Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held via Skype for Business on Wednesday 23 September 2020 at 6:00pm.

 

As required under the COVID-19 Response (Urgent Management Measures) Legislation Act 2020,

either a recording of the meeting or a written summary will be published on the Auckland Council

website.

 

present

 

Chairperson

Kay Thomas

 

Deputy Chairperson

Susan Zhu

 

Members

Fasitua Amosa

 

 

Catherine Farmer

 

 

Ulalemamae Te'eva Matafai

 

 

Warren Piper

 

 

Jessica Rose

 

 

ABSENT

 

 

 

 

 

 

ALSO PRESENT

 

Whau Ward Councillor

Tracy Mulholland

by Skype connection

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Whau Local Board

23 September 2020

 

 

 

1          Welcome

 

Chairperson K Thomas opened the meeting and welcomed those present. Member F Amosa led a karakia.

 

Whakataka te hau ki te uru
     

Whakataka te hau ki te tonga

Kia mākinakina ki uta

Kia mātaratara ki tai

E hī ake ana te atakura

He tio, he huka, he hau hū

Tīhei mauri ora!

 

2          Apologies

  

There were no apologies.

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

 

The following are declared interests of the Whau Local Board:

 

Member

Organisation

Position

 

Kay Thomas

 

 

·         New Lynn Citizens Advice Bureau

·         Friends of Arataki

·         Western Quilters

Volunteer

Committee member

Member

Susan Zhu

 

 

·      Chinese Oral History Foundation 

·      The Chinese Garden Steering  Committee of Auckland

·         Sport Waitākere

Committee member

Board Member

 

Member of Tu Manawa Active Aotearoa Advisory Group Panel

Fasitua Amosa

 

 

·         Equity NZ

·         Massive Theatre Company

·         Avondale Business Association

Vice President

Board member

A family member is the Chair

Catherine Farmer

 

 

·      Avondale-Waterview Historical Society

·      Blockhouse Bay Historical Society 

·      Portage Licensing Trust

·      Blockhouse Bay Bowls

·      Forest and Bird organisation

·      Grey Power

Member

 

Member

 

Trustee

Patron

Member

Member

Te’eva Matafai

 

 

·      Pacific Events and Entertainment Trust 

·      Miss Samoa NZ

·      Malu Measina Samoan Dance Group

·      Pasifika Festival Village Coordinators Trust ATEED

·      Aspire Events

Co-Founder

 

Director

Director/Founder

 

Chairperson

 

Director

Warren Piper

 

 

·      New Lynn RSA

·      New Lynn Business Association

Associate Member

Member

 

Jessica Rose

 

 

·         Women in Urbanism-Aotearoa,  Auckland Branch

·         Kāinga Ora

·         Forest & Bird

·         Big Feels Club

·         Frocks on Bikes

·         Bike Auckland

Committee member

 

Programme manager Sustainability

Member

Patron

Former co-chair

Former committee member

 

Member appointments

            Board members are appointed to the following bodies. In these appointments the board   members represent Auckland Council.

External organisation

 

Leads

Alternate

Aircraft Noise Community Consultative Group

 

Warren Piper

Catherine Farmer

Avondale Business Association

 

Kay Thomas

Warren Piper

Blockhouse Bay Business Association

 

Warren Piper

Fasitua Amosa

New Lynn Business Association

 

Susan Zhu

Kay Thomas
Warren Piper

Rosebank Business Association

 

Fasitua Amosa

Warren Piper

Whau Coastal Walkway Environmental Trust

 

Fasitua Amosa

Jessica Rose

 
Note: Deputy Chair S Zhu declared an interest in Sport Waitākere as a recently appointed
Member of Tu Manawa Active Aotearoa Advisory Group Panel.

 

4          Confirmation of Minutes

 

Resolution number WH/2020/103

MOVED by Chairperson K Thomas, seconded by Member T Matafai:  

That the Whau Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 26 August 2020, as true and correct.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

            There were no acknowledgments.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Whau Ward Councillor's update

 

Resolution number WH/2020/104

MOVED by Chairperson K Thomas, seconded by Member F Amosa:  

That the Whau Local Board:

a)      receive the report and thank Whau Ward Councillor, Tracy Mulholland, for her update.

 

CARRIED

 

 

12

Auckland Transport Update Report for the Whau Local Board September 2020

 

Resolution number WH/2020/105

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)         receive Auckland Transport’s update for September 2020.

CARRIED

 

 

13

Proposal to revoke the Whau Local Board’s decisions (resolution number WHH/2018/4) to revoke the Reserves Act 1977 status of part of Saunders Reserve and to classify part of the reserve under the Reserves Act

 

Donna Cooper, Lease Specialist, was in attendance to speak to the item.

 

Resolution number WH/2020/106

MOVED by Member C Farmer, seconded by Member J Rose:  

That the Whau Local Board:

a)      revoke the decision made by the Whau Local Board Hearings Panel on 31 October 2018 (reference number WHH/2018/4) to approve the proposal to revoke the Reserves Act 1977 status of portion ‘A’ as per attachment ‘A’ of the 31 October 2018 agenda report, of Saunders Reserve, 26 Saunders Place Avondale

b)      revoke the decision made by the Whau Local Board Hearings Panel on 31 October 2018 (resolution number WHH/2018/4) to approve the classification of portion ‘B’ as per attachment ‘A’ of the 31 October 2018 agenda report, of Saunders Reserve, 26 Saunders Place, Avondale

c)      request staff commence the process to classify the Saunders Reserve land parcels, consistent with their current unclassified status

d)      thank Donna Cooper for her attendance to speak to the item.

