Henderson-Massey Local Board

OPEN MINUTES

Minutes of a meeting of the Henderson-Massey Local Board held in the Council Chamber, Henderson Civic Centre, 6 Henderson Valley Road, Henderson on Tuesday, 20 October 2020 at 4.00pm.

present

Chairperson	Chris Carter
Deputy Chairperson	Will Flavell
Members	Brenda Brady, JP
	Peter Chan, JP
	Matt Grey
	Brooke Loader
	Vanessa Neeson, JP
	Ingrid Papau

ALSO PRESENT

Councillors	Linda Cooper
	Shane Henderson

Henderson-Massey Local Board 20 October 2020

1          Welcome

Member Peter Chan led the meeting in prayer.

2          Apologies

There were no apologies.

3          Declaration of Interest

            Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are declared interests of elected members of the Henderson-Massey Local Board.

Member	Organisation	Position
Brenda Brady, JP	- Safer West Community Trust	Trustee
Chris Carter (Chair)	- St Lazarus Trust - Waitemata District Health Board - Waitakere Badminton Club	Member Member Member
Peter Chan, JP	- Cantonese Opera Society of NZ - Asian Leaders Forum - NZ-Hong Kong Business Association - NZ-China Business Association - Auckland Chinese Environment Protection Association (ACEPA) - Whau Coastal Walkway Trust	Member Member Member Member Advisor Trustee
Matt Grey	- West Auckland Youth Development Trust - Billy Graham Youth Foundation	Director Board Member
Will Flavell (Deputy Chairman)	- Asia New Zealand Leadership Network - COMET - Te Atatū Tennis Club - Waitākere Literacy Board	Member Employee Board Member Board Member
Brooke Loader	- Waitakere Licensing Trust - Te Atatu Peninsula Business Association	Member Associate Member
Vanessa Neeson	- Village Green Quilters - Ranui Advisory Group	Member Chairperson
Ingrid Papau	- Liberty Impact Community Trust - #WeLoveTuvalu Community Trust - Neighbourhood Support - Liberty Church - Mothers Helpers	Board Member Member Street Contact Member Ambassador

            Member appointments

            Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation	Leads	Alternate
Central Park Henderson Business Association	Brenda Brady and Brooke Loader
Heart of Te Atatu South	Brenda Brady and Brooke Loader
Massey Matters	Will Flavell and Peter Chan
Ranui Advisory Group	Vanessa Neeson (Chair) and Ingrid Papau
Te Atatu Peninsula Business Association	Peter Chan and Ingrid Papau
Waitakere Ethnic Board	Ingrid Papau and Peter Chan
Waitakere Healthlink	Peter Chan	Chris Carter
Te Whau Pathway Trust	Matt Grey and Brenda Brady

4          Confirmation of Minutes

Resolution number HM/2020/144

MOVED by Member B Loader, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 15 September 2020, including the confidential section, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

            Note: Items 8.2, 8.3 and 8.6 were moved in block.

8.1	Deputation: Make it Safe Resident Group - Candia Road safety issues update
	This item has been deferred to the 17 November 2020 meeting.

8.2	Deputation: Massey Pony Club - Henderson Massey Connections Plan and new lease
	Resolution number HM/2020/145 MOVED by Chairperson C Carter, seconded by Member I Papau: That the Henderson-Massey Local Board: a)         receive the presentation from Massey Pony Club and thank Nathan Rarere and Anne Leyland for their attendance. CARRIED

8.3	Deputation: Kristian Eek - screen industry relationships
	Resolution number HM/2020/146 MOVED by Chairperson C Carter, seconded by Member I Papau: That the Henderson-Massey Local Board: a)      receive the presentation on fostering better relationships between the screen industry and local stakeholders and thank Kristian Eek for his attendance. CARRIED

