Agenda of Rodney Local Board

Rodney Local Board

21 October 2020

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

7.1 Petition: Direct Animal Action 5

8 Deputations 5

8.1 Deputation: Wellsford Community Voices update 6

8.2 Deputation: Friends of Awa Matakanakana 6

8.3 Deputation: Film Industry Organisations 6

8.4 Deputation: Matakana Pony Club 7

9 Public Forum 7

9.1 Public Forum - Tania Bishop - Wellsford Plus 7

10 Extraordinary Business 7

11 Renewal and variation of lease, surrender of a portion of licence to occupy area and renewal and variation of licence to occupy to Matakana Branch Pony Club Incorporated at Matakana Diamond Jubilee Park, 207 Matakana Valley Road, Matakana 9

12 Grant of a non-exclusive community licence to occupy to Mahurangi College Board of Trustees for reserve land at Warkworth 31

13 Grant of a new non-exclusive licence to occupy to Kumeu Community Gardens Incorporated for land at 45 Oraha Road, Huapai 49

14 Grant of community lease to Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa for land at 8 Church Hill, Warkworth 71

15 Adopting the Green Road Park masterplan 83

16 Resource Recovery Network Strategy update 93

17 Local board views on plan change to enable rainwater tank installation for the Auckland region 113

18 Auckland Transport update on the Rodney Local Board Transport Targeted Rate – October 2020 117

19 Auckland Transport update October 2020 123

20 New road name in the A V Jennings Hobsonville Pty. Limited subdivision at Ara Hills, Upper Orewa 129

21 New road name in the Fulton Hogan Land Development Limited subdivision at 17 Old Pine Valley Road, Pine Valley 137

22 New road name in the Manikum Enterprises Limited subdivision at Kia Kaha Drive, Snells Beach 147

23 Urgent Decision – Sport and Recreation Facilities Investment Fund 2019/2020 155

24 Urgent Decision – Feedback on the Ministry for the Environment's consultation document on hard-to-recycle plastics and single-use items 165

25 Urgent Decision – Input into Auckland Council's response to the Ministry of Business, Innovation and Employment's Building for Climate Change consultation papers 175

26 Addition to the 2019-2020 Rodney Local Board meeting schedule 183

27 Rodney Ward Councillor update 187

28 Governance forward work calendar 193

29 Rodney Local Board workshop records 199

30 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting held on Wednesday 16 September 2020, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

7.1 Petition: Direct Animal Action

Te take mō te pūrongo

Purpose of the report

1. Romina Markinkovich and Stephanie Koks from Direct Animal Action will be in attendance to present a petition requesting the Rodney Local Board ban the Warkworth Rodeo and other rodeo events on council land, parks and reserves in the Rodney Local Board area.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) receive the petition requesting banning the Warkworth Rodeo and other rodeo events and thank Ms Markinkovich and Ms Koks for their attendance.

Attachments

a Direct Animal Action presentation................................................................ 207

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Wellsford Community Voices update

Te take mō te pūrongo

Purpose of the report

1. Caroline Milner and Jershua Tucker from Wellsford Community Voices have requested a deputation to provide an update on the community group’s activities.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) thank Ms Milner and Ms Tucker from Wellsford Community Voices for their presentation.

Attachments

a Wellsford Community Voices deputation..................................................... 215

8.2 Deputation: Friends of Awa Matakanakana

Te take mō te pūrongo

Purpose of the report

1. John Collins from Friends of Awa Matakanakana has requested a deputation to provide an update on a bid for funding to the Freshwater Improvement Fund.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) thank Mr Collins from Friends of Awa Matakanakana for his presentation.

8.3 Deputation: Film Industry Organisations

Te take mō te pūrongo

Purpose of the report

1. Kristian Eek has requested a deputation to highlight the importance and benefits of the film industry to the Rodney Local Board area.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) thank Mr Eek for his presentation.

8.4 Deputation: Matakana Pony Club

Te take mō te pūrongo

Purpose of the report

1. The Matakana Pony Club has requested a deputation to update the local board on the club’s activities.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) thank Matakana Pony Club for their presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Tania Bishop - Wellsford Plus

Te take mō te pūrongo

Purpose of the report

1. Tania Bishop would like to speak to the local board about Wellsford Plus.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) thank Ms Bishop for her presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Rodney Local Board

21 October 2020

Renewal and variation of lease, surrender of a portion of licence to occupy area and renewal and variation of licence to occupy to Matakana Branch Pony Club Incorporated at Matakana Diamond Jubilee Park, 207 Matakana Valley Road, Matakana

File No.: CP2020/14447

Te take mō te pūrongo

Purpose of the report

1. To grant the renewal and variation of the lease, approve the surrender of a portion of the licence to occupy area and grant the renewal and variation of the licence to occupy to Matakana Branch Pony Club Incorporated for land at Matakana Diamond Jubilee Park, 207 Matakana Valley Road, Matakana.

Whakarāpopototanga matua

Executive summary

2. At its business meeting of 20 July 2015, the Rodney Local Board granted Matakana Branch Pony Club Incorporated a community lease for the footprint of its pavilion and two separate non-exclusive licences to occupy land at Matakana Diamond Jubilee Park (resolution number RD/2015/92).

3. The lease and primary non-exclusive licence to occupy provided for one term of five years with one option to renew for five years at the complete discretion of the local board subject to the satisfaction of three pre-conditions. The short-term non-exclusive licence to occupy provided for one term of one year, renewable annually at the complete discretion of the local board. The club did not exercise its option to renew the short-term licence.

4. The option for the renewal of the lease and primary licence to occupy is subject to the following pre-conditions:

a) there is no other identified competing need for the land

b) there is an established need for the use of the grounds by the Makana Branch Pony Club Incorporated

c) that the Matakana Branch Pony Club Incorporated has complied with the terms and conditions of its lease and non-exclusive licence to occupy.

5. During 2018, council commissioned Bespoke Landscape Architects to undertake an open space study of the use and recreational needs of Matakana Diamond Jubilee Park. At its business meeting of 15 November 2018, the Rodney Local Board Parks and Recreation Committee resolved to approve that an area of the park continue to be made available for use by Matakana Branch Pony Club Incorporated (resolution number RODPC/2018/40).

6. Additionally, Matakana Branch Pony Club Incorporated has not breached the conditions of its lease agreement. As all three pre-conditions to the option to renewal have been satisfied this constitutes a right of renewal.

7. As a result of one of the outcomes of the 2018 Bespoke Open Space Study, the club’s primary non-exclusive licence to occupy will be reduced in area to match the area set aside for community use. To legally record this reduction in area, the Matakana Branch Pony Club Incorporated has formally surrendered the portion of land in its existing licence to occupy area that has been set aside for community use.

8. The table below details the recommendations regarding the renewal and variation of the lease, approval of the surrender of a portion of the licence to occupy area and the grant of the renewal and variation of the licence to occupy to Matakana Branch Pony Club Incorporated for land at Matakana Diamond Jubilee Park.

