Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Thursday, 15 October 2020 at 2:00pm.

 

present

 

Chairperson

Gary Brown

 

Deputy Chairperson

Victoria Short

 

Members

Andy Dunn

 

 

Janet Fitzgerald, JP

 

 

Gary Holmes

 

 

Julia Parfitt, JP

 

 

Alexis Poppelbaum

 

 

Leanne Willis

 

 


Hibiscus and Bays Local Board

15 October 2020

 

 

 

1          Welcome

 

            Chairperson Gary Brown welcomed those in attendance and opened the meeting.

 

Member G Holmes left the meeting at 2.05 pm.

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

Member A Poppelbaum declared an interest in item 18 – Hibiscus and Bays Local Grants Round One and Multiboard Grants Round One 2020/2021 grant allocations, Application ID LG2106-111 North Shore Community Toy Library Incorporated but took no part in the discussion or voting on this application.

 

Chairperson G Brown declared an interest in item 18 – Hibiscus and Bays Local Grants Round One and Multiboard Grants Round One 2020/2021 grant allocations, Application ID LG2106-143 No. 5 (Rodney District) Squadron Air Training Corps but took no part in the discussion or voting on this application.

 

 

4          Confirmation of Minutes

 

Resolution number HB/2020/124

MOVED by Member J Parfitt, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meeting held on Thursday 17 September 2020, including the confidential section, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

Member G Holmes returned to the meeting at 2.13 pm.

 

 

 

 

8          Deputations

 

8.1

Deputation: Brian Mooney - Pohutukawa limb at Waiake Beach

 

Documents were tabled at the meeting for the board’s consideration. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number HB/2020/125

MOVED by Chairperson G Brown, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)       thank Brian Mooney for his deputation

b)      receive the documentation provided at the meeting

c)       seek urgent legal advice from Auckland Council about the immediate removing of the obstructing limb in light of health and safety concerns raised by users of the Waiake Beach Reserve boardwalk and in particular the letter by Juanita Dymonk-Smith that the Hibiscus and Bays Local Board.

CARRIED

Note:

The Hibiscus and Bays Local Board would like it noted that this motion was carried unanimously

 

Attachments

a     15 October 2020, Hibiscus and Bays Local Board - Item 8.1: Deputation: Brian Mooney - Pohutukawa limb at Waiake Beach

 

 

8.2

Deputation: Betsy Kettle - Hibiscus Coast Zero Waste

 

Resolution number HB/2020/126

MOVED by Member J Fitzgerald, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      thank Betsy Kettle for her deputation.

CARRIED

Note:

The local board request a letter of support be sent to Hibiscus Coast Zero Waste.

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

 

 

 

 

 

11

Auckland Transport Update to the Hibiscus and Bays Local Board October 2020

 

Resolution number HB/2020/127

MOVED by Member J Fitzgerald, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)       receive the Auckland Transport update October 2020

b)      would like to acknowledge the excellent job both the present and past Elected Member Relationship Managers have done in communicating and liaising across all departments of Auckland Transport on the local boards behalf.

CARRIED

 

 

12

36 Hibiscus Coast Highway Service Assessment

 

Resolution number HB/2020/128

MOVED by Member J Parfitt, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)       adopt the 36 Hibiscus Coast Highway Service Assessment (Attachment A of the agenda report: ‘36 Hibiscus Coast Highway Service Assessment’ dated 15.10.2022), for use as a guide for development of the site

b)      promote the future reserve development and funding for the 36 Hibiscus                      Coast Highway land in the draft Long-term Plan 2021-2031.

CARRIED

 

 

13

Freyberg Park, Browns Bay - new public toilets and changing rooms concept design approval

 

Resolution number HB/2020/129

MOVED by Chairperson G Brown, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      approve the new public toilets and changing rooms being constructed at Freyberg Park, Browns Bay at site 2 of the Site Options Report

b)      approve the Freyberg Park, Browns Bay – Public Toilets and Changing Rooms Preliminary Concept Design

c)      approve the proposed construction of the multi-year, Freyberg Park, Browns Bay – Public Toilets and Changing Rooms project in the 2021-2022 financial year and as priority for funding in the Community Facilities Work Programme.

