Note: a roll-call was conducted that ascertained the following councillors
were in attendance via electronic link: ü
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Deputy Mayor BC Cashmore
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Mayor P Goff
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Cr Shane Henderson
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Cr Josephine Bartley
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ü
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Cr Richard Hills
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Cr Dr Cathy Casey
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Cr Tracy Mulholland
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Cr Fa’anana Efeso Collins
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ü
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Cr Daniel Newman, JP
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Cr Pippa Coom
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Cr Greg Sayers
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ü
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Cr Linda Cooper, JP
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Cr Desley Simpson, JP
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Cr Angela Dalton
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Cr Sharon Stewart, QSM
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ü
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Cr Chris Darby
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IMSB Chair David Taipari
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ü
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Cr Alf Filipaina
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ü
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Cr Wayne
Walker
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Cr Christine Fletcher, QSO
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ü
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Cr John
Watson
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ü
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IMSB Member Glenn Wilcox
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ü
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Cr Paul Young
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
Note: The
chairperson accorded precedence to Item 11 – Proposed name for merged
entity, Item13 – Procedural motion to exclude the public, and Item C1
– CONFIDENTIAL: Proposed name for merged entity, at this time.
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11
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Proposed name for merged entity
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Cr S Stewart joined the meeting at
1.03pm.
Cr A Filipaina joined the meeting
1.03pm.
Cr P Young joined the meeting 1.04pm.
Cr C Darby joined the meeting at
1.04pm.
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Resolution
number CCO/2020/15
MOVED by Deputy Mayor BC Cashmore, seconded by Cr D
Simpson:
That
the Council Controlled Organisation
Oversight Committee:
a) note
the information contained in this report enables transparency on the topic
due for discussion in the public excluded part of the meeting.
b) note
that the Regional Facilities Auckland Limited board has recommended to the
committee a preferred name for the merged entity and an alternative option,
which is the subject of a confidential report on this meeting agenda.
CARRIED
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13 Procedural
motion to exclude the public
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Resolution
number CCO/2020/16
MOVED by Deputy Mayor BC Cashmore, seconded by
Cr A Dalton:
That the Council Controlled Organisation Oversight
Committee:
a) exclude the public from
the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Proposed name for merged entity
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that could prejudice the
Regional Facilities Auckland Ltd. board’s negotiation position.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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1.07pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
2.09pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
4 Petitions
There were no
petitions.
5 Public
Input
There was no
public input.
6 Local
Board Input
There was no local
board input.
7 Extraordinary
Business
There was no
extraordinary business.
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8
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Summary of Council Controlled Organisation
Oversight Committee information items (including the forward work programme)
- 27 October 2020
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Resolution
number CCO/2020/19
MOVED by Cr W Walker, seconded by Cr S Henderson:
That
the Council Controlled Organisation
Oversight Committee:
a) note
the progress on the forward work programme appended as Attachment A of the
agenda report.
CARRIED
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9
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Liaison councillors' updates
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The following
councillors gave verbal updates:
·
Cr Chris Darby and Deputy Mayor Bill Cashmore –
Auckland Transport
·
Cr Richard Hills – Regional Facilities
Auckland Council
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Resolution
number CCO/2020/20
MOVED by Cr T Mulholland, seconded by Cr C Casey:
That
the Council Controlled Organisation
Oversight Committee:
a) receive the updates from liaison councillors to the
Council Controlled Organisations.
CARRIED
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10
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Proposed review of non-substantive
council-controlled organisations
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Cr W
Walker left the meeting at 2.30pm.
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Resolution
number CCO/2020/21
MOVED by Deputy Mayor BC Cashmore, seconded by Cr P
Young:
That
the Council Controlled Organisation
Oversight Committee:
a) approve
the council undertaking a review of the status of non-substantive
council-controlled organisations on the proposed timing in the report.
b) approve
the proposed framework that will be used to guide a review of the status of
the existing non-substantive council-controlled organisations:
i) how
important it is to be able
to access special expertise, skills or knowledge, whether of decision-makers
(trustees) or staff
ii) how likely it is that the activity may attract
funding from philanthropic sources
iii) how
important it is to maintain links with other council functions or services
iv) how important it is to have the opportunity to
respond faster and more flexibly and to tailor processes to specific
objectives
v) the scale of the activity in comparison to the
costs of maintaining CCO status (e.g. monitoring, appointment and audit
costs)
vi) whether the CCO status will affect the
perception of equity with other parties that are eligible for council funding
or support
c) note
that within current resources, some of the reviews may not start until 2022.
d) note
that the Māngere Mountain Education Trust is currently undertaking a
review of its trust deed.
CARRIED
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Note: Item 11 – Proposed name for merged entity, Item13 –
Procedural motion to exclude the public, and Item C1 – CONFIDENTIAL:
Proposed name for merged entity, was considered prior to Item 4 – Petitions.
12 Consideration
of Extraordinary Items
There was no consideration
of extraordinary items.
2.33 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Council Controlled Organisation
Oversight Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
