Waitematā Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitematā Local Board held via Skype for Business on Tuesday, 15 September 2020 at 1:00pm.

 

present

 

Chair

Richard Northey, (ONZM)

 

Deputy Chair

Kerrin Leoni

 

Members

Adriana Avendano Christie

 

 

Alexandra Bonham

 

 

Graeme Gunthorp

 

 

Julie  Sandilands

 

 

Sarah Trotman, (ONZM)

Left the meeting at 4:34pm

 

 

ALSO PRESENT

 

Councillor

Pipa Coom

 

 

 

 

 


Waitematā Local Board

15 September 2020

 

 

 

1          Welcome

 

            Chair Richard Northey opened the meeting with a Karakia and welcomed all those present.

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

Chair Richard Northey declared an interest in item 13 a) Waitematā Local Grants and Multiboard Grants Round One 2020/2021.

 

Member Julie Sandilands declared an interest in item 13 d) Waitematā Multiboard Grants Round One 20/21.

 

 

4          Confirmation of Minutes

 

Resolution number WTM/2020/193

MOVED by Chairperson R Northey, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 18 August 2020, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8          Deputations

 

8.1

Deputation - Dirk Hudig, Herne Bay Residents Association and David Abbott, St Marys Bay Residents Association  - To update the board on priorities and issues

 

A presentation  and supporting documents were provided and a copy will be placed in the official minutes and will be available on the Auckland Council website as a minute attachment.

 

Resolution number WTM/2020/194

MOVED by Chairperson R Northey, seconded by Member A Bonham:  

That the Waitematā Local Board:

a)        receive the presentation and thank Dirk Hudig, Herne Bay Residents Association and David Abbott, St Marys Bay Residents Association for their attendance.

b)        take the presentation into account in its consideration of the Waitematā Local Board Plan and Council’s Long-Term Plan.

 

CARRIED

 

Attachments

a     Presentation

b     Submission on wastewater/stormwater

c    Coalition presentation

 

 

 

8.2

Deputation - Helen Geary, Friends of Leys Institute co-ordinator to speak about Leys Institute

 

Supporting documents were provided and a copy will be placed in the official minutes and will be available on the Auckland Council website as a minute attachment.

 

Resolution number WTM/2020/195

MOVED by Chairperson R Northey, seconded by Deputy Chairperson K Leoni:  

That the Waitematā Local Board:

a)      receive the presentation and thank Helen Geary for her attendance.

 

CARRIED

 

Attachments

a     Photo of Leys Institute

b     Presentation to Waitematā Local Board on Indicative Business Case:
Leys Institute Report

 

 

8.3

Deputation - Wendy Gray to speak about the Western Springs Pines

 

A presentation was provided and a copy will be placed in the official minutes and will be available on the Auckland Council website as a minute attachment.

 

Resolution number WTM/2020/196

MOVED by Chairperson R Northey, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)      receive the presentation and thank Wendy Gray for her attendance.

 

CARRIED

 

Attachments

a     Presentation

 

Meeting adjourned at 1.58pm.

Meeting reconveined at 2.05pm.

 

9          Public Forum

 

9.1

Public Forum - Verity George and Sandi Hall to speak about Sandi Hall’s local grant application

 

Resolution number WTM/2020/197

MOVED by Chairperson R Northey, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)      thank Sandi Hall and Verity George for their presentation and attendance at the meeting.

 

CARRIED

 

 

Item 8.4 was taken at this point.

 

8.4

Deputation - Deborah Manning, Friends of Western Springs Forest to speak about the Western Springs Pines

 

Supporting documents were provided and a copy will be placed in the official minutes and will be available on the Auckland Council website as a minute attachment.

 

Resolution number WTM/2020/198

MOVED by Chairperson R Northey, seconded by Member A Bonham:  

That the Waitematā Local Board:

a)      receive the presentation and thank Deborah Manning for her attendance.

