I hereby give notice that an ordinary
meeting of the Ngāti Whātua Ōrākei Reserves Board will be
held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 19
October 2020
5.00pm
Ōrākei
Marae
59b Kitemoana Street
Orakei
Auckland
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Ngāti Whātua Ōrākei
Reserves Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Marama Royal
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Deputy Chairperson
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Cr Desley Simpson, JP
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Members
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Member Renata Blair
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Cr Linda Cooper, JP
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Member Wyllis Maihi
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Member Scott Milne
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(Quorum 3 members)
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Maea Petherick
Kaitohutohu Mana Whakahaere Matua /
Senior Governance Advisor
14 October 2020
Contact Telephone: (09) 890 8136
Email: maea.petherick@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Ngāti Whātua
Ōrākei Reserves Board
REGISTER OF
INTERESTS
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NAME
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POSITION
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TYPE OF
BUSINESS
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ORGANISATION
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DATE
JOINED
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BLAIR, Renata Geoffrey
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Director
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PRIVATE
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NGĀTI WHĀTUA ŌRĀKEI TRUSTEE
LIMITED
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2013
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Owner
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PRIVATE
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STRATEGIC PATHWAYS LTD
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2000
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Member
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CHARITABLE
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WYNRS CHARITABLE TRUST
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2009
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Member
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PUBLIC
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NWO RESERVES BOARD
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2016
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Member
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PUBLIC
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INDEPENDANT MAORI STATUTORY BOARD
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2016
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Member
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PRIVATE
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EDEN PARK TRUST BOARD
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2018
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Director
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PRIVATE
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HARRISON GRIERSON HOLDINGS LTD
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2019
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Member
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PRIVATE
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AUCKLAND UNIVERSITY OF TECHNOLOGY COUNCIL
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2019
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Member
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PRIVATE
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SETTLEMENT
PROTECTION COMMITTEE – NWOT COMMITTEE
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2020
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Member
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PRIVATE
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RISK ASSURANCE
& AUDIT COMMITTEE – NWOT COMMITTEE
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2019
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MAIHI, Wyllis
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Member
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PRIVATE
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MAORI & PACIFIC
TRADE FORUM
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2017
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Member
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PUBLIC
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NWO RESERVES BOARD
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2018
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ROYAL, Marama Jacquiline
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Chair
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PRIVATE
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NGĀTI WHĀTUA ŌRĀKEI TRUSTEE
LIMITED
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2011
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Trustee
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IWI/HAPU
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RANGINUI No. 12 TRUST
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2003
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Member
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PUBLIC
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AUCKLAND POLICE TAUMATA
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2008
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Member
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PUBLIC
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COMMUNITY ADVISORY BOARD – DRUG AND ALCOHOL
COURT
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2015
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Member
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PUBLIC
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JUSTICE OF THE PEACE ASSOCIATION
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2002
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Chair
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PUBLIC
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NWO RESERVES BOARD
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2018
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Chair
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PUBLIC
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SKY CITY COMMUNITY TRUST BOARD
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2020
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All Councillor and Local Board Member declarations
of interest are available on the Auckland Council website:
https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-declarations-search.aspx
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Ngāti
Whātua Ōrākei Reserves Board
19 October
2020
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ITEM TABLE OF CONTENTS PAGE
Whakatau – Karakia/mihi
1 Apologies 5
2 Declaration of
Interest 5
3 Confirmation
of Minutes 5
4 Extraordinary
Business 5
5 Minutes of the
Ngāti Whātua Ōrākei Reserves Board meeting,10 August 2020 7
6 Operations
Report 13
7 Project Reports 21
8 Financial
Update as at 30 September 2020 97
9 Consideration
of Extraordinary Items
Whakawātea
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Ngāti Whātua Ōrākei Reserves Board:
a)
confirm the ordinary minutes of its meeting,
held on Friday, 10 August 2020, as a true and correct
record.
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4 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that
is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Ngāti
Whātua Ōrākei Reserves Board
19 October
2020
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Minutes
of the Ngāti Whātua Ōrākei Reserves Board meeting,10 August
2020
File No.: CP2020/15176
Te take mō te
pūrongo
Purpose of the report
1. As per the Board’s request, attaching a copy of the
minutes of the Ngāti Whātua Ōrākei Reserves Board
meeting, held on Monday, 10 August 2020 –
Attachment A
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Ngā tūtohunga
Recommendation/s
That the Ngāti
Whātua Ōrākei Reserves Board:
a) note
the minutes of the Ngāti
Whātua Ōrākei Reserves Board meeting held on Monday, 10
August 2020.
