Hibiscus and Bays Local Board
OPEN MINUTES
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Minutes of a meeting of the Hibiscus and Bays Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Thursday, 15 October 2020 at 2:00pm.
Chairperson |
Gary Brown |
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Deputy Chairperson |
Victoria Short |
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Members |
Andy Dunn |
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Janet Fitzgerald, JP |
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Gary Holmes |
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Julia Parfitt, JP |
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Alexis Poppelbaum |
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Leanne Willis |
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Hibiscus and Bays Local Board 15 October 2020 |
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Chairperson Gary Brown welcomed those in attendance and opened the meeting.
Member G Holmes left the meeting at 2.05 pm.
Member A Poppelbaum declared an interest in item 18 – Hibiscus and Bays Local Grants Round One and Multiboard Grants Round One 2020/2021 grant allocations, Application ID LG2106-111 North Shore Community Toy Library Incorporated but took no part in the discussion or voting on this application.
Chairperson G Brown declared an interest in item 18 – Hibiscus and Bays Local Grants Round One and Multiboard Grants Round One 2020/2021 grant allocations, Application ID LG2106-143 No. 5 (Rodney District) Squadron Air Training Corps but took no part in the discussion or voting on this application.
Resolution number HB/2020/124 MOVED by Member J Parfitt, seconded by Member J Fitzgerald: That the Hibiscus and Bays Local Board: a) confirm the ordinary minutes of its meeting held on Thursday 17 September 2020, including the confidential section, as a true and correct record. |
There were no leaves of absence.
There were no acknowledgements.
There were no petitions.
Member G Holmes returned to the meeting at 2.13 pm.
8.1 |
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Documents were tabled at the meeting for the board’s consideration. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number HB/2020/125 MOVED by Chairperson G Brown, seconded by Deputy Chairperson V Short: That the Hibiscus and Bays Local Board: a) thank Brian Mooney for his deputation b) receive the documentation provided at the meeting c) seek urgent legal advice from Auckland Council about the immediate removing of the obstructing limb in light of health and safety concerns raised by users of the Waiake Beach Reserve boardwalk and in particular the letter by Juanita Dymonk-Smith that the Hibiscus and Bays Local Board. |
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The Hibiscus and Bays Local Board would like it noted that this motion was carried unanimously |
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a 15 October 2020, Hibiscus and Bays Local Board - Item 8.1: Deputation: Brian Mooney - Pohutukawa limb at Waiake Beach |
8.2 |
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Resolution number HB/2020/126 MOVED by Member J Fitzgerald, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) thank Betsy Kettle for her deputation. |
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The local board request a letter of support be sent to Hibiscus Coast Zero Waste. |
There was no public forum.
There was no extraordinary business.
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Auckland Transport Update to the Hibiscus and Bays Local Board October 2020 |
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Resolution number HB/2020/127 MOVED by Member J Fitzgerald, seconded by Member J Parfitt: That the Hibiscus and Bays Local Board: a) receive the Auckland Transport update October 2020 b) would like to acknowledge the excellent job both the present and past Elected Member Relationship Managers have done in communicating and liaising across all departments of Auckland Transport on the local boards behalf. |
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Resolution number HB/2020/128 MOVED by Member J Parfitt, seconded by Member J Fitzgerald: That the Hibiscus and Bays Local Board: a) adopt the 36 Hibiscus Coast Highway Service Assessment (Attachment A of the agenda report: ‘36 Hibiscus Coast Highway Service Assessment’ dated 15.10.2022), for use as a guide for development of the site b) promote the future reserve development and funding for the 36 Hibiscus Coast Highway land in the draft Long-term Plan 2021-2031. |
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Freyberg Park, Browns Bay - new public toilets and changing rooms concept design approval |
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Resolution number HB/2020/129 MOVED by Chairperson G Brown, seconded by Member J Fitzgerald: That the Hibiscus and Bays Local Board: a) approve the new public toilets and changing rooms being constructed at Freyberg Park, Browns Bay at site 2 of the Site Options Report b) approve the Freyberg Park, Browns Bay – Public Toilets and Changing Rooms Preliminary Concept Design c) approve the proposed construction of the multi-year, Freyberg Park, Browns Bay – Public Toilets and Changing Rooms project in the 2021-2022 financial year and as priority for funding in the Community Facilities Work Programme. |