8.4	Deputation: Tu Wahine - update
	This item has been deferred to the 17 November 2020 meeting.

8.5	Deputation: Sport Waitakere - thank you
	This item has been deferred to the 17 November 2020 meeting.

8.6

Deputation: VisionWest Community Trust - emergency food and gift programme event

Resolution number HM/2020/147 MOVED by Chairperson C Carter, seconded by Member I Papau: That the Henderson-Massey Local Board: a)      receive the presentation on the VisionWest Community Trust’s Christmas event and thank Brook Turner for his attendance. b)      request staff investigate the possibility of contributing budget of $13,500 towards the VisionWest Community Trust’s Christmas event. CARRIED

8.7	Deputation: Michael Lawry - tree removal issue
	Michael Lawry advised that the tree removal issue had been satisfactorialy resolved and his deputation is therefore not required.

9          Public Forum

            Note: Items 9.1, 9.2 and 9.3 were moved in block.

9.1	Public Forum: Andrew Simms - Wattle Road vibration issues
	Andrew Simms attended to address the meeting regarding the Wattle Road vibration issues.
	Resolution number HM/2020/148 MOVED by Chairperson C Carter, seconded by Member B Loader: That the Henderson-Massey Local Board: a)         receive the presentation on the Wattle Road vibration issues and thank Andrew Simms for his attendance. CARRIED

9.2	Public Forum: Community Waitakere - Alderman Drive lease
	Mark Allen attended to address the meeting regarding the lease of 20 Alderman Drive.
	Resolution number HM/2020/149 MOVED by Chairperson C Carter, seconded by Member B Loader: That the Henderson-Massey Local Board: a)         receive the presentation on the lease of 20 Alderman Drive and thank Mark Allen on behalf of Community Waitakere and tenants for his attendance. CARRIED

9.3	Public Forum: Gary Osborne - Te Atatu Marae
	Gary Osborne attended to address the meeting regarding Te Atatū Marae.
	A copy of the tabled notes has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HM/2020/150 MOVED by Chairperson C Carter, seconded by Member B Loader: That the Henderson-Massey Local Board: a)         receive the presentation on Te Atatū Marae and thank Gary Osborne for his attendance. CARRIED
	Attachments a     20 October 2020 Henderson-Massey Local Board Item 9.3 Public Forum: Gary Osborne - Te Atatu Marie - tabled notes

10        Extraordinary Business

There was no extraordinary business.

11	Ward Councillors' Update
	Resolution number HM/2020/151 MOVED by Member B Brady, seconded by Member B Loader: That the Henderson-Massey Local Board: a)      thank Councillors Linda Cooper and Shane Henderson for their update. CARRIED

12	Chair's Report - October 2020
	A copy of the Chair’s report has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HM/2020/152 MOVED by Member P Chan, seconded by Deputy Chairperson W Flavell: That the Henderson-Massey Local Board: a)      receive Chair Carter’s tabled report for October 2020. CARRIED
	Attachments a     20 October 2020 Henderson-Massey Local Board Item 12 Chair's Report - October 2020 - report

13	Grant of new community lease to Community Waitakere Charitable Trust, Cranwell Park, 20 Alderman Drive, Henderson
	Michelle Knudsen, Community Lease Specialist, was in attendance to speak to this report.
	Resolution number HM/2020/153 MOVED by Member V Neeson, seconded by Member B Brady: That the Henderson-Massey Local Board: a)      approve a new community lease to Community Waitakere Charitable Trust for 800 m2 (more or less) on part of Cranwell Park, 20 Alderman Drive, Henderson, described as Part Lot 6 DP 1467, (Attachment A), subject to one months’ public notification and with no objections, on the following terms and conditions:- i)       term – five years commencing 20 October 2020 with one right of renewal of five years; ii)      rent - $1.00 plus GST per annum if demanded; iii)     maintenance fee - $1,000 plus GST per annum; iv)     provision of a community outcomes plan as approved by local board members and attached to the lease document; v)      all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012 and the Local Government Act 2002. CARRIED