Lease renewal and variation

Surrender of a portion of the existing non-exclusive licence to occupy area

Renewal and variation of the non-exclusive licence to occupy

Renewal of the community lease for the footprint of the pavilion and the fenced area directly in front of the pavilion.

Surrender of a portion of the existing non-exclusive licence to occupy area to accord with the area set aside for community use as an outcome of the Bespoke Landscape Architects Regional Open Space Study + Enhancement Recommendations.

Renewal of the non-exclusive licence to occupy.

Variation of the community lease agreement to:

· include a standard smoke-free clause

· record a minor amendment to the club’s community outcomes plan to exclude the provision of a ‘Riders Without Horses’ course and one ‘Equestrian Awareness Day’ per annum

Variation of the non-exclusive licence to occupy agreement to record:

· the inclusion of a standard smoke-free clause

· the reduction in the land area

· the inclusion of a clause requiring the club to pack down its non-permanent course structures (jumps) as is reasonable (seasonally and when not in use)

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) grant Matakana Branch Pony Club Incorporated a renewal and variation of its community lease agreement dated 10 May 2016 for 179.5 square metres (more or less) of land at Matakana Diamond Jubilee Park legally described as Part Allotment 3, Parish of Matakana (Attachment A to the agenda report) subject to the following terms and conditions:

i) term – 5 years commencing 1 August 2020; with a final expiry 31 July 2025

ii) rent - $1.00 plus GST per annum if demanded

iii) inclusion of a clause prohibiting all users of the facility from smoking within the leased area

iv) record a minor amendment to the club’s community outcomes plan to exclude the provision of a “Riders Without Horses” course and one “Equestrian Awareness Day” per annum.

b) approve the Matakana Branch Pony Club Incorporated surrender of a portion 3,400 square metres (more or less) of the non-exclusive licence to occupy area on land legally described as Part Allotment 3, Parish of Matakana at Matakana Diamond Jubilee Park (Attachment B to the agenda report) and agree that the particulars be recorded in a deed of surrender as follows:

(i) effective 31 July 2020

c) grant Matakana Branch Pony Club Incorporated a renewal and variation of its non-exclusive licence to occupy agreement dated 10 May 2016 for 20,000 square metres (more or less) of land at Matakana Diamond Jubilee Park legally described as Part Allotment 3, Parish of Matakana (Attachment C to the agenda report) subject to the following terms and conditions:

i) term – 5 years commencing 1 August 2020; with a final expiry of 31 July 2025

ii) rent - $1.00 plus GST per annum if demanded

iii) the inclusion of a clause prohibiting all users of the facility from smoking within the leased area

iv) the inclusion of a new premises plan to record the reduced area of land for occupation

v) the inclusion of a clause requiring the club to pack down its non-permanent course structures (jumps) - seasonally and reasonably when not in use

d) note that all other terms and conditions will accord with the existing lease and non-exclusive licence to occupy agreement dated 10 May 2016.

Horopaki

Context

9. This report considers the leasing and licensing matters with respect to Matakana Branch Pony Club Incorporated’s occupation of land at Matakana Diamond Jubilee Park, 207 Matakana Valley Road, Matakana.

10. The Rodney Local Board is the delegated authority relating to local recreation, sport and community facilities, including community leasing, licensing and landowner matters.

Tātaritanga me ngā tohutohu

Analysis and advice

Land and building

11. Matakana Diamond Jubilee Park is situated on the western side of Matakana Valley Road. The park comprises one parcel of land legally described as Part Allotment 3, Parish of Matakana. The land is held in fee simple by council, is classified as a recreation reserve and subject to the provisions of the Reserves Act 1977.

12. Prior to obtaining a community lease and licence to occupy with council in 2015, Matakana Branch Pony Club Incorporated had occupied the grounds and pavilion on an informal basis for more than 30 years.

13. The club inherited the pavilion on the park with the understanding that it was originally owned by the cricket club who previously held the site. The pavilion measures 98.5 square metres with an area of 81 square metres of fenced grass area directly in front of the structure (comprising the lease area).

14. Despite the lack of a formal occupancy arrangement prior to July 2015, the club had maintained and undertaken improvements to the pavilion to the value of approximately $30,000. In the absence of evidence as to actual ownership of the pavilion, council staff concluded that the pavilion was erected by the Domain Board for the purposes of all users of the park.

15. Similarly, in the absence of any formal contractual arrangements for use of the park or the pavilion, council retained ownership of the pavilion and had no legal obligation to reimburse the club for any expenditure it had outlaid on the pavilion.

16. In order to achieve a fair outcome for the club with respect to the pavilion, council staff sought support from the Rodney Local Board to transfer ownership of the pavilion. The Rodney Local Board at its business meeting of 20 April 2015 resolved to support the asset transfer of the pavilion to the Matakana Branch Pony Club Incorporated (resolution number RD/2015/46).

17. Council staff subsequently sought approval from the Finance and Performance Committee for the asset transfer of the pavilion to the club. At its business meeting of 18 June 2015, the Finance and Performance Committee resolved to approve the asset transfer of the pavilion to the Matakana Branch Pony Club Incorporated (resolution number FIN/2015/51).

Renewal of community lease and non-exclusive licence to occupy

18. The existing lease and licence to occupy is for a term of five years commencing 1 August 2015 and provides for one option to renew for five years at the complete discretion of the Rodney Local Board subject to the satisfaction of certain pre-conditions.

19. The table below details the pre-conditions and the subsequent satisfaction constituting a right of renewal.

Pre-condition	Satisfaction of pre-condition
There is no other identified competing need for the land	Bespoke Landscape Architects Regional Open Space Study + Enhancement Recommendations 2018 included recommendations specific to the use of Matakana Diamond Jubilee Park by Matakana Branch Pony Club Incorporated, Matakana Tennis Club Incorporated and community open space uses. At its business meeting of 15 November 2018, the Rodney Local Board Parks and Recreation Committee resolved to approve in principle that an area of the park be set aside for use as community open space (resolution number RODPC/2018/40 a) i) Attachment D to the agenda report). The club has formally surrendered a portion of its existing non-exclusive licence to occupy area to match the discrete area set aside for use as community open space.
There is an established need for the use of the grounds by the Makana Branch Pony Club Incorporated	Bespoke Landscape Architects Regional Open Space Study + Enhancement Recommendations 2018 included recommendations specific to the use of Matakana Diamond Jubilee Park by Matakana Branch Pony Club Incorporated, Matakana Tennis Club Incorporated and community open space uses. At its business meeting of 15 November 2018, the Rodney Local Board Parks and Recreation Committee resolved to approve that the remaining area of the park (i.e. the area not set aside for use as community open space) continue to be made available for use by Matakana Branch Pony Club Incorporated and Matakana Tennis Club Incorporated (the latter a community tenant with its own exclusive area) (resolution number RODPC/2018/40 a) ii) Attachment D).
That Matakana Branch Pony Club Incorporated has complied with the terms and conditions of its community lease and non-exclusive licence to occupy.	Matakana Branch Pony Club has not been in breach of the terms and conditions of both the community lease and non-exclusive licence to occupy.

