Upper Harbour Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held via Skype for Business on Thursday, 17 September 2020 at 9:32am. Either a recording or written summary will be uploaded on the Auckland Council website.

 

present

 

Chairperson

Margaret Miles, QSM, JP

 

Deputy Chairperson

Lisa Whyte

 

Members

Anna Atkinson

 

 

Uzra Casuri Balouch, JP

 

 

Nicholas Mayne

 

 

Brian Neeson, JP

 

 


Upper Harbour Local Board

17 September 2020

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those present.

 

2          Apologies

  

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number UH/2020/92

MOVED by Member A Atkinson, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 20 August 2020, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Minutes of the Upper Harbour Local Board meeting held Thursday, 20 August 2020

 

Note:  That the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Thursday, 20 August 2020, are attached at item 11 of the agenda for the information of the board only and were confirmed under item 4 of the agenda.

 

 

 

 

12

Albany library service provision

 

The Service and Asset Planning Specialist and Head of Community Libraries were in attendance to support the item.

 

Resolution number UH/2020/93

MOVED by Chairperson M Miles, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      note the findings of the indicative business case for a new library in Albany based on:

i)       the Albany Village Library lease expiry in 2023

ii)      the provision of library services aligns with Auckland Plan outcomes

iii)     current under-provision of, and need for improvements to, library services in Albany based on council guidelines

iv)     population projections indicate that in order to provide appropriate service levels for Albany for the next 30 years, there is demand for increased space of ~1600-2000m2

v)      to respond to the projected population growth and demographic change, the optimal location for a new facility in Albany is the metropolitan centre

vi)     the positive social outcomes of providing a new library facility are expected to exceed status quo.

b)      endorse the development of a detailed business case based on:

i)       option one: a new library facility, to be co-located with the Albany Stadium Pool, and the potential for option two: new lease options, should an opportunity arise that meets the size and location criteria

ii)      an indicative funding investment of $25 million.

c)      endorse the development of a detailed business case for Albany library service provision be included as a priority action in the Community Facilities Network Plan Action Plan.

d)      note that funds were allocated through the 2010-2020 Long-term Plan of Auckland Council for the development of a permanent library in Albany, and that this funding was reallocated to other regional priorities as part of subsequent long-term plan processes.

CARRIED UNANIMOUSLY

 

 

15

Urgent decision: Local board feedback on the report of the Independent Panel's review of Auckland Council's council-controlled organisations

 

Resolution number UH/2020/94

MOVED by Chairperson M Miles, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)      note the urgent decision made on 25 August 2020, local board feedback on the report of the Independent Panel’s review of Auckland Council’s council-controlled organisations, as set out in Attachment A of this agenda report.

CARRIED

 

 

 

 

 

13

Auckland Transport monthly update - September 2020

 

The Elected Member Relationship Manager, Auckland Transport, was in attendance to support the item.

 

Resolution number UH/2020/95

MOVED by Member U Casuri Balouch, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)      receive the monthly update report from Auckland Transport for September 2020.

CARRIED

 

 

14

Project Streetscapes: Weed Management report

 

Resolution number UH/2020/96

MOVED by Chairperson M Miles, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      support the status quo approach of mechanical, thermal (e.g. hot water or steam) and glyphosate to manage weeds on footpaths, berms and the kerb and channel in Upper Harbour, for the following reasons:

i)          formal and informal feedback received from the community to date indicates a desire to see the continuation of current weed management methodology and practice in the local board area

ii)        the local board acknowledges that there are a range of views that should be considered when determining an approach to weed management, and there are strong views against and possible health and public safety risks associated with the use of chemical-based sprays.

b)      request advice from relevant staff regarding the cost implications to the board by retaining the status quo approach to weed management within the streetscape.

c)      request that the Governing Body consult the public as part of the long-term plan process on the setting of a regional level of service with regard to weed management in streetscapes.

d)      note that there have been historical inequities in how regional service levels have been funded that should be addressed through the long-term plan process.

