I hereby give notice that an ordinary meeting of the Waiheke Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 23 September 2020

5.15pm

This meeting will proceed via Skype for Business. Either a recording or written summary will be uploaded on the Auckland Council website

 

Waiheke Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Cath Handley

 

Deputy Chairperson

Bob Upchurch

 

Members

Kylee Matthews

 

 

Robin Tucker

 

 

Paul Walden

 

 

(Quorum 3 members)

 

 

 

Dileeka Senewiratne

Democracy Advisor

 

18 September 2020

 

Contact Telephone: 021 840 914

Email: dileeka.senewiratne@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Waiheke Local Board

23 September 2020

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

6.1     Acknowledgement - Helgard Wagener, former Relationship Manager, Waiheke Local Board and Janine Geddes - Acting Relationship Manager Waiheke Local Board.                                                                                                                    5

7          Petitions                                                                                                                          6

8          Deputations                                                                                                                    6

9          Public Forum                                                                                                                  6

9.1     Public Forum - Hayden Smith -  Sea Cleaners                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                           7

12        Councillor's Update                                                                                                       9

13        Minutes of the Waiheke Local Board meeting held Wednesday, 26 August 2020 21

14        Waiheke Local Grants Round One 2020/2021 allocation report                            35

15        Waiheke Environmental Grant 2020/2021 grant allocations                                   93

16        Update on the throw and go bins at Mātiatia and Kennedy Point                       133

17        New community lease for premises located at 6 Hamilton Road, Surfdale       143

18        Minutes of the Waiheke Transport Forum 2 September 2020                              157

19        Auckland Transport Report - September 2020                                                       183

20        Incorporation of Upland Road Walkway into Whakanewha Regional Park        195

21        Notice of Motion - Kylee Matthews - to support Biodiversity in the Hauraki Gulf 205

22        Chairperson's report                                                                                                 221

23        Waiheke Local Board Workshop Record of Proceedings                                    237

24        Community Forum record of proceedings                                                             251

25        List of Resource Consents Applications                                                                279

26        Waiheke Local Board Governance Forward Work Calendar 2019 - 2022           285

27        Local Board Annual Report 2019/2020                                                                    289

28        Auckland Council’s Year End and Quarterly Performance Report: Waiheke Local Board for quarter four 2019/2020                                                                             293  

29        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

30        Procedural Motion to Exclude the Public                                                               317

27        Local Board Annual Report 2019/2020

a.      Draft 2019/2020 Waiheke Local Board Annual Report                                 317

28        Auckland Council’s Year End and Quarterly Performance Report: Waiheke Local Board for quarter four 2019/2020

b.      Financial performance report                                                                         317

C1       Statement of proposal for a new Navigation Safety Bylaw                                  318  

 


1          Welcome

 

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

 

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace… good peace.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Waiheke Local Board:

a)         confirm the minutes of its ordinary meeting, held on Wednesday, 2 September 2020, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

6.1       Acknowledgement - Helgard Wagener, former Relationship Manager, Waiheke Local Board and Janine Geddes - Acting Relationship Manager Waiheke Local Board.

Te take mō te pūrongo

Purpose of the report

1.       For the local board to note a formal acknowledgement on the meeting agenda.

Whakarāpopototanga matua

Executive summary

2.       The members of the Waiheke Local Board wish to acknowledge and thank Helgard Wagener, former Relationship Manager - Waiheke Island Local Board, for his contribution to the local board’s business and his advocacy on behalf of the board within the terms of reference of the governance pilot.

3.       Helgard Wagener has recently transferred to the new role of Policy & Planning Manager - Local Boards, within the Local Board Services Department.

4.       The members of the Waiheke Local Board also wish to acknowledge and thank Janine Geddes, the out-going Acting Relationship Manager for her contribution to the local board business and her effective leadership of the local board service team.

 

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a)      acknowledge and thank Helgard Wagener, former Relationship Manager - Waiheke Island Local Board, for his contribution to the local board’s business,  his advocacy on behalf of the board within the terms of reference of the governance pilot and his effective ability to provide good governance, robust advice and guidance to elected members, and wish him well in his new role as Policy & Planning Manager - Local Boards.

b)      acknowledge and thank Janine Geddes, out-going Acting Relationship Manager – Waiheke Local Board for her contribution to the local board business, her effective leadership of the local board service team, her guidance to the board and her seamless delivery of the acting role simultaneous to her substantive role as Senior Local Board Advisor.

 

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Hayden Smith -  Sea Cleaners

Whakarāpopototanga matua

Executive summary

1.       Hayden Smith will be in attendance to speak under Public Forum regarding sea cleaners.

 

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a)      thank Hayden Smith, for his attendance.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from Member Kylee Matthews for consideration under item 21.

 


Waiheke Local Board

23 September 2020

 

 

Councillor's Update

File No.: CP2020/12708

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide Councillor Pippa Coom with an opportunity to update the Waiheke Local Board on Governing Body issues.

 

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a)         receive Waitemata and Gulf Ward Councillor, Pippa Coom’s update.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Councillor's Update September 2020

11

      

Ngā kaihaina

Signatories

Author

Dileeka Senewiratne - Democracy Advisor Waiheke Local Board

Authorisers

Louise Mason – General Manager - Local Board Services

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

23 September 2020

 

 


 


 


 


 


 


 


 


 


Waiheke Local Board

23 September 2020

 

 

Minutes of the Waiheke Local Board meeting held Wednesday, 26 August 2020

File No.: CP2020/12709

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The open unconfirmed minutes of the Waiheke Local Board ordinary meeting held on Wednesday 26 August 2020 is attached at item 13 of the agenda for the information of the board only.

 

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a)      note that the open unconfirmed minutes of the Waiheke Local Board ordinary meeting held on Wednesday, 26 August 2020, attached at item 13 of the agenda for the information of the board only and will be confirmed under item 4 of the agenda.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Waiheke Local Board open unconfirmed ordinary meeting minutes - 26 August 2020

23

     

Ngā kaihaina

Signatories

Author

Dileeka Senewiratne - Democracy Advisor Waiheke Local Board

Authorisers

Louise Mason – General Manager - Local Board Services

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

23 September 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


Waiheke Local Board

23 September 2020

 

 

Waiheke Local Grants Round One 2020/2021 allocation report

File No.: CP2020/13081

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund, or decline applications received for Waiheke Local Grants Round One 2020/2021

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received in Waiheke Local Grants Round One 2020/2021 (refer Attachment B).

3.       The Waiheke Local Board adopted the Grants Programme 2020/2021 on 22 April 2020 (refer Attachment A). The document sets application guidelines for contestable grants submitted to the local board.

4.       The local board has set a total community grants budget of $89,601 for the 2020/2021 financial year. This is the first funding round of the financial year so none of this budget has been allocated in previous local grant and quick response rounds.

5.       Fourteen applications were received for Waiheke Local Grants Round One 2020/2021 and one application has been withdrawn by the applicant.  Thirteen applications for consideration, are requesting a total of $43,110.83.

6.       Multi-board Grant Round One for applicants with projects occurring in three or more local board areas was open between 15 June to 7 August.  No multi-board applications were received for the Waiheke Local Board to consider.

 

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a)      agree to fund, part-fund, or decline each application in Round One of the Waiheke Local Grants 2020/2021 listed in the following table:

Application ID

Organisation

Requesting funding for

Amount requested

Eligibility

LG2118-102

Mountains to Sea Conservation Trust

Funding is requested towards the cost of the Waiheke Snorkel Day, Te Matiki Paddle and Inner Gulf Adventure Snorkel

$2,508.69

Eligible

LG2118-104

Susan Hirst

Funding is requested towards plants, waste removal fencing weed spray and pest control

$1,000.00

Ineligible

LG2118-105

Waiheke Playgroup Incorporated

Funding is requested towards venue hire

$3,872.64

Eligible

LG2118-107

Catherine Mitchell Art Centre

Funding is requested towards the purchase of a kiln

$4,000.00

Eligible

LG2118-108

Waiheke Community Art Gallery Incorporated

Funding is requested toward the production and installation of the banners

$4,000.00

Eligible

LG2118-110

Ethno Oceania

Funding is requested towards an Ethno NZ workshop

$350.00

Ineligible

LG2118-111

Matiatia-Oneroa Ratepayers & Residents Association Incorporated

Funding is requested towards painting park of the interior of the hall

$4,000.00

Eligible

LG2118-112

Waiheke Island Dirt Track Club Incorporated

Funding is requested towards pyrotechnics display cost, travel and accommodation costs

$4,000.00

Eligible

LG2118-113

Good to Go Waiheke

under the umbrella of the Waiheke Resources Trust

Funding is requested towards 500 reusable stainless-steel cups and wages to run the programme

$4,000.00

Eligible

LG2118-114

Piritahi Marae Trust

Funding is requested towards the Island movement project including project coordinator, speaker amplifier and venue hire

$4,000.00

Eligible

LG2118-115

Arogya Mantra

Funding is requested towards dancers, coordination of event, event permit and ferry cost

$3,392.00

Eligible

LG2118-116

Waiheke Ostend Market

under the umbrella of the Waiheke Resources Trust

Funding is requested towards venue hire costs.

$4,000.00

Eligible

LG2118-117

Waiheke Resources Trust

Funding is requested towards planning, delivery and follow up for a food resilience hui.

$3,987.50

Eligible

Total

 

 

$43,110.83

 

 

 

 

Horopaki

Context

7.       The local board allocates grants to groups and organisations delivering projects, activities, and services that benefit Aucklanders and contribute to the vision of being a world-class city.

8.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

9.       The local board grants programme sets out:

·    local board priorities

·    lower priorities for funding

·    exclusions

·    grant types, the number of grant rounds and when these will open and close

·    any additional accountability requirements

10.     The Waiheke Local Board adopted their grants programme for 2020/2021 on 22 April 2020 and will operate two quick response and two local grants rounds for this financial year

11.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

12.     The local board has set a total community grants budget of $89,601 for the 2020/2021 financial year. This is the first funding round of the financial year so none of this budget has been allocated in previous local grant and quick response rounds.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through support of projects that address food production and food waste, support alternative transport methods, support community energy efficiency education and behaviour change, build community resilience, and support tree planting

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     According to the main focus of the application, each one has received input from a subject matter expert from the relevant department. The main focuses are identified as arts, community, events, sport and recreation, environment or heritage.

16.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     Local boards are responsible for the decision-making and allocation of local board community grants. The Waiheke Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

18.     The board is requested to note that section 48 of the Community Grants Policy states; ‘we will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time’.

19.     A summary of each application received through Waiheke Local Grant round one 2020/2021 is provided (refer Attachment B).

Tauākī whakaaweawe Māori

Māori impact statement

20.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes

21.     Five applicants applying to local grants round one, have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

22.     The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

23.     The local board has set a total community grants budget of $89,601 for the 2020/2021 financial year.  This is the first funding round of the financial year so none of this budget has been allocated in previous local grant and quick response rounds.

24.     Thirteen applications were received for Waiheke Local Grants Round One 2020/2021, requesting a total of $43,110.83.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

26.     Following the Waiheke Local Board allocation decisions on Local Grants Round One applications grants staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A: Waiheke Local Grants Programme 2020/2021

41

b

Attachment B: Waiheke Local Grants Round One 2020-2021 application summaries

45

     

Ngā kaihaina

Signatories

Author

Fran Hayton - Practice Lead Grants & Incentives

Authorisers

Rhonwen Heath - Head of Rates Valuations & Data Mgmt

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

23 September 2020

 

 


 


 


 


Waiheke Local Board

23 September 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Waiheke Local Board

23 September 2020

 

 

Waiheke Environmental Grant 2020/2021 grant allocations

File No.: CP2020/13227

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline applications received for Waiheke Environmental Grant 2020/2021

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received in Waiheke Environmental Grant 2020/2021 Round (refer Attachment B).

3.       The Waiheke Local Board adopted the Grants Programme 2020/2021 on 22 April 2020 (refer Attachment A). The document sets application guidelines for contestable grants submitted to the local board.

4.       The Waiheke Local Board has set a total of $33,000 for the environmental grants budget for the 2020/2021 financial year.