 

CARRIED

 

Attachments

a     Presentation

b     Response to proposed brief

c    Doman memo

d    Clarkson urban forest restoration ecology review from Hamilton NZ

 

 

Member Sarah Trotman left the meeting at 2.34pm.

 

Item 9.3 was taken at this point.

 

9.3

Public Forum – Gael Baldock to speak about Western Springs

 

A presentation was provided and a copy will be placed in the official minutes and will be available on the Auckland Council website as a minute attachment.

 

Resolution number WTM/2020/199

MOVED by Chairperson R Northey, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)    thank Gael Baldock for her presentation and attendance at the meeting.

 

CARRIED

 

Attachments

a     Presentation

 

Member Sarah Trotman returned to the meeting at 2:49pm.

Item 9.2 was taken at this point.

 

9.2

Public Forum – Jennifer Ward and Paula Wilkinson to speak about Ponsonby Park

 

Resolution number WTM/2020/200

MOVED by Chairperson R Northey, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)         thank Jennifer Ward and Paula Wilkinson for their presentation and attendance at the meeting.

 

CARRIED

 

 

9.4

Public Forum – Allan Matson to speak about the Myers Park stage two project

 

A presentation was provided and a copy will be placed in the official minutes and will be available on the Auckland Council website as a minute attachment.

 

Resolution number WTM/2020/201

MOVED by Chairperson R Northey, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)         thank Allan Matson for his presentation and attendance at the meeting

 

CARRIED

 

Attachments

a     Presentation

 

 

9.5

Public Forum – Boopsie Maran to provide updates on parklets and Innovating streets

 

Resolution number WTM/2020/202

MOVED by Chairperson R Northey, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)       thank Boopsie Maran for her presentation and attendance at the meeting.

 

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Ward Councillor's report

 

Resolution number WTM/2020/203

MOVED by Chairperson R Northey, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)      receive the written report update from the Waitematā and Gulf Ward Councillor, Pippa Coom.

CARRIED

 

 

 

12

Indicative Business Case: Leys Institute Library and Gymnasium

 

Hannah Alleyne, Service and Asset Planning Specialist was in attendance to speak to this report.

 

Resolution number WTM/2020/204

MOVED by Chairperson R Northey, seconded by Member A Bonham:  

That the Waitematā Local Board:

a)      endorse the findings of an indicative business case for the upgrade of Leys Institute in Ponsonby and surrounding area, which found that:

i)       significant population growth is projected in the Ponsonby area in the short to long-term

ii)      there is a shortfall in existing library provision in the area

iii)     there is a legal requirement to operate Leys Institute as a library in perpetuity

iv)     as a scheduled category A heritage building, the council has a requirement to protect it from destruction

v)      the buildings must be strengthened, to no longer be earthquake prone.

b)      endorse that there is a robust and compelling strategic case for investment in Leys Institute.

c)      recognise that there is strong community support for the early restoration and enhanced public use of the Leys Institute buildings as expressed in submissions on the Council budget, Waitematā Local Board Plan and other communications

d)      endorse the development of a detailed business case for the restoration, modernisation, and seismic remediation of Leys Institute based on:

i)       the preferred option, option two: restore Leys Institute as soon as practicable.

ii)      an indicative funding investment of $15.3 to $21.2 million

iii)     the inclusion of service property optimisation, including sales, and ring-fenced council funds as a source of funding for up to $7.4 million

iv)     investigating alternative sources of funding including community fundraising, philanthropic donations, and targeted rates

d)      endorse the development of a detailed business case for the restoration of Leys Institute be included as a priority action in the Community Facilities Network Plan Action Plan.

 

CARRIED

 

Meeting adjourned at 3.22pm

Meeting reconveined at 3.49pm.

 

 

13

Waitematā Local Grants and Multiboard Grants Round One 2020/2021 grant allocations.

 

Ann Kuruvillla, Grants Advisor was in attendance to speak to this report.