CARRIED UNANIMOUSLY

 

Item - 15. Urgent decision: Local board feedback on the report of the Independent Panel's review of Auckland Council's council-controlled organisations - has been moved to another part of the document.


 

 

16

Approval for a road name created by way of a subdivision at 8 Baker Street, Fairview Heights

 

Resolution number UH/2020/97

MOVED by Deputy Chairperson L Whyte, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      approve the following names for the roads being constructed within the residential subdivision undertaken by Dynamic Enterprise Limited at 8 Baker Street, Fairview Heights:

i)       ‘Baker Street’ – for the extension of Baker Street

ii)      ‘Pepe Lane’ – for the new private road.

CARRIED

 

 

17

Local Board Annual Report 2019/2020

 

The Lead Financial Advisor was in attendance to support the item.

 

Resolution number UH/2020/98

MOVED by Chairperson M Miles, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      adopt the draft 2019/2020 Upper Harbour Local Board Annual Report as set out in Attachment A.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 29 October 2020.

c)      note that the draft 2019/2020 Upper Harbour Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2019/2020 are released to the New Zealand Stock Exchange which are expected to be made public by 30 October 2020.

CARRIED

 

 

18

Auckland Council’s Year End and Quarterly Performance Report: Upper Harbour Local Board for quarter four 2019/2020

 

The Lead Financial Advisor and the Local Area Manager were in attendance to support the item.

 

Resolution number UH/2020/99

MOVED by Member B Neeson, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)      receive the performance report for financial quarter four (1 April to 30 June 2020) and overall performance against the agreed 2019/2020 local board work programmes for the financial year ending 30 June 2020.

b)      note that COVID-19 has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities because:

i)       asset based services were significantly impacted – regional and community facilities were either fully or partially closed

ii)      spending on contracts was restricted to essential services only.

c)      note that quarter three reporting was not supplied to the local board as there was limited capacity to access information.

d)      note the financial performance report in confidential Attachment B of the agenda report will remain confidential until after the Auckland Council group results for 2019/2020 are released to the New Zealand Exchange which are expected to be made public on or about 30 September 2020.

CARRIED

 

 

19

Governance forward work calendar - October 2020 to September 2021

 

Resolution number UH/2020/100

MOVED by Member U Casuri Balouch, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board governance forward work calendar for the period October 2020 to September 2021, as set out in Attachment A to this agenda report.

CARRIED

 

 

20

Record of the Upper Harbour Local Board workshops held on Thursday 13 and 27 August, and 3 September 2020

 

Resolution number UH/2020/101

MOVED by Chairperson M Miles, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the records of the Upper Harbour Local Board workshops held on Thursday 13 and 27 August, and 3 September 2020 (refer to Attachments A, B and C to the agenda report).

CARRIED

 

 

21

Board members' reports - September 2020

 

Two written board members reports were provided. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

Resolution number UH/2020/102

MOVED by Member B Neeson, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the verbal and written board members’ reports.

CARRIED

 

Attachments

a     17 September 2020 Upper Harbour Local Board: Item 21 Board members' reports - September 2020 - Chairperson M Miles

b     17 September 2020 Upper Harbour Local Board: Item 21 Board members' reports - September 2020 - Member N Mayne

 

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 23       Procedural motion to exclude the public

Resolution number UH/2020/103

MOVED by Chairperson M Miles, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

18        Auckland Council’s Year End and Quarterly Performance Report: Upper Harbour Local Board for quarter four 2019/2020 - Attachment b - Upper Harbour Local Board financial performance as at 30 June 2020

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 July 2020 that require release to the New Zealand Stock Exchange.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C1       Statement of proposal for a new Navigation Safety Bylaw

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

10.41am          The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

10.53am          The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Statement of proposal for a new Navigation Safety Bylaw

 

Resolution number UH/2020/104

MOVED by Chairperson M Miles, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board

a)      agree that the decision and report remain confidential until the Regulatory Committee recommends a statement of proposal for public consultation for a new Navigation Safety Bylaw to the Governing Body.

CARRIED

  

 

10.54am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................