5.       Nine applications were received for the Waiheke Environmental Grant, requesting a total of $59,035.

 

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a)      agree to fund, part-fund or decline each application in Waiheke Environmental Grant 2020/2021, as outlined in table one:

Application ID

Organisation

Requesting funding for

Amount requested

Eligibility

WE1821-01

Waiheke Island Playcentre under the umbrella of Te Whānau Tupa Ngātahi o Aotearoa - Playcentre Aotearoa

Towards the costs of playground bark, plants and equipment for a food growing garden.

$2,892.00

Eligible

WE1821-02

Waiheke Collective under the umbrella of The Waiheke Resources Trust

Towards the costs of a Coordinator role for the Waiheke Collective.

$10,000.00

Eligible

WE1821-03

Waiheke Schools Wetland Restoration Project Group under the umbrella of The Waiheke Resources Trust

Towards the construction of a wheelchair accessible and upgraded wetland path.

$9,400.00

Eligible

WE1821-04

Royal Forest and Bird Protection Society, Hauraki Islands Branch

Towards the costs of bait for three pest control projects, and interpretive signage that incorporates the necessary rat bait warning information.

$2,913.00

Eligible

WE1821-05

Kaitiaki and Friends of Te Aroha Valley and Hekerua Bay under the umbrella of Hauraki Gulf Conservation Trust

Towards the cost of plants purchase for stream planting project.

$4,000.00

Eligible

WE1821-06

Piritahi Marae Trust

Towards the costs of trailer purchase, project coordinator, tools and waste disposal for a land and stream restoration project.

$9,980.00

Eligible

WE1821-07

The Waiheke Resources Trust

Towards the wages of a qualified Project Officer to undertake a scoping and feasibility study, and the cost of the study questionnaire distribution.

$9,350.00

Eligible

WE1821-08

Wild Omiha under the umbrella of Hauraki Gulf Conservation Trust

Towards the costs of native plants, launch event and publicity leaflets for a stream restoration project at Mary Wilson Reserve.

$8,500.00

Eligible

WE1821-09

Waiheke Community Housing Trust

Towards the costs of locally sourced native plants for an affordable housing project at 80 Waiheke Road.

$2,000.00

Eligible

 

Total

$59,035.00

 

 

 

Horopaki

Context

6.       The local board allocates grants to groups and organisations delivering projects, activities, and services that benefit Aucklanders and contribute to the vision of being a world-class city.

7.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme

8.       The local board grants programme sets out:

·    local board priorities

·    lower priorities for funding

·    exclusions

·    grant types, the number of grant rounds and when these will open and close

·    any additional accountability requirements

9.       The Waiheke Local Board adopted their grants programme for 2020/2021 on 22 April 2020 and will operate the Waiheke Environmental Grant once in this financial year

10.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through support of projects that address food production and food waste, support alternative transport methods, support community energy efficiency education and behaviour change, build community resilience, and support tree planting

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13.     According to the specific focus of the application, each one has received input from a subject matter expert from the relevant department.

14.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     Local boards are responsible for the decision-making and allocation of local board community grants. The Waiheke Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

16.     The board is requested to note that section 48 of the Community Grants Policy states; ‘we will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time’.

17.     A summary of each application received through Waiheke Environmental Grant 2020/2021 is provided (refer Attachment B).

Tauākī whakaaweawe Māori

Māori impact statement

18.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes

19.     Two applicants applying in this round have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

20.     The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

21.     The local board has set a budget of $33,000 for the Waiheke Environmental Grant for the 2020/2021 financial year.

22.     Nine applications were received for the Waiheke Environmental Grant Round 2020/2021, requesting a total of $59,035.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

24.     Following the Waiheke Local Board allocation decisions on Waiheke Environmental Grant Round 2020/2021 applications grants staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Waiheke Grants Programme 2020/2021

99

b

Waiheke Environmental Grant 2020/2021 grant applications

103

     

Ngā kaihaina

Signatories

Author

Adam  Abdeldayem - Senior Grants Advisor

Authorisers

Fran Hayton - Practice Lead Grants & Incentives Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

23 September 2020

 

 


 


 


 


Waiheke Local Board

23 September 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Waiheke Local Board

23 September 2020

 

 

Update on the throw and go bins at Mātiatia and Kennedy Point

File No.: CP2020/13164

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide feedback on the proposed permanent removal of the throw and go bins at Kennedy Point and Mātiatia.

Whakarāpopototanga matua

Executive summary

2.       Refuse and recycling drop-off bins (throw and go bins) are currently located at Kennedy Point and Mātiatia (see map in Attachment A). These bins were installed for visitors to the island to dispose of their waste before departing on the passenger ferry at Mātiatia, or the car ferry at Kennedy Point.

3.       These bins have been temporarily closed since late March due to COVID-19 related health and safety concerns. This closure is due to health and safety concerns regarding frequent touch-points. Their current closure offers an opportunity to re-assess this service.

4.       Staff have assessed the value of the bins against challenges with operation of the bins including frequent misuse. Staff have also considered the operational costs to ratepayers of bin operation and long-term waste minimisation goals for Waiheke.

5.       Staff have considered the following options:

·        Option one: reopening both bins permanently

·        Option two: closing both bins permanently

·        Option three: only opening one or both bins during the summer period.

6.       Staff recommend option two, the permanent closure of the Kennedy Point and Mātiatia throw and go bins. This option aligns with the Tīkapa Moana Hauraki Gulf Islands Waste Plan 2018 goal to ensure that waste producers take responsibility for their waste and to promote Waiheke as a zero-waste community.

7.       Council staff have delegated authority from the Governing Body to make decisions on waste services in the Auckland region which are aligned to the Waste Management and Minimisation Plan and the Tīkapa Moana Hauraki Gulf Islands Plan. However staff are seeking feedback on this decision from the Waiheke Local Board ahead of implementing the recommendation. 

 

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a)      provide feedback on the proposed permanent closure of the Kennedy Point and Mātiatia throw and go bins.

 

 

Horopaki

Context

8.       Two refuse and recycling drop-off bins at Kennedy Point and Mātiatia were installed prior to the 2010 Auckland super city amalgamation. They are intended for use by visitors to Waiheke to dispose of refuse and recycling prior to departing on passenger or car ferries.

9.       The throw and go bins are sectioned into two sides, one for disposal of refuse in pre-paid rubbish bags, and the other for the disposal of clean household recycling.

10.     Both bins were temporarily removed during the COVID-19 pandemic due to health and safety concerns for the public and contractors. Alternative disposal options are available to residents which better comply with health and safety requirements in changing COVID-19 alert levels.

11.     Waste Solutions conducted a review of the ongoing use of the throw and go bins between April 2019 and March 2020. This review found frequent misuse of the bins for the illegal disposal of items such as construction and demolition waste and inorganic waste including unwanted furniture and whiteware. In addition, refuse deposited in the bins was often not in the intended pre-paid bags. This represents a cost to ratepayers and staff recommend that this bin service is reviewed.

12.     The Tīkapa Moana Hauraki Gulf Islands Waste Plan 2018 was developed following consultation with the local community, mana whenua, and the Waiheke Local Board. This plan outlines goals of zero waste for Waiheke, and provides guidelines for staff decision-making on waste management.

Tātaritanga me ngā tohutohu

Analysis and advice

Options for the throw and go bins at Kennedy Point and Mātiatia

13.     Staff have identified the following options for the throw and go bins on Waiheke:

·        Option one: provide permanent throw and go bin all year

·        Option two: permanent removal of the throw and go bins

·        Option three: Provide one trial throw and go bin in peak tourist season at Mātiatia or Kennedy Point.

14.     Each option has been assessed against eight criteria to help determine the recommended approach for changes to the operation of the Kennedy Point and Mātiatia throw and go bins (see Table 1 below).

 

 


 

Table 1. Options analysis for Kennedy Point and Mātiatia throw and go bins

 

Criteria

Options

Option one:

Provide permanent throw and go bin year-round

Option two:

Permanent removal of the throw and go bin (recommended)

Option three:

Provide one trial throw and go bin in peak tourist season at Mātiatia or Kennedy Point

 

Mātiatia

Kennedy Point

Mātiatia

Kennedy Point

Mātiatia

Kennedy Point

Aligns with the Tīkapa Moana Plan

X

X

ü

ü

X

X

Cost of processing and disposal is incurred by waste producers

X

X

ü

ü

X

X

Visitors have free waste disposal of waste

ü

ü

X

X

ü

ü

Reduction in illegal dumping

X

X

ü

ü

X

X

Safe access to bin for waste removal contractors

ü

X

N/A

N/A

ü

X

Save costs on waste services

X

X

ü

ü

ü

ü

Reduce risk of recycling contamination

X

X

ü

ü

ü

ü

Reduces risk of COVID-19 transmission

X

X

ü

ü

X

X

 

Key:

No

X

Yes

ü

 

 

15.     Following from the options analysis, staff recommend option two: permanent removal of both the Kennedy Point and Mātiatia throw and go bins. Removing the bins will align with the Tīkapa Moana Plan goal to ensure that waste producers take responsibility for their waste and to promote Waiheke as a zero-waste community.

16.     The Kennedy Point ferry terminal services the car ferry to Waiheke, and therefore staff assume that visitors using this ferry have capacity to drive to the Community Resource Recovery Park to deposit their refuse and recycling or take their waste off-island. 

17.     The Kennedy Point bin also has access issues when the car park is busy. This impacts the contractor’s ability to safely and effectively service the bins. This has both cost and environmental implications for the operator, the council, and the community through illegal dumping, litter, and the attraction of vermin.

18.     The Mātiatia ferry terminal services the passenger-only ferry, and therefore staff assume that day visitors using this ferry have low volumes of refuse and recycling and will be encouraged to take their waste off-island (pack in and pack out). Visitors can use the refuse and recycling bins at the ferry terminal. Visitors staying in accommodation will have access to refuse and recycling kerbside services. Therefore staff recommend option two for this bin also.

19.     No illegal dumping instances have been observed since the removal of the bins in March 2020. Staff will continue to monitor these sites for illegal dumping. A security camera may be installed to identify any potential dumpers, however the viability of this will be subject to budget availability. Option two will also provide budget savings of approximately $40,000 per annum.

20.     Staff do not recommend option one, to provide permanent throw and go bins year-round. An assessment of the throw and go bins showed that the bins were frequently misused and refuse was frequently deposited that was not contained in pre-paid bags, as well as attracting other illegal dumping. Reinstating the bins may encourage illegal dumping in the area. In addition, the Tīkapa Moana Plan states a goal for producers of waste to incur the cost of processing and disposing of their waste, and this option does not realise this goal.

21.     Staff also do not recommend option three, to retain a trial throw and go bin for the peak tourist season at either Mātiatia or Kennedy Point for the above reasons. In addition, re-opening one of the throw and go bins for a trial period may create an increased health and safety risk during the ongoing COVID-19 pandemic. The bins create a frequent touch point, and servicing the bins regularly may be challenging during changing COVID-19 alert levels.

22.     However if the local board strongly support option three, then staff would consider Mātiatia as the most suitable site for a trial bin. Mātiatia experiences increased pedestrian ferry passengers during the summer, has fewer incidents of illegal dumping compared to Kennedy Point, and is a more suitable location for safer bin servicing.

23.     Staff have considered implementation of a user-pays model such as a coin operated refuse bin, however have concluded based on cost information that this would be expensive to operate and will create further operational challenges and illegal dumping. Mātiatia is not recommended as a site for a ‘pay-as-you-throw’ bin due to operational issues and increased cost of installing an EFTPOS system. This system requires the throw and go bin to have a power source to operate a wifi system to take payment, along with appropriate signage to be installed.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24.     The Auckland Greenhouse Gas Inventory to 2016 shows that waste currently contributes 3.1 per cent of the total emissions profile for the region, 98.1 per cent of which were from solid waste sources.