 

The Chair, R Northey declared an interest in the grant applications and took no part in discussion or voting on the following:

·         LG2120-149 – as he is a member of Auckland City Centre Residents Group. Incorporated

The Chair, R Northey vacated the chair in favour of Deputy Chair K Leoni at 3.50pm.

 

The motion was taken in parts.

 

Resolution number WTM/2020/205

MOVED by Deputy Chairperson K Leoni, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)        agree to fund the application received for the Waitematā Local Grants Round One, listed in Table One.

Application ID

Organisation

Requested funding for

Amount approved

LG2120-149

Auckland City Centre Residents Group Incorporated

Towards costs of venue hire, workshop facilitator fees, marketing, website development and catering for the CCRG Outreach and Engagement Project for Residents.

$1,000.00

 

 

CARRIED

 

Deputy Chair K Leoni vacated the chair. Chair, R Northey resumed the chair at 3.51pm.

 

 

MOVED by Chairperson R Northey, seconded by Member J Sandilands:  

That the Waitematā Local Board:

b)         agree to fund the applications received for the Waitematā Local Grants Round One, listed in Table Two.

 

Application ID

Organisation

Requested funding for

Amount approved

LG2120-105

Rainbow Pride (Whakahihi) Auckland Incorporated

Towards costs of Auckland Rainbow Parade entertainment, kids’ activities and music set-up.

$4,000.00

LG2120-110

Ponsonby Community Centre Incorporated

Towards yoga tutor fees for a whole year for free seniors’ yoga.

$7,000.00

LG2120-111

Blue Light Ventures Incorporated

Towards costs of camp fees for eight participants from the Waitematā area to attend a life skills camp.

$800.00

LG2120-120

Western Bays Community Group Incorporated

Towards costs of venue hire, materials, printing, event equipment hire, web hosting costs for engagement projects.

$2,000.00

LG2120-131

Youthline Auckland Charitable Trust

Towards costs of managing and training volunteer counsellors.

$5,000.00

LG2120-134

Circability Trust

Towards production manager`s fees and transport costs for 'International Day for Disabled' event.

$4,000.00

LG2120-140

The Makers Workshop Limited

Towards the marketing consultants` fees, tutors fees, workshop tools and fundraising consultant fees.

$2,000.00

LG2120-141

Nga Rangatahi Toa Creative Arts

Towards costs of van hire, facilitator fees, set design, resources and materials for Ngā Pou o Rangatira.

$2,000.00

LG2120-143

Ponsonby Business Association Incorporated

Towards costs of Auckland Gospel choir, kids’ entertainment and Santa for the Ponsonby Christmas Party.

$3,000.00

LG2120-146

Grey Lynn Community Centre Incorporated

Towards costs of plants and a contribution to website design, hosting and signage for the initial stage of zero-waste and community connection project.

$5,000.00

LG2120-148

Fun and Games Toy Library Incorporated

Towards annual rent from 31st October 2020 to 20th September 2021.

$2,000.00

LG2120-150

Auckland Regional Migrant Services Charitable Trust

Towards volunteer staff wages and travel costs.

$3,000.00

LG2120-151

Aaiotanga Peace Place Charitable Trust

Towards costs of professional fees for production of online community newsletter for city centre residents.

$2,500.00

LG2120-152

New Zealand Eid Day Trust Board

Towards costs of security, cleaning, electrical equipment hires, venue hire, games and entertainment for celebration of 'NZ Eid Day 2021'.

$2,500.00

TOTAL

 

 

$44,800.00

 

Resolution number WTM/2020/206

MOVED by Member ST Trotman, seconded by Deputy Chairperson K Leoni:  

Member Sarah Trotman moved an amendment to the original motion as follows:

 

That the Waitematā Local Board:

a)    agree to fund $3,000.00 for application LG2120-145 Garnet Station towards cost of professional fees of actors musicians and marketing for Magic Afoot - a play for the stage.

 

CARRIED

 

Resolution number WTM/2020/207

MOVED by Chairperson R Northey, seconded by Member J Sandilands:  

The substantive motion was put.

