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Strategic
Procurement Committee
15 September
2020
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public
Input
There was no
public input.
6 Local
Board Input
There was no local
board input.
7 Extraordinary
Business
There was no
extraordinary business.
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8
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Strategic Procurement Committee's Forward
Work Programme
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Cr A
Dalton entered the meeting at 10.03am.
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Resolution
number STR/2020/9
MOVED by Cr T Mulholland, seconded by Cr C Casey:
That
the Strategic Procurement Committee:
a) approve
the Strategic Procurement Committee’s forward work programme.
b) agree
that the Strategic Procurement Committee’s forward work programme be reported
monthly for information and reviewed on a six-monthly basis in July and
December each year.
CARRIED
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9
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Procurement plan for Healthy Waters central
and north area operations and maintenance contracts
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Resolution
number STR/2020/10
MOVED by Cr T Mulholland, seconded by Cr L Cooper:
That
the Strategic Procurement Committee:
a) note
the information contained in this report on the procurement for Healthy
Waters central and north area maintenance contracts enables transparency on
the topic due for discussion in the public excluded part of the meeting.
b) note that the confidential report contains information
that could prejudice the council’s position in negotiations with
suppliers.
CARRIED
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10 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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11 Procedural
motion to exclude the public
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Resolution
number STR/2020/11
MOVED by Cr G Sayers, seconded by Cr T
Mulholland:
That the Strategic Procurement Committee:
a) exclude the public from
the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Procurement plan for Healthy Waters central and north area operations and
maintenance contracts
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that could prejudice the
council's position with potential suppliers.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at the
meeting and form part of the minutes of the meeting.
CARRIED
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10.43am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
10.56am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL: Procurement plan for Healthy
Waters central and north area operations and maintenance contracts
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Resolution
number STR/2020/12
MOVED by Cr L Cooper, seconded by Cr C Casey:
That the Strategic Procurement
Committee:
c) confirm
that the agenda report, attachments of the agenda report, and resolutions
will remain confidential until reasons for confidentiality no longer exist.
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10.56am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Strategic Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