25.     Permanently removing the throw and go bins will reduce the risk of recycling contamination, may reduce illegal dumping in the area, and may divert waste from landfill. This would reduce greenhouse gas emissions and contribute to the Waste Management and Minimisation Plan 2018 zero waste by 2040 goal.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     Community Facilities’ work clearing public litter bins could be slightly impacted during the removal of the throw and go bins, however staff do not expect this impact to be significant or ongoing. The bins are currently closed, and no concerns have been raised to Waste Solutions regarding any increase in litter bin use.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local board views

27.     Staff undertook consultation with community, mana whenua, and the Waiheke Local Board during the development of the Auckland Waste Management and Minimisation Plan 2018 and the Tīkapa Moana Hauraki Gulf Islands Waste Plan 2018. The final plan reflects the feedback from these stakeholders.

28.     Staff consulted the Waiheke Local Board regarding the removal of the throw and go bins at workshops on 8 August 2019, and 11 March 2020. At the March 2020 workshop the local board raised concerns about removing the throw and go bins as some commuter residents use these bins to dispose of waste if they are not on Waiheke when their kerbside waste removal occurs. Staff note that residents can still dispose of waste on weekends at the Waiheke Community Resource Recovery Park.

29.     A report including information on the throw and go bins was presented to the Waiheke Local Board at a business meeting on 22 July 2020. Members presented mixed feedback on the permanent removal of the throw and go bins at Mātiatia and Kennedy Point. Members requested a specific report be presented to the board at a later date to ensure thorough consideration of the matter (WHK/2020/97).

Local impact on community and businesses

30.     The throw and go bins were intended for use by Waiheke visitors to dispose of household refuse and recycling before leaving on passenger or car ferries. The ongoing impact of COVID-19 will potentially reduce international visitors to Waiheke due to the current New Zealand border restrictions preventing tourists entering the country leading to a reduced demand for the throw and go bins.

31.     Removing the bins may have an impact on Waiheke residents who have used the bins for their refuse and recycling. However these residents have the option to use their kerbside collection service or to visit the Community Resource Recovery Park for disposal of refuse and recycling.

Tauākī whakaaweawe Māori

Māori impact statement

32.     The Waste Management and Minimisation Plan 2018 emphasises an integrated life cycle approach to the management of natural resources. The goal of zero waste reflects Māori tikanga and kaupapa.

33.     Through the development of the plan, Auckland Council engaged in extensive consultation with mana whenua and mataawaka. Based on this consultation, Māori values and priorities are at the core of the plan, including rangatiratanga, kaitiakitanga, kotahitanga, manaakitanga, and whanaungatanga.

34.     Mana whenua were a key stakeholder in the development of the Tīkapa Moana Hauraki Gulf Islands Waste Plan 2018. Based on this consultation, mana whenua aspirations relating to waste are included within the priority areas of the plan.

Ngā ritenga ā-pūtea

Financial implications

35.     The permanent removal of the throw and go bins is estimated to save the council $40,000 per annum. If this saving is not introduced, it would impact on the ability to deliver other waste services in Auckland.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36.     Key risks arising from the recommending option two: permanent removal of the throw and go bins are summarised in Table 2 below.

Table 2: risks and mitigations of proposed removal of throw and go bins

Risk

Likelihood and Consequence

Mitigation

Increased customer complaints and decreased customer satisfaction in council services

Likelihood: Medium

Consequence: Moderate

A communications plan will be developed with clear messaging to communities and businesses around the reasons for removing the throw and go bins and other disposal options

Increase in illegal dumping occurrences

Likelihood: Low

Consequence: High

Monitoring and surveillance will be undertaken through site visits, and security cameras (subject to budget availability). Enforcement and removal processes are in place. Other disposal options (e.g. kerbside recycling) will be promoted through the communications plan.

Ngā koringa ā-muri

Next steps

37.     Staff request feedback from the local board regarding the impact of the proposed removal of the throw and go bins on the community. After considering local board feedback, staff will inform the local board about the decision on the throw and go bins.

38.     Any changes made to Waiheke waste services will be supported by a communications plan to inform residents, and to educate visitors on how to dispose of their waste on Waiheke. This will include messages on how to reduce waste brought to Waiheke (pack in and pack out).

39.     Staff will monitor and install signage at the former locations of the throw and go bins as required. Based on monitoring, the council can review its decision at any time and consider the temporary reinstallaton of bins if required.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Map of throw and go bins at Mātiatia and Kennedy Point

141

     

Ngā kaihaina

Signatories

Authors

Terry Coe - Waste Enterprises & Refuse Manager

Marcus Braithwaite - Senior Waste Specialist (Recycle)

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

23 September 2020

 

 


Waiheke Local Board

23 September 2020

 

 

New community lease for premises located at 6 Hamilton Road, Surfdale

File No.: CP2020/13561

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To grant a new community lease to for premises located at 6 Hamilton Road, Surfdale.

Whakarāpopototanga matua

Executive summary

2.       The building known as the Old Surfdale Post Office is currently managed as a Venue for Hire.

3.       The local board has expressed their preference to have this asset managed as a lease to increase utilisation.

4.       An expressions of interest process has been undertaken to lease the facility known as Surfdale Post Office, situated at 6 Hamilton Road, Surfdale.

5.       Four applicants applied to lease the premises: Literacy Aotearoa, Waiheke Connect, Waiheke Hope Centre and Waiheke Toy Library.

6.       Staff from community leasing and community empowerment assessed the applicants and consider Waiheke Hope Centre and Waiheke Connect would both be suitable leaseholders for the space.

7.       Waiheke Connect meets a key Waiheke Local Board Plan 2017 initiative to promote the establishment of a small business hub and is therefore the recommended applicant.

8.       This report recommends the Waiheke Local Board grant a new community lease to Waiheke Connect. The recommendation aligns with the Waiheke Local Board Plan 2017 outcomes: sustainable economy and positive visitor experience; thriving, strong and engaged communities.

 

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a)      direct staff to transfer the management of the asset known as the Surfdale Post Office from Community Places to Community Leasing

b)      grant, a new community lease to Waiheke Connect comprising 100m2 (more or less) at 6 Hamilton Road, Surfdale described as Lot 1 DP 123689 (outlined in red on Attachment A) subject to the following terms and conditions:

i.    term:  five years, commencing on 1 September 2020, with one five-year right of renewal

ii.    rent:  $1.00 plus GST per annum if requested

iii.   maintenance fee: $250.00 plus GST per annum

iv.  all other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012.

c)      approve Waiheke Connect ’s community outcomes plan as attached (Attachment B), subject to operational changes.

 

 

Horopaki

Context

9.       This report considers the new community lease at 6 Hamilton Road, Surfdale.

10.     The Waiheke Local Board holds delegated authority relating to local recreation, sport and community facilities, including community leasing matters.

Land and Buildings

11.     The land, described as Lot 1 DP 123689, is held by Auckland Council in fee simple under the Local Government Act 2002.

12.     The building is known as the Old Post Office and is currently managed as a Venue for Hire by Community Places.

13.     The local board has expressed their preference for the building to be managed as a community lease.

Expressions of Interest

14.     The vacancy was advertised from 27 February to 17 April 2020. It was publicized via the Waiheke Gulf News, Waiheke Local Board Facebook and e-newsletter. The initial closing date was extended to 12 June 2020 due to COVID-19 Alert level 4 restrictions; all interested parties were notified and the EOI was readvertised.

15.     The local board invited expressions of interest from community groups to:

·    increase community access to and utilisation of the facility

·    provide services and/or activities that align to the Waiheke Local Board Plan 2017

·    provide social and/or economic benefits to the Waiheke community

16.     The successful applicant will need to be an incorporated society or charitable trust and be able to meet the requirements as stipulated in Auckland Council’s Community Occupancy Guidelines 2012.

17.     Four EOIs were received from Literacy Aotearoa, Waiheke Connect, Waiheke Hope Centre and Waiheke Toy Library.

18.     The applications were distributed to local board members and staff held a workshop with the board on 1 July 2020.

Waiheke Connect

19.     Waiheke Connect is a newly formed community group which aims to empower local businesses, professionals and the wider community on Waiheke; to make living and working remotely from Waiheke a sustainable option.

20.     It proposes to use the leased premises to:

i.    Encourage Waiheke businesses and professionals to connect and collaborate

ii.    Run a central hub for regular co-working, workshops, and events

iii.   Undertake public awareness, education and professional training programmes

iv.  Create employment options through their activities.

21.     Waiheke Connect’s proposal closely aligns with the key Waiheke Local Board Plan 2017 initiative “to promote the establishment of a small business hub”.

22.     A standardised community outcomes plan, to measure the impact of this service in the local community, will be attached to the occupancy agreement but may be altered by staff to meet operational and/or data collection requirements (Attachment B).

23.     The community outcomes plan is part of a pilot being run under the review of Auckland Council’s Community Occupancy Guidelines 2012, with an aim to increase monitoring, data collection, asset management capability and community impact of council’s community leaseholders.

Alternative leaseholders

24.     Three other applicants applied to lease the premises:

i.    Waiheke Hope Centre, which proposes to work with other Māori community groups and businesses to establish Te Rito: a hub for Māori training, employment, cultural and social services

ii.    Literacy Aotearoa, which proposes to utilise the premises to offer educational programmes for youth

iii.   Waiheke Toy Library, which proposes to continue to run Saturday morning toy library openings

25.     From these three alternative applicants, only Waiheke Hope Centre’s assessment was satisfactory, especially taking into account the local board’s requirements from the space as outlined in the EOI process.

26.     The application from Literacy Aotearoa was not comprehensive and the application by the Waiheke Toy Library did not propose any increase in utilisation.

Table 1: Comparison of all applicants:

 

Waiheke Connect

Waiheke Hope Centre

Literacy Aotearoa

Waiheke Toy Library

Users

93

80

16

119

Utilisation

Monday – Sunday, including evenings

Monday – Saturday, including evenings

Monday – Friday with some evenings

Saturday mornings

Proposed use

Waiheke community business hub

Māori training, employment, cultural and social services

Education facility for youth

Toy library

Local Board priorities

Wholly aligned to local board requirements for the facility

Substantially aligned to local board requirements for the facility

Not aligned to local board requirements for the facility

Not aligned to local board requirements for the facility

Staff comment

Recommended applicant, taking into account local board priorities to establish a business hub

Suitable applicant. The purpose of Waiheke Hope Centre is to provide social services, especially emergency and transitional housing. However, it applied on behalf of various community groups and businesses with a focus on Maori-led initiatives

Local board has already provided dedicated youth space in the adjacent Surfdale Hall

Fails to significantly increase utilisation relative to other applicants

 

27.     As the local leasing authority, the local board may appoint any of the above applicants, however, Waiheke Connect is the preferred applicant as it accords to the local board’s priority of establishing a community business hub.

28.     If the board was to instead appoint Waiheke Hope Centre, it is recommended the group establish a new trust or incorporated society to be named on the lease to reflect the multiple groups included in the expression of interest.

Tātaritanga me ngā tohutohu

Analysis and advice

29.     Auckland Council’s Community Occupancy Guidelines 2012 sets out the criteria for community occupancy agreements. The procedure for a new lease of council-owned buildings is to call for expressions of interest from community groups. This allows an assessment of proposals to ensure the best community outcomes are delivered.

30.     Waiheke Connect applied to lease the premises through the expressions of interest process. Three other applications were received; however, these did not fully align to the local board’s priorities for the premises as indicated in table 1.

31.     Waiheke Connect satisfies the required criteria specified in the guidelines in the following ways:

i.    it is an incorporated society

ii.    it has a history of delivering its services to the local community

iii.   it is managed appropriately, as evidenced by its business plans for the premises

iv.  it has provided a breakdown of its key outputs indicating clear social benefit to the community.

32.     Under the guidelines, it is recommended that for leases over council-owned buildings the standard term be for five years with one five year right of renewal, providing a total term of 10 years.

33.     For new groups, the recommended term is normally 1 year with one right of renewal for 1 year. However, Waiheke Connect has been operating for three years and has successfully run pilots on increased service offerings, with a strong membership base. Staff therefore recommend the longer 5-year term, with a right of renewal for another 5 years. The security of tenure also increases funding capacity which should lead to greater activation of the space.

