Devonport-Takapuna Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Office, 1 The Strand, Takapuna on Tuesday, 20 October 2020 at 2.00pm.

 

present

 

Chairperson

Aidan Bennett, QSM

 

Deputy Chairperson

George Wood, CNZM

 

Members

Trish Deans

 

 

Ruth Jackson

 

 

Jan O'Connor, QSM

 

 

Toni van Tonder

 

 

ABSENT

 

 

 

 

 

 

ALSO PRESENT

 

Councillfor

Chris Darby

From 3.37pm

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Devonport-Takapuna Local Board

20 October 2020

 

 

 

1          Welcome

 

Member Toni van Tonder opened the meeting with a karakia.

 

2          Apologies

  

There were no apologies

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number DT/2020/144

MOVED by Chairperson A Bennett, seconded by Member T van Tonder:  

That the Devonport-Takapuna Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 15 September 2020, including the confidential section, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Kenneth McKay

 

Member J O’Connor addressed the board to acknowledge the passing of Kenneth McKay.

 

A document was tabled. A copy has been placed on the official minutes and is

available on the Auckland Council website as a minutes attachment.

 

Resolution number DT/2020/145

MOVED by Chairperson A Bennett, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

a)        acknoweldge the passing of former North Shore City Councillor & Takapuna Community Board Member Kenneth McKay who was a prominent member of the North Shore community.

CARRIED

 

Attachments

a     20 October 2020 - Item 6.1 Acknowledgements Kenneth McKay  

 

7          Petitions

 

There were no petitions.

 

 

 

 

8          Deputations

 

8.1

Milford Residents Association Incorporated: Milford Seawall

 

Norma Bott and Debbie Dunsford, Co-Chairs of the Milford Residents Association were in attendance to address the board in support of this item.

 

A document was tabled. A copy has been placed on the official minutes and is

available on the Auckland Council website as a minutes attachment.

 

Resolution number DT/2020/146

MOVED by Chairperson A Bennett, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

a)      receive the presentation from Milford Residents Association Inc. and thank Norma Bott and Debbie Dunsford for their attendance.

CARRIED

 

Attachments

a     20 October 2020 - Item 8.1 Deputations Milford Residents Association Inc: Milford Seawall  

 

 

9          Public Forum

 

9.1

Public Forum: Roger Brittenden – Devonport Domain Weed Spraying

 

Roger Brittenden was in attendance to address the board in support of this item.

 

A document was tabled. A copy has been placed on the official minutes and is

available on the Auckland Council website as a minutes attachment.

 

Resolution number DT/2020/147

MOVED by Chairperson A Bennett, seconded by Member T van Tonder:  

That the Devonport-Takapuna Local Board:

a)        receive the presentation from Roger Brittenden and thank him for his attendance.

CARRIED

 

Attachments

a     20 October 2020 - Item 9.1 Public Forum Roger Brittenden - Devonport Domain Weed Spraying

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

Under Standing LBS 3.11.1 a Notice of Motion has been received from Deputy Chairperson George Wood for consideration under item 12.

 

 

 

 

 

12

Notice of Motion - Deputy Chairperson George Wood - Milford Beach Seawall

 

Resolution number DT/2020/148

MOVED by Deputy Chairperson G Wood, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

a)      receives the Notice of Motion;

b)      requests urgent action occur to the seawall and stairs between Oceanview Road and Blackrock to repair this sea wall facia and the three sets of stairs at Muritai, Tiri, and Audrey road ends; and

c)      asks that this upgrade of the sea wall and stairs be placed on the Devonport-Takapuna renewals work programme.

d)      requests that shower at the beach end of Milford Road be tidied up and the shower is repaired to turn off properly.

e)      requests that the missing rock in the retaining wall at the road end reserve on Cecil Road Milford, be replaced.

CARRIED

 

 

13

Auckland Transport Monthly Update - October 2020

 

A document was tabled. A copy has been placed on the official minutes and is

available on the Auckland Council website as a minutes attachment.