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Resolution number HB/2020/130 MOVED by Member J Fitzgerald, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) approve the construction of the Centennial Park path and safety fencing as per the Auckland Council Centennial Park Walkway and Fence Civil Engineering Drawings (Attachment A of the agenda report: ‘Centennial Park – Detailed Design’ dated 15.10.2020) b) approve the allocation of an additional $20,000 from the Locally Driven Initiatives capital expenditure budget towards the Centennial Park path and safety fencing project c) approve the delivery of the path and safety fencing project in financial year 2020/2021 as part of the Risk Adjusted Programme. |
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Request for temporary alcohol ban on Hibiscus Coast on 5 and 6 December 2020 |
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Resolution number HB/2020/131 MOVED by Member J Fitzgerald, seconded by Member A Poppelbaum: That the Hibiscus and Bays Local Board: a) adopt a 48-hour temporary alcohol ban on Saturday 5 and Sunday 6 December 2020 on areas of the Hibiscus Coast identified in the overview map in Attachment A of the agenda report dated 15.10.2020. b) allocate up to $5,000 from the Community Facilities Work Programme 2020/2021, for public notification and installation and removal of signage in the following priority areas for the temporary alcohol ban: · Waiwera · Orewa · Red Beach · Stanmore Bay · Manly · Arkles Bay · Western Reserve · Victor Eaves Park |
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Resolution number HB/2020/132 MOVED by Member A Poppelbaum, seconded by Member J Parfitt: That the Hibiscus and Bays Local Board: a) provide the following feedback on the Resource Recovery Network Strategy update (Attachment A of the agenda report: ‘Draft Resource Recovery Network Strategy’ dated 15.10.2020): i) strongly support funding for the Resource Recovery Network Strategy Refresh, including the intent to build more Community Recycling Centres and note that this strategy aligns with the Draft Hibiscus and Bays Local Board Plan 2020 ii) suggest the key goal of Resource Recovery Network Strategy Refresh should be on resource recovery and diverting waste from landfill, rather than just recycling, for the following reasons: A) that the recovery of resources is an activity that will enable Auckland Council to make progress towards its aspirations of being ‘Zero Waste by 2040’ and ‘Net Zero Emissions by 2050’. Resource recovery centres are one operational tool toward achieving this B) that recycling alone will not achieve the Auckland Council vision of a circular economy and reduction of landfill use. The Hibiscus and Bays Local Board note that recycling is a supply chain option only. Markets able to receive recycling have shown themselves vulnerable in recent times, to price pressures, questions over their environmental credentials and to geo-politics C) are concerned about the current direction of Resource Recovery Network Strategy Refresh which is focused on the delivery of a fixed number of Community Recycling Centres rather than targeting funding to recover a quantity of resources from the waste stream iii) understand that not all communities have the same waste profile. A Community Recycling Centre in one part of Auckland may divert more resources, or more valuable or reusable resources, from the waste stream than another similar centre in a different part of Auckland due to their community, or the size of their facility and note: A) that the location of Community Recycling Centres is key part of this strategy that is not highlighted sufficiently. The centre needs to be of sufficient size and strategic location to achieve success iv) support that individual Community Recycling Centres are viewed as part of overall network to allow specialisms, and co-operation with varying but fit for purpose buildings v) support the establishment of a sub-regional network, including smaller drop off points that feed into a larger Community Recycling Centre, may be a better solution for parts of Auckland with less available land and a large waste stream vi) support the extension of ABS OPEX funding from the Waste targeted rate to support new and existing Community Recycling Centres, and ancillary drop-off centres and to fund the development of a more strategic approach to delivering the Resource Recovery Network by understanding the waste stream and profiles of different communities in Auckland vii) recognise the importance of groups such as Waste Solutions, local Business Improvement Districts, waste related social enterprises, as well as community groups engaged in waste management, working together in order to develop a fit for purpose strategy for a sub-regional part of the Resource Recovery Network across local board areas viii) support local boards collaborating across local board areas