That the Waitematā Local Board:

b)        agree to fund the applications received for the Waitematā Local Grants Round One, listed in Table Two.

 

Application ID

Organisation

Requested funding for

Amount approved

LG2120-105

Rainbow Pride (Whakahihi) Auckland Incorporated

Towards costs of Auckland Rainbow Parade entertainment, kids’ activities and music set-up.

$4,000.00

LG2120-110

Ponsonby Community Centre Incorporated

Towards yoga tutor fees for a whole year for free seniors’ yoga.

$7,000.00

LG2120-111

Blue Light Ventures Incorporated

Towards costs of camp fees for eight participants from the Waitematā area to attend a life skills camp.

$800.00

LG2120-120

Western Bays Community Group Incorporated

Towards costs of venue hire, materials, printing, event equipment hire, web hosting costs for engagement projects.

$2,000.00

LG2120-131

Youthline Auckland Charitable Trust

Towards costs of managing and training volunteer counsellors.

$5,000.00

LG2120-134

Circability Trust

Towards production manager`s fees and transport costs for 'International Day for Disabled' event.

$4,000.00

LG2120-140

The Makers Workshop Limited

Towards the marketing consultants` fees, tutors fees, workshop tools and fundraising consultant fees.

$2,000.00

LG2120-141

Nga Rangatahi Toa Creative Arts

Towards costs of van hire, facilitator fees, set design, resources and materials for Ngā Pou o Rangatira.

$2,000.00

LG2120-143

Ponsonby Business Association Incorporated

Towards costs of Auckland Gospel choir, kids’ entertainment and Santa for the Ponsonby Christmas Party.

$3,000.00

LG2120-146

Grey Lynn Community Centre Incorporated

Towards costs of plants and a contribution to website design, hosting and signage for the initial stage of zero-waste and community connection project.

$5,000.00

LG2120-148

Fun and Games Toy Library Incorporated

Towards annual rent from 31st October 2020 to 20th September 2021.

$2,000.00

LG2120-150

Auckland Regional Migrant Services Charitable Trust

Towards volunteer staff wages and travel costs.

$3,000.00

LG2120-151

Aaiotanga Peace Place Charitable Trust

Towards costs of professional fees for production of online community newsletter for city centre residents.

$2,500.00

LG2120-152

New Zealand Eid Day Trust Board

Towards costs of security, cleaning, electrical equipment hires, venue hire, games and entertainment for celebration of 'NZ Eid Day 2021'.

$2,500.00

LG2120-145

Garnet Station

Towards costs of venue hire, professional fees` of actors, musicians and marketing for Magic Afoot - a play for the stage.

$3,000.00

TOTAL

 

 

$47,800.00

 

CARRIED

 

Resolution number WTM/2020/208

MOVED by Chairperson R Northey, seconded by Member A Bonham:  

That the Waitematā Local Board:

c)           decline the applications received for the Waitematā Local Grants Round One, listed in Table Three.

Application ID

Organisation

Requested funding for

Reason for decline

LG2120-101

Noir Events Limited

Towards costs for artworks at Turama festival.

Decline – Event has been deferred.

LG2120-102

New Zealand Sunday School Union Incorporated

Towards a partial contribution to costs of replacement of first floor flooring cover.

Decline - Other funding sources available

LG2120-104

Tardigrade World Limited

Toward the facilitator and artist fees.

Decline - Insufficient evidence of specific benefits to the community

LG2120-107

Grey Lynn Park Festival

Towards stage equipment costs of Grey Lynn Park Festival

Decline - Other funding sources available

 

Funding approved through the Event Partnerships Fund

LG2120-108

Newmarket Arts Trust Board

Towards costs of artist fees for new public artwork in Newmarket

Decline - Insufficient evidence of specific benefits to the community

LG2120-113

Gladstone Tennis Club Incorporated

Towards costs of seating.

Decline - Insufficient evidence of specific benefits to the community

LG2120-123

Hapori Marketing Limited

Towards cost of venue hire, marketing signs, social media promotion and advertising.