34.     The local board has discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms within the Community Occupancy Guidelines 2012.

35.     Where community groups have exclusive occupancy of council-owned buildings, the guidelines state that such groups are required to pay an annual subsidised maintenance fee of $250 (plus GST) per annum for buildings between 0m2 and 100m2. The current building is approximately 95m2.

Public Notification

36.     Under section 138 of the Local Government Act 2002, all leases longer than six months require public notification.

37.     Public notification is not required for this particular lease as it does not substantially interfere with the public’s access or use of the park, the land parcel is in fact adjacent to the general park which is a local purpose reserve and the existing access-ways will be maintained.

38.     Additionally, the land is not defined as a park based on;

i.    Its historic use as a post office, not a park offering public amenity; and

ii.    The existing building which is not generally open to the public on a long-term basis.

Tauākī whakaaweawe āhuarangi

Climate impact statement

39.     The designated impact level of the recommended decision on Green House Gas emissions is “potential increase” as the activation of the space will result in more users being attracted to the facility. However, a shared workspace will decrease energy use overall as users are not consuming energy at individual workspaces.

40.     Climate change has an unlikely potential to impact the lease as no part of the leased area is located in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41.     In compiling the advice in this report staff obtained feedback from Community Empowerment, Asset Management and Intelligence Support, Community Places and Financial Strategy and Planning.

42.     The local board’s role in making service decisions are affirmed by changes in service lines and targets set in the Long-Term Plan. The proposed management transfer is in line with the LTP’s “Provide safe, reliable and accessible social infrastructure for Aucklanders that contributes to placemaking and thriving communities”.

43.     Although there might be some impact on Venue for Hire’s provision, the proposed transfer is in line with recent precedents on Waiheke, the LTP and the local board’s direction.

44.     Some concerns were raised regarding the removal of a venue for hire from the Waiheke portfolio, however, one of the two regular users have moved to another location, mitigating potential impacts regarding availability of space.

45.     No other concerns regarding the proposed lease was raised.

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

46.     At its workshop held on 4 April 2019, the local board indicated their preliminary support for the Old Post Office to be transferred to community leasing.

47.     At a workshop held on 1 July 2020, the local board discussed the expressions of interest in relation to local board plan priorities and provided input on the applicants received.

48.     Although the local board may appoint any of the applicants, the activities offered by Waiheke Connect align best with the aspirations for the facility and the Waiheke Local Board Plan 2017 outcomes: sustainable economy and positive visitor experience; thriving, strong and engaged communities.

Tauākī whakaaweawe Māori

Māori impact statement

49.     There is a change in activities and operational use taking place on the land.

50.     Section 81 of the Local Government Act 2002 requires engagement with iwi.

51.     Formal iwi engagement was initiated on 20 August 2019 and concluded on 17 September 2019.

52.     Due to a change regarding the proposed leaseholder, iwi engagement was reinitiated on 21 July 2020, the period for submissions conclude on 20 August 2020. The engagement provides detailed information regarding the nature of the group, leased area and land, inviting iwi representatives to hui and/or a site visit.

53.     The contents of this report will be updated prior to the business meeting with any submissions made.

54.     Iwi engagement has concluded with no objections received.

Ngā ritenga ā-pūtea

Financial implications

55.     All costs relating to the granting of the lease will be borne by Community Facilities.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

56.     Transferring the management of the asset to community leasing will negatively impact the portfolio of venue for hire.

57.     This is mitigated by the fact that the facility is generally under-utilised, and one of the regular users has obtained landowner consent to establish an alternative premises, adjacent to the post office building.

58.     The benefits of having the asset activated as a full-time community service outweighs any risks associated with venue for hire’s service provision on Waiheke.

Ngā koringa ā-muri

Next steps

59.     Staff will work with the selected tenant to formalise the occupancy arrangement.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Waiheke Connect Inc lease area

151

b

Attachment B - Waiheke Connect Inc COP Pilot

153

     

Ngā kaihaina

Signatories

Author

Gert van Staden - Senior Community Lease Advisor

Authorisers

Louise Mason – General Manager - Local Board Services

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

23 September 2020

 

 


Waiheke Local Board

23 September 2020

 

 


 


 


 


Waiheke Local Board

23 September 2020

 

 

Minutes of the Waiheke Transport Forum 2 September 2020

File No.: CP2020/12714

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To make recommendations to the Waiheke Local Board from the business meeting of the Waiheke Transport Forum (the forum) held on 2 September 2020.

Whakarāpopototanga matua

Executive summary

2.       Transport Forum members discussed the poor condition of the road surface of The Esplanade, Blackpool and decided to make a recommendation regarding closure to all but emergency vehicles in order to improve pedestrian and cyclist safety and to better preserve the unsealed road surface.

3.       Members expressed disappointment that the Surfdale Innovating Streets application was not funded but requested that the application be retained as a useful resource to background future transport and urban design initiatives for the Surfdale area.

 

 

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a)      note the minutes of the Waiheke Transport Forum business meeting dated 2

          September 2020.

b)     recommend to Auckland Transport that The Esplanade, Blackpool be closed for

        motor vehicles except for emergency purposes.

c)     retain the Surfdale Innovating Streets application and apply its proposed actions to

         improvements in Surfdale as opportunities and funds arise.  

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Waiheke Transport Forum Minutes - 2 September  2020

159

b

Waiheke Transport Forum Minute Attachment - 2 September 2020

165

     

Ngā kaihaina

Signatories

Author

Mark Inglis - Local Board Advisor

Authorisers

Louise Mason – General Manager - Local Board Services

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

23 September 2020

 

 


 


 


 


 


Waiheke Local Board

23 September 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Waiheke Local Board

23 September 2020

 

 

Auckland Transport Report - September 2020

File No.: CP2020/12713

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an update to the Waiheke Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF) and Community Safety Fund (CSF).

Whakarāpopototanga matua

Executive summary

This report covers:

2.       A general summary of operational projects and activities of interest to the board.

3.       An update on Auckland Transport projects identified in the Waiheke 10 Year Transport Plan.

4.       An update on the board’s Transport Capital Fund and Community Safety Fund.

 

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a)      receive the Auckland Transport September 2020 update report.

 

 

Horopaki

Context

5.       Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. We report monthly to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities. 

6.       This report updates the Waiheke Local Board on Auckland Transport (AT) projects and operations in the local board area, it updates the local board on their advocacy and consultations and includes information on the status of the Local Board Transport Capital Fund and Community Safety Fund.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Transport Capital Fund (LBTCF)

7.       The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

8.       With the Auckland Council’s emergency budget now confirmed, the LBTCF for the 20/21 financial year has been set at $5.0 million for allocation across the 21 local boards. Allocation will still be based on the Local Board Funding Policy. Decisions about the 21/22 and 22/23 financial years will form part of the Long-Term Plan/Regional Land Transport Plan (LTP/RLTP) discussions but early indications are that these years will also see a more constrained capital programme than prior to the COVID crisis.

9.       The specific budget available for the LBTCF in 21/22 and 22/23 will be determined by the prioritization of the capital programme through the RLTP and will be subject to the usual consultation and submission process.

10.     Auckland Transport is analysing and considering the effects of COVID-19 on LBTCF budgets and local board work programmes. Auckland Transport is attending a workshop with the Waiheke Local Board on 16 September to discuss and advise on the best use of the limited budget.

Community Safety Fund (CSF)

11.     The CSF is a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.

12.     The CSF is funded from Auckland Transport’s safety budget and is dependent on the level of funding Auckland Transport receives from Council. This level of funding has been constrained through the Emergency Budget process. Public consultation and design work is progressing so that projects are designed and ready to go when the money becomes available.

13.     Safety projects will be prioritized according to DSI (death and serious injury) data and therefore local board community safety projects will continue with planning and design but may not be delivered in the 20/21 financial year.

Auckland Transport COVID-19 Update

COVID-19 Level 3 in Auckland

14.     In August 2020 community transmission of COVID-19 was confirmed in Auckland.  The government took Auckland back to Alert Level 3 while the outbreak was contained.

15.     While at Alert Level 3 the Government’s advice was to stay home. Public transport continued to operate with strict health and safety requirements in place. Following Government advice customers were asked to maintain physical distancing and wear a face covering. Fares continued to be charged through Alert Level 3 and cash fares were not accepted on public transport.

16.     Our planned renewal works continued such as road surfacing, repair and footpath works as well as essential maintenance activities such as fixing potholes continued.

17.     Auckland Transport’s construction sites operated under strict Health and Safety guidelines based on Ministry of Health Guidance and industry best practice.  Each site was required to develop a Health and Safety Plan based on Ministry of Health Guidance and industry best practice.

COVID-19 Level 2 in Auckland

18.     As per Government advice Auckland moved down to Alert Level 2 at 11:59pm on Sunday 30 August.

19.     The Government advised that the general rule for Alert Level 2 is to play it safe. This means that if you are feeling sick you should stay home. Do not go to work or school feeling unwell. Do not socialize, and if you are showing symptoms of COVID-19 you should avoid using public transport when travelling to a medical appointment.

COVID-19 Level 2 in Auckland – Public Transport

20.     Public transport is operating normal schedules under Alert Level 2, except for the cancelled after-midnight services on Friday and Saturday nights. Cash is still not being accepted. The following measures must be followed:

·        Masks will be mandatory on public transport as will physical distancing.

·        Children under the age of 12 are exempted from wearing face coverings.

·        Public transport capacity will be reduced due to physical distancing requirements.

·        For the majority of buses, exit and entry will be through the rear door.

·        The public are strongly advised to register their HOP cards and check that their details are up to date.

COVID-19 Level 2 in Auckland – School Buses

21.     Auckland Transport -contracted school bus services are operating during Alert Level 2. Following Government’s guidelines face coverings and physical distancing are not required on dedicated school transport services and there are essentially no capacity restrictions due to the records being held on all passengers that use them.

22.     To operate this way, it is important that up-to-date records of passengers are being maintained to facilitate effective contact tracing. For Auckland Transport -contracted school transport services, schools have been asked by Government to maintain lists of students who use those services and work closely with Auckland Transport.

23.     Hand sanitiser has been made available to students boarding and departing buses, plus buses are cleaned after each school run as per Government guidance.

COVID-19 Level 2 in Auckland – Customer Service Centres

24.     Most customer service centres (with the exception of Manukau Train Station, AUT and Botany) remain open with physical distancing rules applying to customers and staff. Cash will still not be accepted by staff under Alert Level 2.

25.     During this time, it is recommended that customers use self-service options such as ordering an AT HOP card online. Journey planning can also be done via the Auckland Transport website or the Auckland Transport Mobile app.

COVID-19 Level 2 in Auckland – Parking

26.     Paid parking is continuing for both on and off-street parking under Alert Level 2. Enforcement of parking restrictions, bus lanes and other special vehicle lanes also continues.

27.     Parking and transport compliance staff will assist authorities by monitoring physical distancing behaviour across the network and assisting essential healthcare and community testing facilities with any transport related issues.

COVID-19 Level 2 in Auckland – Construction Sites

28.     Auckland Transport’s work across construction sites continues to operate, but under strict Health and Safety protocols based on Ministry of Health Guidance and industry best practice. 

29.     These measures include physical distancing, compulsory PPE, hygiene practices, recording site entry and exit, and separating teams into zones on our larger sites. 

COVID-19 Level 2 in Auckland – Public Engagement

30.     Engagement (both informing and consulting communities on upcoming projects) continues under Alert Level 2 except for the following channels:

·    No drop-in sessions or public meetings;

·    No, or very limited, face-to-face meetings with members of the public, stakeholders or elected members.

 

31.     Instead of face-to-face communication, Auckland Transport will engage via channels such as telephone calls, conference calls, email, Facebook live and webcasts.

Update on Auckland Transport operations:

32.     The table below has a general summary of projects and activities of interest to the local board with their status. Please note that:

·        All timings are indicative and are subject to change.

·        The Waiheke Operations Manager will update the local board in the event of any amendments or changes to the summaries provided for below.

