Ōrākei Local Board

OPEN MINUTES

Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 15 October 2020 at 3:00pm. A written summary will be uploaded on the Auckland Council website.

present

Chairman	Mr Scott Milne, JP
Deputy Chairman	Sarah Powrie
Members	Troy Churton
	Colin Davis, JP
	Troy Elliott
	Margaret Voyce
	David Wong, JP

Ōrākei Local Board 15 October 2020

1          Welcome

Chairman Scott Milne opened the meeting and welcomed those present.

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number OR/2020/109

MOVED by Chairman S Milne, seconded by Member C Davis:

That the minutes of the Ōrākei Local Board meeting, held on Thursday, 17 September 2020, including the confidential section, be confirmed as true and correct.

CARRIED

5          Leave of Absence

There were no requests for leave of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

8.1	Deputation - Community Wellbeing Network - Ōrākei
	Colin Rose and Terry Moore, representatives of the Community Wellbeing Network - Ōrākei, were in attendance to address the Board regarding the results from the Network’s community wellbeing survey which was distributed to most residents’ associations and retirement villages in the local board area. A PowerPoint presentation was given and the results report from the Network’s community wellbeing survey was provided.  Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	Resolution number OR/2020/110 MOVED by Chairman S Milne, seconded by Member M Voyce: That the Ōrākei Local Board: a) receive the presentation and thank Colin Rose and Terry Moore for their attendance. b) request that the Board’s Strategic Broker work with the Board to develop an engagement plan with volunteer groups to assess and progress the recommendations provided in the Ōrākei Community Wellbeing Survey presentation. CARRIED
	Attachments a     15 October 2020 - Ōrākei Local Board - Item 8.1: Deputation - Community Wellbeing Network - Ōrākei, presentation b     15 October 2020 - Ōrākei Local Board - Item 8.1: Deputation - Community Wellbeing Network - Ōrākei, Results Report from the Orakei Community Wellbeing Survey, September 2020

9          Public Forum

9.1	Public Forum - Kristian Eek - Film Industry
	Kristian Eek, Film Industry Producer/Production Manager, was in attendance to present on the importance and benefits of the film industry, particularly in relation to the COVID-19 pandemic, to hear any issues that the Board might have as a local stakeholder and discuss ways to work better.
	Resolution number OR/2020/111 MOVED by Member T Elliott, seconded by Member D Wong: That the Ōrākei Local Board receive the verbal presentation and thank Kristian Eek for his attendance. CARRIED

10        Extraordinary Business

10.1	Extraordinary Business - Road Name Approval: New Private Road at 27-29 Towai Street, St Heliers
	The Ōrākei Local Board received a Road Name Approval: New Private Road at 27-29 Towai Street, St Heliers report which sought the Board’s approval of a name for the new private right-of-way created by way of subdivision at 27-29 Towai Street, St Heliers, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references R/SUB/2017/1327 and SUB60236297).
	Resolution number OR/2020/112 MOVED by Chairman S Milne, seconded by Member C Davis: That the Ōrākei Local Board: a) consider an extraordinary item ‘Road Name Approval: New Private Road at 27-29 Towai Street, St Heliers at Item 24 - Consideration of Extraordinary Items of this agenda, noting: i) the reason the matter was not on the agenda is that the matter came to light after the close of the agenda, and ii) the reason why the matter cannot be delayed until a subsequent meeting is that the Board’s approval of a name for the new private right-of-way created by way of subdivision at 27-29 Towai Street, St Heliers, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references R/SUB/2017/1327 and SUB60236297) is required as the development is fully constructed, with sales and purchase agreements now depending upon this road name approval in order to issue addresses for the new dwellings therein. CARRIED

11        Notices of Motion

Under Standing Order 7.1, a Notice of Motion has been received from Member Troy

Churton for consideration under item 19.

12

Auckland Transport October 2020 reports to the Ōrākei Local Board

James Ralph, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this item.