CARRIED

 

 

 

 

 

 

14

Centennial Park, Campbell's Bay - Detailed Design

 

Resolution number HB/2020/130

MOVED by Member J Fitzgerald, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)        approve the construction of the Centennial Park path and safety fencing as per the Auckland Council Centennial Park Walkway and Fence Civil Engineering Drawings (Attachment A of the agenda report: ‘Centennial Park – Detailed Design’ dated 15.10.2020)

b)        approve the allocation of an additional $20,000 from the Locally Driven Initiatives capital expenditure budget towards the Centennial Park path and safety fencing project

c)        approve the delivery of the path and safety fencing project in financial year 2020/2021 as part of the Risk Adjusted Programme.

CARRIED

 

 

15

Request for temporary alcohol ban on Hibiscus Coast on 5 and 6 December 2020

 

Resolution number HB/2020/131

MOVED by Member J Fitzgerald, seconded by Member A Poppelbaum:  

That the Hibiscus and Bays Local Board:

a)      adopt a 48-hour temporary alcohol ban on Saturday 5 and Sunday 6 December 2020 on areas of the Hibiscus Coast identified in the overview map in Attachment A of the agenda report dated 15.10.2020.

b)      allocate up to $5,000 from the Community Facilities Work Programme 2020/2021, for public notification and installation and removal of signage in the following priority areas for the temporary alcohol ban:

·                       Waiwera

·                       Orewa

·                       Red Beach

·                       Stanmore Bay

·                       Manly

·                       Arkles Bay

·                       Western Reserve

·                       Victor Eaves Park

CARRIED

 

 

16

Resource Recovery Network Strategy update

 

Resolution number HB/2020/132

MOVED by Member A Poppelbaum, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)       provide the following feedback on the Resource Recovery Network Strategy update (Attachment A of the agenda report: ‘Draft Resource Recovery Network Strategy’ dated 15.10.2020):

i)          strongly support funding for the Resource Recovery Network Strategy Refresh, including the intent to build more Community Recycling Centres and note that this strategy aligns with the Draft Hibiscus and Bays Local Board Plan 2020

ii)         suggest the key goal of Resource Recovery Network Strategy Refresh should be on resource recovery and diverting waste from landfill, rather than just recycling, for the following reasons:

A)        that the recovery of resources is an activity that will enable Auckland Council to make progress towards its aspirations of being ‘Zero Waste by 2040’ and ‘Net Zero Emissions by 2050’. Resource recovery centres are one operational tool toward achieving this

B)        that recycling alone will not achieve the Auckland Council vision of a circular economy and reduction of landfill use. The Hibiscus and Bays Local Board note that recycling is a supply chain option only. Markets able to receive recycling have shown themselves vulnerable in recent times, to price pressures, questions over their environmental credentials and to geo-politics

C)        are concerned about the current direction of Resource Recovery Network Strategy Refresh which is focused on the delivery of a fixed number of Community Recycling Centres rather than targeting funding to recover a quantity of resources from the waste stream

iii)       understand that not all communities have the same waste profile. A Community Recycling Centre in one part of Auckland may divert more resources, or more valuable or reusable resources, from the waste stream than another similar centre in a different part of Auckland due to their community, or the size of their facility and note: 

A)        that the location of Community Recycling Centres is key part of this strategy that is not highlighted sufficiently. The centre needs to be of sufficient size and strategic location to achieve success

iv)       support that individual Community Recycling Centres are viewed as part of overall network to allow specialisms, and co-operation with varying but fit for purpose buildings

v)         support the establishment of a sub-regional network, including smaller drop off points that feed into a larger Community Recycling Centre, may be a better solution for parts of Auckland with less available land and a large waste stream

vi)       support the extension of ABS OPEX funding from the Waste targeted rate to support new and existing Community Recycling Centres, and ancillary drop-off centres and to fund the development of a more strategic approach to delivering the Resource Recovery Network by understanding the waste stream and profiles of different communities in Auckland

vii)      recognise the importance of groups such as Waste Solutions, local Business Improvement Districts, waste related social enterprises, as well as community groups engaged in waste management, working together in order to develop a fit for purpose strategy for a sub-regional part of the Resource Recovery Network across local board areas

viii)     support local boards collaborating across local board areas where communities of interest are found, to support sub regional Community Recycling Centres

ix)       support the investigation of a suitable network configuration, such as a fit for purpose Resource Recovery Centre and drop off points within or near the local board area

x)         note that the residents of the East Coast Bays Subdivision has limited access to the Network, with mean travel time being approximately 30 minutes one way to existing Community Recycling Centres at Whangaparāoa, Devonport, or Helensville

