Minutes of Kaipātiki Local Board

Kaipātiki Local Board

21 October 2020

1 Welcome Karakia

Chairperson John Gillon opened the meeting followed by Member Adrian Tyler leading the meeting with a Karakia.

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2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number KT/2020/158

MOVED by Member M Kenrick, seconded by Member A Shaw:

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 16 September 2020, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Uruamoe Maranga ake Marae
	A document titled ‘Garage funerals for North Shore Maori and Submission to Kaipātiki Local Community Board regarding the draft Long Term Plan – 13 August 2020’ was tabled. A copy of the tabled document is available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2020/159 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) receive the public forum item from Uruamo Maranga ake Marae. b) request staff set up a hui between the local board and the Uruamo Maranga Ake Committee at a time and location that is convenient to both the local board and committee members. c) thank Frances Waaka and Te Aniwa Tutara for their attendance and presentation. CARRIED
	Attachments a 21 October 2020 - Kaipātiki Local Board Business Meeting - Garage funerals for North Shore Maori and Submission to Kaipātiki Local Community Board regarding the draft Long Term Plan – 13 August 2020

10 Extraordinary Business

There was no extraordinary business.

Auckland Transport Monthly Update

Marilyn Nicholls, Elected Member Relationship Manager of Auckland Transport, was in attendance to address the board in support of the item.

Resolution number KT/2020/160

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) note the Auckland Transport monthly update to the Kaipātiki Local Board for October 2020.

b) thank Auckland Transport for upgrading the Beach Haven Road/Paragon Avenue intersection to a give way intersection [AT 16481], however are concerned that the NSAAT road markings do not adequately mitigate the safety concerns raised by the petition received by the Kaipātiki Local Board at our 20 March 2020 business meeting [KT/2020/24].

c) request that Auckland Transport extend the NSAAT yellow lines into Beach Haven Road on the north-western corner of the Beach Haven Road/Paragon Avenue intersection, in order to remove one or two parking spaces, to ensure adequate visibility for vehicles exiting Paragon Ave at this increasingly busy and dangerous intersection.

CARRIED

Allocation of Kaipātiki Local Board Transport Capital Fund

Marilyn Nicholls, Elected Member Relationship Manager of Auckland Transport, was in attendance to address the board in support of the item.

Resolution number KT/2020/161

MOVED by Chairperson J Gillon, seconded by Member C Schmidt:

That the Kaipātiki Local Board:

a) note that the note the reduction in available Kaipātiki Local Board Transport Capital Fund from $3,932,615 (as of March 2020) to $254,233 due to the Auckland Council Emergency Budget.

b) note that previously funded but undelivered Transport Capital Fund projects have lost their allocated funding due to the Auckland Council Emergency Budget, and require new funding in order to progress.

c) allocate $150,000 of the 2020/2021 local board transport capital fund to the Bayview Refuges project to complete the raised table and zebra crossing in Lynn Road adjacent to Lynn Reserve.

d) allocate $20,000 of the 2020/2021 local board transport capital fund to the Pupuke Road Cycle access project.

e) allocate $15,000 of the 2020/2021 local board transport capital fund to the Rangatira/Tramway Bus Shelter project.

f) allocate $20,000 of the 2020/2021 local board transport capital fund to the Rangatira Peace Garden Path project.

g) allocate $20,000 of the 2020/2021 local board transport capital fund to the Kaipātiki Wayfinding Signage project.

h) allocate $30,000 of the 2020/2021 local board transport capital fund to the Northern Pathway Connections project towards ensuring that there are adequate connections into surrounding parks and roads from Stage 1 and Stage 2 of Waka Kotahi NZ Transport Agency’s Northern Pathway project.

i) note that the Birkenhead War Memorial Park Shared Path project will be considered for funding from the 2021/2022 local board transport capital fund, and request that Community Facilities continue to plan for it so that there are no further delays once funding is confirmed.

CARRIED

Concept design approval for the upgrade of the toddler park at Jean Sampson Reserve

Barbara Heise, Senior Project Manager, was in attendance to address the board in support of this item.

Resolution number KT/2020/162

MOVED by Member P Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) approve the concept design for the upgrade of the toddler playground at Jean Sampson Reserve, as per Attachment A of the agenda report entitled “Jean Sampson Concept Plan”, and approve the project progressing to detailed design, procurement and physical works.

b) note that the indicative timeframe for physical works of the toddler playground is from March to June 2021.

c) note that shade sails for the toddler playground will be funded and delivered via the "Local Board Sunsmart priorities for Playspaces" project.

