Minutes of Parks, Arts, Community and Events Committee

Parks, Arts, Community and Events Committee

15 October 2020

Resolution number PAC/2020/44

MOVED by Cr A Filipaina, seconded by Cr W Walker:

That the Parks, Arts, Community and Events Committee:

a) accept the apology from Cr D Newman and Cr G Sayers for absence and Mayor P Goff for lateness and Cr L Cooper and Cr R Hills for early departure.

CARRIED

Note: A subsequent apology was received from Cr A Dalton and Cr L Cooper subsequently remained until the conclusion of the meeting.

Resolution number PAC/2020/45

MOVED by Cr A Filipaina, seconded by Cr C Casey:

That the Parks, Arts, Community and Events Committee:

b) approve the electronic attendance of:

· Cr P Young

· Cr E Collins

CARRIED

2 Declaration of Interest

There were no declarations of interest.

3 Confirmation of Minutes

Resolution number PAC/2020/46

MOVED by Cr A Filipaina, seconded by Cr D Simpson:

That the Parks, Arts, Community and Events Committee:

a) confirm the ordinary minutes of its meeting, held on Thursday, 20 August 2020 and the extraordinary minutes of its meeting, held on Thursday, 10 September 2020, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

Cr C Fletcher joined the meeting at 1.04am.

Deputy Mayor B Cashmore joned the meeting at 10.05am.

5.1	Safety Collective Tāmaki Makaurau
	A PowerPoint presentation was tabled in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Mayor P Goff joined the meeting at 10.13am via electronic link. IMSB Member T Kake joined the meeting at 10.23am.
	Resolution number PAC/2020/47 MOVED by Cr C Casey, seconded by Cr E Collins: That the Parks, Arts, Community and Events Committee: a) receive the presentation from The Safety Collective regarding the Safety Collective Tāmaki Makaurau and thank members for their attendance. CARRIED
	Attachments a 15 October 2020 - Parks, Arts, Community and Events Committee - Item 5: Public Input - 5.1 Safety Collective Tāmaki Makaurau

5.2	Te Araroa Trust (National Pathway Trust)
	This public input item did not take place.

6 Local Board Input

6.1	Local Board Input: Henderson-Massey Local Board - Waitangi@Waititi and Te Atatū Marae - land tenure
	The local board will speak at Item 8 - Henderson-Massey Local Board Notice of Motion - Consideration of additional regional funding to support Waitangi@Waititi event

6.2	Local Board Input: Otara-Papatoetoe Local Board - Sport and Recreation Facilities Investment Fund
	A PowerPoint presentation was tabled in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Cr J Bartley joined the meeting at 10.43am.
	Resolution number PAC/2020/48 MOVED by Cr E Collins, seconded by Cr A Filipaina: That the Parks, Arts, Community and Events Committee: a) receive the presentation from Chair Lotu Fuli of Otara-Papatoetoe Local Board regarding the Sport and Recreaton Facilities Investment Fund and thank her for her attendance. CARRIED
	Attachments a 15 October 2020, Parks Arts Community and Events Committee - Item 6.2 - Local Board Input: Otara-Papatoetoe Local Board - Sport and Recreation Facilities Investment Fund, Presentation

7 Extraordinary Business

There was no extraordinary business.

8	Henderson-Massey Local Board Notice of Motion - Consideration of additional regional funding to support Waitangi@Waititi event
	Deputy Chairperson, Will Flavell and member Brooke Loader spoke on behalf of the Henderson-Massey Local Board.
	Resolution number PAC/2020/49 MOVED by Cr S Henderson, seconded by Cr L Cooper: That the Parks, Arts, Community and Events Committee: a) receive the Notice of Motion from the Henderson - Massey Local Board and thank Deputy Chair Will Flavell and member Brooke Loader for their attendance. b) recommend the Henderson – Massey Local Board apply for additional regional funding to support Waitangi@Waititi event through the Long-term Plan 2021-2031. CARRIED
	Note: Pursuant to Standing Order 1.8.6, Cr Stewart request her dissenting vote to be recorded.

9	Te Atatū Marae - land tenure
	Deputy Chairperson, Will Flavell and member Brooke Loader spoke on behalf of the Henderson-Massey Local Board. A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Note: changes were made to the original motion, adding new clause a), with the agreement of the meeting.
	Mayor P Goff joined the meeting in person at 11.04am.
	Resolution number PAC/2020/50 MOVED by Cr L Cooper, seconded by Cr S Henderson: That the Parks, Arts, Community and Events Committee: a) receive the input from Henderson-Massey Local Board and thank Deputy Chair Will Flavell and member Brooke Loader, for their attendance. b) agree to alter resolution 853/2005 of the Waitakere City Council by removing the following parts that refer to the establishment of a Trust: i) the words "or until such time a Trust is established in terms of the Te Ture Whenua Maori Act 1993" in paragraph 2; ii) Paragraphs 4, 5 and 6 c) support the Henderson-Massey Local Board’s aspiration to grant a long-term lease to Te Atatū Marae Coalition Trust over approximately 2.5 hectares of land at Harbourview-Orangihina Park to enable the development of a marae, subject to the completion of any relevant statutory processes, and; d) note that Te Atatū Marae Coalition Trust would like to explore the option of creating a Māori reservation under the Te Ture Whenua Māori Act 1993 in the future. CARRIED UNANIMOUSLY
	Attachments a 15 October 2020, Parks Arts Community and Events Committee: Item 9 - Te Atatū Marae - land tenure, Presentation