Requirements for a variation to the current lease agreement

20. In 2017 Auckland Council adopted a Smokefree Policy 2017 – 2025 Implementation Plan that included a commitment to inserting a Smokefree compliance clause in all community lease agreements as they come up for renewal (a clause has been included in all new lease agreements since that time). The clause means that all users of the facility would not smoke within the lease area.

21. The club has a community outcomes plan appended as a schedule to its lease agreement. The purpose of the community outcomes plan is for the club (tenant) to show the community benefit it provides in exchange for the benefit it receives by way of the lease at a rental of $1.00 per annum if demanded. The plan contains relevant ‘outcomes’ from the Auckland Plan and the Rodney Local Board Plan, from which targets are set. The club is to submit an annual report to council on how it has met the agreed targets.

22. The club has met the majority of the targets set within its community outcomes plan though the target relating to a ‘Riders Without Horses’ course is unachievable as it requires a separate coach which is cost-prohibitive. Similarly, the requirement for the club to provide one ‘Equestrian Awareness Day’ is unachievable (Attachment E to the agenda report). The variation to the lease agreement will record the amended community outcomes plan (Attachment F to the agenda report).

Surrender of a portion of the existing non-exclusive licence to occupy area

23. The club has formally agreed to the surrender of a portion 3,400 square metres (more or less) of its existing non-exclusive licence to occupy area to match the discrete area set aside for use as community open space (resolution number RODPC/2018/40 a) i).

Requirements for a variation to the current non-exclusive licence to occupy

24. The non-exclusive licence to occupy will be varied to:

a) include a smoke-free compliance clause, prohibiting smoking on the licence to occupy area.

b) include a clause requiring the club to pack down its non-permanent course structures (jumps) - seasonally and reasonably when not in use.

c) record the amended licence to occupy area due to the reduced size (the club’s surrender of a portion of its area to match the discrete area set aside for use as community open space).

Matakana Branch Pony Club Incorporated

25. The club has been operating since 1977 and was registered under the Incorporated Societies Act 1908 on 9 August 2012.

26. The club has a current membership of 69. The club is active on Tuesday evenings and Sundays for club use and all days of the week for member use during the summer months (October to April). The club holds at least two rallies each month during the season. The main activities are riding, lessons and competitions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. The designated impact level of the recommended decision on greenhouse gas emissions falls within the “no impact” category because the proposal continues an existing activity and does not introduce new sources of emissions.

28. Climate change has an unlikely potential to impact the term proposed because the site does not sit directly within a flooding zone of a 1-in-100 years rainstorm event by river or surface flooding (Attachment G to the agenda report).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. Staff sought feedback from wider council teams about the proposal. This is detailed in the table below:

Department/Team	Feedback
Parks Sports and Recreation, Active Recreation	Supportive.
Parks Sports and Recreation, Parks and Places Specialist	Supportive.
Community Facilities, Area Operations Manager	No specific concerns with the renewal of the community lease and non-exclusive licence to occupy. Supportive of the proposal to vary the licence to occupy agreement in terms of the club packing down its temporary course structures when not in use.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. The recommendations within this report support the 2017 Rodney Local Board Plan outcomes for:

· communities are influential and empowered

· parks and sports facilities that everyone can enjoy.

31. At its workshop of 5 August 2020, the Rodney Local Board was presented with a memorandum and discussed the renewal of the lease and licence to occupy to the club. A subsequent meeting was held via Skype on 12 August with two of the three local board members for the Warkworth Subdivision and relevant staff from Parks, Sports and Recreation and Community Facilities in attendance.

32. At its business meeting of 19 August 2020, the Rodney Local Board approved the Community Facilities Work Programme 2020 – 2023 (resolution number RD/2020/105). The renewal of the club’s lease and licence is listed in the community leasing work programme (ID 427).

Tauākī whakaaweawe Māori

Māori impact statement

33. There is no significant change to the use of the land. Similarly, the occupation agreement to the pony club is contemplated and in conformity with the current reserve management plan. As such, staff did not engage with mana whenua about this renewal matter.

Ngā ritenga ā-pūtea

Financial implications

34. There is no direct cost to council associated with the renewal and variation of the lease and non-exclusive licence to occupy.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. As Matakana Branch Pony Club Incorporated has met the conditions to the renewal term provided for in its community lease and licence to occupy with council, should the Rodney Local Board resolve not to grant the renewal, this may be viewed as a lack of good faith.

36. Refusal to grant the renewal without good reason would constitute a breach of contractual obligations by council as landlord.

Ngā koringa ā-muri

Next steps

37. Subject to the Rodney Local Board granting the renewal of the community lease, approving the surrender of a portion of the original licence to occupy area and granting a renewal and variation of the non-exclusive licence to occupy, council staff will draft the relevant documentation for signing and sealing by the club and subsequent execution by council.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	GIS aerial view showing lease area to Matakana Branch Pony Club Incorporated outlined in red	17
b ⇩	GIS aerial view showing licence area of park for surrender by Matakana Branch Pony Club Incorporated outlined in yellow	19
c ⇩	GIS aerial view showing varied (reduced) licence to occupy area to Matakana Branch Pony Club Incorporated outlined in blue	21
d ⇩	Resolution number RODPC/2018/40	23
e ⇩	Matakana Branch Pony Club Incorporated Community Outcomes Plan (current)	25
f ⇩	Matakana Branch Pony Club Incorporated Community Outcomes Plan (amended)	27
g ⇩	GIS aerial view from Auckland Council's Hazard Viewer	29

Ngā kaihaina

Signatories

Author

Karen Walby - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Local Area Manager

Rodney Local Board

21 October 2020

Grant of a non-exclusive community licence to occupy to Mahurangi College Board of Trustees for reserve land at Warkworth

File No.: CP2020/14916

Te take mō te pūrongo

Purpose of the report

1. To grant a non-exclusive community licence to occupy to Mahurangi College Board of Trustees for land comprising part of Falls Road River Reserve and View Road Bush Reserve, Warkworth.

Whakarāpopototanga matua

Executive summary

2. Mahurangi College Board of Trustees currently has a Memorandum of Understanding in place with the Rodney Local Board signed on 14 June 2019. The Memorandum of Understanding relates to Mahurangi College’s occupation of the land comprising part of Falls Road River Reserve and View Road Bush Reserve, Warkworth. It is a non-binding document which records the intent of both parties and their respective rights and responsibilities.

3. Mahurangi College occupies the land known as the “Mahurangi College Restoration Area” for purposes including:

a) teaching programme that includes environmental and sustainability classes

b) restorative planting (the project is aligned with the New Zealand school curriculum)

c) pest monitoring and control

d) assisting council in connecting communities with ecological integrity.

4. The underlying land is subject to the requirements of the Reserves Act 1977. As such, Auckland Council has publicly notified and engaged with iwi on the proposed non-exclusive community licence to occupy.