Activity

Update

Wharves

Kennedy Point

The Portacom buildings are being upgraded with a new woodgrain external cladding. Brackets to hold the cladding has been installed, with the woodgrain panels currently being cut to size and coated. This process is expected to be complete by end-September.

 

New wayfinding signage is currently being made for installation once the cladding is complete.

 

The consent for fendering alteration has been approved. Test piles were completed end-August. The seabed was determined to be extremely hard, and the engineer is reviewing the test samples to establish if the pile embedment depth can be reduced.

 

As result of the seabed tests, larger equipment is now required to be brought to the site to complete the fendering.

 

The remaining lighting items will be complete mid-September. New lighting strips to be installed on the edge of the berthing fenders are to be complete by mid-October.

 

Matiatia Main Wharf

Concept engineering design to replace the old gangways, pontoon and hydraulic lifting system at the northern and southern berths was agreed in July.

 

The project is now in preliminary design phase. The lead project manager updated the Local Board on 9 September. Further communications to residents and wharf users will form part of the Matiatia old wharf communications.

 

To undertake the works proposed, ferry services will likely be required to utilise the old wharf for a short period of time. Required enabling works on the old wharf to accommodate this are planned to commence shortly in October.

 

Matiatia old Wharf

The engineering design to reconfigure the gangway and use of the inner berth pontoon is complete. It is intended that this wharf be used as a back-up and provide future contingency for the main ferry berths.

 

To enable larger ferries to berth alongside the pontoon, new fender piles need to be installed, and the gangway needs to be flipped around to achieve compliant and accessible gangway gradients.

 

Auckland Transport met with Fullers in August to confirm the configuration before bringing details of the proposed design and scope details to the local board for an update in September.

 

Works on site are planned to commence between 5-12 October subject to the availability of some materials and required fabrication works are complete.

 

Public communications will be sent out on various channels once the timeframe has been confirmed.

 

Auckland Transport is also considering the feasibility of pedestrian shelter provision on the wharf for the period when the main wharf is closed due to its upgrade. The main wharf upgrade project is currently in preliminary design phase.

 

Matiatia carpark

buildings

New post and rail fencing demarcating the parking area where the buildings once stood is due for completion on 12 September.

 

New parking signs have been commissioned and are due to be installed by the end of the month.

 

An additional 75 parking bays will be available once the signs have been installed.

Road Maintenance

Ostend Road

Auckland Transport and Healthy Waters (HW) collaborated recently on the new box culvert storm water project at Ostend Rd during the first week of September.

 

The HW storm water project allowed for final road reinstatement; however, Auckland Transport agreed to joint fund the road reinstatement to achieve a quality outcome for road users who have been disrupted over a lengthy period during the project.

 

This resulted in a full section of road able to be renewed at the same time, avoiding Auckland Transport having to return and redo the resurfacing and line marking as part of programmed renewal works.

 

Programmed works

September includes preseal repairs, grading and metaling of various unsealed roads, cleaning of water tables, and other routine cyclic maintenance.

 

Chipseal programme – FY20/21

The list of sites below is programmed for February 2021.

 

Road

Length (m)

Burrell Rd

313

Coromandel Rd

856

Donald Bruce Rd

1734

Frank St

815

Great Barrier Rd

701

Hartley Ave

130

Karaka Rd

411

Lannan Rd

412

McIntosh Rd

78

Newton Rd

381

O’Brien Rd

173

Ocean View Rd

1198

Shelly Beach Rd

48

Totara Rd

91

Trig Hill Rd

252

Woollams Rd

102

 

7965

 

 

Parking Enforcement

Parking enforcement officers are patrolling the island regularly with coverage now including weekends.

 

Bus Patronage

Overall patronage on the island is around 75% of 2019 levels.

Electric buses

Six electric buses are currently en route to NZ (3 shipments) with expected delivery in early October and mid-November.

 

The expected start date for the first batch on Waiheke is the first week in November, with the 2nd batch at the beginning of December.

 

(Unfortunately, the original expected start in July was significantly impacted by COVID disrupting manufacture and delivery).

 

The remainder of the Waiheke Bus urban fleet will be upgraded to electric as they get to the end of their life (i.e. no bus older than 20 years, and average fleet age no more than 10 years).

 

 

Update on Auckland Transport projects:

33.     This list is initially an update on the projects outlined in the “Waiheke 10 Year Transport Plan: Project Lists draft for consultation June 2019”.

34.     Progress on these projects are subject to the outcomes from the Emergency Budget 2020/2021, and/or review following the recent return to Level 3 lockdown in Auckland.

35.     The Waiheke Operations Manager will update the local board in the event of any amendments or changes to the summaries provided for below.

 

Activity

Summary

Update

Matiatia landside transport improvements

Development of a strategic business case for the master redevelopment of the Matiatia precinct, including carparking, footpaths, surrounding streets and modal access arrangements

The short list of investment options, which have been discussed with the Local Board and mana whenua, have been progressed further with key stakeholder engagement underway.

 

Public consultation is planned to commence in October with feedback from both being used in the process to identify/develop a preferred option and configuration.

 

The temporary stops are at Esslin Rd and near the school until the permanent stops can be resolved and constructed.

New bus network infrastructure

Provision of infrastructure to support the new Waiheke bus network, which will require new bus stops and the removal of redundant bus stops

New bus stops and upgrading existing bus stops along Donald Bruce Road in Surfdale, Waiheke.

 

There are three new bus stop pairs being proposed, and one bus stop pair being upgraded.

 

Consultation on these is commencing externally with affected landowners/residents.

 

Four temporary stops have been installed and commissioned. These are close to the position of four of the eight permanent stops proposed along this road currently in consultation.

 

New bus network to Kennedy Point

 

Investigate extension of the new Waiheke bus network, including a service to Kennedy Point

Kennedy Point 501 service launched 31 May 2020.

 

Prior to Lockdown Level 2, an average of 650 people per week were making use of this service – during the first 7 days in September this figure was down to 480.

 

Regulated parking – Belgium St

Modification and upgrade of the bus stops, pedestrian crossings and footpaths on Belgium Street, as well as implementation of regulated parking

 

The Traffic Control Committee (TCC) has approved the officer recommendations proposed for these various works.

 

Coordination of the works is to be commenced once budgets for FY21 have been confirmed.

Design work for future bus stop improvements is progressing.

 

This is a P120 restriction operating Monday – Friday. Auckland Transport is waiting on the final quote from Downer to undertake the work.

 

Roadway maintenance - Moa Rd

Rehabilitation of roadway surfacing on Moa Road

Auckland Transport is waiting on a Healthy Waters project to be completed first before the road pavement rehabilitation can be completed.

No further update available.

 

Pedestrian crossing - Alison Rd

Investigation of a new pedestrian crossing on Alison Road

There is a crossing point with a central island at the intersection with Jellicoe Parade.

 

Further assessment for an additional crossing to be discussed with the local board at a future workshop. Limited funding is available this financial year.

 

Crossing improvement - Sea View Rd

Upgrade of the crossing on Sea View Road to high friction surfacing

Considered for upgrade in new financial year (1 July 2020 – 30 June 2021).

 

To be discussed with the local board at a future workshop. Limited funding is available this financial year.

 

Matiatia Renewal 2

Upgrade of the gangway lift and installation of steel plates and hydraulics at the new Matiatia wharf

 

The engineering design to replace the old gangways, pontoon and hydraulics at the northern and southern berths is currently in the preliminary design phase.

 

Updated infrastructure will enable vessels to safely utilize both these berths in future.

 

Matiatia Renewal 3

Refurbishment of existing toilet facilities at Matiatia ferry terminal and provision of additional toilets

 

Tender evaluation is complete. Contract has been awarded.

 

Project manager is currently confirming methodology and timing with contractor before updating the local board with the project details.

 

Downtown Ferry Terminal redevelopment

Relocation of Pier 3 and 4 at the Downtown Ferry Terminal (city centre) to Queens Wharf West

Stage One of the Downtown Ferry Basin Redevelopment Project will see Pier 3 decommissioned and the creation six new of berths on the western side of Queens Wharf.

 

The project commenced in mid-2019 and is scheduled to be complete in time for the 2021 America’s Cup.

 

Intersection upgrade - Moa Road / Oceanview Rd

Upgrade of the Moa Road / Oceanview Road intersection to improve road safety and allow for pedestrian access to Little Oneroa

 

Investigation complete – being considered for detailed design stage.

 

To be discussed with the local board at a future workshop.

 

Regulated parking - Putiki Road

Implementation of time restricted parking on Putiki Road

The time restrictions are:

P30 - 6 spaces

P120 – mobility parking 1 space.

 

Due to excessive costs associated with line marking Auckland Transport will commission the sign installation and complete the line marking when Auckland Transport has a machine on the island.

 

Regulated parking - Palm Road and Mako Street.

 

Implementation of time restricted parking on Palm Road and Mako Road.

P180 – mobility parking spaces have been installed at these locations.

 

 

Community Safety Fund

36.     The CSF is funded from Auckland Transport’s safety budget and is dependent on the level of funding Auckland Transport receives from Council. Current indications are that this level of funding will be significantly constrained.

37.     Now that Auckland Council’s emergency budget is confirmed, Auckland Transport is reviewing all CSF projects. It is possible that some projects are delayed or even stopped.

38.     The local board resolved for Auckland Transport to construct an improved and dedicated pedestrian and cycle facility along Causeway Road. This is project 103 from the Waiheke 10 Year Transport Plan.

 

Project

Approved funding

Update

The Causeway – from Shelley Beach Rd to the Boating Club

Community Safety Fund (CSF)

The project details have been scheduled for ELT review in mid-September to close out the internal consultation.

 

The project will then progress to external consultation. Mana Whenua engagement is required for this project.

 

The plans will be provided to the local board for review and comment upon approval from the ELT.

It is anticipated that this will be available for the local board in late September.

 

 

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

39.     Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

40.     Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41.     The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

42.     The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Tauākī whakaaweawe Māori

Māori impact statement

43.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

44.     There are no financial implications of receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

45.     Auckland Transport is reviewing our annual works programmes in response to Auckland Council’s emergency budget adopted at the end of July.

46.       Auckland Transport’s capital and operating budgets have been reduced through this process, so some projects planned for 2020/21 may not able to be delivered.

47.     Both the Community Safety Fund and the Local Board Transport Capital Fund are impacted by these budget reductions.

48.     Auckland Transport will attend workshops in September 2020 to discuss with local boards how to get best value from their 20/21 LBTCF allocations.

Ngā koringa ā-muri

Next steps

49.     Auckland Transport will provide another update report to the local board at their next business meeting in October.

 

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Richard La Ville - Operations Manager Waiheke & Gulf Islands Airfields – Auckland Transport

Authorisers

John Strawbridge - Group Manager Parking Services & Compliance – Auckland Transport

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

23 September 2020

 

 

Incorporation of Upland Road Walkway into Whakanewha Regional Park

File No.: CP2020/13522

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To endorse the incorporation of two land parcels at Upland Road Walkway into the adjacent Whakanewha Regional Park and approve seeking allocation of decision-making to the governing body.

Whakarāpopototanga matua

Executive summary

2.       Under the requirements of the Local Government (Auckland Council) Act 2009 the governing body must allocate decision-making responsibility for non-regulatory activities to either the governing body or local boards.

3.       To fulfil this requirement, decision-making for regional parks, as listed in Schedule 1 of the 2018-2028 Long-term Plan, is allocated to the governing body. Decision-making for all parks not listed in Schedule 1 sits with local boards.

4.       The definition of regional parks within Schedule 1 includes land that is contiguous with a regional park.

5.       During land status investigations for the preparation of the draft Waiheke Local Parks Management Plan, we discovered two small land parcels, Lot 489 DP 20610 and Part Whakanewha Block, known as Upland Road Walkway at Rocky Bay, that are contiguous with Whakanewha Regional Park (see location map in Attachment A).

6.       The recent approval of the review of the Regional Parks Management Plan 2010 by the Parks, Arts, Community and Events Committee (Resolution number PAC/2020/16) presents an opportunity to consider decision-making for the two land parcels and incorporation into Whakanewha Regional Park.