Resolution number OR/2020/113

MOVED by Deputy Chairman S Powrie, seconded by Chairman S Milne:

That the Ōrākei Local Board:

a) receive the following Auckland Transport reports for October 2020 as listed below:

i)       Auckland Transport October 2020 monthly update report

ii)      Community Safety Fund Project CSFO1.9 - Abbotts Way, Remuera - Pedestrian improvements decision report

iii)     Community Safety Fund Project CSF01.4 - Mt Carmel School Pedestrian Improvements decisions report

iv)     Allocation of Local Board Transport Capital Fund.

b) re-confirm its decision that Auckland Transport deliver the project CSF01.9 - Waiatarua Reserve/Abbotts Way crossing and path, when funding is available to do so.

c) does not support the location proposed by Auckland Transport for project CSF01.4 Mt Carmel School - Pedestrian improvements.

d) request that Auckland Transport readdress project CSF01.4 - Mt Carmel School - Pedestrian improvements and implement the alternative pedestrian crossing closer to Appleyard Crescent, Meadowbank as proposed by the Board and local residents.

e) approve the following prioritised list to utilise a portion of its Local Board Transport Capital Fund allocated budget of $237,322 for 2020/2021 financial year noting that the remaining balance of the Transport Capital Fund will be allocated by the Board at its November 2020 meeting:

Project Name	Estimated cost to complete
New bus shelters for four sites as listed below: 131 St Johns Road, St Johns (Stop no: 7441)                             62 Fancourt Street, Meadowbank (Stop no: 7596) 90 Abbotts Way, Remuera (Stop no: 7708) Opposite 24 Ngahue Drive, Stonefields (Stop no: 1351)	$127,000

f) note that the Board has previously committed up to $2.2 million of its Transport Capital Fund towards the Board’s One Local Initiative (North-South connection to Section Two of the Glen Innes to Tāmaki Drive shared pathway).

g) thank James Ralph, Auckland Transport Elected Member Relationship Manager, for his tremendous work supporting the Board which has resulted in a marked improvement in the relationship between Auckland Transport and the Board.

CARRIED

13	St Heliers Library and community services
	Hannah Alleyne, Service and Asset Planning Specialist, and Helaina Farthing, Service and Asset Planner, were in attendance to speak to this report.
	MOVED by Member T Churton, seconded by Member M Voyce: That the Ōrākei Local Board: a)      receive the St Heliers Library and community services provision findings report (Attachment A). b)      endorse: i) implementing a regular maintenance and renewal programme that focusses on the St Heliers Library’s heritage value and improves accessibility ii) investigating how to promote the use of neighbouring libraries to St Heliers Library customers iii) investigating ways to improve use of the St Heliers Library by looking at how to address the library’s occupancy rate during peak times, such as by better scheduling of activities and use of nearby alternative locations (such as the hall) for some of the activities iv) reviewing community service provision levels in 10-years’ time.
	Resolution number OR/2020/114 MOVED by Member C Davis, seconded by Deputy Chairman S Powrie, an amendment to clause b) by way of deletion of sub-clause ii): That the Ōrākei Local Board: b) endorse: i) implementing a regular maintenance and renewal programme that focusses on the St Heliers Library’s heritage value and improves accessibility ii) investigating ways to improve use of the St Heliers Library by looking at how to address the library’s occupancy rate during peak times, such as by better scheduling of activities and use of nearby alternative locations (such as the hall) for some of the activities iii) reviewing community service provision levels in 10-years’ time. CARRIED
	Resolution number OR/2020/115 MOVED by Member D Wong, seconded by Chairman S Milne, an amendment to clause b), sub-clause i) by way of addition: That the Ōrākei Local Board: b) endorse: i) implementing a regular maintenance and renewal programme that focusses on the St Heliers Library’s heritage value and improves accessibility and scheduled renewals including HVAC and lighting systems, staff spaces, improved historic interpretation and painting. CARRIED
	The substantive motion was put.

Resolution number OR/2020/116

MOVED by Member T Churton, seconded by Member M Voyce:

That the Ōrākei Local Board:

a) receive the St Heliers Library and community services provision findings report (Attachment A).

b) endorse:

i) implementing a regular maintenance and renewal programme that focusses on the St Heliers Library’s heritage value and improves accessibility and scheduled renewals including HVAC and lighting systems, staff spaces, improved historic interpretation and painting

ii) investigating ways to improve use of the St Heliers Library by looking at how to address the library’s occupancy rate during peak times, such as by better scheduling of activities and use of nearby alternative locations (such as the hall) for some of the activities

iii) reviewing community service provision levels in 10-years’ time.