14	Auckland Transport update for October 2020
	Owena Schuster, Elected Member Relationship Manager, was in attendance to speak to this report.
	Resolution number HM/2020/154 MOVED by Member I Papau, seconded by Member P Chan: That the Henderson-Massey Local Board: a)      receive Auckland Transport’s update for October 2020. CARRIED

15

Henderson-Massey Local and Multiboard Grants Round One 2020/2021 grant allocations

Resolution number HM/2020/155

MOVED by Deputy Chairperson W Flavell, seconded by Member M Grey:

That the Henderson-Massey Local Board:

a)      agree to fund, part-fund or decline each application received in Henderson-Massey Local 2020/2021 Grants Round One as follows:

Application ID	Organisation	Requesting funding for	Amount requested	Amount Approved
LG2105-101	Dance Therapy NZ	Towards costs of venue hire, marketing, facilitation, coordination, client support and liaison, and equipment for the "Dance 4 Us West" programme	$5,000.00	$3,000.00
LG2105-117	Connected Media Charitable Trust	Towards marketing costs for "Someday Stories 2020" Ineligible due to outstanding accountabilities	$6,780.00	$0.00
LG2105-119	Brickworks Drama School under the umbrella of "Midnight Billy Productions Limited"	Towards the costs of post-production and community premier of a short Christmas film at Te Atatu Peninsula Community Trust	$5,000.00	$3,000.00
LG2105-121	Fresh Movement Arts Trust	Towards the delivery of the "Fresh Movement Mentoring Programme," including the costs for two mentors	$4,480.25	$3,000.00
LG2105-102	Te Kura Kaupapa Māori o Te Kōtuku	Towards venue hire, food, marquee, entertainment, and toy hire for three community day events	$5,000.00	$3,500.00
LG2105-110	The Period Place	Towards the costs of menstrual products and educational information Towards the product costs only	$4,488.25	$2,000.00
LG2105-112	Blue Light Ventures Incorporated	Towards the costs for five young people from the local board area to attend a week-long life skills camp	$2,173.90	$2,000.00
LG2105-113	Well Foundation	Towards the purchase of three maternity recliner chairs for the Waitākere Hospital	$5,000.00	$1,200.00
LG2105-115	Youthline Auckland Charitable Trust	Towards the Youthline Auckland Charitable Trust annual costs for the Henderson-Massey area	$5,000.00	$1,500.00
LG2105-123	Melana Trust	Towards teachers' wages at Pasifika Kids Homework Centre Decline: Grant round over-subscribed. Limited funding	$5,000.00	$0.00
LG2105-127	Sport Waitakere	Towards media equipment to set up the Sport Waitakere media centre Decline: Grant round over-subscribed. Limited funding	$5,000.00	$0.00
LG2105-131	New Zealand Centre for Gifted Education Limited	Towards the MindPlus programme for gifted children from February to December 2021	$5,000.00	$1,000.00
LG2105-132	Age Concern Auckland Incorporated	Towards the provision of an accredited visitor service and field social support services across west and central Auckland Excluding the salaries	$5,000.00	$2,000.00
LG2105-133	Social Enterprise Auckland Incorporated	Towards a zoom webinar, venue hire, catering, administration, guest speakers, project management, and contractor costs Excluding the salaries	$5,000.00	$1,000.00
LG2105-136	New Zealand African Welfare Service Trust	Towards the African youth life-skill mentoring programme including venue hire and facilitators, mentors and volunteers' costs Ineligible due to outstanding accountabilities	$5,000.00	$0.00
LG2105-124	Triangle Park Community Teaching Garden Charitable Trust	Towards the purchase of greenhouse, garden cloches, aggregates, and security fixtures to support the 'food basket' initiative	$3,593.04	$1,500.00
LG2105-130	Summerland Primary School	Towards native plants and natural play structures	$5,000.00	$2,000.00
LG2105-134	Sir Peter Blake Marine Education and Recreation Board	Towards the “Sea week” programme costs Decline: Grant round oversubscribed. Limited funding	$4,970.00	$0.00
LG2105-137	The Auckland King Tides Initiative under the umbrella of “The Institution of Professional Engineers New Zealand Incorporated	Towards the co-design and delivery of a community workshop with the Matipo Primary School	$5,000.00	$2,500.00
LG2105-125	Weet - Bix Tryathlon Foundation	Towards operational costs to deliver “Sanitarium Weetbix Kids Tryathlon” on 6 December 2020	$3,000.00	$1,000.00
LG2105-103	Louise Broughton	Towards the replacement of French doors in an historic heritage house Decline: Grant round oversubscribed. Limited funding	$5,106.00	$0.00
LG2105-106	Sticks and Stones Aotearoa Limited	Towards boxing equipment for Sticks and Stones Aotearoa	$2,775.00	$2,500.00
LG2105-118	Massey Pony Club Incorporated	Towards the purchase of picnic tables for the club	$2,280.00	$0.00
LG2105-135	Waitakere City Association Football and Sports Club Incorporated	Towards the club's operational costs over four months, including accounting management, insurance, and electricity bills	$5,000.00	$1,000.00
		TOTAL	$109,646.19	$33,700.00