7.       This report recommends incorporating the two land parcels at Upland Road Walkway into the adjacent Whakanewha Regional Park and progressing allocation of decision-making for the two land parcels to the governing body. 

8.       The recommendation is based on the following considerations:

·        Upland Road Walkway is directly adjacent and contiguous with Whakanewha Regional Park

·        the purpose, value and use of Upland Road Walkway and Whakanewha Regional Park (see Attachment B for a comparison) are well aligned and largely consistent with each other.

·        potential disbenefit for the local board of losing local decision-making for Upland Road Walkway is outweighed by the more consistent and coordinated management of the land expected to be achieved by decision-making sitting with one body.

 

 

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

 

a)      endorse the proposal to incorporate Lot 489 DP 20610 and Part Whakanewha Block at Upland Road Walkway into the adjacent Whakanewha Regional Park

b)      approve requesting the Parks, Arts, Community and Events Committee reallocate decision making of the land in resolution a) to the governing body

c)      note that the two land parcels at Upland Road Walkway in resolution a) will be excluded from the Waiheke Local Parks Management Plan.

 

 

Horopaki

Context

9.       The Local Government (Auckland Council) Act 2009 (the Act) requires the governing body to allocate decision-making responsibility for non-regulatory activities to either the governing body or local boards.

10.     The Auckland Council 2018-2028 Long-term Plan (LTP) allocates decision-making for regional parks listed in Schedule 1 to the governing body. Decision-making for all other parks not listed in Schedule 1 sits with local boards.

11.     As part of initial work carried out in 2013[1] to determine the allocation of decision-making for parks services, some land contiguous with regional parks was included in the definition of a regional park and decision making for this land was given to the governing body.

12.     During land status investigations for the preparation of the draft Waiheke Local Parks Management Plan, we discovered two small land parcels, Lot 489 DP 20610 and Part Whakanewha Block, known as Upland Road Walkway at Rocky Bay, that are contiguous with Whakanewha Regional Park (see location map in Attachment A).

13.     The two land parcels cover an area of 1255 and 2087 square metres respectively. The land parcels were classified in December 2018 by the Waiheke Local Board as scenic reserve under section 19(1)(b) of the Reserves Act 1977 (Resolution number WHK/2019/81).

14.     On 11 June 2020, the Parks, Arts, Community and Events (PACE) Committee approved the review of the Regional Parks Management Plan 2010 (Resolution number PAC/2020/16).  The review presents an opportunity to consider decision making for the two land parcels and incorporation into Whakanewha Regional Park.

15.     This report seeks endorsement from the local board for the proposal to incorporate two land parcels at Upland Road Walkway into the adjacent Whakanewha Regional Park and progress allocation of decision-making for the two land parcels to the governing body (the proposal). 

Tātaritanga me ngā tohutohu

Analysis and advice

Considerations for incorporation of local parks into regional parks

 

16.     We considered the following when assessing the proposal to incorporate Upland Road Walkway into Whakanewha Regional Park: 

·    section 17 (2) of the Local Government (Auckland Council) Act 2009 which sets out that non-regulatory decisions should generally be carried out by local boards unless decision-making at a regional-level, because a consistent or co-ordinated approach, and aligned and integrated decision-making across Auckland will better promote the well-being of the communities and will outweigh the benefits of reflecting the diverse needs and preferences of the communities

·    the Waiheke Governance Pilot, which gives greater decision-making powers to the local board

·    principles used in the regional review of decision-making for parks in 2013:

future management of ecologically valuable sites

to deliver a consistent and coordinated approach across Auckland

the desire to rationalise areas where contiguous areas of parkland are allocated between governing body and local boards to ensure consistent and coordinated decision making and efficient management.

17.     In addition, we have considered consistency of purpose, values and use across the local and regional parks.

Discussion

18.     We recommend that the local board endorse the proposal to incorporate the two land parcels at Upland Road Walkway into the adjacent Whakanewha Regional Park and request decision-making to be reallocated to the governing body, because:

·    the land at Upland Road Walkway is directly adjacent and contiguous with Whakanewha Regional Park, as per the definitions used for regional parks within Schedule 1 of the LTP.

·    the purpose, value and use of the two land parcels at Upland Road Walkway and Whakanewha Regional Park (refer to Attachment B) are well aligned and largely consistent with each other:

there is alignment with the classification under the Reserves Act 1977 of the land at Upland Road Walkway as Scenic Reserve and classing of Whakanewha Regional Park as a Class I park within the Regional Parks Management Plan

both parks are part of the same Site of Ecological significance

Upland Road Walkway provides access to the regional park network.

19.     The disbenefit of losing local decision-making for the two land parcels at Upland Road, is outweighed by the more consistent and coordinated decision-making and management of the land likely to result from decision-making for the land sitting with one, rather than two bodies.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20.     The decisions in this report are largely administrative and we anticipate them to have no direct impact on greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21.     Both the regional and local parks teams support this proposal.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

Local impacts

 

22.     The proposal will not impact park users as there are no changes proposed for the park through this decision.

23.     A positive impact is expected from allocating decision-making for the adjacent land parcels to the governing body, resulting from better aligned maintenance and management.

Local board views

24.     The proposal was discussed with the local board at workshops in May 2020 and local board members present were supportive of the proposal.

Tauākī whakaaweawe Māori

Māori impact statement

25.     The proposal was discussed with iwi as part of a hui for the development of the local parks management plan for Waiheke in June 2020. Iwi representatives from Ngāti Paoa Trust Board and Ngāi Tai ki Tāmaki were present at the hui and were supportive of the proposal.

Ngā ritenga ā-pūtea

Financial implications

26.     The transfer of Upland Road Walkway to the regional park will result in an internal transfer of operational budget from Community Facilities to Regional Parks for the maintenance of Upland Road Walkway. There are no direct financial implications from this decision for the local board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     We have undertaken a risk assessment for the decisions outlined in this report and no risks were identified.

Ngā koringa ā-muri

Next steps

28.     Following endorsement of the proposal by the Waiheke Local Board, staff will report to PACE Committee to seek approval to incorporate Upland Road Walkway within the adjacent regional park, to be reflected in the review of the regional parks management plan.

29.     Schedule 1 of the LTP will be amended as part of the development of the 2021 – 2031 LTP, to reflect that decision making for the two land parcels will sit with the governing body.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Location map Upland Road Walkway

201

b

Comparison of purpose, values and use of Upland Road Walkway and Whakanewha Regional Park

203

     

Ngā kaihaina

Signatories

Author

Nicki Malone - Service and Asset Planning Specialist

Authorisers

Justine Haves - General Manager Service Strategy and Integration

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

23 September 2020

 

 



Waiheke Local Board

23 September 2020

 

 



Waiheke Local Board

23 September 2020

 

 

Notice of Motion - Kylee Matthews - to support Biodiversity in the Hauraki Gulf

File No.: CP2020/13111

 

  

 

Whakarāpopototanga matua

Executive summary

1.       Member Kylee Matthews has given notice of a motion that she wishes to propose.

2.       The notice, signed by member Kylee Matthews and member Paul Walden as seconder, is appended as Attachment A.

3.       Supporting information is appended as Attachment B.

 

Motion

That the Waiheke Local Board:

a)      consider the Notice of Motion.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Notice of Motion - To support Biodiversity in the Hauraki Gulf

207

b

MPI draft - How to manage biosecurity risks associated with mussel reef restoration

213

     

Ngā kaihaina

Signatories

Author

Dileeka Senewiratne - Democracy Advisor Waiheke Local Board

Authorisers

Louise Mason – General Manager - Local Board Services

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

23 September 2020

 

 


 


 


 


 


Waiheke Local Board

23 September 2020

 

 


 


 


 


 


 


 


Waiheke Local Board

23 September 2020

 

 

Chairperson's report

File No.: CP2020/12715

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide Chairperson Cath Handley with an opportunity to update the local board on the projects and issues she has been involved with and to draw the board’s attention to any other matters of interest.

 

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a)      receive the Chairperson, Cath Handley’s update.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Chairperson's report

223

b

Project Forever Waiheke - Proposed collaboration

227

     

Ngā kaihaina

Signatories

Author

Dileeka Senewiratne - Democracy Advisor Waiheke Local Board

Authorisers

Louise Mason – General Manager - Local Board Services

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

23 September 2020

 

 


 


 


Waiheke Local Board

23 September 2020

 

 


 


 


 


 


 


 


 


 


Waiheke Local Board

23 September 2020

 

 

Waiheke Local Board Workshop Record of Proceedings

File No.: CP2020/12724

 

  

Te take mō te pūrongo

Purpose of the report

1.       To note the Waiheke Local Board proceedings taken at the workshops held on 19 and 26 August and 02 and 09 September 2020.

Whakarāpopototanga matua

Executive summary

2.       Under section 12.1 of the current Standing Orders of the Waiheke Local Board, workshops convened by the local board shall be closed to the public. However, the proceedings of every workshop shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.

3.       The purpose of the local board’s workshops is for the provision of information and local board members discussion.  No resolutions or formal decisions are made during the local board’s workshops.

4.       The record of proceedings for the local board’s workshops held on 19 and 26 August and 02 and 09 September 2020 are appended to the report.

5.       These can also be viewed, together with workshop agendas, at this link https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/local-boards/all-local-boards/waiheke-local-board/Pages/waiheke-local-board-public-and-business-meetings.aspx

 

Te tūtohunga

Recommendation

That the Waiheke Local Board:

a)         note the record of proceedings for the local board workshops held on 19 and 26             August and 02 and 09 September 2020.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Workshop proceedings of 19 August 2020

239

b

Workshop proceedings of 26 August 2020

243

c

Workshop proceedings of 02 September 2020

245

d

Workshop proceedings of 09 September 2020

247

  

Ngā kaihaina

Signatories

Authors

Dileeka Senewiratne - Democracy Advisor Waiheke Local Board

Authoriser

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

23 September 2020

 

 


 


 


Waiheke Local Board

23 September 2020

 

 


Waiheke Local Board

23 September 2020

 

 


 


Waiheke Local Board

23 September 2020

 

 


 


 


Waiheke Local Board

23 September 2020

 

 

Community Forum record of proceedings

File No.: CP2020/13495

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       Providing a record of proceedings from the Community Forum session held 9 September 2020.

Whakarāpopototanga matua

Executive summary

2.       Community forums are held monthly on the second Wednesday of the month. They provide opportunity for the public to raise and discuss local issues with board members.

3.       The forum also provides an opportunity to provide feedback on workshop agenda items.

4.       Further information can be found at the link below:

5.       https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/local-boards/all-local-boards/waiheke-local-board/Pages/waiheke-local-board-public-and-business-meetings.aspx

 

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a)      note the Community Forum record of proceedings dated 9 September 2020.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Community Forum record of proceedings 9 Sept 2020

253

b

Love Oneroa presentation

255

c

Waiheke Tourism Forum presentation

275

     

Ngā kaihaina

Signatories

Author

Dileeka Senewiratne - Democracy Advisor Waiheke Local Board

Authoriser

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

23 September 2020

 

 


 


Waiheke Local Board

23 September 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Waiheke Local Board

23 September 2020

 

 


 


 


Waiheke Local Board

23 September 2020

 

 

List of Resource Consents Applications

File No.: CP2020/12716

 

  

 

Whakarāpopototanga matua

Executive summary

Attached are the lists of resource consent applications related to Waiheke Island received from 9 August to 5 September 2020.

 

Te tūtohunga

Recommendation

That the Waiheke Local Board:

a)   note the lists of resource consents lodged related to Waiheke Island from 9 August to 5 September 2020.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Resource Consent Applications

281

     

Ngā kaihaina

Signatories

Author

Dileeka Senewiratne - Democracy Advisor Waiheke Local Board

Authoriser

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

23 September 2020

 

 


 


 


Waiheke Local Board

23 September 2020

 

 

Waiheke Local Board Governance Forward Work Calendar 2019 - 2022

File No.: CP2020/12718

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Waiheke Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       The Waiheke Local Board Governance Forward Work Calendar 2019 - 2022 is appended to the report as Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff for reference and information only.