CARRIED

14	Approval for a new road name at 43-45 Benson Road, Remuera
	Resolution number OR/2020/117 MOVED by Chairman S Milne, seconded by Member C Davis: That the Ōrākei Local Board agree that item 14: Approval for a new road name at 43-45 Benson Road, Remuera be deferred until the next meeting of the Ōrākei Local Board scheduled to be held Thursday, 19 November 2020 at 3.00pm. CARRIED

15	Submissions and feedback on the draft Ōrākei Local Board Plan 2020
	Suzanne Weld, Senior Local Board Advisor, was in attendance to speak to this report.
	Resolution number OR/2020/118 MOVED by Chairman S Milne, seconded by Member T Elliott: That the Ōrākei Local Board: a) receive submissions and feedback on the draft Ōrākei Local Board Plan 2020. b) note the correction to remove the word ‘kaumatua’ from paragraph 31 of the Māori impact statement in the Submissions and feedback on the draft Ōrākei Local Board Plan 2020 report. CARRIED

16	Panuku Auckland Development- Ōrākei Local Board Six-Monthly Report 01 March to 31 August 2020
	Resolution number OR/2020/119 MOVED by Member D Wong, seconded by Chairman S Milne: That the Ōrākei Local Board: a) receive the Panuku Auckland Development- Ōrākei Local Board Six-Monthly Report 01 March to 31 August 2020. b) continue to work with its local community to refine concepts for recreational and community use of Tagalad Reserve. CARRIED

17	Resource Recovery Network Strategy update
	The Ōrākei Local Board’s feedback was tabled at the meeting.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OR/2020/120 MOVED by Chairman S Milne, seconded by Member D Wong: That the Ōrākei Local Board: a) endorse its feedback on the Resource Recovery Network Strategy update as tabled. b) note that local board feedback will be included in a report to the Environment and Climate Change Committee at its November 2020 meeting seeking adoption of the updated Resource Recovery Network Strategy. CARRIED
	Attachments a     15 October 2020 - Ōrākei Local Board - Item 17: Resource Recovery Network Strategy update, Ōrākei Local Board feedback
	Note:   Pursuant to Standing Order 9.4, Member Troy Churton requested that his dissenting             vote be recorded.

18

Local board feedback for inclusion in Auckland Council submissions

Resolution number OR/2020/121 MOVED by Member M Voyce, seconded by Member T Churton: That the Ōrākei Local Board: a)      note the local input approved and submitted by the Chairman on behalf of the Board for consideration by the Environment and Climate Change Committee for inclusion in Auckland Council’s submissions on the following proposals: i)       The Ministry of Environment’s proposal, Reducing the impact of plastic on our environment – moving away from hard-to-recycle and single-use items ii)      The Ministry of Business, Innovation, and Employment’s proposal, Building for Climate Change. CARRIED

19

Notice of Motion - Member Troy Churton - Requesting an Aircraft Noise measurement device be located in an unobstructed site in Remuera

Resolution number OR/2020/122 MOVED by Member T Churton, seconded by Chairman S Milne: That the Ōrākei Local Board request the Aircraft Noise Community Consultative Group and Auckland International Airport to relocate the aircraft noise measurement monitors to Remuera on a ridge position away from Mt Hobson / Ōhinerau which has a sheltering effect on aircraft noise to a location such as near upper Ōrākei Road. CARRIED

20	Chairman and Board Member October 2020 report
	Resolution number OR/2020/123 MOVED by Member T Churton, seconded by Member D Wong: That the Ōrākei Local Board Chairman and Board Member October 2020 report be received. CARRIED

21	Governance Forward Work Calendar
	Resolution number OR/2020/124 MOVED by Chairman S Milne, seconded by Deputy Chairman S Powrie: That the Ōrākei Local Board note the draft governance forward work calendar as at October 2020. CARRIED

22	Ōrākei Local Board Workshop Proceedings
	Resolution number OR/2020/125 MOVED by Chairman S Milne, seconded by Member C Davis: That the Ōrākei Local Board records for the workshops held on 3, 10 and 24 September 2020 be noted. CARRIED

23	Resolutions Pending Action report
	Resolution number OR/2020/126 MOVED by Member D Wong, seconded by Chairman S Milne: That the Ōrākei Local Board resolutions pending action report be noted. CARRIED

24        Consideration of Extraordinary Items

24.1	Consideration of Extraordinary Items - Road Name Approval: New Private Road at 27-29 Towai Street, St Heliers
	The Road Name Approval: New Private Road at 27-29 Towai Street, St Heliers report was tabled at the meeting. A copy has been attached to the minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OR/2020/127 MOVED by Member C Davis, seconded by Chairman S Milne: That the Ōrākei Local Board approve the name ‘Ryanville Lane’ for the new private right of way created by way of subdivision at 27-29 Towai Street, St Heliers, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references R/SUB/2017/1327 and SUB60236297). CARRIED
	Attachments a     15 October 2020 - Ōrākei Local Board - Item 24.1: Consideration of Extraordinary Items - Road Name Approval: New Private Road at 27-29 Towai Street, St Heliers, report

4.24 pm                                              The Chairman thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

DATE:.........................................................................

CHAIRMAN:........................................................