5. At its business meeting of 15 July 2020, the Rodney Local Board resolved to approve the public notification and engagement with iwi about the proposed non-exclusive licence to occupy to Mahurangi College Board of Trustees for 10 years with a right of renewal for 10 years (resolution number RD/2020/72).

6. All statutory requirements have been satisfied. Therefore, council staff recommend that the Rodney Local Board grant Mahurangi College Board of Trustees a non-exclusive licence to occupy for 9.4 hectares (more or less) of land comprising part Falls Road River Reserve and View Road Bush Reserve, Warkworth.

7. The activities undertaken on the land include assisting council in connecting communities with ecological integrity. In this instance, the consequential community benefit is obvious. Similarly, the board of trustees provide the Rodney Local Board with an annual report outlining its activities. As such, Mahurangi College Board of Trustees is not required to have a community outcomes plan included as a schedule to its licence to occupy agreement, its annual report will be used to track the extent of activities and benefits being delivered.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) grant Mahurangi College Board of Trustees a non-exclusive community licence to occupy to be issued under the Reserves Act 1977 for 9.4 hectares (more or less) of land comprising part Falls Road River Reserve and View Road Bush Reserve, Warkworth (Attachment A to the agenda report) subject to the following terms and conditions:

i) term – 10 years with one right of renewal for 10 years commencing 1 November 2020

ii) rent - $1.00 plus GST per annum if demanded.

b) note that Mahurangi College Board of Trustees is not required to have a community outcomes plan appended as a schedule to its licence to occupy agreement.

Horopaki

Context

8. This report considers the licensing matters with respect to Mahurangi College Board of Trustees occupation of land comprising part Falls Road River Reserve and View Road Bush Reserve, Warkworth.

9. The Rodney Local Board is the delegated authority relating to local recreation, sport and community facilities, including community leasing, licensing and landowner matters.

Tātaritanga me ngā tohutohu

Analysis and advice

Land and proposed new non-exclusive community licence to occupy

10. Falls Road River Reserve and View Road Bush Reserve are located adjacent to Mahurangi College, Warkworth. The nine land parcels comprising the two reserves are currently held in fee simple by Auckland Council and subject to the provisions of the Reserves Act 1977 (Attachment B to the agenda report). The parcels are classified as either a recreation reserve or a local purpose (Esplanade) reserve.

11. The table below contains information on the land parcels comprising 9.4 hectares (more or less) being the “Mahurangi College Restoration Area”

Reserve	Legal description of land parcel	Classification
View Road Bush Reserve	Lot 1 DP 37998	Recreation reserve
Falls Road River Reserve	Lot 28 DP 473121	Recreation reserve
Falls Road River Reserve	Lot 4 DP 89399	Local purpose (Esplanade) reserve
Falls Road River Reserve	Lot 29 DP 473121	Local purpose (Esplanade) reserve
Falls Road River Reserve	Lot 3 DP 336399	Recreation reserve
Falls Road River Reserve	Lot 3 DP 37998	Recreation reserve
Falls Road River Reserve	Lot 4 DP 209013	Local purpose (Esplanade) reserve
Falls Road River Reserve	Lot 2 DP 154663	Local purpose (Esplanade) reserve
Falls Road River Reserve	Lot 2 DP 423216	Local purpose (Esplanade) reserve

12. Staff recommend a community non-exclusive community licence to occupy as opposed to a lease, as while the proposed licensee will have rights and responsibilities under the terms of the licence agreement, the licensee would not have ‘exclusive use’ of the land comprising the reserves which could potentially exclude the public.

13. In accordance with the Auckland Council Community Occupancy Guidelines 2012, the standard term for a licence to occupy to a well-established group is an initial term of five years with a right of renewal for five years.

14. Mahurangi College Board of Trustees made a deputation to the Rodney Local Board business meeting of 15 July 2020 to request that the board extend the proposed term for the benefit of the college long-term project (also in accordance with the guidelines 2012). The local board agreed to this proposal and the term was publicly notified for a 10-year non-exclusive licence to occupy with one right of renewal for a further 10 years.

Mahurangi College Board of Trustees

15. Section 93 of the Education Act 1989 (the Act) makes it a compulsory requirement for state schools and special institutions to have a board of trustees. Mahurangi College Board of Trustees is constituted under Parts 9 and 12 of the Act.

16. Under the Crown Entities Act 2004, school boards of trustees constituted under the Education Act 1989 are determined to be Crown Entities and are bodies corporate. As such, Mahurangi College Board of Trustees is eligible to hold a non-exclusive community licence to occupy.

Public notification and iwi engagement

17. In accordance with section 54(2) of the Reserves Act 1977, Auckland Council publicly notified the proposed non-exclusive community licence to occupy to Mahurangi College Board of Trustees. The public notification process is governed by section 119 of the Reserves Act. Additionally, in accordance with section 4 of the Conservation Act 1987 which over-arches the Reserves Act, Auckland Council engaged with mana whenua identified as having an interest in land in the Rodney Local Board area about the proposal.

18. To meet the statutory requirements, public notices were placed in the Rodney Times on 27 August 2020 and the Mahurangi Matters on 2 September 2020 (Attachment C to the agenda report). The proposal was also advertised on the Auckland Council website.

19. Under the Act submitters are allowed one calendar month from the date of publication to make submissions or objections to the proposal. During the submission period, council staff received two submissions, from; The Forest Bridge Trust and Warkworth Area Branch of Forest and Bird, both in support of the non-exclusive licence to occupy (Attachment D to the agenda report).

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. The designated impact level of the recommended decision on green-house gas emissions falls within the “no impact” category because the proposal continues an existing activity and does not introduce new sources of emissions. Similarly, the activity of restorative planting can only enhance the environment.

21. The land comprising the proposed new non-exclusive community licence to occupy area sits partially within a flood plain (Attachment E to the agenda report). As the activities undertaken on the land are of an ‘outdoor nature’ there are no specific challenges to the proposal.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. Staff from council’s Community Empowerment Unit and the parks team support the proposed new non-exclusive community licence to occupy to Mahurangi College Board of Trustees.

23. The proposed non-exclusive licence to occupy has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. On 6 May 2020 (by way of email) council staff presented Rodney Local Board members with a memorandum about the proposal. No specific concerns were raised at this time.

25. At its business meeting of 15 July 2020, the Rodney Local Board resolved to approve the public notification and engagement with iwi about the proposed new non-exclusive licence to occupy to Mahurangi College Board of Trustees for 10 years with a right of renewal for 10 years (Attachment F to the agenda report).

26. The recommendations in this report support the Rodney Local Board Plan 2017 outcomes for:

a) communities are influential and empowered.

b) our harbours, water ways and environment are cared for, protected and healthy.

Tauākī whakaaweawe Māori

Māori impact statement

27. Staff presented (via Skype) the proposed non-exclusive licence to occupy to mana whenua representatives in attendance at the North West Mana Whenua forum held in Orewa on 5 August 2020.

28. Mana whenua representatives present suggested staff contact Ngāti Manuhiri directly for feedback on the proposal, which was undertaken. At the time of writing the report, staff had not received feedback from Ngāti Manuhiri specific to the proposal.