Decline - Insufficient evidence of specific benefits to the community

LG2120-127

The Actor's Program

Towards tutor fees.

Decline - Insufficient evidence of specific benefits to the community

LG2120-129

The Open Fort Limited

Towards the costs of time and materials for running the workshops, advertising, signage costs, equipment hire and facilitation fees for eight facilitators for "Wild Streets: A Festival of Play"

Decline - Other funding sources available

Recommend for the Out and About programme

LG2120-130

Karangahape Road Business Association

Towards costs of reprinting 'A Centennial History of Myers Park' publication.

Decline - Insufficient evidence of specific benefits to the community


Encourage to seeking funding to develop an online publication

LG2120-136

The Yes And Trust

Towards costs of digital marketing, radio campaign, design, printing and distribution of promotional material for 'Auckland Improv Marathon'.

Decline - There is limited funding available

LG2120-144

Grey Lynn Business Association Incorporated

Towards costs of event marketing, project management fees, creating an event award, venue hire and cleaning services for The Urban's event day.

Decline - Other funding sources available

 

 

 

CARRIED

 

Member Julie Sandilands declared an interest in the multiboard grant application and took no part in discussion or voting on the following:

·         MB2021-138 – as she is a member of PEN NZ Inc.

 

 

Resolution number WTM/2020/209

MOVED by Chairperson R Northey, seconded by Deputy Chairperson K Leoni:  

That the Waitematā Local Board:

d)          agree to fund the applications received Waitematā Multiboard Grants Round One, listed in Table Four.

Application ID

Organisation

Requested funding for

Amount approved

MB2021-119

CNSST Foundation, formerly known as Chinese New Settlers Services Trust

Towards classroom rental costs, advertisement, and contracted teachers for the "Unite Against COVID-19" CNSST Education and Well-being Programme.

$3,000.00

MB2021-134

Community Think Ltd

Towards Camp 2021 costs including venue hire, food, presenter koha.

$1,500.00

MB2021-136

The ReCreators Ltd

Towards costs for facilitators, materials, preparation, project management and administration for Christmas upcycling workshops in local boards.

$3,000.00

MB2021-140

The Kids for Kids Charitable Trust

Towards venue hire and production cost of the Kids for Kids Youth Choir performance at Bruce Mason Centre.

$1,500.00

 

 

Total

$9,000.00

 

 

 

CARRIED

 

Resolution number WTM/2020/210

MOVED by Chairperson R Northey, seconded by Member A Bonham:  

That the Waitematā Local Board:

e)         decline the applications received Waitematā Multiboard Grants Round One, listed in Table Five.

Application ID

Organisation

Requested funding for

Reason for decline

MB2021-107

The Therapy Box

Towards costs activity materials, petrol and reimbursement for volunteers, for the diversional therapy care boxes project.

Decline - Project not benefiting local board area directly

MB2021-115

Charlotte Museum Trust

Towards venue hire, co-ordinators fees and tutor costs for Charlotte Museum Creative Month.

Decline - There is low alignment with the local board’s priorities and/ or community outcome(s)

 

MB2021-133

Assistance Dogs New Zealand Trust

Towards operating costs for a four-month period.

Decline - Insufficient evidence of specific benefits to the community

MB2021-138

The New Zealand Society of Authors (PEN NZ Inc)

Towards NZSA Te Puni Kaituhi O Aotearoa Oral History Project.

Decline - Other funding sources available

 

 

CARRIED

 

 

14

Auckland Transport September 2020 Update to Waitematā Local Board

 

Caroline Tauevihi, Elected Member Relationship Manager was in attendance to speak to this report.