 

MOVED by Chairperson A Bennett, seconded by Member T van Tonder:  

That the Devonport-Takapuna Local Board:

a)        receive the Auckland Transport October 2020 monthly update report and thank Marilyn Nicholls for her presentation and attendance.

 

Resolution number DT/2020/149

MOVED by Deputy Chairperson G Wood, seconded by Member T Deans:  

Deputy Chairperson G Wood moved an amendment by addition to the original recommendation as follows:

That the Devonport-Takapuna Local Board:

b)        request an update, at our November business meeting, on the planning being undertaken, including meetings between North Shore ward councillors, individual Devonport-Takapuna Local  Board members and Auckland Transport officers, for the Lake Road upgrade project since Auckland Transport last reported to the local board;

c)        request a meeting on modifications to improve safety to the pedestrian crossing on Beach Road, Castor Bay near Castor Bay Road, and reduce vehicle speeds along Beach Road at this location, with representatives of the Castor Bay Ratepayers and Residents Association and traffic safety planners from Auckland Transport;

A division was called for, voting on which was as follows:

For

Member T Deans

Member R Jackson

Member J O'Connor

Deputy Chairperson G Wood

Against

Chairperson A Bennett

Member T van Tonder

Abstained

 

The motion was declared carried by 4 votes to 2.

CARRIED

 

Resolution number DT/2020/150

MOVED by Deputy Chairperson G Wood, seconded by Member T Deans:  

That the Devonport-Takapuna Local Board:

d)         request to see copies of the schedules showing service levels for street sweeping on roads in the board area and the schedule that indicates the frequency that the street sweeping occurs.

CARRIED

 

Resolution number DT/2020/151

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood:  

The Chairperson put the substantive motion.

That the Devonport-Takapuna Local Board:

a)    receive the Auckland Transport October 2020 monthly update report and thank Marilyn Nicholls for her presentation and attendance.

b)    request an update, at our November business meeting, on the planning being undertaken, including meetings between North Shore ward councillors, individual Devonport-Takapuna Local  Board members and Auckland Transport officers, for the Lake Road upgrade project since Auckland Transport last reported to the local board;

c)    request a meeting on modifications to improve safety to the pedestrian crossing on Beach Road, Castor Bay near Castor Bay Road, and reduce vehicle speeds along Beach Road at this location, with representatives of the Castor Bay Ratepayers and Residents Association and traffic safety planners from Auckland Transport;

d)    request to see copies of the schedules showing service levels for street sweeping on roads in the board area and the schedule that indicates the frequency that the street sweeping occurs.

The substantive motion was declared.

CARRIED

Note:

Chairperson A Bennett and Member T van Tonder requested their dissenting votes against resolutions c) and d) above be recorded.

 

Attachments

a     20 October 2020 - Item 13 Auckland Transport Monthly Update October 2020 - Facebook screenshots of conversations regarding Lake Road 

b     20 October 2020 - Item 13 Auckland Transport Monthly Update October 2020 - Email from Auckland Transport CEO Shane Ellison regarding Lake Road Improvements Project

c     20 October 2020 - Item 13 Auckland Transport Monthly Update October 2020 - Pictures of unswept chip seal

 

Note:   The meeting adjourned at 3.23pm and reconveined at 3.28pm.

            All members of the meeting were present.

 

 

 

 

 

 

 

14

Local board views on plan change to enable rainwater tank installation for the Auckland region

 

Resolution number DT/2020/152

MOVED by Chairperson A Bennett, seconded by Member R Jackson:  

That the Devonport-Takapuna Local Board:

a)      support council’s proposed change to the Auckland Unitary Plan to enable rainwater tank installation for the Auckland region.

b)      appoint Deputy Chairperson George Wood to speak to the local board views at a hearing on council’s enabling rainwater tanks plan change for the Auckland region.

c)      delegate authority to the chairperson of the Devonport-Takapuna Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.

CARRIED

 

 

15

Auckland Tourism, Events and Economic Development six-monthly update to local boards: 1 January to 30 June 2020

 

Resolution number DT/2020/153

MOVED by Chairperson A Bennett, seconded by Member T van Tonder:  

That the Devonport-Takapuna Local Board:

a)           receive the update from Auckland Tourism, Events and Economic Development for the period 1 January to 30 June 2020.

b)          request advice from ATEED on how to support local businesses in Takapuna during the pausing of the Hurstmere Road upgrade.

c)            thank ATEED for their planning, support and advice to the LB in preparation for the AC36 events in 2021.