CARRIED

Draft Glenfield Centre Plan- approval for consultation

Lisa Roberts, Principal Planner, and Susan Ensor, Principal Planner, were in attendance to address the board in support of this item.

Resolution number KT/2020/163

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) approve the draft Glenfield Centre Plan for public consultation as per Attachment A of the agenda report.

b) delegate the final approval of any minor amendments or corrections in the draft plan document to the Chairperson and Deputy Chairperson.

CARRIED

New community lease to Shakti Community Council at the Mayfield Centre, 5 Mayfield Road, Glenfield.

Phillipa Carroll, Senior Community Lease Advisor, was in attendance via Skype for business to address the board in support of this item.

Resolution number KT/2020/164

MOVED by Member A Shaw, seconded by Member M Kenrick:

That the Kaipātiki Local Board:

a) grant a new community lease to Shakti Community Council at the Mayfield Centre, 5 Mayfield Road, Glenfield described as Part Lot 466 Parish of Takapuna (refer to Attachment A of the agenda report) on the following terms and conditions:

i) term - five (5) years commencing 1 November 2020 plus one right of renewal for five (5) years

ii) rent – $1.00 plus GST if demanded

iii) maintenance charge - $247.50 plus GST per annum.

b) approve the community outcomes plan (refer to Attachment B of the agenda report) that will become a schedule to the lease.

c) note that all other terms and conditions will be in accordance with the Auckland Council Community Guidelines July 2012.

CARRIED

Renewal of community lease to Auckland Australian Football League Incorporated for land and building at Onepoto Domain, Tarahanga Street, Birkenhead, Auckland

Phillipa Carroll, Senior Community Lease Advisor, was in attendance via Skype for business to address the board in support of this item.

Resolution number KT/2020/165

MOVED by Member M Kenrick, seconded by Member C Schmidt:

That the Kaipātiki Local Board:

a) grant the renewal of the community lease to Auckland Australian Football League Incorporated at Onepoto Domain, R24 Tarahanga Street, Northcote as comprising 218m2 more or less, shown outlined in red and marked A on Attachment A to the agenda report on the land described as Part Lot 1 DP 113616 subject to the following terms and conditions:

i) term – 10 years commencing 1 September 2020

ii) final expiry 31 August 2030

iii) rent – $1.00 plus GST per annum if requested.

b) note all other terms and conditions be in accordance with the original lease dated 29 June 2010.

CARRIED

Renewal of community lease to Birkenhead Tennis Club Incorporated for land at John Kay Park, Verran Road, Birkenhead, Auckland

Phillipa Carroll, Senior Community Lease Advisor, was in attendance via Skype for business to address the board in support of this item.

Resolution number KT/2020/166

MOVED by Member P Gillon, seconded by Member A Tyler:

That the Kaipātiki Local Board:

a) grant the renewal of the community lease to Birkenhead Tennis Club Incorporated at John Kay Park, Verran Road, Birkenhead, Auckland as comprising 2,181m2 more or less, shown outlined in red and marked A on Attachment A to the agenda report on the land described as Part lot 150 DP 5105 subject to the following terms and conditions:

i) term – 5 years commencing 1 April 2021

ii) final expiry - 31 March 2026

iii) rent – $1.00 plus GST per annum if requested

iv) it is recorded the original lease incorrectly stated the area as 220.8 m2 the correct leased area is 2,181m2

v) note all other terms and conditions be in accordance with the original lease dated 22 June 2017.

CARRIED

Submissions and feedback on the draft Kaipātiki Local Board Plan 2020

Paul Edwards, Senior Local Board Advisor, and Meaghan Fisher, Local Board Engagement Advisor, were in attendance in person and via Skype for business to address the board in support of this item.

Resolution number KT/2020/167

MOVED by Chairperson J Gillon, seconded by Member A Shaw:

That the Kaipātiki Local Board:

a) receive submissions and feedback on the draft Kaipātiki Local Board Plan 2020.

b) thank all those who have provided feedback, submissions and verbal presentations on the draft Kaipātiki Local Board Plan 2020.