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·        ensuring advice on meeting agendas is driven by local board priorities

·        clarifying what advice is expected and when

·        clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Te tūtohunga

Recommendation

That the Waiheke Local Board:

a)      receive its Governance Forward Work Calendar for the political term 2019 - 2022 dated October 2020.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Calendar

287

     

Ngā kaihaina

Signatories

Author

Dileeka Senewiratne - Democracy Advisor Waiheke Local Board

Authoriser

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

23 September 2020

 

 


Waiheke Local Board

23 September 2020

 

 

Local Board Annual Report 2019/2020

File No.: CP2020/12727

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board adoption of the 2019/2020 Annual Report for the Waiheke Local Board, prior to it being adopted by the Governing Body on 29 October 2020.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Annual Report 2019/2020 is being prepared and needs to be adopted by the Governing Body by 29 October 2020. As part of the overall report package, individual reports for each local board are prepared.

3.       Auckland Council currently has a series of bonds quoted on the New Zealand Stock Exchange (NZX) Debt Market maintained by NZX Limited. As council is subject to obligations under the NZX Main Board and Debt Market Listing Rules and the Financial Markets Conduct Act 2013 (FMCA), local boards may not release annual financial results in any form. Therefore, the attached annual report is being presented as confidential.

 

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a)      adopt the 2019/2020 Waiheke Local Board Annual Report as set out in Attachment A.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 29 October 2020.

c)      note that the draft 2019/2020 Waiheke Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2019/2020 are released to the New Zealand Stock Exchange which are expected to be made public by 30 October 2020.

 

Horopaki

Context

4.       In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities, and the overall Financial Impact Statement for the local board.

5.       In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

6.       This story is particularly important this year in light of the impacts COVID-19 had on communities and the council in the third quarter of 2019/2020.

Tātaritanga me ngā tohutohu

Analysis and advice

7.       The annual report contains the following sections:

Section

Description

Mihi

The mihi relates to the local board area.

Message from the chairperson

An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.

Local board members

A group photo of the local board members.

Our area

A visual layout of the local board area, summarising key demographic information and showing key projects and facilities in the area.

Performance report

Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.

Funding information

Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Local flavour

A profile of either an outstanding resident, grant, project or facility that benefits the local community.

Tauākī whakaaweawe āhuarangi

Climate impact statement

8.       The Council’s Climate Change disclosures are covered in Volume four of the Annual Report and sections within the Summary Annual Report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

9.       Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

10.     Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

11.     The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2018-2028 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

12.     The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

13.     The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

14.     The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English, and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

15.     The next steps for the draft 2019/2020 Annual Report for the local board are:

·     Audit NZ review during August and September 2020

·     report to the Governing Body for adoption on 29 October 2020

·     release to stock exchanges and publication online on 30 October 2020

·     physical copies provided to local board offices, council service centres and libraries by the end of October 2020.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft 2019/2020 Waiheke Local Board Annual Report - Confidential

 

     

Ngā kaihaina

Signatories

Author

David Gurney - Manager Corporate & Local Board Performance

Authorisers

Kevin Ramsay - Acting Group Chief Financial Officer

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

23 September 2020

 

 

Auckland Council’s Year End and Quarterly Performance Report: Waiheke Local Board for quarter four 2019/2020

File No.: CP2020/13109

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Waiheke Local Board with an integrated quarterly performance report for quarter four, 1 April – 30 June 2020, and the overall performance for the financial year, against the agreed 2019/2020 local board work programme.

Whakarāpopototanga matua

Executive summary

2.       This report provides an integrated view of performance for the Waiheke Local Board and includes financial performance and delivery against work programmes for the 2019/2020 financial year.

3.       The COVID19 pandemic has resulted in significant pressure on council’s financial position. In response to the Ministry of Health’s orders and to ensure prudent financial management council’s focus and expenditure shifted to essential services. A pause on spending on non-essential services has had a significant impact on the delivery of work programme activities.

4.       54 activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. 39 activities were undelivered, cancelled, put on hold or deferred.

5.       Key activity achievements from the 2019/2020 work programme include:

·    The draft Waiheke Area Plan and the 2020-23 draft Waiheke Local Board Plan were released for consultation.

·    The Auckland Transport Memorandum of Understanding was signed. Development of the Waiheke 10-year Transport Plan and appointment of an Auckland Transport Operations Manager for the island have been key outcomes.

·    Funding was granted to the Waiheke Community Swimming Pool Society to progress the development of a community pool in partnership with Te Huruhi School.

6.       Key activities not delivered / not progressed as expected include:

·    The replacement of the skate park at Tawaipareira Reserve has been delayed due to a skatepark user group proposing changes to the design. 

·    A number of Community Facilities – Build Maintain Renew activities have been delayed or are on hold due to COVID19 impacts.

7.       Budgets of unfinished activities have been carried forward into 2020/2021 work programmes.

8.       The 2019/2020 financial performance report is attached but is excluded from the public. This is due to restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September.

 

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a)      receive the performance report for the financial quarter four and year ending 30 June 2020.

b)        note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2019/2020 are released to the New Zealand’s Exchange (NZX) which are expected to be made public 30 September 2020.

c)      note that COVID19 has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities because:

i)        asset based services were significantly impacted. Regional and community facilities were either fully or partially closed.

ii)       spending on contracts was restricted to essential services only.

d)      note that quarter three reporting was not supplied to the local board as there was limited capacity to access information.

 

 

Horopaki

Context

9.       The Waiheke Local Board has an approved 2019/2020 work programme for the following operating departments:

·        Community Services (Arts, Community and Events; Libraries and Information; Parks, Sport and Recreation; and Service Strategy and Integration) approved on 27 June 2019

·        Community Facilities: Build Maintain Renew and Community Leases, approved on 27 June 2019

·        Infrastructure and Environmental Services, approved on 23 May 2019

·        Plans and Places, approved on 27 June 2019.

10.     The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: work programme activities by outcome

11.     The COVID19 pandemic has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities. In response to the orders made by Director General of Health on 25 March 2020 under s 70 of the Health Act 1956 council’s focus and expenditure shifted to essential services only. Physical distancing requirements and measures to ensure prudent financial management meant that only essential activities and services could continue.

12.     Asset based services were significantly impacted as all regional and community facilities were either fully or partially closed depending on the Ministry of Health’s guidelines for each COVID19 alert level.

13.     Spending on contracts was restricted to essential services while in Alert Level 4.  These restrictions were reviewed as alert levels changed.  There are currently no restrictions, however, there continues to be extra spending approvals in place to ensure prudent spending and delivery of value for money for ratepayers.

14.     Reporting on quarter three reporting was not supplied to the local board as council staff working from home during the lockdown had limited capacity to access information and systems which affected their ability to deliver reports in a robust and meaningful way.

 

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

15.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that have been delivered as expected (completed by the end of July 2020) or multi-year activities which have progressed as planned (green), in progress but with issues that are being managed (amber), and activities that are undelivered or have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work Programme by RAG status

16.     The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: work programme activity by activity status and department

Key activity achievements from the 2019/2020 work programme

17.     The key achievements in the delivery of the local board work programmes for 2019/2020 include:

Local Board Plan Outcome 1: Inclusive planning and placemaking

18.     Waiheke Area Plan (ID 1264):  Extensive workshops have held with the local board to develop the draft Waiheke Area Plan, including completion of the vision, outcomes, key moves and actions. The plan was released for public consultation in July alongside the draft Waiheke Local Board Plan. Various community engagements events were held supported by staff and board members. Next steps will be for the board to consider feedback, including from iwi, and finalise the plan.

19.     The 2020-2023 draft Waiheke Local Board Plan was approved for public consultation between 13 July to 17 August. This was a significant milestone for the board and Local Board staff following over six months of community engagement and planning strategy workshops.

20.     Local Parks Management Plan (ID 1222):  A number of workshops were help during the last two quarters to provide final input into the draft Parks Management Plan.  The draft plan is due to be approved for consultation at the October board meeting.

Local Board Plan Outcome 2: A sustainable economy and positive visitor experience

21.     The Waiheke Art Gallery (ID 562) moved all exhibitions and shop items online during the COVID-19 lockdown and participated in sector webinars and hui. June saw an increase in domestic visitors to approximately 3100 people

22.     The Waiheke Artworks Theatre (ID 565) was closed until June due to lockdown. Once open again rehearsals began for the Artworks Makariki Festival and preparing for new shows.

Local Board Plan Outcome 3: Waiheke's environment is treasured

23.     Awaawaroa wetland management (ID 627):  Good progress is being made following pest control pulses with tracking showing effective control of rodent numbers in the giant kokopu spawning area. Local landowners were involved in baiting on private properties and the Eco Village residents were involved in rodent control and restoration planting.

24.     Project Little Oneroa and wider Waiheke community engagement (ID 695): In quarter four, community engagement events such as the new resident potlucks to increase awareness of issues regarding on-site wastewater management systems were completed. Final reports are being completed and will be sent to the board in August 2020.

25.     Ecological volunteers and environmental programme (ID 773): Volunteer activities were very severely reduced due to COVID-19 restrictions, especially during April and May. Following the move to level 2 lockdown in mid-May animal pest control and ongoing restoration work re-commenced at the usual sites. Most plantings are still going ahead as planned.

Local Board Plan Outcome 4: Thriving, strong and engaged communities

26.     During this period the Strategic Broker provided significant coordination and support to the local board and community groups relating to COVID-19 (ID 170). Funding was approved to support capacity building for the Housing Quality Project (ID 166).  Under the Maori responsiveness programme (ID 167) the E Tipu Rea exhibition commenced. Funding was also approved to support Piritahi marae initiatives including a kai kitchen upgrade.

27.     The local board provided funding to run a special COVID-19 edition of the Gulf News and deliver to all households on the island which was very well received. The board also funded delivery of an Emergency Budget update including submission forms to all households. The board feedback on the Emergency Budget to the Governing Body was approved early July.

Local Board Plan Outcome 5: Vibrant places for people

28.     A grant of $213,000 was provided to the Waiheke Community Swimming Pool Society to progress the development of a community pool in partnership with Te Huruhi School (ID 3405). This is a significant milestone after completion of a feasibility study following many years of planning.

29.     Tawaipareira Reserve - replacement of skate park (ID 2504): Significant progress was made on the skate park design during this period and contracts were approved. In July, a new skatepark user group contacted the board proposing changes to the design.  Meetings are continuing with affected parties to discuss priorities, increased cost and project timeframe impacts.

30.     The following projects were completed under the Community Facilities work programme:

·    Omiha Beach Reserve pathway renewal (ID 2461).

·    Mitigate Kauri Dieback programme (ID 3868) works were completed on the following reserves: Alison Park, Fisher Reserve, McKenzie Reserve, Onetangi Sports Park, Te Aroha Accessway Reserve.

·    Works were carried out at the Harbourmaster Building at Mātiatia (ID 3876) including fire system improvements and completion of the building warrant of fitness. A scope of works required for full code of compliance will now be developed with the tenant.

Local Board Plan Outcome 6:  Transport and Infrastructure

31.     The signing of an Auckland Transport Memorandum of Understanding has been a significant development over this period and has strengthened the partnership between Auckland Transport and the local board. Development of the Waiheke 10-year Transport Plan and appointment of an Auckland Transport Operations manager for the island have been key outcomes from this agreement.

Work programme performance by department:

Arts, Community and Events work programme

32.     In the Arts, Community and Events work programme, there are 12 activities that were completed by the end of the year (green), one activity that is in progress but is delayed (amber), one activity that is significantly delayed, on hold or not delivered (red) and three activities that have been cancelled and deferred in quarter four (grey). All activities with delays are due to COVID19.

Parks, Sport and Recreation work programme

33.     In the Parks, Sport and Recreation work programme, there are seven activities that were completed by the end of the year (green) and one activity that is in progress but delayed (amber) due to COVID19.

Libraries work programme

34.     In the Libraries work programme, there are six activities that were completed by the end of the year or will be by end of July 2020 (green). There are no activities that are delayed, cancelled or on hold.

Service Strategy and Integration work programme

35.     In the Service Strategy and Integration work programme, there is one activity that was completed by the end of the year or will be by end of July 2020 (green), and one activity that is in progress but is delayed (amber) due to COVID19.