Ngā ritenga ā-pūtea

Financial implications

29. The costs associated with public notification about council’s intention to grant a new non-exclusive licence to occupy was approximately $530.00. This cost was borne by the Community Facilities Department.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. Should the Rodney Local Board resolve not to approve public notification about the proposed grant of a new non-exclusive community licence to occupy to Mahurangi College Board of Trustees, this decision may:

a) be considered as a lack of good faith as the current Memorandum of Understanding in place between the local board and the college anticipates a future licence to occupy and contravene the intent of resolution number RD/2020/74.

b) affect Mahurangi College’s ability to undertake its outdoor classroom activities.

c) increase Auckland Council’s maintenance responsibilities in terms of the land.

Ngā koringa ā-muri

Next steps

31. Subject to the Rodney Local Board granting the non-exclusive licence to occupy, council staff will draft the relevant documentation for signing by Mahurangi College Board of Trustees and subsequent execution by council.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	GIS aerial view showing non-exclusive licence to occupy area to Mahurangi College Board of Trustees outlined in yellow	37
b ⇩	GIS aerial view showing reserves	39
c ⇩	Public notice	41
d ⇩	Submissions	43
e ⇩	GIS aerial view from Auckland Council's Hazard Viewer	45
f ⇩	Resolution number RD/2020/72	47

Ngā kaihaina

Signatories

Author

Karen Walby - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Local Area Manager

Rodney Local Board

21 October 2020

Grant of a new non-exclusive licence to occupy to Kumeu Community Gardens Incorporated for land at 45 Oraha Road, Huapai

File No.: CP2020/14923

Te take mō te pūrongo

Purpose of the report

1. To grant a new non-exclusive licence to occupy to Kumeu Community Gardens Incorporated for land at 45 Oraha Road, Huapai.

Whakarāpopototanga matua

Executive summary

2. During March 2020, the newly-formed legal entity of Kumeu Community Gardens Incorporated formally applied to council for a non-exclusive licence to occupy 300 square metres (more or less) of land at 45 Oraha Road, Huapai for the purposes of constructing a community garden.

3. During May 2020, council staff prepared a memorandum for the Rodney Local Board about the proposed landowner approval and a non-exclusive licence to occupy to Kumeu Community Gardens Incorporated for its community garden project. The purpose of the memorandum was to seek feedback on the grant of landowner approval. Additionally, to advise the local board of the statutory requirements that would need to be satisfied before the grant of any licence to occupy.

4. The Rodney Local Board permitted the landowner approval component by way of staff delegations and provided informal positive feedback in terms of staff undertaking the statutory requirements (engaging with mana whenua and publicly notifying the community garden proposal).

5. All statutory requirements have been satisfied. As such, council staff recommend that the Rodney Local Board grant Kumeu Community Gardens Incorporated a new non-exclusive licence to occupy for 300 square metres (more or less) of land at 45 Oraha Road, Huapai.

6. The intent for the operation of the gardens includes open membership, no fees or charges and any excess produce to be donated to the community. In this instance, the consequential community benefit is obvious. As such, Kumeu Community Gardens Incorporated is not required to have a community outcomes plan appended as a schedule to its licence to occupy agreement.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) grant Kumeu Community Gardens Incorporated a non-exclusive licence to occupy pursuant to the Local Government Act 2002 for 300 square metres (more or less) of land at 45 Oraha Road, Huapai legally described as Lot 2 DP 169958 (Attachment A to the agenda report) subject to the following terms and conditions:

i) term – one year with one right of renewal for one year commencing 22 October 2020

ii) rent - $1.00 per annum if demanded

iii) water – the tenant will catch and collect rainwater from the garden shed within the licence area and use the water to irrigate the gardens.

b) note that Kumeu Community Gardens Incorporated is not required to have a community outcomes plan appended as a schedule to its licence to occupy agreement.

Horopaki

Context

7. This report considers the licensing matters with respect to Kumeu Community Gardens Incorporated proposed occupation of land at 45 Oraha Road, Kumeu.

8. The Rodney Local Board is the delegated authority relating to local, recreation, sport and community facilities, including community leasing, licensing and landowner matters.

Tātaritanga me ngā tohutohu

Analysis and advice

Land and non-exclusive licence to occupy

9. The land at 45 Oraha Road Huapai is held by Auckland Council in fee simple, legally described as Lot 2 Deposited Plan 169958 and subject to the provisions of the Local Government Act 2002.

10. In March 2020, Kumeu Community Gardens Incorporated applied to council for a formal occupancy agreement to set up a community garden on land at 45 Oraha Road, Huapai. As the garden would be open to the community and without fixed assets, a non-exclusive licence to occupy agreement was the best fit for the proposal.

11. In accordance with the Auckland Council Community Occupancy Guidelines 2012, the standard term of tenure for a licence to occupy to a well-established group is an initial term of five years with a right of renewal for five years. In this instance the recommended term of tenure is one year with a right of renewal for one year as Kumeu Community Gardens Incorporated is a newly established group (also in accordance with the guidelines 2012).

Kumeu Community Gardens

12. Kumeu Community Gardens Incorporated’s non-exclusive licence to occupy area of 300 square metres (more or less) will be located at the front of the land at 45 Oraha Road as this area will get the most sunlight. A gap of five metres will left on the western portion of the site to enable community facilities contractors to access the rear of the site for maintenance.

13. The proposed community garden will comprise 10 garden beds, two benches, four composting bins, a storage shed and water tank (Attachment B to the agenda report). The beds will be one metre in width by five metres long, in rows and will be created in four stages over a three-month period.

14. Kumeu Community Gardens will use no-dig gardening methods which involves placing a layer of cardboard followed by a layer of mulch or branches and leaves and finally, a layer of soil. As the garden beds will be raised, there will not be any need for edging. Kumeu Community Gardens will utilise a number of composting methods and will compost all organic waste produced by the garden.

15. Kumeu Community Gardens has open membership and will not request the payment of fees and charges. Kumeu Community Gardens aims to sell some of its produce to fund its projects. Volunteers will be able to help themselves to the food grown and any excess produce will be donated to the community.

Public notification

16. In accordance with section 138 of the Local Government Act 2002 any lease or licence for a term in excess of six months must be publicly notified. This applies to the Kumeu Community Gardens application for a new non-exclusive licence to occupy. Similarly, engagement with mana whenua identified as having an interest in land in the Rodney Local Board area was required under Section 81 of the Act.

17. To meet the statutory requirements, public notices were placed in the Rodney Times on 27 August 2020 and the Mahurangi Matters on 2 September 2020 (Attachment C to the agenda report). The proposal was also advertised on the Auckland Council website. In accordance with the relevant statute, submitters are allowed one calendar month from the date of publication to make submissions or objections to the proposal.