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Minutes of the Ngāti Whātua Ōrākei
Reserves Board meeting held on Monday, 10 August 2020
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9
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Ngā kaihaina
Signatories
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Author
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Sonja Tomovska - Governance Advisor
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Authorisers
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Lisa Davis - Acting Chief Executive Officer
Nick Turoa - Kaiwhakahaere Tupuna Maunga
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Ngāti
Whātua Ōrākei Reserves Board
19 October
2020
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Ngāti
Whātua Ōrākei Reserves Board
19 October
2020
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Operations Report
File No.: CP2020/15173
Te take mō te
pūrongo
Purpose of the report
1. To
update the Ngāti Whātua Ōrākei Reserves Board (reserves
board) on the operational work carried out by Whai Maia at Whenua Rangatira and
Pourewa
Whakarāpopototanga matua
Executive summary
2. The
following Operational Update covers the following:
· Nursery
& Ecology
· Stakeholders
& Visiting Groups
· Biodiversity
· Health
& Safety
· Kaitiaki
Report
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Ngā tūtohunga
Recommendation/s
That the Ngāti
Whātua Ōrākei Reserves Board:
a) note
the operational updates as detailed in this report.
b) confirm
a revised opening date for the Pourewa Nursery.
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Operational update
Whenua Rangatira
3. Nursery:
Due to Covid, we were closed for three weeks during this two-month period.
Catch up planting and plant maintenance has been a priority. We also are doing
disease monitoring and transporting plants from Marae nursery to Pourewa, this
is a slow and diligent process to ensure biosecurity risk measure are
implemented. Staff are enjoying the learnings from Wyatt who is supporting
staff through certified study in Nursery production level 2.
4. Ecology:
Ongoing and catch maintenance for pest weed and also infill planting of native
bush areas on Whenua Rangatira. Looking forward to learning and using the new
GIS system to support future works.
5. Pest
Animal Control: Staff continue to do weekly pest animal control.
Monitoring, resetting and repairing traps for possums and rats. We have five
staff competent in pest management however due to Covid certified training had
to be postponed.
Pourewa
6. Turf Maintenance: Rec
Services continue to mow as per the agreed schedule. No changes are anticipated
for this financial year.
7. Ecology maintenance: Pest Weed control: Looking into the use of
privet to grow edible, endemic mushrooms. Landcare Research should be providing
their yield report and feasibility study to Pourewa by the end of October
8. Ecology Scoping: Looking at areas within the Tamaki region to collect seed
from and using ArcGIS to GPS and map the locations of specific plants for
future collection.
9. Planting: We
organized two whanau planting days, two kaumatua planting days, and the Puna
Reo at Pourewa Nursery. Pest Animal Control - Songbird continues to monitor
traps at Pourewa.
10. Mara Kai:
Weekly project meetings with project manager Andrew Taylor and maara designer
Rob Small have been occurring. Construction will start mid-October.
11. Pourewa Staff: We are pleased to report that we have inducted four new
staff members. Three have started their second week, and one will begin the
first week of November.
Stakeholders and visiting
groups
12. Whenua
Rangatira: We have had limited to no manuhiri / volunteer groups these
past months due to covid however have been contacted by sustainable coastline
and conservation NZ regarding future volunteer days coming up.
13. Pourewa:
Meetings with Department of Corrections, University of Auckland, Conservation
New Zealand, Mannaki Whenua and MfE. supported Tao Rangatahi program in GI with
plants, Sustainable Coastlines, Arup, and Auckland City Libraries.
Biodiversity
14. Bio-diversity
monitoring: Currently setting up GIS systems for invasive plant species,
restoration areas, and pre-existing native plants across Pourewa. Also looking
into implementing quarterly tracking tunnels and additional pest trapping.
15. Bird
monitoring: We continue to do bird monitoring/observation on a weekly basis
and are very happy to the following manu return to the whenua: Dotteral(5),
Pukeko, Peihana(Pheasant), Matukutuku(Grey Heron), Plover, Tui, Piwakawaka and
Putangtangi. Unfortunately we have a flock of Magpie that are attacking other
species of manu so are doing ongoing trapping to catch these pest bird.
Health and
Safety
16. There
have been zero lost time injuries to report. H&S awareness and reporting is
done monthly via toolbox meeting and recorded via BWARE reporting software
17. Security
and safety is paramount especially with the warmer months upon us so appreciate
the diligence of the Kaitiaki security
Kaitiaki Report
18. The Trust has been working with Neil Maihi on
refining the operating model as we move through the COVID levels. Our priority
is ensuring the health and safety of the whānau.