CARRIED

 

 

16

Proposal to grant new community leases to Castor Bay Tennis Club Incorporated & Royal New Zealand Plunket Trust, Sunnynook clinic.

 

Resolution number DT/2020/154

MOVED by Member J O'Connor, seconded by Member R Jackson:  

That the Devonport-Takapuna Local Board:

a)      note that public notification and iwi engagement for Auckland Council’s intention to grant a new community lease to Castor Bay Tennis Club Incorporated has been undertaken. No objections to the proposal were received.

b)      grant a new community lease to Castor Bay Tennis Club Incorporated for an area compromising approximately 1855m2 (more or less) for its premises at Midway Reserve, Castor Bay on land legally described as Lot 26 DP 31388 (Attachment A), subject to the following terms and conditions:

i)       term – 10 years, commencing 1 October 2020, with one right of renewal for a further 10 years;

ii)      rent – $1.00 plus GST per annum, if demanded; and

iii)     all other terms and conditions to be in accordance with the Reserves Act 1977 and Auckland Council’s Community Occupancy Guidelines 2012.

c)      approve the Castor Bay Tennis Club Incorporated Community Outcomes Plan (Attachment B).

d)      grant a new community lease to Royal New Zealand Plunket Trust for part of the council-owned building situated at 90 Sunnynook Road, Sunnynook (115m2 more or less) on land legally described as Part Lot 237 Deposited Plan 64113 and Lots 1 and 2 Deposited Plan 64114, and Lot 3 DP 64113 (Attachment C) subject to the following terms and conditions:

i)       term – five years, commencing 1 October 2020, with one right of renewal for a further five years;

ii)      rent – $1.00 plus GST per annum;

iii)     subsidized maintenance fee – $1500.00 plus GST per annum; and

iv)     all other terms and conditions to be in accordance with the Reserves Act 1977 and Auckland Council’s Community Occupancy Guidelines 2012.

e)      approve the Royal New Zealand Plunket Trust Community Outcomes Plan (Attachment D).

CARRIED

 

 

17

Landlord approval to Sunnynook Community Centre Incorporated to paint a mural at 90 Sunnynook Road, Sunnynook.

 

Resolution number DT/2020/155

MOVED by Deputy Chairperson G Wood, seconded by Member T Deans:  

That the Devonport-Takapuna Local Board:

a)      grant landlord approval to the creation of a mural on the exterior wall (Attachment A) of the council-owned building at 90 Sunnynook Road, Sunnynook, occupied and managed by Sunnynook Community Centre Incorporated, with the following conditions

i)       the mural is to be coated with graffiti-guard protectant

ii)      creation, ongoing maintenance, renewal and de-commissioning (as required) is the responsibility of Sunnynook Community Centre Incorporated.

b)      approve the final design of the proposed mural, subject to any sensitivities relative to images of colonial life and changes to the colours used (Attachment B)

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

18

Relocation of the William C Daldy tug to Victoria Wharf, Devonport

 

Resolution number DT/2020/156

MOVED by Member J O'Connor, seconded by Member T Deans:  

That the Devonport-Takapuna Local Board:

a)      approve the proposal by the William C Daldy Preservation Society to relocate the William C Daldy tug to Victoria Wharf.

b)      acknowledge that the William C Daldy Preservation Society will be responsible for ensuring the William C Daldy tug is fully compliant with all of Victoria Wharf’s engineering requirements and limitations.

c)      acknowledge that the William C Daldy Preservation Society will be responsible for all funding related to this relocation project, noting that Auckland Council is funding the review of Victoria Wharf’s engineering specifications and constraints, to ensure the William C Daldy tug can be fully compliant.

d)      acknowledge that the William C Daldy Preservation Society is responsible for the provision of insurance for the William C Daldy tug.

e)      acknowledge that the William C Daldy Preservation Society is responsible for maintaining the William C Daldy tug in full survey.

f)       acknowledge that the William C Daldy Preservation Society is responsible for maintaining the William C Daldy’s tug’s Maritime Operator Safety System (MOSS) and its Maritime Transport Operator Certificate (MTOC).

g)      acknowledge that the William C Daldy Preservation Society is responsible for ensuring all personnel are fully qualified and certified to operate the William C Daldy tug. 

h)      request a review in October 2021 to understand any maintenance and renewal impacts on the Victoria Wharf.