18. During the submission period, council staff received 15 submissions, all in support of the non-exclusive licence to occupy. These are detailed in the table below:

Medium used to send submission	Dates submissions received	Relevant Attachment
Email	1, 2, 4, 5 and 24 September 2020, respectively	Attachment D

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The designated impact level of the recommended decision on Green House Gas emissions falls within the “potential reduction” category because the proposal is for planting and sustainable activities and does not introduce new sources of emissions.

20. By virtue of the activity, climate change has an unlikely potential to impact the licensee during the term proposed, in spite of the site sitting directly within a flooding zone of a 1-in-100 years rainstorm event by river or surface flooding (Attachment E to the agenda report).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. Staff sought feedback from wider council teams about the proposal. This is detailed in the table below:

Department/Team	Feedback
Strategic Broker, Arts Community and Events	Supportive.
Parks Sports and Recreation, Parks and Places Specialist	Supportive.
Community Facilities, Maintenance Coordinator	No specific concerns with the proposal except that there must be adequate space on the site to enable council’s contractors to maintain the area at the rear of the gardens.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The recommendations within this report support the 2017 Rodney Local Board Plan outcome for “communities are influential and empowered” as the garden will provide opportunities to support community participation and provide spaces for groups to meet socially and learn new skills.

23. During May 2020, the Rodney Local Board was presented with a memorandum about landowner approval for the gardens and the required statutory processes that needed to be satisfied for the grant of any non-exclusive licence to occupy. The local board permitted the grant of landowner approval and provided informal positive feedback in terms of staff undertaking engagement with mana whenua and public notification.

Tauākī whakaaweawe Māori

Māori impact statement

24. Staff prepared a power point document containing detail on the proposed non-exclusive licence to occupy for presentation (via Skype) to mana whenua representatives in attendance at the North West Mana Whenua forum held in Orewa on Wednesday 5 August 2020.

25. Mana whenua representatives present suggested staff contact Nga Maunga Whakahii o Kaipara for feedback. Nga Maunga Whakahii o Kaipara provided the following feedback: “Thank you for consulting with Nga Maunga Whakahii o Kaipara regarding the new non-exclusive licence to occupy to the Kumeu Community Gardens Inc. We tautoko this one year licence, however we comment that in light of the water shortage, council need to ensure that a rainwater tank is in place for use for the gardens. Lead by example.”

26. Staff will insert a clause in the licence to occupy agreement that will require Kumeu Community Gardens Incorporated to catch and collect the rainwater from the roof of its shed situated within its licence area. The rainwater will be contained in the water tank also sited within the licence area and used to irrigate the gardens.

Ngā ritenga ā-pūtea

Financial implications

27. The costs associated with public notification about council’s intention to grant a new non-exclusive licence to occupy was approximately $530.00. This cost was borne by the Community Facilities Department.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. As the Rodney Local Board permitted landowner approval and provided informal positive feedback to staff to undertake the required statutory processes, should it resolve not to grant the non-exclusive licence to occupy, this may be viewed as a lack of good faith.

Ngā koringa ā-muri

Next steps

29. Subject to the Rodney Local Board granting the non-exclusive licence to occupy, council staff will draft up the relevant documentation for signing and sealing by Kumeu Community Gardens Incorporated and subsequent execution by council.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	GIS aerial view showing licence to occupy area outlined in red	55
b ⇩	Kumeu Community Gardens Incorporated layout	57
c ⇩	Public notice	59
d ⇩	Submissions	61
e ⇩	GIS aerial view from Auckland Council's Hazard Viewer	69

Ngā kaihaina

Signatories

Author

Karen Walby - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Local Area Manager

Rodney Local Board

21 October 2020

Grant of community lease to Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa for land at 8 Church Hill, Warkworth

File No.: CP2020/14929

Te take mō te pūrongo

Purpose of the report

1. To grant Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa a new community lease for the land it occupies at 8 Church Hill, Warkworth.

Whakarāpopototanga matua

Executive summary

2. Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa has a community lease entered into with the former Rodney District Council for land at 8 Church Hill, Warkworth. The lease commenced 3 May 1999 and provided for one term of 20 years and expired on 2 May 2019. The lease agreement is currently holding over on a month-to-month basis on its existing terms and conditions.

3. During March 2020, council staff prepared a memorandum for the Rodney Local Board about the proposed new lease to Playcentre Aotearoa, including advice on the statutory requirements that need to be satisfied before the grant of any new lease.

4. The Rodney Local Board provided informal positive feedback in terms of staff undertaking the statutory requirements (engaging with mana whenua and publicly notifying the new community lease proposal).

5. All statutory requirements have been satisfied. Therefore, council staff recommend that the Rodney Local Board grant Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa a new community lease for 1792.1 square metres (more or less) of land at 8 Church Hill, Warkworth.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) grant Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa a new community lease pursuant to the Local Government Act 2002 for 1792.1 square metres (more or less) of land at 8 Church Hill, Warkworth legally described as Part Section Part Allotment 67 Parish of Mahurangi, Part Allotment 321 Parish of Mahurangi and Part Allotment 67B Parish of Mahurangi (Attachment A to the agenda report) subject to the following terms and conditions:

i) term – 10 years with one right of renewal for 10 years commencing 1 November 2020

ii) rent - $1.00 plus GST per annum if demanded

iii) a community outcomes plan will be appended as a schedule to the lease agreement.

b) approve Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa Community Outcomes Plan (Attachment B to the agenda report).

c) note all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Local Government Act 2002.

Horopaki

Context

6. This report considers the leasing matters with respect to Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa’s occupation of land at 8 Church Hill, Warkworth.

7. The Rodney Local Board is the delegated authority relating to local recreation, sport, and community facilities, including community leasing, licensing and landowner matters.

Tātaritanga me ngā tohutohu

Analysis and advice

Land, improvements and new community lease

8. Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa occupies and owns its improvements on land at 8 Church Hill, Warkworth. The land is legally described as Part Section Part Allotment 67 Parish of Mahurangi, Part Allotment 321 Parish of Mahurangi and Part Allotment 67B Parish of Mahurangi. The land is held in fee simple by Auckland Council and is subject to the provisions of the Local Government Act 2002.

9. Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa (formerly The North Shore Playcentre Association Incorporated) has a community lease with council for the land it occupies at 8 Church Hill. The lease commenced 3 May 1999 and provides for one term of 20 years and expired on 2 May 2019. The lease agreement is currently holding over on a month-to-month basis on its existing terms and conditions.

10. Playcentre Aotearoa’s improvements on the site are well maintained, managed and operated.

11. Playcentre Aotearoa has formally applied to council for a new community lease in accordance with the Auckland Council Community Occupancy Guidelines 2012. The standard term of lease to a group that owns its improvements is 10 years with a right of renewal for 10 years.

Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa

12. Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa is registered as a Charitable Trust under the Charitable Trusts Act 1957.

13. Playcentre Aotearoa’s purpose is to provide parent-led childhood education from birth to six years. Playcentre Aotearoa also provides education and support for its members.

Playcentre Aotearoa – Warkworth Branch

14. Playcentre Aotearoa Warkworth began its operations in 1959 and since that time has become and continues to be, an integral part of the local community. Many parent members have been successful in progressing through the various levels of training to become playcentre teachers.

