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Aotea / Great
Barrier Local Board
27 October
2020
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1 Welcome
Chairperson I Fordham opened the meeting and welcomed
attendees. Member V Toki
led the meeting with a karakia.
2 Apologies
Note: Councillor
Pippa Coom had sent her apologies due to a clash with a committee meeting.
3 Declaration
of Interest
Chairperson
I Fordham declared a conflict of interest in respect to the grant applications
of the Great Barrier Island Sports & Social Club Incorporated and The
Wingman Festival Group at item 11 – Aotea / Great Barrier Local and
Capital Grants Round One 2020/2021 grant allocations report.
Deputy
Chairperson L Coles declared a conflict of interest in respect to the grant
application of the Aotea Education Trust at item 11 – Aotea / Great
Barrier Local and Capital Grants Round One 2020/2021 grant allocations report.
Member S
Daly declared a conflict of interest in respect to the grant applications of Aotea
Education Trust, The Wingman Festival Group and the Great Barrier Island
Community Heritage and Arts Village Trust at item 11 – Aotea / Great
Barrier Local and Capital Grants Round One 2020/2021 grant allocations report.
Member V
Toki declared a conflict of interest in respect to the grant applications of
Protect Aotea and Ngatiwai O Aotea Kawa Marae Trust at item 11 – Aotea /
Great Barrier Local and Capital Grants Round One 2020/2021 grant allocations
report.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
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6.1
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Obituary - Michael Beazley and Kodi Cain Te
Hira
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The Aotea / Great Barrier
Local Board acknowledged the passing of Michael Beazley and
Kodi Cain Te Hira with a minute’s silence.
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Resolution number GBI/2020/93
MOVED by Chairperson I Fordham, seconded by Member V
Toki:
That
the Aotea / Great Barrier Local
Board:
a)
express its
condolences to the whanau of Michael Beazley and Kodi Cain Te Hira who recently
passed away.
CARRIED
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7 Petitions
There were no petitions.
8 Deputations
There were no
deputations.
9 Public
Forum
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9.1
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Public Forum
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Resolution
number GBI/2020/94
MOVED by Chairperson I Fordham, seconded by
Member P O'Shea:
That the Aotea / Great Barrier Local Board:
a)
note the Public
Forum presentations
b)
thank the following
for their Public Forum attendance:
i)
Judy Gilbert
– Windy Hill Rosalie Bay
Catchment Trust
ii)
David Speir – North
Barrier Residents and Ratepayers Association Incorporated
iii) Rendt Gorter – Aotea Family Support Group
iv) Steve Kendall – Great Barrier Island Sports and Social Club Incorporated
v)
Annamarie Clough – Oruawharo Medlands Ecovision group
vi) John Ogden – Oruawharo Medlands Ecovision group
vii) Jasmine Forrest – Sea Education Aotea Charitable Trust
viii) Marea Gorter – Aotea Great Barrier Environmental Trust & Sea Education Aotea Charitable Trust
ix) Elise Bishop – Society for the Protection of Aotea
Community and Ecology Incorporated & Protect Aotea
x)
Clinton Sanford – Orama Christian Trust
xi) Anne-Marie McGlashan – Orama Christian Trust
xii) Beth Daly – The Wingman Festival Group
xiii) Tony Christiansen – GBI
History Research Group
xiv) Bill Carlin – GBI
History Research Group
xv) June Brooks – GBI
History Research Group.
CARRIED
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10 Extraordinary
Business
There was no
extraordinary business.
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11
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Aotea / Great Barrier Local and Capital
Grants Round One 2020/2021 grant allocations
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Members
declared an interest as follows:
Clause a)
Deputy
Chairperson L Coles declared an interest in this item and
took no part in the discussion or voting on the local grant application of the
Aotea Education Trust.
Member S
Daly declared an interest in this item and took no part in
the discussion or voting on the local grant application of Aotea
Education Trust.
Member V
Toki declared an interest in this item and took no part in
the discussion or voting on the local grant application of Protect
Aotea.
Clause b)
Chairperson
I Fordham declared an interest in this item and took no part
in the discussion or voting on the local grant applications of the
Great Barrier Island Sports and Social Club Incorporated and The Wingman
Festival Group.
Member S
Daly declared an interest in this item and took no part in
the discussion or voting on the local grant application of The Wingman
Festival Group.
Clause c)
Member V
Toki declared an interest in this item and took no part in
the discussion or voting on the capital grant application of Ngatiwai
O Aotea Kawa Marae Trust.
Member S
Daly declared an interest in this item and took no part in
the discussion or voting on the capital grant application of the Great
Barrier Island Community Heritage and Arts Village Trust.
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The motion
was moved and voted on in parts.