10	Community Facilities Network Plan Action Plan progress report
	A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	IMSB Member M Hohneck left the meeting at 11.30am. IMSB Member T Hohneck returned to the meeting at 11.44 am.
	Resolution number PAC/2020/51 MOVED by Cr A Filipaina, seconded by Cr C Casey: That the Parks, Arts, Community and Events Committee: a) receive the Community Facilities Network Plan Action Plan (2019) progress report. CARRIED Note: Pursuant to Standing Order 1.8.6, Cr T Mulholland requested her assenting vote be recorded noting she objected to project 135 – Central West acquatic and leisure having a status of pending instead of programmed.
	Attachments a 15 October 2020, Parks Arts Community and Events Committee: Item 10 - Community Facilities Network Plan Action Plan progress report, Presentation

Removal of an encumbrance next to Duder Regional Park

Cr R Hills left the meeting at 12.09 pm.

Cr W Walker left the meeting at 12.12 pm.

Resolution number PAC/2020/52

MOVED by Deputy Mayor BC Cashmore, seconded by Cr C Fletcher:

That the Parks, Arts, Community and Events Committee:

a) approve the removal of the legal encumbrance (B064731.7) from the records of title at Land Information New Zealand over lots 202-208 Maraetai Coast Road, Clevedon, which gives council the right of first refusal to acquire these properties.

CARRIED

2020/2021 Public Art Regional Work Programme

Cr W Walker returned to the meeting at 12.28 pm.

Resolution number PAC/2020/53

MOVED by Cr E Collins, seconded by Cr J Bartley:

That the Parks, Arts, Community and Events Committee;

a) approve the 2020/2021 Public Art Regional Work Programme (Attachment A to the agenda report).

b) approve delegation of authority to the Manager, Arts and Culture to approve changes to individual items on the work programme throughout the year, provided such changes do not significantly affect the intent of the programme, noting that any significant changes will be presented to the committee for consideration.

CARRIED

13	Auckland’s Citizens Advice Bureaux Regional Service Provision and Funding
	A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Peter Taylor, Chair – Auckland’s Citizen Advice Bureaux was in attendance in support of the item.
	Mayor P Goff left the meeting at 12.44 pm.
	Resolution number PAC/2020/54 MOVED by Cr L Cooper, seconded by Cr C Casey: That the Parks, Arts, Community and Events Committee: a) receive the update about the development of the Citizens Advice Bureaux regional service provision framework and the CAB insights report b) receive the findings report of an analysis of the services that Citizens Advice Bureaux provide that support and/or substitute central government responsibilities c) endorse a baseline grant of $2.067 million (excluding CPI) until 2024 and recommend it be considered through 2021-2031 Long-Term Plan process. This baseline grant would require an increase of $200,000 per annum (excluding CPI) in annual grants budget for the three years 2021-2024. CARRIED
	Attachments a 15 October 2020, Parks Arts Community and Events Committee: Item 13 - Auckland’s Citizens Advice Bureaux Regional Service Provision and Funding, Presentation

The Chairperson accorded precedence to Item 16 at this time.

Summary of Parks, Arts, Community and Events Committee Information - updates, memos and briefings - 15 October 2020

Resolution number PAC/2020/55

MOVED by Cr W Walker, seconded by Cr D Simpson:

That the Parks, Arts, Community and Events Committee:

a) receive the summary of the Parks, Arts, Community and Events Committee report – 15 October 2020.

CARRIED

The meeting adjourned at 1.01pm and reconvened at 1.30pm.

Cr C Darby, Mayor P Goff, IMSB Member T Hohneck and IMSB Member T Kake were not present.