xi)       request that the Resource Recovery Network team investigate potential locations for a fit-for-purpose Community Recycling Centre in a central location to all North Shore Local Boards that is land owned by either Council or a Council-Controlled Organisation, including but not limited to land currently owned by Auckland Council and it’s Council Controlled Organisations, such as the closed landfill at Rosedale

xii)      note without indicating any preference or predetermination, the interest expressed by Sustain and Enable Ltd and Hibiscus Coast Zero Waste to explore operating a North Shore based Community Recycling Centres

xiii)     request to speak to their submission at the Environment and Climate Change Committee in November 2020

xiv)     value the existing work of the Whangaparaoa Community Recycling Depot and supports future expansion of this facility

b)      note that local board feedback will be included in a report to Environment and Climate Change Committee in November 2020 seeking adoption of the updated Resource Recovery Network Strategy.

CARRIED

 

 

17

Auckland Tourism, Events and Economic Development six-monthly update to local boards: 1 January to 30 June 2020

 

Resolution number HB/2020/133

MOVED by Chairperson G Brown, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      receive the update from Auckland Tourism, Events and Economic Development for the period 1 January to 30 June 2020.

CARRIED

 

 

The meeting adjourned at 3.47 pm and reconvened at 3.57 pm.

 

 

18

Hibiscus and Bays Local Grants Round One and Multiboard Grants Round One 2020/2021 grant allocations

 

 

Member A Poppelbaum declared an interest in item 18 – Hibiscus and Bays Local Grants Round One and Multiboard Grants Round One 2020/2021 grant allocations, Application ID LG2106-111 North Shore Community Toy Library Incorporated but took no part in the discussion or voting on this application.

Chairperson G Brown declared an interest in item 18 – Hibiscus and Bays Local Grants Round One and Multiboard Grants Round One 2020/2021 grant allocations, Application ID LG2106-143 No. 5 (Rodney District) Squadron Air Training Corps but took no part in the discussion or voting on this application.

 

 

 

 

 

 

 

Resolution number HB/2020/134

MOVED by Member G Holmes, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      agree to fund, part-fund or decline each application received in Hibiscus and Bays Local Grants Round One, listed in Table One:

Table One: Hibiscus and Bays Local Grants Round One 2020/2021 grant applications:

Application ID

Organisation

Recommended amount

Notes

LG2106-116

Art Yoga

under the umbrella of Mairangi Arts Centre

0

Not in alignment with priorities of the local board. Noted small numbers of participants

LG2106-120

Estuary Arts Charitable Trust

$10,000.00

LG2106-134

Panacea Arts Charitable Trust

$2,500.00

LG2106-101

Rotary Satellite Club of Orewa-Millwater

under the umbrella of the Rotary Club of Orewa Incorporated

$3,000.00

LG2106-104

Long Bay Baptist Church

$9,000.00

LG2106-109

Mairangi Bay Business Association

$10,000

LG2106-110

Blue Light Ventures Incorporated

$2,173.90

LG2106-111

North Shore Community Toy Library Incorporated

$4,000.00

LG2106-114

Torbay Business Association

$10,000

LG2106-117

Arogya Mantra

$1,000.00

LG2106-118

The Mums Clique Charitable Trust

$10,000.00

LG2106-125

Auckland Adventure Park Limited

0

Excluded as this is a commercial business enterprise

LG2106-128

Youthline Auckland Charitable Trust

$5,000.00

LG2106-131

Whangaparaoa Playcentre

$4,200.00

LG2106-132

Awatuna Sea Scouts Group

$4,713.65

LG2106-136

Orewa Community Development Trust

Excluded as this project is connected with an educational institution

LG2106-138

Glass Ceiling Arts Collective

$2,000.00

LG2106-139

Business Whangaparaoa

$10,000.00

LG2106-140

Hibiscus Coast Youth Council Incorporated

$15,000.00

LG2106-143

No. 5 (Rodney District) Squadron Air Training Corps

under the umbrella of The Air Training Corps Association of New Zealand Incorporated

$5,000.00

LG2106-146

Rodney Neighbourhood Support

$1,033.00

LG2106-148

Orewa Sea Scout Group

$3,600.00

LG2106-150

Murrays Bay Residents Association

$3,500.00

LG2106-105

The Sustainable North Trust t/a Hibiscus Coast Zero Waste

$8,220.00

LG2106-106

Mountains to Sea Conservation Trust

$8,000.00

LG2106-107

Friends of Okura Bush Incorporated

$7,000.00

LG2106-122

Long Bay Okura Great Park Society Incorporated

$6,860

LG2106-145

The Auckland King Tides Initiative

under the umbrella of The Institution of Professional Engineers New Zealand Inc

$10,000

LG2106-103

Long Bay Baptist Church

0

Excluded due to previous successful grant application

LG2106-135

Future Whangaparaoa Trust

$8,000.00

LG2106-141

Shakespear Open Sanctuary Society Incorporated

$9,000.00

LG2106-142

Browns Bay Business Association Incorporated.