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Note: changes
to the original recommendation were made with the agreement of the meeting.
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Resolution
number GBI/2020/95
MOVED by Chairperson I Fordham, seconded by Member P
O'Shea:
That
the Aotea / Great Barrier Local Board:
a) fund,
part-fund or decline applications received for Aotea / Great Barrier Local
Grants Round One 2020/2021, listed in Table One:
Table
One: Aotea / Great Barrier Local Grants Round One 2020/2021 applications:
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Application ID
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Organisation
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Requesting funding for
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Amount requested
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Board’s decision
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LG2104-104
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Society for the
Protection of Aotea Community and Ecology Incorporated
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Towards wages for an administration and project
support worker, computer equipment (laptop, hard drive and printer) and administrative
costs.
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$18,060.00
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$5,000.00
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LG2104-110
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Orama Christian Trust
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Towards the group's annual rate bill.
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$15,000.00
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Decline
due to oversubscription.
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LG2104-121
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Motu Kaikoura Trust
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Towards the design and supply of signs for walking
tracks.
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$1,455.00
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$1,455.00
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LG2104-125
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Kaitoke School
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Towards polytunnel, fencing, raised beds and
irrigation system for a vegetable garden and learning space.
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$8,409.30
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Decline.
The application needs more development and advise the school to work with
Anna Harrison - Sustainable Schools Advisor on the project.
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LG2104-127
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Aotea Family Support
Group
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Towards labour and travel costs associated with the
Aotea Curtain Bank.
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$2,600.00
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$2,600.00
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LG2104-128
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Aotea Education Trust
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Towards resources for the Aotea Learning Hub.
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$7,236.99
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$1,000.00
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LG2104-101
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Oruawharo Medlands Ecovision group under the umbrella
of Great Barrier Island Environmental Trust
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Towards the cost of the pest trapping project
including salaries for the coordinator and fieldworker, tablets, materials
and administration costs of the umbrella group.
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$27,858.00
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$27,858.00
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LG2104-102
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Windy Hill Rosalie Bay
Catchment Trust
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Towards field team gear and equipment, monitoring
equipment, trapping materials and freight.
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$14,299.66
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$5,000.00
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LG2104-105
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Protect Aotea
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Towards the coordinator's wages for one year.
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$36,400.00
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$5,000.00
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LG2104-115
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Great Barrier Island
Environmental Trust Trading as Aotea Great Barrier Environmental Trust
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Towards the cost of printing publications (Bush
Telegraph and Environmental News) for a year.
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$1,984.00
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$1,984.00
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LG2104-118
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Aotea TV under the
umbrella of Great Barrier Island Community Heritage and Arts Village Trust
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Towards technical equipment (laptop, camera,
microphone, software, etc.) for Aotea TV.
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$9,731.09
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$5,000.00
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Total
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$143,034.04
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$54,897.00
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CARRIED
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Resolution
number GBI/2020/96
MOVED by Deputy
Chairperson L Coles, seconded by Member V Toki:
That
the Aotea / Great Barrier Local
Board:
b)
fund applications received for Aotea
/ Great Barrier Local Grants Round One 2020/2021, listed in Table Two:
Table
Two: Aotea / Great Barrier Local Grants Round One 2020/2021 applications:
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Application
ID
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Organisation
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Requesting funding for
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Amount requested
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Board’s decision
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LG2104-106
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Great Barrier Island
Sports and Social Club Incorporated
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Towards the rates bill for the Great Barrier Island
Sports and Social Club for 2020/2021
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$3,578.00
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$3,578.00
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LG2104-108
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Great Barrier Island
Sports and Social Club Incorporated
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Towards fireworks and prizes for floats as part of
the Santa Parade and fireworks display.
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$2,200.00
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$2,200.00
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LG2104-120
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The Wingman Festival Group
under the umbrella of Great Barrier Island Sports and Social Club
Incorporated
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Towards festival coordinator costs for the
“Wingman Festival” on New Year’s Eve.
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$10,000.00
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$10,000.00
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Total
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$15,778.00
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$15,778.00
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CARRIED
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Resolution
number GBI/2020/97
MOVED by Member P
O'Shea, seconded by Deputy Chairperson L Coles:
That
the Aotea / Great Barrier Local Board:
c)
fund, part-fund or decline
applications received for Aotea / Great Barrier Capital Grants Round One
2020/2021, listed in Table Three:
Table
Three: Aotea / Great Barrier Capital Grants Round One 2020/2021 applications:
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Application ID
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Organisation
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Requesting funding for
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Amount requested
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Board’s decision
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LG2104-103
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The Marion Barleyman
Memorial Cottage Rural Women New Zealand Awana Branch Incorporated
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Towards the costs of a new generator.