 

CARRIED

 

 

14

Whau Local Board Annual Report 2019/2020

 

David Rose, Financial Lead Advisor, was in attendance to speak to the item

 

Resolution number WH/2020/107

MOVED by Chairperson K Thomas, seconded by Member C Farmer:  

That the Whau Local Board:

a)      adopt the 2019/2020 Whau Local Board Annual Report as set out in Attachment A

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 29 October 2020

c)      note that the draft 2019/2020 Whau Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2019/2020 are released to the New Zealand Stock Exchange which are expected to be made public by 30 October 2020

d)      thank David Rose for his attendance to speak to the item.

 

CARRIED

 

15

Auckland Council’s Year End and Quarterly Performance Report: Whau Local Board for quarter four 2019/2020

 

Antonina Georgetti, Local Board Advisor, was in attendance to speak to the item.

 

Resolution number WH/2020/108

MOVED by Chairperson K Thomas, seconded by Member F Amosa:  

That the Whau Local Board:

a)      receive the performance report for the financial quarter four and year ending 30 June 2020

b)      note the financial performance report in Attachment A of the report will remain confidential until after the Auckland Council Group results for 2019/2020 are released to the New Zealand’s Exchange (NZX) which are expected to be made public 30 October 2020

c)      note that COVID-19 has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities because:

i)       asset based services were significantly impacted. Regional and community facilities were either fully or partially closed.

ii)      spending on contracts was restricted to essential services only

iii)     note that quarter three reporting was not supplied to the local board as there was limited capacity to access information

d)        thank Antonina Georgetti for her attendance to speak to the item.

 

CARRIED

 

 

16

Project Streetscapes: Weed Management report

 

 

 

Resolution number WH/2020/109

MOVED by Chairperson K Thomas, seconded by Member J Rose:  

That the Whau Local Board:

a)      support the recommended approach of  combination of plant-base herbicide           and spot spraying of glyphosate for difficult weeds, noting in particular:

 

i)          the need to ensure that lower levels of glyphosate are released into the environment

ii)             that this is not the lowest-cost option, but it addresses the community concerns associated with excessive use of glyphosate

iii)            the complexity of resourcing thermal technology, involving remote access to water, heating and steaming, negates positive environmental effects

iv)     that the chosen option is deliverable within existing operational budgets

b)        request that Auckland Council launch a campaign reminding Aucklanders that the opportunity exists to put themselves on a no-spray register and also reminding residents that keeping berms in a tidy state negates the need for council spraying

c)         request that Auckland Council work with Kiwi Rail to manage weeds in the rail corridor in order to help control the spread from corridor to streetscape.

 

CARRIED

 

 

17

Urgent Decision request to provide feedback on the Council's Council-Controlled Organisations (CCO) Review

 

 

 

Resolution number WH/2020/110

MOVED by Chairperson K Thomas, seconded by Member C Farmer:  

That the Whau Local Board:

a)   receive the urgent decision dated 25 August 2020

b)   note the decisions made under urgency as set out in Attachment A.

 

CARRIED

 

 

18

Whau Local Board Workshop Records

 

Glenn Boyd, Relationship Manager, was in attendance to speak to the item.

 

This item was withdrawn with the consent of the members and will be tabled at a later date.

 

 

 

 

19

Governance Forward Work Calendar

 

Resolution number WH/2020/111

MOVED by Chairperson K Thomas, seconded by Member C Farmer:  

That the Whau Local Board:

a)    receive the governance forward work calendar for September 2020.

 

CARRIED

 

 

20        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

21        Procedural motion to exclude the public

Resolution number WH/2020/112

MOVED by Chairperson K Thomas, seconded by Member J Rose:  

That the Whau Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

14        Whau Local Board Annual Report 2019/2020 - Attachment a - Draft 2019/2020 Whau Local Board Annual Report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial adjustments, assumptions and judgments that have an impact on the financial results of the Auckland Council group as at 30 June 2020 that require final Audit New Zealand sign-off and release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

15        Auckland Council’s Year End and Quarterly Performance Report: Whau Local Board for quarter four 2019/2020 - Attachment a - Attachment A 2019-2020 Financial Performance report

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 July 2020 that require release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C1       Statement of proposal for a new Navigation Safety Bylaw

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains a wording draft of a bylaw yet to be approved for public consultation

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

In particular, the report contains a wording draft of a bylaw yet to be approved for public consultation

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

6.27pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

6.31pm            The public was re-admitted.

 

restatement

 

It was resolved while the public was excluded:

 

C1

Statement of proposal for a new Navigation Safety Bylaw

 

Resolution number WH/2020/113

MOVED by Chairperson K Thomas, seconded by Member T Matafai:  

That the Whau Local Board:

a)       
b)         agree that the decision and report remain confidential until the Regulatory             Committee recommends a statement of proposal for public consultation for a             new Navigation Safety Bylaw to the Governing Body.

 

CARRIED

  

Chairperson K Thomas closed the meeting. Member F Amosa led a karakia.

 

Unuhia, unuhia

Unuhia mai te uru tapu nui

kia wātea, kia māmā, te ngākau, te tinana,

te hinengaro,

i te ara takatū

Koia rā e Rongo

e whakairia ake ki runga

kia tina! 

haumi e, hui e! 

TĀIKI E!

 

6.33 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................