$10,000

LG2106-102

Pupuke Golf Club

0

Excluded due to contribution to the local board area unclear

LG2106-113

Browns Bay Bowling Club Incorporated

0

Excluded as this relates to ongoing operational costs

LG2106-119

Hibiscus Coast Softball Club Incorporated

$7,000.00

LG2106-123

Silverdale Squash Club Incorporated

0

This is lower priority due to the lack of a significant contribution from the applicant

LG2106-124

Milford Tennis Club Incorporated

0

Excluded due to contribution to the local board area unclear

LG2106-129

The Browns Bay Racquets Club Incorporated

0

Lower priority due to funding wages and salaries

LG2106-130

Campbells Bay Tennis Club Incorporated

$5,000.00

LG2106-133

East Coast Bays' and Districts Cricket Club Incorporated

$4,000.00

LG2106-147

North Harbour B.M.X Association Incorporated

Withdrawn

LG2106-149

North Harbour Synchronised Swimming Club

$2,000.00

LG2106-151

Sir Peter Blake Marine Education and Recreation Board

$9,909.00

LG2106-152

Hibiscus Coast Association Football Club Incorporated.

$10,000.00

Total

 

$ 220,709.55

 

 

 

b)      agree to fund, part-fund or decline each application received in Hibiscus and Bays Multiboard Grants Round One 2020/2021, listed in Table Two:

Table Two: Hibiscus and Bays Multiboard Grants Round One 2020/2021 grant applications:

 

Application ID

Organisation

Recommended Amount

Notes

MB2021-138

The New Zealand Society of Authors Te Puni Kaituhi o Aotearoa (PEN NZ Incorporated)

0

Excluded due to contribution to the local board area unclear

MB2021-104

North Shore Centres of Mutual Aid Incorporated

$5,000.00

MB2021-126

North Shore Women's Centre

0

Lower priority due to funding wages and salaries

MB2021-133

Assistance Dogs New Zealand Trust

$2,000.00

MB2021-134

Community Think Limited

0

Excluded due to contribution to the local board area unclear

MB2021-111

Harbour Sport Trust

$2,500.00

MB2021-140

The Kids for Kids Charitable Trust

$2,000.00

 

MB2021-125

Badminton North Harbour Incorporated

$3,500.00

MB2021-142

Gymnastics Community Trust

$3,000.00

Total

 

$18,000

 

 

c)         agree to reinstate a facilities grant round in the Hibiscus and Bays Community             Grants Programme 2020/2021 for the amount of $150,000, as follows:

 

Opening Date

Closing Date

Decision date

Projects to occur after

15 February 2021

26 March 2021

20 May 2021

1 June 2021

 

d)        request that before Business Improvement Districts (BIDs) prepare and finalise their 2021/22 detailed budgets, a meeting take place with them to develop local board grant guidelines for Business Improvement Districts (BIDs)

 

e)         request that staff report back to local board workshop on ways that a separate committee could be set up with community representatives to consider and recommend grant allocations to the local board.

CARRIED

 

 

19

Governance forward work calendar

 

Resolution number HB/2020/135

MOVED by Member J Parfitt, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      receive the governance forward work calendar for October 2020.

CARRIED

 

20

Hibiscus and Bays Local Board workshop records

 

Resolution number HB/2020/136

MOVED by Deputy Chairperson V Short, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      note the workshop records for 10 and 24 September 2020

CARRIED

 

21

Members' Reports

 

Resolution number HB/2020/137

MOVED by Deputy Chairperson V Short, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      receive the reports from members A Poppelbaum, J Fitzgerald and A Dunn.

CARRIED

 

22

Deputations update

 

Resolution number HB/2020/138

MOVED by Member J Fitzgerald, seconded by Chairperson G Brown:  

That the Hibiscus and Bays Local Board:

a)      note the deputation update for 3 and 17 September 2020.

CARRIED

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

4.46 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................