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$3,600.00
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Decline: A generator does not align
with the local board priority of renewable energy sources. The applicant is
encouraged to resubmit for renewable energy sources.
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LG2104-107
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Sea Education Aotea
Charitable Trust
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Towards the concreting of the Sea Education Aotea
Charitable Trust shed floor and swimming instructor fees.
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$4,783.00
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$4,783.00
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LG2104-109
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Orama Christian Trust
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Towards lead carbon battery replacement and freight costs.
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$21,995.00
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Decline as project has been previously
funded.
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LG2104-111
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Orama Christian Trust
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Towards the Orama Wharf upgrade project (including
consultant, engineering, consent and repair costs).
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$50,000.00
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$15,000.00 towards
engineering design fees
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LG2104-114
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North Barrier Residents
and Ratepayers Association Incorporated
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Towards the development and the first year's
maintenance costs for a fixed wing approach path for enable landing planes
at the Okiwi Airfield.
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$26,100.00
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$26,100.00 (note
that Auckland Transport have indicated support for licensing costs for the
next four years)
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LG2104-117
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Great Barrier Island
History Research Group Incorporated under the umbrella of Aotea Family
Support Group
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Towards the establishment of a permanent building to
hold archival records.
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$17,800.00
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$17,800.00
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LG2104-119
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Kawa Part 3 Maori
Reservation Trust (aka Ngatiwai O Aotea Kawa Marae Trust)
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Towards costs associated with steps one and two for
the construction of an outdoor multipurpose community facility (retaining
and cementing hangi pit and covered shelter).
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$48,268.00
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$13,612.95
towards step one for the construction of an outdoor multipurpose community
facility. Allocation of funds is subject to applicant providing written permission
for the project to take place in the identified location.
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LG2104-122
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Barrier Social Club
Incorporated
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Towards the purchase and installation of panels and
controllers for the second stage of the club's power system upgrade.
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$34,088.00
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$34,088.00
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LG2104-124
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Great Barrier Island
Community Heritage and Arts Village Trust
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Towards the purchase and installation of solar
panels, including a controller, for the museum.
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$8,157.97
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$8,157.97
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LG2104-126
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North Barrier Residents
and Ratepayers Association Incorporated
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Towards labour and material costs to upgrade the
FitzRoy Boat Club kitchen chiller.
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$13,068.00
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$13,068.00
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LG2004-210
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2020/2021Great Barrier
Island Community Heritage and Arts Village Trust
Deferred application
from Aotea / Great Barrier Capital Grants Round Two
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Towards furniture for a research space at the
Heritage and Arts Village.
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$2,288.00
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$2,288.00
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Total
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$230,147.97
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$134,897.92
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d)
thank Marion Davies, Grants & Incentives
Manager and all the subject matter experts for their time and hard work in
the review and assessments of the local and capital grants applications .
CARRIED
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12
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Addition to the 2019-2022 Aotea / Great Barrier
Local Board meeting schedule
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Resolution
number GBI/2020/98
MOVED by Chairperson I Fordham, seconded by Member S
Daly:
That
the Aotea / Great Barrier Local
Board:
a) approve
the addition of three extraordinary meeting dates to the 2019-2022 Aotea /
Great Barrier Local Board meeting schedule to accommodate the 10-Year Budget 2021-2031 timeframes as follows:
· Tuesday,
1 December 2020, 10.00am
· Tuesday,
4 May 2021, 1.00pm
· Tuesday,
15 June 2021, 1.00pm
CARRIED
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13
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Local board views on plan change to enable
rainwater tank installation for the Auckland region
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Note: changes
to the original recommendation adding new sub clauses a) i) to vii) and
deleting clause c) were made with the agreement of the meeting.
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Resolution
number GBI/2020/99
MOVED by Chairperson I Fordham, seconded by Deputy
Chairperson L Coles:
That
the Aotea / Great Barrier Local
Board:
a)
provide the following
local board views on council’s proposed change to the Auckland Unitary
Plan and proposed modification to the Auckland Council District Plan -
Hauraki Gulf Islands section to enable rainwater tank installation for the
Auckland region:
i)
support the proposal
for a plan modification to the Auckland Council District Plan – Hauraki
Gulf Islands section to amend the definitions of building in Chapter 14:
Definitions, by adding rainwater tanks to the list of structures that are
excluded from being considered a “building”
ii)
endorse the
simplification and enablement of planning rules to support Aotea / Great
Barrier residents to better meet their basic needs and grow their climate
change resilience
iii) recommend that areas without reticulated water
should not be subject to the same regulations as those in serviced areas
iv) recommend that rainwater tanks are not limited
in their location on properties as sometimes it’s more practical to
have them located in the front yard
v)
recommend that
non-reflective white and black be included in the rainwater tank colour range
vi) recommend that the rainwater tank height
should not be restricted beyond safety measures
vii) note that rainwater tanks on Aotea can also
provide a dual service for rural fire fighting.
b)
appoint the local
board chairperson and deputy chairperson as alternate to speak to the local
board views at a hearing on council’s enabling rainwater tanks plan
change for the Auckland region.