b)         agree to fund, part-fund or decline each application received in Henderson-Massey 2020/2021 Multiboard Local Grants Round One as follows:

Application ID	Organisation	Requesting funding for	Amount requested	Amount Approved
MB2021-138	The New Zealand Society of Authors Te Puni Kaituhi o Aotearoa (PEN NZ Incorporated)	Towards an "Oral History Project," including catering, transport, equipment, printing, research, transcription, and project management fees Decline: Grant round oversubscribed. Limited funding	$2,000.00	$0.00
MB2021-140	The Kids for Kids Charitable Trust	Towards venue hire and production costs for the Kids Youth Choir performance at Bruce Mason Centre from 2 to 6 November 2020 Decline: Grant round oversubscribed. Limited funding	$2,000.00	$0.00
MB2021-109	The Parkinson's New Zealand Charitable Trust	Towards the salary of three Auckland Parkinson's community educators between November 2020 to November 2021 Application withdrawn	$4,000.00	$0.00
MB2021-110	Fahima Saeid	Towards the cost of hosting a refugee ball at the Fickling Centre, including venue hire, artist fees, performers, sound system, food, transport, and volunteer costs Decline: Grant round oversubscribed. Limited funding.	$1,000.00	$0.00
MB2021-118	CNSST Foundation, formerly known as Chinese New Settlers Services Trust	Towards classroom rental costs, advertising, and contracted teacher fees for the "Unite Against COVID-19 CNSST Education and Well-being Programme"	$6,000.00	$2,000.00
MB2021-124	Zeal Education Trust	Towards Zeal West Auckland schools' tour including staff wages, marketing, sound, photography, van hire, and artists' performance costs between February and June 2021 Excluding the salaries	$5,351.11	$3,000.00
MB2021-127	Rutherford College Community Education	Towards distribution costs of West Auckland Adult and Continuing Education booklets to over 55,000 households	$3,500.00	$1,500.00
MB2021-133	Assistance Dogs New Zealand Trust	Towards operating costs for Assistance Dogs New Zealand Trust between November 2020 and February 2021	$3,500.00	$1,000.00
MB2021-136	The ReCreators Ltd	Towards Christmas upcycling workshops, including facilitators, administration, materials, and project management costs	$5,290.00	$2,500.00
MB2021-139	Babystart Charitable Trust	Towards Babystart boxes, including baby clothes, care products, toys, books, logistics and courier costs to deliver to disadvantaged families	$3,954.72	$1,500.00
MB2021-141	Presbyterian Support Services (Northern)	Towards operational costs for two Shine refuges for women Decline: Grant round oversubscribed. Limited funding	$3,300.00	$0.00
MB2021-146	Loopy Tunes Preschool Music	Towards the Loopy Tunes Preschool Music programme, including venue hire, performance fees, travel, accommodation, gifts, catering, administration, advertising, and a donation to a local marae	$3,662.30	$1,000.00
MB2021-114	Auckland Softball Association Incorporated	Towards operating expenses for the Auckland Softball Association	$3,000.00	$1,200.00
		TOTAL	$46,558.13	$13,700.00