15. Playcentre Aotearoa Warkworth currently has 26 children attending its centre. Playcentre Aotearoa has a strong philosophy of incorporating nature and the outdoors into its curriculum and as such, enjoys its Warkworth location amongst all the trees, particularly with the adjacent park land.

Public notification and iwi engagement

16. In accordance with section 138 of the Local Government Act 2002 any lease or licence for a term in excess of six months must be publicly notified. This applied to Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa application for a new community lease. Similarly, engagement with mana whenua identified as having an interest in land in the Rodney Local Board area was required under Section 81 of the Act.

18. In accordance with the relevant legislation, submitters are allowed one calendar month from the date of publication to make submissions or objections to the proposal. During the submission period, council staff did not receive any submissions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The designated impact level of the recommended decision on greenhouse gas emissions falls within the “no impact” category because the proposal continues an existing activity and does not introduce new sources of emissions.

20. Climate change has an unlikely potential to impact the term proposed because the site does not sit directly within a flooding zone of a 1-in-100 years rainstorm event by river or surface flooding (Attachment D to the agenda report).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. Staff from council’s Community Empowerment Unit and the Service Strategy and Integration Unit support a new community lease to Playcentre Aotearoa.

22. The proposed new lease has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. On 18 March 2020, by way of email, council staff presented Rodney Local Board members with a memorandum about the proposal. No specific concerns were raised at this time.

24. At its business meeting of 19 August 2020, the Rodney Local Board resolved to approve the Community Facilities Work Programme 2020 – 2023 (resolution number RD/2020/105). The new community lease to Playcentre Aotearoa (Warkworth) was included in the list of leasing projects to be progressed (line item 2111).

25. The recommendations in this report support the Rodney Local Board Plan 2017 outcome; communities are influential and empowered.

Tauākī whakaaweawe Māori

Māori impact statement

26. Staff were due to present on the proposed new lease to the North West Mana Whenua Forum scheduled for 1 April 2020. Unfortunately, the forum was cancelled due to the COVID-19 initial lockdown.

27. Staff subsequently circulated the presentation to mana whenua representatives via email. Feedback was received from the kaitiaki for Ngāi Tai - Taiaomaurikura advising that the iwi did not require any engagement and have no objection to the proposal; and that, for the most part, the proposal is not within its operational rohe and anticipated that other local iwi may comment further. Staff has not received any further feedback on the matter.

28. Playcentre Aotearoa incorporates Māori philosophies and tikanga (protocols) in its sessions and hui (meetings). This is done through waiata (songs), karakia (prayers) and stories. Playcentre Aotearoa follows Te Whāriki Model (Te Whāriki is underpinned by a vision for children who are competent and confident learners and communicators, healthy in mind, body and spirit, secure in their sense of belonging and in the knowledge that they make a valued contribution to society).

Ngā ritenga ā-pūtea

Financial implications

29. The costs associated with public notification about council’s intention to grant a new community lease was approximately $530.00. This cost was borne by the Community Facilities Department.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. As the Rodney Local Board provided informal positive feedback to staff to undertake the required statutory processes, should it resolve not to grant the new community lease, this may:

a) be viewed as a lack of good faith.

b) affect Playcentre Aotearoa’s ability to undertake its core activities.

c) increase Auckland Council’s maintenance responsibilities in terms of the land.

Ngā koringa ā-muri

Next steps

31. Subject to the Rodney Local Board granting the new community lease, council staff will draft the relevant documentation for signing by Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa and subsequent execution by council.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	GIS aerial view showing lease area outlined in red	75
b ⇩	Community Outcomes Plan	77
c ⇩	Public notice	79
d ⇩	GIS aerial view from Auckland Council's Hazard Viewer	81

Ngā kaihaina

Signatories

Author

Karen Walby - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Local Area Manager

Rodney Local Board

21 October 2020

Adopting the Green Road Park masterplan

File No.: CP2020/14642

Te take mō te pūrongo

Purpose of the report

1. To adopt the Green Road Park masterplan, dated September 2020.

Whakarāpopototanga matua

Executive summary

2. The Green Road Park masterplan has been updated following public consultation. The masterplan sets the vision for the park and guides development and the nature of activity on the park.

3. In the short term the plan supports establishing basic infrastructure to allow the public to access the park with a focus on weed removal, ecological restoration and specimen tree planting. The plan also provides existing community lessees certainty about their continued use of the park.

4. Public consultation on the draft masterplan confirmed that the community supported the masterplan and a phased approach to the development of the park.

5. Staff have made the following changes to the plan to recognise the concerns of submitters:

· amended the planting plan to provide screening planting along the boundary of 271 Sunnyside Road

· noted the proximity to North Shore Airport.

6. The spatial layout of the park and implementation priorities have not changed as a result of public consultation and feedback from across council departments.

7. Following adoption of the masterplan, Community Facilities will develop a programme for the staged implementation of the masterplan including further site investigations for priority projects, within the Rodney Local Board’s Locally Driven Initiatives budget.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) adopt the Green Road Park Masterplan, dated September 2020 (refer Attachment A to the agenda report).

Horopaki

Context

Background information

8. Green Road Park is a 154-hectare park in Dairy Flat, purchased by the former Rodney District Council in the early 2000s.

9. The park is currently leased for grazing sheep and five-year leases were granted to the North Harbour Pony Club (Silverdale Branch Inc.) and North Shore Model Aero Club by the Rodney Local Board in February 2017.

10. The park is identified as a future destination park in the Open Space Provision Policy 2016. Destination parks provide for large numbers of visitors, who often visit for an extended period of time, and may travel from across Auckland.

Previous resolutions informing masterplan development

11. The local board resolved to prepare a masterplan for the park in February 2018 (Resolution number RD/2018/5).

12. Following a needs assessment for the park and initial community engagement, the local board approved the vision and principles to guide development and management of the park in December 2018 (Resolution number RD/2018/161).

13. In July 2019, the local board resolved to continue to hold Green Road Park under the Local Government Act 2002 (Resolution number RODPC/2019/20).

14. The local board resolved at its 22 July 2020 meeting to approve the draft Green Road Park Masterplan for public consultation (Resolution number RD/2020/88).

Tātaritanga me ngā tohutohu

Analysis and advice

Summary of draft masterplan

15. The draft masterplan responds to:

· the local board’s priority to start weed removal, ecological restoration and specimen tree planting

· interest from the local community to be able to access the land for informal recreation

· existing lessees seeking certainty about their continued use of the park.

16. In the short-term (within five years), the masterplan proposes opening up the park to the community for walking, running, mountain biking and horse riding, guided by a circulation network.

17. The community can participate in organised tree planting and weed removal activities, guided by a planting framework, which will form and enhance the character of the park.

18. Intensive sport and recreation facilities will not be considered for the part of the park zoned for intensive activity on the masterplan until capital investment is confirmed and when population growth justifies the commencement of agreed activities.