CARRIED
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14
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Resource Recovery Network Strategy update
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Board
member O’Shea declared an interest in this item and
took no part in the discussion or voting on the feedback on the Resource
Recovery Network Strategy.
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Note: changes
to the original recommendation with adding new sub clauses a) i) to v) were
made with the agreement of the meeting.
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Resolution
number GBI/2020/100
MOVED by Chairperson I Fordham, seconded by Deputy
Chairperson L Coles:
That
the Aotea / Great Barrier Local Board:
a)
provide the
following feedback on the Resource Recovery Network Strategy update provided
as Attachment A of the agenda report:
i)
Support expanding the current
strategy from 12 Community Recycling Centres to 23 facilities, which include
nine additional Community Recycling Centres and two Resource Recovery Parks.
ii)
Support providing additional ongoing
operational funding for the Community Recycling Centres beyond the current 5
year contracts.
iii)
Recommend that the Community
Recycling Centres main purpose be to divert waste from landfill rather than
to become economically viable.
iv)
Recommend investigating commercial
sponsorship to help fund Community Recycling Centres.
v)
Thank the waste department for their
support in the development and ongoing success of Aotea / Great Barrier
Island’s Community Recycling Centre Anamata.
b)
note that local
board feedback will be included in a report to Environment and Climate Change
Committee in November 2020 seeking adoption of the updated Resource Recovery
Network Strategy.
CARRIED
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16
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Aotea / Great Barrier Local Board feedback
into the Ministry for the Environment's 'Reducing the impact of plastic on
our environment: moving away from hard-to-recycle and single-use items'
consultation
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Resolution
number GBI/2020/102
MOVED by Deputy Chairperson L Coles, seconded by Member S
Daly:
That
the Aotea / Great Barrier Local
Board:
a) approve
Attachment A tabled feedback into Auckland Council’s submission on the
Ministry for the Environment’s consultation document: ‘Reducing
the impact of plastic on our environment: Moving away from hard-to-recycle
and single-use items’
CARRIED
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Attachments
a 27 October 2020, Aotea / Great Barrier Local Board: item
16 Aotea / Great Barrier Local Board feedback into the Ministry for the
Environment's 'Reducing the impact of plastic on our environment: moving away
from hard-to-recycle and single-use items'
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17
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Ratification of Aotea / Great Barrier Local
Board feedback on Ministry of Business, Innovation and Employment (MBIE)
'Building for Climate Change: Transforming operational efficiency and
reducing whole-of-life embodied carbon' consultation
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Resolution
number GBI/2020/103
MOVED by Chairperson I Fordham, seconded by Member S
Daly:
That
the Aotea / Great Barrier Local
Board:
a) ratify the local board’s feedback provided on the Ministry
for Business, Innovation and Employment (MBIE)
‘Building for Climate Change:
Transforming operational efficiency and reducing whole-of-life embodied
carbon’ consultation
submitted on 1 October 2020 (Attachment
C of the report).
CARRIED
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18
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Auckland Transport October 2020 update to
the Aotea / Great Barrier Local Board
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Resolution
number GBI/2020/104
MOVED by Chairperson I Fordham, seconded by Deputy
Chairperson L Coles:
That
the Aotea / Great Barrier Local
Board:
a)
receive the Auckland Transport
October 2020 update report.
b)
thank Richard La Ville - parking
facilities & airfields manager, Auckland Transport for his work with the
North Barrier Residents and Ratepayers Association Incorporated on the fixed
wing approach path to enable landing planes at the Okiwi Airfield.
CARRIED
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23
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Aotea / Great Barrier Local Board Governance
Forward Work Calendar 2019 - 2022
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Resolution
number GBI/2020/109
MOVED by Chairperson I Fordham, seconded by Member S
Daly:
That
the Aotea / Great Barrier Local
Board:
a) note
its Governance Forward Work Calendar for the political term 2019 - 2022 as at
October 2020.
b) approve
the addition of two meeting dates to the 2019-2022 Aotea / Great Barrier
Local Board meeting schedule to accommodate the following:
· Tuesday 3 November – extraordinary
meeting to adopt the 2020 Local Board Plan, 10.00am
· Tuesday 15 December – ordinary business
meeting for quarterly report, local board work programme, cemeteries and
crematoria bylaw report and alcohol control bylaw report, 1,00pm.
CARRIED
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25 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
4.00 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Aotea / Great Barrier Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