Community Facilities: Build Maintain Renew work programme

36.     In the Community Facilities: Build Maintain Renew work programme, there are 21 activities that were completed by the end of the year or will be by end of July 2020 (green), 16 activities that are in progress but are delayed (amber), five activities that are significantly delayed, on hold or not delivered (red) and eight activities that have been cancelled and deferred in quarter four (grey).  Activities with significant impact other than COVID19 are discussed below:

Table 5: Community Facilities activities with significant impact other than COVID-19

Activity name

RAG status

Activity status

Explanation and mitigation

Onetangi Domain - install lighting & upgrade to sand carpet on field 3 (ID2075)

 

Amber

In progress

Part of a multi-year activity/project that was expected to continue into next year which has not progressed as expected for 19/20.

 

Concept design and the preparation of the resource consent application are underway. Next steps: Proceed to detailed design and resource consent lodgement in financial year 2020/2021.

 

Church Bay Esplanade Reserve - purchase adjacent land and stabilise (ID 2340)

 

Grey

Deferred

The land advisory team and Panuku are in discussion for the purchase of an easement to allow the track relocation

 

Rakino Hall and seawall - investigate design options

 

Red

In progress

The project has been deferred to future years due to COVID-19 budget constraints. Next steps: Recommence project once budget is available.

 

Tawaipareira Reserve - replacement of skate park  (ID 2504)

Amber

In progress

Project risk around skatepark users comments close to construction may risk delay. Next steps: Meeting scheduled with users and the designer to discuss priorities.

 

Trig Hill Walkway (Te Ara Hura) - renew track - Trig Hill to Awaawaroa (ID 2505)

 

Grey

Deferred

Discussions are underway with landowners around possible track realignments to increase safety for track users.

 

The timing or outcome of this project might be impacted by the COVID-19 situation.

 

Toilets - open spaces - renew - Waiheke (ID2516)

 

Amber

In progress

The proposal is to build a new toilet block in Oneroa Beach Access Reserve within Oneroa Village. Project full scope and funding is yet to be finalised in consultation with the operational team. Next step: Engage a design consultant upon completion of strategic review.

 

Rangihoua / Onetangi Reserve - Golf Club - renew - driveway and culvert (ID 2517)

 

Red

In progress

Progress impacted by COVID-19 situation. Draft Resource Consent conditions have been received and are under review through the project team. Next Steps: Complete Resource Consent condition review and receive Resource Consent.

 

Onetangi Sports Park pavilion - renew - roof fastenings

 

Red

In progress

The timing or outcome of this project might be impacted by the COVID-19 situation. Three design options have been proposed and final design is yet to be identified. Next step: Complete the detailed design for the agreed option.

 

Structures - renew - FY19/20 to FY20/21 - Waiheke (ID 2745) and

Structures - renew - FY21/22 to FY22/23 - Waiheke (ID2756)

 

 

Amber

Approved

Part of a multiyear activity/project that was expected to continue into next year which has not progressed as expected.

The project scope is yet to be finalised in consultation with operational team and other stakeholders. Next steps: Commence procurement works to appoint a design consultant upon finalisation of the scope.

 

 

Tracks and pathways - renew - FY19/20 to FY20/21 - Waiheke (ID 2760) and

Tracks and pathways - renew - FY20/21 to FY21/22 - Waiheke (ID 2769)

 

 

Red

In progress

The timing or outcome of this project might be impacted by the COVID-19 situation.

 

Esslin Road (Picnic Bay Reserve) - install storm water system (ID 3189)

 

Amber

Approved

Project is currently under further investigation due to possible changes that have occurred since the construction of the Picnic Bay Seawall. Next steps: Report on findings from the original project scope due to the changes from the Picnic Bay Seawall construction, this will determine the actions required for this project.

 

Te Whau Esplanade Reserve - renew Hitapa track (ID 3201)

 

Amber

On hold

Project is on hold. A walkover of the site with internal geotechnical specialists in October confirmed there is limited works required relating to slip repairs. This will be bundled with a project to renew the walking track in its entirety.

 

Little Oneroa Reserve - renew playground (ID 3621)

 

Amber

On hold

The timing or outcome of this project might be impacted by the COVID-19 situation.

The concept plan has been updated to reflect community feedback and thus been presented to the local board and approved. Next steps: Commence detailed design once the work programme has been approved.

 

Catherine Mitchell Cultural Society - install drainage and renew carpark (ID 3642)

 

Amber

In progress

Kerb and channel works on Pukiti Road undertaken by Auckland Transport have been completed. Site visit was undertaken in June 2020 to monitor present situation and ponding was still evident around the building, however run off from the road has decreased to a significant extend. Next steps: Once budget is confirmed engage an engineer to design works for improving water management around the building.

 

Waiheke boat ramps and pontoons - improvements (ID 3645)

 

Amber

On hold

Project currently sitting with Community Services to provide a strategic assessment to confirm the project scope. Next steps: Confirm scope with all stakeholders and finalise budget requirements.

 

Te Ara Hura - Pearl Bay to Orapiu Road - improve tracks - stage 1 (ID 3714)

 

Amber

On hold

Waiheke wide walkway audit is being undertaken to ensure renewal projects on Waiheke are targeting the highest priority tracks. Once the audit is completed, recommendations for walkway renewals to be progressed in financial year 2019/2020 will be presented to the local board to review

 

530 Orapiu Rd, Waiheke - install track (ID 3715)

 

Amber

On hold

Await information from Kauri Die Back Management team around recommendations for progressing this project.

 

Albert Crescent to Wharf Road - renew walkway and retaining wall

 

Amber

In progress

The construction estimate is well above the budget available. Approval for the additional budget required is being sought through the financial year 2021 work programme prioritization process

 

Picnic Bay Reserve - install rock revetment seawall

 

Amber

In progress

Confirmed consenting conditions with the regulatory team, awaiting final report and outcomes to proceed with drainage design and installation. Next steps: Continue monitoring and review actions from the regulatory team when they are confirmed.

 

Harbourmaster Building - renew minor assets

 

Amber

Approved

The fire system in the area where the tenant is occupying the building has been improved, and a building warrant of fitness obtained. Next steps: Develop scope of works required full code compliance in collaboration with the tenant.

 

 

Community Leases work programme

37.     In the Community Leases work programme, there are four activities that were completed by the end of the year or will be by end of July 2020 (green), and one activity that is significantly delayed, on hold or not delivered (red). Activities with significant impact other than COVID19 are discussed below:

Table 6: Community Leases activities with significant impact other than COVID-19

Activity name

RAG status

Activity status

Explanation and mitigation

51 Tahatai Rd, Blackpool: Waiheke Island Pony Club Incorporated (ID 3216)

 

Red

Deferred

Staff are awaiting feedback regarding the reserve management plan.

 

 

Infrastructure and Environment Services work programme

38.     In the Infrastructure and Environment Services work programme, there are four activities that were completed by the end of the year or will be by end of July 2020 (green) and no activities that are delayed or cancelled.

 

Plans and Places work programme

39.     In the Plans and Places work programme, there is one activity that is in progress but delayed (amber). Activities with significant impact other than COVID19 are discussed below:

Table 9: Plans and Places activities with significant impact other than COVID-19

Activity name

RAG status

Activity status

Explanation and mitigation

Waiheke Area Plan (ID 1264)

Amber

In progress

Additional work and discussion with Governing Body appointed working party on fundamental issues has extended timeframe for preparing the draft plan. In addition, some difficulty in obtaining clarity on Iwi representation has meant Iwi consultation has been delayed. The preparation of the new Local board Plan has also had to be factored into timing of consultation on a draft area plan in order to avoid confusion.

 

Consultation on the draft area plan has now completed.

The next steps will be to consider the feedback received, including that sought from Iwi and to finalise the area plan, for adoption in the next quarter.

 

 

Deferred activities

40.     The Corporate and Local Board Performance team have identified projects from the local boards locally driven initiatives (LDI) operational budget 2019/2020 where there was an agreed scope and cost which were not been delivered. These have been added to the work programme to be delivered in 2020/2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement guidance

41.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

43.     This report informs the Waiheke Local Board of the performance for quarter ending 30 June 2019 and the performance for the 2019/2020 financial year.

Tauākī whakaaweawe Māori

Māori impact statement

44.     The Matiatia planning project aims to prepare a strategic plan for Matiatia which reflects the aspirations of the Waiheke community and respects the interests and rights of mana whenua for the future use of that land. Ngāti Paoa has representation on the project working group and are working to identify their aspirations for the site. 

45.     Korero with Ngāti Paoa representatives continue regarding Tawaipareira Reserve and Mātiatia Reserve.

46.     During informal engagement for the 2020-2023 Local Board Plan the local board attended a hui at the Piritahi Marae to discuss aspirations and possible future initiatives. Feedback will inform future work programme discussions.

Ngā ritenga ā-pūtea

Financial implications

47.     This report is provided to enable the Waiheke Local Board to monitor the organisation’s progress and performance in delivering the 2019/2020 work programmes. There are no financial implications associated with this report.

Financial performance

48.     Auckland Council (Council) currently has a number of bonds quoted on the NZ Stock Exchange (NZX). As a result, the Council is subject to obligations under the NZX Main Board & Debt Market Listing Rules and the Financial Markets Conduct Act 2013 sections 97 and 461H. These obligations restrict the release of annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September. Due to these obligations the financial performance attached to the quarterly report is excluded from the public. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Overview of work programme performance by department’ section.

Ngā koringa ā-muri

Next steps

50.     The Emergency Budget was adopted on 30 July. Work programmes for 2020/2021 were approved at the board’s business meeting in August.

51.     Delivery of the activities in the 2020/2021 work programme has commenced. There is a reduced timeframe to deliver these work programmes (10 months).

52.     As the delivery timeframe for the 2020/2021 work programmes is reduced, the reporting timeframe is likely to change.

53.     Resourcing of the 2020/2021 work programmes was based on the current staff capacity within departments. If changes to staff capacity have an impact on work programme delivery, this will be signalled to the local board at the earliest opportunity.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Work programme update quarter four

303

b

Financial performance report - Confidential

 

     

Ngā kaihaina

Signatories

Author

Mark Inglis – Local Board Advisor

Authorisers

Louise Mason – General Manager - Local Board Services

Janine Geddes - Acting Relationship Manager: Aotea / Great Barrier and Waiheke Local Boards

 


Waiheke Local Board

23 September 2020

 

 


Waiheke Local Board

23 September 2020

 

 


Waiheke Local Board

23 September 2020

 

 


Waiheke Local Board

23 September 2020

 

 


Waiheke Local Board

23 September 2020

 

 


Waiheke Local Board

23 September 2020

 

 


Waiheke Local Board

23 September 2020

 

 


Waiheke Local Board

23 September 2020

 

 


Waiheke Local Board

23 September 2020

 

 


Waiheke Local Board

23 September 2020

 

 


Waiheke Local Board

23 September 2020

 

 


Waiheke Local Board

23 September 2020

 

 


Waiheke Local Board

23 September 2020

 

 


Waiheke Local Board

23 September 2020

 

 

     

 


Waiheke Local Board

23 September 2020

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Waiheke Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

27        Local Board Annual Report 2019/2020 - Attachment a - Draft 2019/2020 Waiheke Local Board Annual Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

Reason: In particular, the report contains detailed financial adjustments, assumptions and judgements that have impact on the financial results of the Auckland Council group as at 30 June 2020 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange..
Review Date: 30/10/2020.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

28        Auckland Council’s Year End and Quarterly Performance Report: Waiheke Local Board for quarter four 2019/2020 - Attachment b - Financial performance report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains financial information and there are restrictions on releasing annual financial reports and results until the Auckland Council Group results are released to the NZX – on or about 30 September..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C1       Statement of proposal for a new Navigation Safety Bylaw

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

In particular, the report contains

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

   



[1] Source: Allocation of decision making for Parks Services, report to the Parks Recreation and Heritage Forum, 5 February 2013, Infocouncil File No.: CP2013/00100