Minutes of Extraordinary Finance and Performance Committee

Kōmiti ā Pūtea, ā Mahi Hoki /
Finance and Performance Committee

OPEN MINUTES

Minutes of an extraordinary meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 22 October 2020 at 10.02am.

present

Chairperson	Cr Desley Simpson, JP
Deputy Chairperson	Cr Shane Henderson
Members	Cr Josephine Bartley	via electronic link From 10.55am, Item 8
	IMSB Member Renata Blair
	Cr Dr Cathy Casey
	Deputy Mayor Cr Bill Cashmore
	Cr Pippa Coom
	Cr Linda Cooper, JP	Until 12.50pm, Item C1
	Cr Angela Dalton	From 10.10am, Item 7
	Cr Chris Darby	From 10.16am, Item 7
	Cr Alf Filipaina	From 10.04am, Item 6
	Cr Christine Fletcher, QSO
	Mayor Hon Phil Goff, CNZM, JP
	Cr Richard Hills	Until 12.56pm, Item C1
	Cr Tracy Mulholland
	Cr Sharon Stewart, QSM	From 10.19am, Item 7
	Cr Wayne Walker
	Cr John Watson
	IMSB Chair Karen Wilson (Alternate)
	Cr Paul Young

ABSENT

Members	Cr Fa’anana Efeso Collins
	Cr Daniel Newman, JP
	Cr Greg Sayers
	IMSB Chair David Taipari

Finance and Performance Committee

22 October 2020

1 Apologies

Resolution number FIN/2020/66

MOVED by Chairperson D Simpson, seconded by Cr S Henderson:

That the Finance and Performance Committee:

a) accept the apologies from Cr E Collins, Cr D Newman and IMSB Chair D Taipari for absence; and Cr L Cooper for early departure at 1.00pm.

CARRIED

Note: Subsequent apologies were received from Cr G Sayers for absence and Cr S Stewart for lateness.

2 Declaration of Interest

There were no declarations of interest.

3 Petitions

There were no petitions.

4 Public Input

There was no public input.

5 Local Board Input

There was no local board input.

6 Extraordinary Business

There was no extraordinary business.

Cr A Filipaina entered the meeting at 10.04 am.

7	Emergency Budget 2020/2021 - Update October 2020
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. Note: changes to the original motion were incorporated, reordering clauses c) and d); a change to clause d); and adding new clause e), with the agreement of the meeting.
	Cr A Dalton entered the meeting at 10.10am. Cr C Darby entered the meeting at 10.16am. Cr S Stewart entered the meeting at 10.19am. Cr C Fletcher left the meeting at 10.30am.
	Resolution number FIN/2020/67 MOVED by Chairperson D Simpson, seconded by Mayor P Goff: That the Finance and Performance Committee: a) receive the update on progress for financial year 2020/2021. b) note that Auckland Council has achieved $78 million towards the $120 million council organisation savings target. c) receive the update on the 36th America’s Cup commercial arrangements. d) receive the update on the Value for Money programme and note the programme has realised $270 million of benefits to date through the reviews completed. e) receive the update on the savings achieved since amalgamation and note that achievement of permanent cost reductions means that the council is now operating at over $316 million a year less than it would have been for the same level of service in 2011/12, and the impact of realising the savings has a compounding effect with $1.9 billion of savings made so far. CARRIED
	Attachments a 22 October 2020 - Finance and Performance Committee, Item 7 - Emergency Budget 2020/2021 - Update October 2020 - Presentation

Approval of electronic attendance

Resolution number FIN/2020/68

MOVED by Cr W Walker, seconded by Cr J Watson:

That the Finance and Performance Committee:

a) approve the request for electronic attendance from Cr J Bartley.