CARRIED

16	Project Twin Streams Year-End Report
	Resolution number HM/2020/156 MOVED by Chairperson C Carter, seconded by Member I Papau: That the Henderson-Massey Local Board: a)      receive the Project Twin Streams year-end accountability report, for the period ending 30 June 2020 (attachment A). CARRIED

17	Panuku Auckland Development six-monthly report from 1 March to 31 August 2020
	Resolution number HM/2020/157 MOVED by Member B Brady, seconded by Member P Chan: That the Henderson-Massey Local Board: a)      receive the Panuku Auckland Development six-monthly report from 1 March to 31 August 2020. CARRIED

18	Resource Recovery Network Strategy update
	Wendy Kjestrup, Senior Local Board Advisor, was in attendance to speak to this item.
	Resolution number HM/2020/158 MOVED by Member B Loader, seconded by Member B Brady: That the Henderson-Massey Local Board: a) support the expansion of the current strategy from 12 Community Recycling Centres to 23 facilities, including nine community recycling centres and two resource recovery parks b) support in principle the allocation of funding through the Long-term Plan to provide ongoing operational support for community recycling centres beyond the current five-year contracts c) note that waste management is a growing issue and supports the Auckland Plan long term goal of zero waste by 2040 d) note the need for extensive community participation in waste reduction. CARRIED

19	Auckland Tourism, Events and Economic Development six-monthly update to local boards, 1 January to 30 June 2020
	Resolution number HM/2020/159 MOVED by Deputy Chairperson W Flavell, seconded by Member M Grey: That the Henderson-Massey Local Board: a)      receive the update from Auckland Tourism, Events and Economic Development for the period 1 January to 30 June 2020. CARRIED

20	Henderson-Massey Local Board Plan 2017-2020 Progress Report
	Resolution number HM/2020/160 MOVED by Member V Neeson, seconded by Member I Papau: That the Henderson-Massey Local Board: a)      receive the Henderson-Massey Local Board Plan 2017-2020 final progress report (October 2019-September 2020). CARRIED

21	Submissions and feedback on the draft Henderson-Massey Local Board Plan 2020
	Resolution number HM/2020/161 MOVED by Member B Loader, seconded by Member M Grey: That the Henderson-Massey Local Board: a)      receive submissions and feedback on the draft Henderson-Massey Local Board Plan 2020. b)      acknowledge the submitters that provided feedback that helped inform the local board on the Henderson-Massey Local Board Plan 2020. CARRIED

22

Formalise feedback from Henderson-Massey Local Board on the Ministry for the Environment’s consultation document on hard-to-recycle plastics and single-use items

Resolution number HM/2020/162 MOVED by Member I Papau, seconded by Member P Chan: That the Henderson-Massey Local Board provide the following feedback on the Ministry for the Environment’s consultation document on hard-to-recycle plastics and single-use items: a)   support staff recommendations for the mandatory phase-out of hard-to-recycle and single-use plastics by 2025 with a focus on developing alternatives, particularly products from our paper and cardboard waste stream. b)   note its support for the continuation of wider waste work programme currently underway by central government. c)   support staff consulting the disability community who rely on some of the materials (such as plastic straws), which are proposed to be phased-out. CARRIED

23	Governance Forward Work Calendar
	Resolution number HM/2020/163 MOVED by Chairperson C Carter, seconded by Deputy Chairperson W Flavell: That the Henderson-Massey Local Board: a)      receive the Governance forward work calendar for October 2020. CARRIED

24	Confirmation of Workshop Records
	Resolution number HM/2020/164 MOVED by Chairperson C Carter, seconded by Member V Neeson: That the Henderson-Massey Local Board: a)      note the workshop records for 1, 8 and 22 September. CARRIED

25        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Note:   Deputy Chair W Flavell closed the meeting with a Karakia.

5.47 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................