CARRIED

Adoption of the Kaipātiki Local Board Plan 2020

Paul Edwards, Senior Local Board Advisor, was in attendance to address the board in support of this item.

Resolution number KT/2020/168

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) adopt the Kaipātiki Local Board Plan 2020 as set out in Attachment A of the agenda report.

b) reiterate its commitment to building its relationship with Māori through hui and other events (as referenced on page 8 in the plan), as soon as possible within the first year of the plan.

c) delegate authority to the Chairperson in consultation with the Deputy Chairperson to approve any minor edits to the Kaipātiki Local Board Plan 2020 that may be necessary prior to publication.

CARRIED

Adjournment of Meeting

Resolution number KT/2020/169

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) agree to adjourn the meeting at 12.28pm for 10 minutes.

CARRIED

Meeting reconvened at 12.50pm.

Kaipātiki Local Grants Round One and Multiboard Grants Round One 2020/2021 grant allocations

Marion Davies, Grants and Incentives Manager, and Challen Wilson, Strategic Broker, were in attendance via Skype for business and in person, to address the board in support of this item.

Resolution number KT/2020/170

MOVED by Chairperson J Gillon, seconded by Member M Kenrick:

That the Kaipātiki Local Board:

a) agree to fund, part-fund, or decline each application in Kaipātiki Local Grants Round One 2020/2021 listed in the following table:

Table One: Kaipātiki Local Grants Round One 2020/2021 grant applications

Application ID	Organisation name	Project	Total granted	Comments (including reason for decline)
LG2108-123	North Shore Concert Band Incorporated	Towards a public address system and outdoor speaker stand	$1060
LG2108-101	Babylon Charitable Trust	Towards venue hire, reimbursement for volunteers, transportation and grocery costs associated with the seniors programme.	$2860
LG2108-102	Kaipātiki Project Incorporated	Towards a container shelter, including the installation and project oversight costs.	$6250
LG2108-103	Emma Herkt	Towards venue hire, art supplies and materials for a social journalling class.	$0	Ineligible as a private individual
LG2108-106	The Scout Association of New Zealand Beach Haven Scout Group	Towards three kayaks, one propellor guard and three paddles.	$2100	Tagged to the purchase of three kayaks.
LG2108-108	Blue Light Ventures Incorporated	Towards Blue Light's life skills camp fees for three young people from the local board area	$1304
LG2108-109	Birkenhead Sea Scouts Group	Towards a replacement trailer for the safety boat, maintenance supplies for boats, and insurance costs.	$2443	Tagged to the purchase of a new trailer for safety boat
LG2108-110	Youthline Auckland Charitable Trust	Towards the Kaipātiki area's share of the annual cost of managing and training volunteer counsellors	$5000
LG2108-112	Beachhaven Birkdale Garden Circle under the umbrella of Kaipātiki Community Facilities Trust	Towards bus hire costs for the monthly garden trips for the garden circle	$1500
LG2108-114	60's Up Movement of New Zealand (Incorporated) Glenfield Branch	Towards bus hire costs for monthly outings for the group.	$2000
LG2108-115	Age Concern Auckland Incorporated	Towards salary costs for the Empowering Communities Programme	$3000
LG2108-121	Onepoto Playcentre	Towards a replacement shade sail for the playcentre	$1500
LG2108-124	Birkenhead Residents Association Incorporated	Towards the printing of exhibition material and commemorative books for the “Kaipātiki Alone Together” project.	$1120
LG2108-119	Ki o Rahi Tamaki Makaurau	Towards costs for the “Ki o Rahi” festival including sound engineer costs, generator hire, first aid, line marking, engraved trophies, referee costs, shirts, whistles and videography and photography costs.	$1213
LG2108-107	Harbour Sport Trust	Towards costs associated with the Harbour Sport Youth Programme 2021, including workshop facilitator fees, catering, stationery, vouchers for guest speakers, tetramap exercise costs, social activities, marketing and advertising costs.	$4000
LG2108-111	Sunnybrae Bowling Club Incorporated	Towards a new mower for the bowling club.	$3000
LG2108-116	New Zealand Taiji and Martial Art Society	Towards venue hire costs from November 2020 to October 2021 for the TaiChi classes.	$1000
LG2108-117	Glenfield Tennis Club	Towards coaching fees for the junior coaching programme	$2500
LG2108-122	Shepherds Park Squash Club Incorporated	Towards the installation of a heat pump	$0	Lower priority
Total			$41850.00

b) agree to fund, part-fund or decline each application received in Multiboard Grants Round One 2020/2021, listed in Table Two:

Table Two: Multiboard Grants Round One 2020/2021 grant applications

Application ID	Organisation name	Project	Total granted	Comments including reason for decline
MB2021-138	The New Zealand Society of Authors Te Puni Kaituhi o Aotearoa (PEN NZ Incorporated)	Towards costs for a project to record oral histories for people who have made a significant contribution to New Zealand literature.	$0	Lower priority
MB2021-140	The Kids for Kids Charitable Trust	Towards venue hire and production costs for the Kids Youth Choir performance at the Bruce Mason Centre from 2 to 6 November 2020.	$0	Lower priority
MB2021-104	North Shore Centres of Mutual Aid Incorporated	Towards a proportion of operational costs, excluding wages, for eight centres in the North Shore	$3000
MB2021-111	Harbour Sport Trust	Towards the transport, first aid, sound, printing, and event timing costs to deliver the "Shore to Shore" 2020 event	$0	Multiple applications
MB2021-117	CNSST Foundation, formerly known as Chinese New Settlers Services Trust	Towards classroom rental costs, advertising, and contracted teacher fees for the "Unite Against COVID-19 CNSST Education and Well-being Programme"	$1000	Lower priority
MB2021-126	North Shore Women's Centre	Towards the four weeks of salaries for the social workers at North Shore Women's Centre	$4000
MB2021-130	YMCA North Incorporated	Towards the resources, marketing, catering, transport, training, and development costs of planning and implementing the Youth Advisory Panel initiatives across the four YMCA centres.	$1000
MB2021-133	Assistance Dogs New Zealand Trust	Towards operating costs for the “Assistance Dogs” for a four month period from 2 November 2020 to 29 February 2021.	$0	Lower priority
MB2021-136	The ReCreators Limited	Towards costs for facilitators, materials, preparation, project management and administration costs for Christmas upcycling workshops in the Kaipātiki local boar area.	$0	Limited company
MB2021-125	Badminton North Harbour Incorporated	Towards replacement of the court lighting at Badminton North Harbour	$1500
MB2021-137	CLM Programmes Limited	Towards entry fees for 350 children across local board areas to participate in the Building Champions Obstacle Challenge Series’ from 15 November 2020 to 21 March 2021.	$0	Limited company
MB2021-142	Gymnastics Community Trust	Towards salary costs for a trampoline coach coordinator and purchase of Tumble Trak, Tumble Trak Air Floor Pro and floor rolls	$5000	Tagged to equipment
Total			$15500.00

CARRIED

Precedence of Business

Resolution number KT/2020/171

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) agree that item 25 – ‘Panuku Auckland Development – Kaipātiki Local Board Six-Monthly Report 01 March to 31 August 2020’ report be accorded precedence at this time.

CARRIED

Note: Due to technical difficulties item 25: ‘Panuku Auckland Development – Kaipātiki Local Board Six-Monthly Report 01 March to 31 August 2020’ lay on the table and was taken after item 24.

Precedence of Business

Resolution number KT/2020/172

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:

That the Kaipātiki Local Board:

a) agree that item 24: ATEED six monthly update to local boards: 1 January to 30 June 2020 be accorded precedence at this time.

CARRIED

24	Auckland Tourism, Events and Economic Development six-monthly update to local boards: 1 January to 30 June 2020
	Holly Franklin, External Relations Advisor of Auckland Tourism, Events and Economic Development (ATEED), was in attendance via Skype for business to address the board in support of this item. A document titled ‘Updated graph on page 419 of the report regarding number of Auckland busiensses involved in an ATEED Tourism intervention from January to June 2020 in Albert-Eden, Rodney and Waitemata’ was tabled. A copy of the table document is available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2020/173 MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant: That the Kaipātiki Local Board: a) receive the update from Auckland Tourism, Events and Economic Development for the period 1 January to 30 June 2020. b) receive the tabled updated graph on page 419 of the report regarding the number of Auckland businesses involved in an ATEED Tourism intervention from January to June 2020 in Albert-Eden, Rodney and Waitemata. CARRIED
	Attachments a 21 October 2020 - Kaipātiki Local Board Business Meeting - Updated graph on page 419

Panuku Auckland Development- Kaipātiki Local Board Six-Monthly Report 01 March to 31 August 2020.

