’s Year End and Quarterly Performance Report: Rodney Local Board for quarter four 2019/2020 - Attachment b - RLB Quarterly Performance Report June 2020 - Financial Appendix

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains  detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 September.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

4.25pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

4.35pm            The public was re-admitted.

 

25

Local Board Annual Report 2019/2020

 

Mark Purdie – Lead Financial Advisor was in attendance via skype for this item.

 

Resolution number RD/2020/126

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      adopt the 2019/2020 Rodney Local Board Annual Report as set out in Attachment A to the agenda report.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 29 October 2020.

c)      note that the draft 2019/2020 Rodney Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2019/2020 are released to the New Zealand Stock Exchange which are expected to be made public by 30 October 2020.

CARRIED

 

26

Auckland Council’s Year End and Quarterly Performance Report: Rodney Local Board for quarter four 2019/2020

 

Mark Purdie – Lead Financial Advisor was in attendance via skype for this item.

 

Resolution number RD/2020/127

MOVED by Chairperson P Pirrie, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      receive the performance report for the financial quarter four and year ending 30 June 2020

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2019/2020 are released to the New Zealand’s Exchange which are expected to be made public 30 October 2020

c)      note that the COVID-19 pandemic has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities because:

i)       asset based services were significantly impacted. Regional and community facilities were either fully or partially closed

ii)      spending on contracts was restricted to essential services only

d)      note that quarter three reporting was not supplied to the local board as there was limited capacity to access information.

CARRIED

 

 

27        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

28        Procedural motion to exclude the public

Resolution number RD/2020/128

MOVED by Member S Garner, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Statement of proposal for a new Navigation Safety Bylaw

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

4.36pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

4.59pm            The public was re-admitted.

 

 

 

 

 

 

 

 

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Statement of proposal for a new Navigation Safety Bylaw

 

Resolution number RD/2020/129

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board

a)       confirm there will be no restatement of this confidential report, attachments or resolutions until the Regulatory Committee recommends a statement of proposal for public consultation for a new navigation safety bylaw to the Governing Body, and only then is the resolution to be restated.

CARRIED

  

 

4.59pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................