19. A report has been provided for the new scope of services as
per the last meeting, including community activity, engagement, health and
safety, feedback and any needed improvements / upgrades to equipment or service
levels. Service manager Neil Maihi will also be available to provide an
in-person update as required. See Attachment A for further details.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Kaitiaki Services
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17
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Ngā kaihaina
Signatories
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Authors
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Tom Irvine – Technical Officer
Neil Maihi – Kaitiaki
Services Manager
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Authorisers
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Lisa Davis - Acting Chief Executive Officer
Nick Turoa - Kaiwhakahaere Tupuna Maunga
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Ngāti
Whātua Ōrākei Reserves Board
19 October
2020
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Ngāti
Whātua Ōrākei Reserves Board
19 October
2020
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Project Reports
File No.: CP2020/15178
Te take mō te
pūrongo
Purpose of the report
1. To update the Ngāti Whātua
Ōrākei Reserves Board (Reserves Board) on the active projects
underway in relation to the Combined Reserve Management Plan, Urupa,
Whenua Rangatira Wifi and Pourewa Activations.
Whakarāpopototanga matua
Executive summary
2. Refer to Project Reports:
Combined Reserve Management Plan
(Attachment A), Urupa (Attachment B), Whenua Rangatira Wifi, Pourewa
(Attachment C) and Pourewa Activations
(Attachment D) for update.
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Ngā tūtohunga
Recommendation/s
That the Ngāti
Whātua Ōrākei Reserves Board:
a) note
the project update reports:
i) Combined Reserve Management Plan
ii) Urupa
iii) Whenua
Rangatira Wifi
iv) Pourewa Activations
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Combined Reserve Management Plan
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23
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b⇩
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Urupa
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31
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c⇩
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Whenua Rangatira Wifi
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51
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d⇩
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Pourewa Activations
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55
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Ngā kaihaina
Signatories
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Author
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Sonja Tomovska - Governance Advisor
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Authorisers
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Lisa Davis - Acting Chief Executive Officer
Nick Turoa - Kaiwhakahaere Tupuna Maunga
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Ngāti
Whātua Ōrākei Reserves Board
19 October
2020
|
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Ngāti
Whātua Ōrākei Reserves Board
19 October
2020
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Ngāti
Whātua Ōrākei Reserves Board
19 October
2020
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Ngāti
Whātua Ōrākei Reserves Board
19 October
2020
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Ngāti
Whātua Ōrākei Reserves Board
19 October
2020
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Ngāti
Whātua Ōrākei Reserves Board
19 October
2020
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Ngāti
Whātua Ōrākei Reserves Board
19 October
2020
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Ngāti
Whātua Ōrākei Reserves Board
19 October
2020
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Ngāti
Whātua Ōrākei Reserves Board
19 October
2020
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Ngāti
Whātua Ōrākei Reserves Board
19 October
2020
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Ngāti
Whātua Ōrākei Reserves Board
19 October
2020
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Ngāti
Whātua Ōrākei Reserves Board
19 October
2020
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Ngāti
Whātua Ōrākei Reserves Board
19 October
2020
|
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Financial Update as at 30 September 2020
File No.: CP2020/15175
Te take mō te
pūrongo
Purpose of the report
1. To
provide Ngāti Whātua Ōrākei Reserves Board (reserves board)
an update on financial performance for the year ended 30 September 2020.
Whakarāpopototanga matua
Executive summary
2. For
the quarter one ended 30 September 2020, operational expenditure was under
budget by about $194k mainly due to timing of expenses.
3. Capex
expenditure for quarter was small as the work programmes for the financial year
are still being finalised.
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Ngā tūtohunga
Recommendation/s
That the Ngāti
Whātua Ōrākei Reserves Board:
a) receive
the financial report for quarter one ended 30 September 2020.
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Financial update
4. An
overview of the operational and capital expenditure for the financial year is
included in the table below.
5. The
operational expenditure was behind budget. This is mainly due to timing of
expenses and it is expected to catch up in quarter two as we finalise the
variation and approval of some contracts and funding agreements.
6. Capital
expenditure is expected to start in quarter two when the work programmes are
scoped and finalised.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Munen Prakash - Lead Financial Advisor
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Authorisers
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Lisa Davis - Acting Chief Executive Officer
Nick Turoa - Kaiwhakahaere Tupuna Maunga
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