 

Resolution number WTM/2020/211

MOVED by Member G Gunthorp, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)         receive the Auckland Transport September 2020 report.

b)        note that four projects in the Waitematā Local Board area have been successful in receiving Waka Kotahi Innovating Streets Pilot funding for round two: Britomart/ Tyler Street; Project WAVE, connecting the Nelson Street cycleway with the Viaduct and Quay Street: Emily Place (not included in the report) and Ponsonby Road – Te Rimu Tahi – returning Ponsonby Road to the people project which is being led and delivered by Auckland Transport

c)         request that the local board receives regular updates on the Innovating Streets Ponsonby Road – Te Rimu Tahi project from Auckland Transport

d)        recommend that Auckland Transport engages with the different community and business perspectives on the Innovating Streets Ponsonby Road project and other Innovating Streets projects, as well as identify and resource a community facilitator for these projects

e)         recommend that any changes made to the road corridor and public spaces Innovating Streets projects should provide

a.    improved safety for all visitors, residents and users of Ponsonby Road and other relevant public spaces

b.    greater opportunity for social and commercial exchange

c.    greater choice and reliability for people to use public transport

d.    an improved safer environment for active mobility modes

e.    access for business requirements and economic development

f)          recommend that community and businesses seek to transform appropriate parking spaces into parklets

g)        note that the budget for the Waitematā Local Board area from the Local Board transport capital Fund for 2020/2021 has been reduced from $1,450,000 to $240,994 for the 2020/2021 year and that this will require a reconsideration and reduction of projects by the Board

h)        request that a detailed breakdown of vehicle speed before and after the safer speeds program is provided to the local board and the public.

i)          Request a full list of all planned road renewals for 2021 and 2022.

 

CARRIED

 

 

15

Endorsement of the preliminary design for the Myers Park stage two project - Mayoral Drive underpass

 

Oliver Smith, Manager Programmes Delivery and Emma Bullivant, Project Manager were in attendance to speak to this report.

 

Resolution number WTM/2020/212

MOVED by Chairperson R Northey, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)      endorse the preliminary design for the Myers Park stage two project – Mayoral Drive underpass (Attachment A of the agenda report), to be further developed in the detailed design phase.

 

CARRIED

 

 

16

Project Streetscapes: Weed Management report

 

Jenny Gargiulo, Principal Environmental Specialist was in attendance to speak to this report.

 

Resolution number WTM/2020/213

MOVED by Member A Avendano Christie, seconded by Deputy Chairperson K Leoni:  

That the Waitematā Local Board:

 

a)         strongly supports the reduction in the use of glyphosate and other agrichemicals in our parks, streets and open spaces

b)        advocates to the Governing Body for a regional budget to be established to help achieve council’s commitment to minimize agrichemical use.

c)         do not agree with the recommended approach of a standardized methodology to manage weeds on footpaths, berms, kerbs and channels.

d)        recommend that the service level outcomes should reflect local character, not one generic outcome across the region

e)             reiterate its support for initiatives that minimize the use of agrichemicals for weed control, and regenerate our natural areas, as stated in the Waitematā Local Board Plan 2017

 

 

CARRIED

 

Member Sarah Trotman left the meeting at 4.34pm.

 

 

17

Urgent decision - Waitematā Local Board feedback on the Review of Auckland Council’s Council Controlled Organisations

 

Carlos Rahman, Senior Local Board Advisor was in attendance to speak to this report.

 

Resolution number WTM/2020/214

MOVED by Chairperson R Northey, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)      receive its feedback to the Governing Body on the review of Auckland Council’s Council Controlled Organizations.

 

CARRIED

 

 

 

18

Waitematā Local Board Annual Report 2019/2020

 

Mark Purdie, Lead Financial Advisor was in attendance to speak to this report.

 

Resolution number WTM/2020/215

MOVED by Chairperson R Northey, seconded by Member A Bonham:  

That the Waitematā Local Board:

a)      adopt the 2019/2020 Waitematā Local Board Annual Report as set out in Attachment A.

b)      note that any proposed changes after the adoption will be clearly communicated and agreed with the chair before the report is submitted for adoption by the Governing Body by 29 October 2020.

c)      note that the draft 2019/2020 Waitematā Local Board Annual Report (refer to Attachment A to the agenda report) will remain confidential until after the Auckland Council group results for 2019/2020 are released to the New Zealand Stock Exchange which are expected to be made public by 30 October 2020.