where communities of interest are found, to support sub regional Community Recycling Centres ix) support the investigation of a suitable network configuration, such as a fit for purpose Resource Recovery Centre and drop off points within or near the local board area x) note that the residents of the East Coast Bays Subdivision has limited access to the Network, with mean travel time being approximately 30 minutes one way to existing Community Recycling Centres at Whangaparāoa, Devonport, or Helensville xi) request that the Resource Recovery Network team investigate potential locations for a fit-for-purpose Community Recycling Centre in a central location to all North Shore Local Boards that is land owned by either Council or a Council-Controlled Organisation, including but not limited to land currently owned by Auckland Council and it’s Council Controlled Organisations, such as the closed landfill at Rosedale xii) note without indicating any preference or predetermination, the interest expressed by Sustain and Enable Ltd and Hibiscus Coast Zero Waste to explore operating a North Shore based Community Recycling Centres xiii) request to speak to their submission at the Environment and Climate Change Committee in November 2020 xiv) value the existing work of the Whangaparaoa Community Recycling Depot and supports future expansion of this facility b) note that local board feedback will be included in a report to Environment and Climate Change Committee in November 2020 seeking adoption of the updated Resource Recovery Network Strategy. |
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Auckland Tourism, Events and Economic Development six-monthly update to local boards: 1 January to 30 June 2020 |
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Resolution number HB/2020/133 MOVED by Chairperson G Brown, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) receive the update from Auckland Tourism, Events and Economic Development for the period 1 January to 30 June 2020. |
The meeting adjourned at 3.47 pm and reconvened at 3.57 pm.
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Hibiscus and Bays Local Grants Round One and Multiboard Grants Round One 2020/2021 grant allocations |
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Member A Poppelbaum declared an interest in item 18 – Hibiscus and Bays Local Grants Round One and Multiboard Grants Round One 2020/2021 grant allocations, Application ID LG2106-111 North Shore Community Toy Library Incorporated but took no part in the discussion or voting on this application. Chairperson G Brown declared an interest in item 18 – Hibiscus and Bays Local Grants Round One and Multiboard Grants Round One 2020/2021 grant allocations, Application ID LG2106-143 No. 5 (Rodney District) Squadron Air Training Corps but took no part in the discussion or voting on this application.
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Resolution number HB/2020/134 MOVED by Member G Holmes, seconded by Member J Fitzgerald: That the Hibiscus and Bays Local Board: a) agree to fund, part-fund or decline each application received in Hibiscus and Bays Local Grants Round One, listed in Table One: Table One: Hibiscus and Bays Local Grants Round One 2020/2021 grant applications:
b) agree to fund, part-fund or decline each application received in Hibiscus and Bays Multiboard Grants Round One 2020/2021, listed in Table Two: Table Two: Hibiscus and Bays Multiboard Grants Round One 2020/2021 grant applications:
c) agree to reinstate a facilities grant round in the Hibiscus and Bays Community Grants Programme 2020/2021 for the amount of $150,000, as follows:
d) request that before Business Improvement Districts (BIDs) prepare and finalise their 2021/22 detailed budgets, a meeting take place with them to develop local board grant guidelines for Business Improvement Districts (BIDs)
e) request that staff report back to local board workshop on ways that a separate committee could be set up with community representatives to consider and recommend grant allocations to the local board. |
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Resolution number HB/2020/135 MOVED by Member J Parfitt, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a) receive the governance forward work calendar for October 2020. |
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Resolution number HB/2020/136 MOVED by Deputy Chairperson V Short, seconded by Member J Fitzgerald: That the Hibiscus and Bays Local Board: a) note the workshop records for 10 and 24 September 2020 |
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Resolution number HB/2020/137 MOVED by Deputy Chairperson V Short, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) receive the reports from members A Poppelbaum, J Fitzgerald and A Dunn. |
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Resolution number HB/2020/138 MOVED by Member J Fitzgerald, seconded by Chairperson G Brown: That the Hibiscus and Bays Local Board: a) note the deputation update for 3 and 17 September 2020. |
23 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
4.46 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................