CARRIED

 

 

19

Takapuna town square design approval

 

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

a)      receive the Takapuna town square concept design public consultation results report.

b)      approve the concept design for the Takapuna town square that is located on parts of 40 Anzac Street and 38 Hurstmere Road, Takapuna, noting that the design has been revised since the design was approved for consultation at the Devonport-Takapuna Local Board on 19 May 2020, to address public comments received in the consultation.

c)       note the potential relocation of the Anzac war memorial will be further investigated with council and key stakeholders and will not be included in the Takapuna town square at this stage. 

 

MOVED by Member R Jackson, seconded by Member T Deans:

Member R Jackson moved an amendment to the original recommendation by replacement as follows:

a)        receive the Takapuna town square concept design public consultation results report.

b)        do not approve the concept design for the Takapuna town square that is located on parts of 40 Anzac Street and 38 Hurstmere Road, noting that the proposal has failed to meet the requirements and objectives set out in:

i.                Auckland Council Open Space Provision Policy 2016 (OSPP), which requires that a Metropolitan Centre Zone must include a large Civic Space of between 3000m2-4000m2

ii.              Unitary Plan H9 Business – Metropolitan Zone

iii.             Unitary Plan H7 Open Space zones

iv.             Unitary Plan i540 Takapuna 1 Precinct

v.              Auckland Design Manual

vi.             Auckland Council Planning Committee Resolution PLA/2018/23

c)        note that plans provided by Panuku showing the proposed new Takapuna War Memorial site on 40 Anzac Ave (Attachment A) states that the usable area in which a crowd could congregate to view and participate in commemorative events – and which would apply to other events held in the proposed new town square –  is just 360m2, which falls well short of the 3000m-4000m2 required.

d)        request that the Takapuna War Memorial re relocated to proposed new town square.

e)        request that the proposed Anzac War Memorial project team include

i.                former community board chair Tony Lewis, who instigated the existing memorial

ii.              the architect of the Takapuna War Memorial, Brendon Rawson

iii.             Jan O’Connor representing the Devonport-Takapuna Local Board (with Trish Deans as an alternate)

iv.             a representative of the Takapuna Residents Association (TRA), in accordance with a settlement reached between Council and TRA.

f)          note that Panuku have failed to provide concept plans requested by the Devonport-Takapuna Local Board at a previous meeting which clearly show:

i.                The dimensions of the town square in meters of the four separate components of the concept design

ii.              The area in m2 of the four separate components of the concept design, being the central plaza, the accessway to Lake Road, the accessway to Potters Park, and the accessway through 38 Hurstmere Road.

iii.             Updated shade studies taken at midday at four dates during the year (midsummer, autumn, midwinter, spring).

iv.             Maximum building heights allowed under the Unitary Plan, both in meters and stories, for buildings on 40 Anzac, 38 Hurstmere, and surrounding sites.

g)           defer further discussions on the Takapuna town square until such time as Panuku have provided plans which meet the requirement of a 3000m2-4000m2 Metropolitan Centre Civic Space, not including additional space required for accessways leading to and from the square.

h)           receive the following documents:

                     i.         extract from council’s Open Space Provision Policy 206 relating to civic space zones;

                   ii.         extract from the Auckland Unitary Plan H9 Business Metropolitan Centre Zone;

                  iii.         extract from Auckland Unitary Plan H7 Open Space Zones; and

                  iv.         extract from Auckland Unitary Plan I540 Takapuna 1 Precinct.