 

CARRIED

 

 

19

Auckland Council’s Year End and Quarterly Performance Report: Waitematā Local Board for quarter four 2019/2020

 

Caroline Teh, Local Board Advisor was in attendance to speak to this report.

 

Resolution number WTM/2020/216

MOVED by Chairperson R Northey, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)      receive the performance report for the financial quarter four and year ending 30 June 2020.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2019/2020 are released to the New Zealand’s Exchange (NZX) which are expected to be made public 30 October 2020.

c)      note that COVID19 has resulted in significant pressure on council’s financial position and ability to deliver agreed 2019/2020 work programme activities because:

i)       asset based services were significantly impacted. Regional and community facilities were either fully or partially closed.

ii)      spending on contracts was restricted to essential services only.

d)      note that quarter three reporting was not supplied to the local board as staff working from home during COVID-19 alert levels 3 and 4 had limited capacity to access network information and systems which affected their ability to deliver robust reports.

 

CARRIED

 

 

20

Chairperson's report

 

Resolution number WTM/2020/217

MOVED by Deputy Chairperson K Leoni, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)      receive the Chair’s report for September 2020.

 

CARRIED

 

 

 

 

 

 

 

 

 

21

Board member reports

 

Supporting documents were provided and a copy will be placed in the official minutes and will be available on the Auckland Council website as a minute attachment.

 

Resolution number WTM/2020/218

MOVED by Chairperson R Northey, seconded by Member A Bonham:  

That the Waitematā Local Board:

a)      receive the written report from member G Gunthorp, the tabled video report from member A A Christie and the verbal board member reports for September 2020.

 

CARRIED

 

Member A A Christie video report is available for viewing following the link below:

https://www.adrianachristie.com/

 

Attachments

a     Member A Bonham report September 2020

b     Member J Sandilands report September 2020

 

 

22

Governance Forward Work Calendar

 

Resolution number WTM/2020/219

MOVED by Chairperson R Northey, seconded by Deputy Chairperson K Leoni:  

That the Waitematā Local Board:

a)      receive the governance forward work calendar (attachment A to the agenda) as at 15 September 2020.

 

CARRIED

 

 

23

Waitematā Local Board workshop records

 

Resolution number WTM/2020/220

MOVED by Chairperson R Northey, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)      receive the Waitematā Local Board workshop records for the workshops held on 25 August and 1 September 2020.

 

CARRIED

 

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

25        Procedural motion to exclude the public

Resolution number WTM/2020/221

MOVED by Chairperson R Northey, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that relevant staff supporting the Waitematā Local Board be permitted to remain for Confidential Item after the public has been excluded, because of their knowledge which will help the Waitematā Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

18        Waitematā Local Board Annual Report 2019/2020 - Attachment a - Annual Report 2019 2020 - Vol 2 Waitematā Local Board

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 July 2020 that require release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

19        Auckland Council’s Year End and Quarterly Performance Report: Waitematā Local Board for quarter four 2019/2020 - Attachment b - Waitematā Local Board Financial Report as at 30 June 2020

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains detailed financial information that have an impact on the financial results of the Auckland Council group as at 31 July 2020 that require release to the New Zealand Stock Exchange..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C1       Statement of proposal for a new Navigation Safety Bylaw

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation

s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment.

In particular, the report contains a working draft of a bylaw yet to be approved for public consultation

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

5.12pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

5.31pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Statement of proposal for a new Navigation Safety Bylaw

 

It was resolved while the public was excluded:

 

Resolution number WTM/2020/222

MOVED by Chairperson R Northey, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)         agree that the decision and report remain confidential until the Regulatory Committee recommends a statement of proposal for public consultation for a new navigation safety bylaw to the Governing Body.

 

CARRIED

  

 

 

 

 

 

5.33 pm                                              The Chair thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIR:........................................................