CARRIED

8	Emergency Budget 2020/2021 Asset Recycling Implementation
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. Cr J Bartley entered the meeting at 10.55am.
	MOVED by Chairperson D Simpson, seconded by Cr L Cooper: That the Finance and Performance Committee: a) approve subject to the satisfactory conclusion of any required statutory processes, the disposal of the following properties (legal description detailed in Attachment A to this report) with the final terms and conditions to be approved under the appropriate delegations: i) 4 Brightside Road, Stanmore Bay ii) 6 Brightside Road, Stanmore Bay iii) 472 Whangaparāoa Road, Stanmore Bay iv) 474 Whangaparāoa Road, Stanmore Bay v) 476 Whangaparāoa Road, Stanmore Bay vi) 478 Whangaparāoa Road, Stanmore Bay vii) 480 Whangaparāoa Road, Stanmore Bay viii) 482 Whangaparāoa Road, Stanmore Bay ix) 484 Whangaparāoa Road, Stanmore Bay x) 486 Whangaparāoa Road, Stanmore Bay xi) 488 Whangaparāoa Road, Stanmore Bay xii) 1/490 Whangaparāoa Road, Stanmore Bay xiii) 2/490 Whangaparāoa Road, Stanmore Bay xiv) 492 Whangaparāoa Road, Stanmore Bay xv) 494 Whangaparāoa Road, Stanmore Bay xvi) 496 Whangaparāoa Road, Stanmore Bay xvii) 498 Whangaparāoa Road, Stanmore Bay xviii) 498B Whangaparāoa Road, Stanmore Bay xix) 500 Whangaparāoa Road, Stanmore Bay xx) 502 Whangaparāoa Road, Stanmore Bay xxi) 599 Whangaparāoa Road, Stanmore Bay xxii) 616A Whangaparāoa Road, Stanmore Bay xxiii) 750A Whangaparāoa Road, Manly b) note that Auckland Transport has provided advice that the completion of Penlink will see a significant reduction in general traffic movements on Whangaparāoa Road. c) note that Auckland Transport has legalised as road parts of the properties from 484 to 492 Whangaparāoa Road and from 494 to 502 Whangaparāoa Road to accommodate the future provision of additional traffic management solutions and treatments.
	Cr C Fletcher returned to the meeting at 11.30am. The meeting adjourned at 11.56am and reconvened at 12.00pm.
	MOVED by Cr W Walker, seconded by Cr J Watson as an amendment by way of addition: That the Finance and Performance Committee: d) request that the sale of the properties at 4 and 6 Brightside Road make provision for the accessway to start at 6 Brightside Road. LOST
	Note: a change to the substantive motion was made, adding new clause d), with the agreement of the meeting. The substantive motion put.
	Resolution number FIN/2020/69 MOVED by Chairperson D Simpson, seconded by Cr L Cooper: That the Finance and Performance Committee: a) approve subject to the satisfactory conclusion of any required statutory processes, the disposal of the following properties (legal description detailed in Attachment A to this report) with the final terms and conditions to be approved under the appropriate delegations: i) 4 Brightside Road, Stanmore Bay ii) 6 Brightside Road, Stanmore Bay iii) 472 Whangaparāoa Road, Stanmore Bay iv) 474 Whangaparāoa Road, Stanmore Bay v) 476 Whangaparāoa Road, Stanmore Bay vi) 478 Whangaparāoa Road, Stanmore Bay vii) 480 Whangaparāoa Road, Stanmore Bay viii) 482 Whangaparāoa Road, Stanmore Bay ix) 484 Whangaparāoa Road, Stanmore Bay x) 486 Whangaparāoa Road, Stanmore Bay xi) 488 Whangaparāoa Road, Stanmore Bay xii) 1/490 Whangaparāoa Road, Stanmore Bay xiii) 2/490 Whangaparāoa Road, Stanmore Bay xiv) 492 Whangaparāoa Road, Stanmore Bay xv) 494 Whangaparāoa Road, Stanmore Bay xvi) 496 Whangaparāoa Road, Stanmore Bay xvii) 498 Whangaparāoa Road, Stanmore Bay xviii) 498B Whangaparāoa Road, Stanmore Bay xix) 500 Whangaparāoa Road, Stanmore Bay xx) 502 Whangaparāoa Road, Stanmore Bay xxi) 599 Whangaparāoa Road, Stanmore Bay xxii) 616A Whangaparāoa Road, Stanmore Bay xxiii) 750A Whangaparāoa Road, Manly b) note that Auckland Transport has provided advice that the completion of Penlink will see a significant reduction in general traffic movements on Whangaparāoa Road. c) note that Auckland Transport has legalised as road parts of the properties from 484 to 492 Whangaparāoa Road and from 494 to 502 Whangaparāoa Road to accommodate the future provision of additional traffic management solutions and treatments. d) support the advocacy to Waka Kotahi/New Zealand Transport Agency for safety improvements to the Brightside Road/Whangaparaoa Road intersection as part of the Penlink consideration. CARRIED
	Note: Pursuant to Standing Order 1.8.6, the following councillors requested their dissenting vote on clause a) i) and a) ii), be recorded: · Cr W Walker · Cr J Watson
	Attachments a 22 October 2020 - Finance and Performance Committee, Item 8 - Emergency Budget 2020/2021 - Asset Recycling Implementation - Presentation