A division was called for, voting on which was as follows:

For

Member T Deans

Member R Jackson

Member J O'Connor

Against

Chairperson A Bennett

Member T van Tonder

Deputy Chairperson G Wood

Abstained

 

The motion was declared EQUAL.

The chair exercised their casting vote against, so the motion was Lost.

LOST

 

Resolution number DT/2020/157

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood:  

The Chairperson put the substantive motion.

That the Devonport-Takapuna Local Board:

a)      receive the Takapuna town square concept design public consultation results report.

b)      approve the concept design for the Takapuna town square that is located on parts of 40 Anzac Street and 38 Hurstmere Road, Takapuna, noting that the design has been revised since the design was approved for consultation at the Devonport-Takapuna Local Board on 19 May 2020, to address public comments received in the consultation.

c)          note the potential relocation of the Anzac war memorial will be further investigated with council and key stakeholders and will not be included in the Takapuna town square at this stage.

d)         requests a workshop with Panuku staff to discuss mana whenua involvement for a new name for the Takapuna Town Square.

The substantive motion was declared

A division was called for, voting on which was as follows:

For

Chairperson A Bennett

Member T van Tonder

Deputy Chairperson G Wood

Against

Member T Deans

Member R Jackson

Member J O'Connor

Abstained

 

The motion was declared EQUAL.

The chair exercised their casting vote for, so the motion was Carried

 

CARRIED

 

Attachments

a     20 October 2020 - Item 19 Takapuna Town Square Design Approval - unitary plan H7 Open Space zones

b     20 October 2020 - Item 19 Takapuna Town Square Design Approval - unitary plan H9 Business - Metropolitan Centre Zone

c     20 October 2020 - Item 19 Takapuna Town Square Design Approval - unitary plan I540 Takapuna 1 Precinct

d     20 October 2020 - Item 19 Takapuna Town Square Design Approval - open space provision policy 2016 - civic space sizes  

 

 

 

 

20

Resource Recovery Network Strategy update

 

Resolution number DT/2020/158

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood:   

That the Devonport-Takapuna Local Board:

a)          will consider their feedback on the Resource Recovery Network Strategy at a local board workshop on Tuesday 27 October and present their feedback at the Tuesday 3 November business meeting for endorsement, noting that:

i.               feedback is required by 12 November 2020 to inform Environment and Climate Change Committee decision making regarding adoption of an updated strategy.

CARRIED

 

21

Submissions and feedback on the draft Devonport-Takapuna Local Board Plan

 

Resolution number DT/2020/159

MOVED by Chairperson A Bennett, seconded by Member T van Tonder:  

That the Devonport-Takapuna Local Board:

a)           receive submissions and feedback on the draft Devonport-Takapuna Local Board Plan 2020.

b)           thank submitters for their feedback on the draft Devonport-Takapuna Local Board Plan 2020.

CARRIED

 

22

Chairpersons' Report

 

Resolution number DT/2020/160

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

a)      receive and thank Chairperson A Bennett for his verbal report

CARRIED

 

23

Elected Members' Reports

 

Resolution number DT/2020/161

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

a)      receive and thank Member T van Tonder for her written report.

b)      receive and thank Deputy Chairperson G Wood for his written report.

c)      receive and thank members for their verbal reports.

CARRIED

 

 

 

 

 

 

 

 

 

24

Ward Councillors Update

 

Cr Chris Darby was in attendance to address the board in support of this item.

 

Resolution number DT/2020/162

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

a)      thank Cr Chris Darby for his update to the Devonport-Takapuna Local Board on the activities of the Governing Body.

CARRIED

 

25

Devonport-Takapuna Local Board - Record of Workshops September 2020

 

Resolution number DT/2020/163

MOVED by Deputy Chairperson G Wood, seconded by Member T van Tonder:  

That the Devonport-Takapuna Local Board:

a)      receive the records of the workshops held in September 2020

CARRIED

 

 

26

Governance Forward Work Calendar

 

Resolution number DT/2020/164

MOVED by Deputy Chairperson G Wood, seconded by Member T van Tonder:  

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board governance forward work calendar for October 2020 as set out in Attachment A of this agenda report.

CARRIED

  

 

27        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

6.17 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................