Kate Cumberpatch, Priority Location Director and Anthony Lewis, Senior Advisor Portfolio Review of Panuku Development Auckland, were in attendance via Skype for business to address the board in support of this item.

Resolution number KT/2020/174

MOVED by Deputy Chairperson D Grant, seconded by Member A Shaw:

That the Kaipātiki Local Board:

a) receive the Panuku Auckland Development- Kaipātiki Local Board Six-Monthly Report 01 March to 31 August 2020.

CARRIED

Note: The motion of item 25 lay on the table to be discussed later in this meeting.

Resource Recovery Network Strategy update

Resolution number KT/2020/175

MOVED by Chairperson J Gillon, seconded by Member A Shaw:

That the Kaipātiki Local Board:

a) defer item to the Kaipātiki Local Board Community Forum on Wednesday 28 October 2020.

CARRIED

Feedback on Regional Parks Management Plan Review

Resolution number KT/2020/176

MOVED by Chairperson J Gillon, seconded by Member M Kenrick:

That the Kaipātiki Local Board:

a) defer item to the Kaipātiki Local Board Community Forum on Wednesday 28 October 2020.

CARRIED

Feedback on Navigation Safety Bylaw

Resolution number KT/2020/177

MOVED by Member A Tyler, seconded by Member C Schmidt:

That the Kaipātiki Local Board:

a) endorse the feedback on the statement of proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Safety Bylaw 2021 as provided in Attachment A to this agenda report.

CARRIED

26	Kaipātiki Community Places Quarterly Reports - Quarter One 2020/2021
	A document titled ‘Bayview Community Centre Q1 report 2020/2021’ was tabled. A copy of the tabled document is available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2020/178 MOVED by Member C Schmidt, seconded by Member M Kenrick: That the Kaipātiki Local Board: a) receive the Kaipātiki community places quarter one 2020/2021 reports. b) receive the tabled Bayview Community Centre quarter one 2020/2021 report. CARRIED
	Attachments a 21 October 2020 - Kaipātiki Local Board Business Meeting - Bayview Community Centre Q1 report 2020/2021

27	Kaipātiki Local Board Chairperson's Report
	There was no update provided at this time.

28	Members' Reports

28.1	Member report - Melanie Kenrick
	Member Melanie Kenrick spoke to her Members report. A document titled ‘Melanie Kenrick Members Report October 2020’ was tabled. A copy of the tabled document is available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2020/179 MOVED by Member M Kenrick, seconded by Member C Schmidt: That the Kaipātiki Local Board: a) note the tabled report from Member Melanie Kenrick. CARRIED
	Attachments a 21 October 2020 - Kaipātiki Local Board Business Meeting - Melanie Kenrick Members Report October 2020

28.2

Member report - Cindy Schmidt

Member Cindy Schmidt provided a verbal update on the Northcote Residents Association meeting, Bayview Community Centre Annual General Meeting, talk with the Finance Minister Grant Robinson regarding Little Shoal Bay, and Hearts and Minds Annual General Meeting.

Resolution number KT/2020/180

MOVED by Member C Schmidt, seconded by Member A Hartley:

That the Kaipātiki Local Board:

a) note the verbal report from Member Cindy Schmidt.

CARRIED

29	Governing Body and Independent Maori Statutory Board Members' Update
	There was no update provided at this time.

Governance Forward Work Calendar

Resolution number KT/2020/181

MOVED by Member A Shaw, seconded by Member C Schmidt:

That the Kaipātiki Local Board:

a) note the Kaipātiki Local Board November - December 2020 governance forward work calendar and October - December 2020 workshop forward work plan.

CARRIED

Workshop Records - Kaipātiki Local Board - September 2020

Resolution number KT/2020/182

MOVED by Member A Tyler, seconded by Member P Gillon:

That the Kaipātiki Local Board:

a) note the records for the Kaipātiki Local Board workshop held on Wednesday 2 September, Wednesday 9 September, Wednesday 23 September and Wednesday 30 September 2020.

CARRIED

32 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

1.56 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant, JP
Members	Paula Gillon	Via Skype for business
	Ann Hartley, JP
	Melanie Kenrick
	Cindy Schmidt
	Andrew Shaw
	Adrian Tyler	Via Skype for business