14	Sport and Recreation Facilities Investment Fund
	Note: changes to original recommendation clause a) ii), were made by staff and agreed to by the meeting.
	A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Mayor P Goff returned to the meeting at 1.38 pm. IMSB Member T Hohneck returned to the meeting at 1.38 pm. Cr C Darby returned to the meeting at 1.40 pm. Cr E Collins left the meeting at 1.58 pm.
	Resolution number PAC/2020/56 MOVED by Cr A Filipaina, seconded by Cr S Henderson: That the Parks, Arts, Community and Events Committee: a) approve the Sport and Recreation Facility Investment Fund preliminary allocation programme for 2020-2023 as follows: i) Mahurangi Community Sport and Recreation Collective Incorporated (2193116) – multisport indoor facility - $2,250,000 ii) Auckland Netball Centre Incorporated (221532) – site investigation and business case for future indoor/covered court development - $190,000 iii) Kolmar Charitable Trust (1567130) – indoor court investigation in the Manukau area - $80,000 iv) North Shore Rowing Club Incorporated (222791) – detailed design of boat storage facility - $32,500 v) Auckland Rugby Union Incorporated (221293) – investigation to upgrade sports fields and floodlighting - $150,000 vi) Matakana Coast Trail Trust (2596882) – mapping, engineering and easements for coastal trail development - $500,000 vii) Howick Bowling Club Incorporated (221352) – installation of two covered bowling greens - $350,000 viii) The Woodhill Sands Trust (2643711) – upgrade of competition surface, ablutions block and health and safety mitigation - $372,000 ix) Pohutukawa Coast Bike Club Incorporated (2374158) – development of new mountain bike tracks - $109,440 x) Auckland Downhill Club incorporated (1935993) – development of new mountain bike tracks - $150,000 xi) West Coast Riders Club Incorporated (1800387) – development of new mountain bike tracks - $50,000 b) approve $5,700,000 to sports field upgrades and floodlighting to be delivered by Auckland Council at the following locations: i) Mangere Centre Park (subject to completion of the park master plan) ii) Papatoetoe Recreation Grounds iii) Mountfort Park c) endorse the request that the Finance & Performance Committee approve the change in budget to convert $5,700,000 operational budget to capital budget to properly account for the council-led projects d) authorise the General Manager, Parks, Sport and Recreation to prepare and execute development funding agreements for the approved projects. e) note that staff are to bring projects that require further investigation at the time of this report back to committee before the next contestable grant round, if they align strongly with Sport and Recreation Facility Investment Fund criteria. f) alter the $785,000 Sport and Recreation Facility Investment Funding from 2018/2019, previously allocated to the Mahu Vision Community Trust (ENV/2019/57), to the Mahurangi St-Columbia Presbyterian Church (2693891). CARRIED Note: Pursuant to Standing Order 1.8.6, Cr W Walker requesting his assenting vote be recorded, however noting his objection to the points in the report relating to the Wasp Hanger.
	Attachments a 15 October 2020, Parks Arts Community and Events Committee: Item 14 - Sport and Recreation Facilities Investment Fund, Presentation

15	Tree Risk Assessment Update
	A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Note: a document from Friends of Western Springs Forest had been circulated to members prior to the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Cr E Collins returned to the meeting at 2.45 pm.
	Resolution number PAC/2020/57 MOVED by Cr A Filipaina, seconded by Deputy Mayor BC Cashmore: That the Parks, Arts, Community and Events Committee: a) note the briefing on the available industry standards for tree risk assessment and community facilities tree risk assessment practice. b) note that the Community Facilities department uses the Visual Tree Assessment (VTA) method and at times outsource to external contractors who utilise additional tools and methods as appropriate and in line with best practice. The tree risk assessment processes are generally in accordance with the available standards and methodologies. c) note that an operational process document for tree risk assessment across Community Facilities is currently being prepared. d) note that the director of Customer and Community Services will continue to provide updates on progress to the local board chairs forum and the Parks, Arts, Community and Events Committee on a regular basis. CARRIED
	Attachments a 15 October 2020, Parks Arts Community and Events Committee: Item 15 - Tree Risk Assessment Update, Presentation b 15 October 2020, Parks Arts Community and Events Committee: Item 15 - Tree Risk Assessment Update, Friends of Western Springs Forest Documentation

Note: Item 16 - Summary of Parks, Arts, Community and Events Committee Information - updates, memos and briefings - 15 October 2020 was taken prior to Item 14 – Sport and Recreation Facilities Investment Fund.

17 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

2.53 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Parks, Arts, Community and Events Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Cr Alf Filipaina
Deputy Chairperson	Cr Dr Cathy Casey
Members	Cr Josephine Bartley	From 10.43am, Item 6.2
	Deputy Mayor Cr Bill Cashmore	From 10.05am, Item 5
	Cr Fa’anana Efeso Collins	Electronic link
	Cr Pippa Coom
	Cr Linda Cooper, JP
	Cr Chris Darby
	Cr Christine Fletcher, QSO	From 10.05am, Item 5
	Mayor Hon Phil Goff, CNZM, JP	From 10.13am, Item 5.1 electronic link
	Cr Shane Henderson
	Cr Richard Hills	Until 12.09pm, Item 11
	IMSB Member Terrence Hohneck
	IMSB Member Tony Kake	From 10.23am, Item 5.1 Until 1.01pm
	Cr Tracy Mulholland
	Cr Desley Simpson, JP
	Cr Sharon Stewart, QSM
	Cr Wayne Walker
	Cr John Watson
	Cr Paul Young	Electronic link

	Lotu Fuli, Chairperson	Otara-Papatoetoe Local Board
	Will Flavell, Deputy Chairperson	Henderson-Massey Local Board
	Brooke Loader	Henderson-Massey Local Board

	Cr Angela Dalton
	Cr Daniel Newman
	Cr Greg Sayers