Preparation of the draft Auckland Council Annual Report 2019/2020 and draft Auckland Council Summary Annual Report 2019/2020

Resolution number FIN/2020/70

MOVED by Chairperson D Simpson, seconded by Cr S Henderson:

That the Finance and Performance Committee:

a) note the confirmation by the Audit and Risk Committee that the audit process in respect of the Auckland Council Annual Report 2019/2020 and the Auckland Council Summary Annual Report 2019/2020 has been completed satisfactorily (Attachment A of the agenda report)

b) note the draft Auckland Council Annual Report 2019/2020 and the draft Auckland Council Summary Annual Report 2019/2020 will be discussed in the confidential section of this meeting.

CARRIED

10 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11 Procedural motion to exclude the public

Resolution number FIN/2020/71

MOVED by Chairperson D Simpson, seconded by Cr W Walker:

That the Finance and Performance Committee:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 CONFIDENTIAL: Recommendation of the draft Auckland Council Annual Report 2019/2020 and draft Auckland Council Summary Annual Report 2019/2020

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains information that may not be released to the public until it is released to the NZX on 30 October 2020.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 CONFIDENTIAL: Emergency Budget 2020/21 asset recycling prepaid lease opportunity

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that involves the commercial interests of the council

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

12.11pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

1.25pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

CONFIDENTIAL: Recommendation of the draft Auckland Council Annual Report 2019/2020 and draft Auckland Council Summary Annual Report 2019/2020

Resolution number FIN/2020/72

MOVED by Chairperson D Simpson, seconded by Mayor P Goff:

That the Finance and Performance Committee:

a) recommend adoption of the draft Auckland Council Annual Report 2019/2020 and the draft Auckland Council Summary Annual Report 2019/2020 to the Governing Body, subject to editorial and technical changes to the document, with any significant changes to be approved by the acting group chief financial officer and the chair of the Finance and Performance Committee

b) note that the draft Auckland Council Annual Report 2019/2020 and the draft Auckland Council Summary Annual Report 2019/2020, provided as attachments B-F, remain confidential as required by our NZX disclosure obligations

c) agree that the decisions be restated in the open minutes, but the draft Auckland Council Annual Report 2019/2020 and the draft Auckland Council Summary Annual Report 2019/2020 remain confidential.

CONFIDENTIAL: Emergency Budget 2020/21 asset recycling prepaid lease opportunity

Resolution number FIN/2020/73

MOVED by Cr W Walker, seconded by Cr J Watson:

That the Finance and Performance Committee:

Restatement

i) confirm that there be no restatement of the report, attachments and resolution until the reasons for confidentiality no longer exist.

1.25pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................