19. The masterplan signals a review of the plan after ten years.

Public consultation supports the draft masterplan

20. 33 submissions were received including feedback from the following organisations:

· North Shore Aero Club (NSAC)

· Silverdale Pony Club

21. Seventy-six per cent of submitters support the masterplan layout and the ten-year review of the plan.

22. Submitters’ top priorities for implementation are:

• acknowledging/maintaining/protecting/improving horse riding and equestrian experience in the park- 82%

• acknowledging/improving the connectivity and access to and within the park and different park facilities – 67%

• keeping/maintaining/protecting Silverdale Pony Club (and its extension of lease) - 45%

• developing cycling and a cycle racing experience in the park - 42%.

23. In addition to the top priorities, NSAC also provided feedback about different uses in the proposed layout of the masterplan which may adversely affect airport operations. They concluded their feedback with the following remarks:

NSAC is fully supportive of the short-term actions expressed in the Masterplan. The ecological restoration, and in particular the wetland restoration, should be managed to minimise the risk of bird strike for North Shore Airport. In this regard, NSAC would seek to collaborate on the planning for this restoration process.

24. A number of submitters requested the greenway from the park to Sunnyside Road be pursued as a priority development in the park as this connects to Coatesville.

25. The development of this entrance to the park will mean more people using this part of the park. This has been raised as an issue by the residents at 271 Sunnyside Road who have requested the planting plan include screening planting along their boundary with the park to avoid park users disturbing their horse training.

26. Attachment B provides detailed information on consultation themes.

How staff have responded to community feedback

27. The following table identifies key submission points and how we have responded to them.

Table one: Key submission points

Issue raised	Response	Suggested actions
Potential for bird flocking on large wetland areas which could potentially cause bird strike at North Shore Airport	The masterplan does not propose any open water wetland areas. The proposed wetlands are unlikely to attract birds which flock	Community Facilities will inform stakeholders about the implementation of the masterplan. This will include NSAC
North Shore Aero Club are concerned about glare from lighting and vertical intrusions into the air space		Community Facilities will be collaborating with stakeholders about the implementation of the masterplan. This will include NSAC
Provision of more exclusive bridle ways in the park	The plan provides for a mixture of exclusive bridle ways and shared paths which can be used by all park users including horse riders	Nil
Provide plantings to enable the visual screening of private properties along the western boundary of the park	This can be included in the detailed planting plan	Screening planting has been added along the boundary of 271 Sunnyside Road
Prioritise cycling and walking connection to Sunnyside Road	This will be considered as part of the implementation plan	Nil
Cycling criterion track not being delivered in the first ten years	A cycling criterion track was identified as a need in the 2018 recreation needs assessment. Provision of formal organised sport will be reassessed at the ten-year review of the plan.	Should independent funding be sourced, the development of the cycling criterion track could be considered for delivery within an earlier timeframe, This will be communicated as part of the submission feedback process

28. The draft masterplan and the proposed approach to implementation have received a high level of support, and on this basis we recommend the masterplan is adopted by the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. The masterplan emphasises the importance of ecological restoration and includes actions to improve water quality and increase tree canopy.

30. These environmental initiatives will improve habitat for insects, birds and bats, and help offset carbon emissions, but are dependent on funding and resources to implement.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. The masterplan and a summary of community feedback has been reviewed by the Parks, Sport and Recreation, Community Facilities, Infrastructure and Environmental Services and Local Board Services departments.

32. Infrastructure and Environmental Services provided advice around the potential for bird flocking to occur as a result of wetland development in response to the issues raised by North Shore Airport.

33. Implementation of the masterplan will involve several council departments. Projects within the first 10 years of the masterplan have been discussed with the relevant teams responsible for implementation, to ensure that the necessary work is considered in the relevant work programmes. The local board has allocated $110,000 in the 2020/21 financial year to start the implementation of the masterplan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. The masterplan will create lasting benefits for residents of the local board area and park users. Key positive impacts include:


People	· improved health and wellbeing through increased opportunities to be physically active and play · social connectedness and belonging through increased access to open spaces. · opportunities for local people to be involved in planting and ecological restoration.
Culture	· improve visible presence of Māori values in the park.
Environment	· improved biodiversity and mauri through environmental protection.

35. Some park user groups will not find their specific needs met within the masterplan in the short term. In particular, road cyclists requested a cycling criterion circuit on the park’s roads. Paved roads will not be delivered in the next ten years, they will be considered in the 2030 review of the masterplan.

Tauākī whakaaweawe Māori

Māori impact statement

36. Mana whenua have been involved in the drafting of the masterplan and this is expressed in the masterplan by increasing outcomes for Māori through:

· the park’s vision and principles, which celebrate the park’s Māori heritage, seek to protect the park’s rural and ecological character, and increased access to the park for all to enjoy

· acknowledging mana whenua’s role as kaitiaki (guardians) of the park.

37. It will be important to engage mana whenua throughout the life of the plan, and on future plans for the park, to ensure Māori outcomes remain a priority.

Ngā ritenga ā-pūtea

Financial implications

38. The local board has allocated $110,000 of Locally Driven Initiatives (LDI) funding as part of their 2020/21 work programme to begin implementing the masterplan. This is being managed by Community Facilities.

39. There is also potential interest among local community and business groups to fund actions in the masterplan, such as ecological restoration and pathways in the park. Community Facilities will progress these opportunities through the implementation plan.

40. There is also potential for actions to be delivered at an earlier date than signaled in the masterplan should independent funding sources become available to enable the delivery to be brought forward.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. Staff have identified the following risks to the project and possible mitigations:

IF <event>	THEN <impact>	Possible mitigations
If there is no alignment between management intentions in the Green Road Park Masterplan and the Rodney Local Parks Management Plan	Then this will create confusion for staff, the local board and the public during implementation of the plan	Parallel drafting on the draft Rodney Local Parks Management Plan and the draft Green Road Park Masterplan
If there is a lack of funding to implement the masterplan	Then this may delay improvements proposed for the park and frustrate the community	The masterplan notes that funding is required to implement the actions and proposes staging of development.
If public entry to the park increases	Then the public may be at risk from damaged trees falling, farm operations may be at risk from people walking through the park and sensitive ecological areas would be at risk from no formalised path network	Existing leaseholders are well informed about how to safely occupy the park. Monitoring activity within the park will enable further risk management if required. Monitoring of growth will also identify future demand for access to the park to inform the ten-year review.

Ngā koringa ā-muri

Next steps

42. Community Facilities are preparing an implementation plan to identify how the LDI budget will be prioritised. This will include opportunities to engage external funders and involve the community in the development of the park.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Green Road Park Masterplan (Under Separate Cover)
b ⇩	Submissions overview	89

Ngā kaihaina

Signatories

Authors

Shyrel Burt - Service and Asset Planning Specialist

Matthew Ward - Service & Asset Planning Team Leader

Authorisers

Justine Haves - General Manager Service Strategy and Integration

Lesley Jenkins - Local Area Manager

Rodney Local Board

21 October 2020

Resource Recovery Network Strategy update

File No.: CP2020/14851

Te take mō te pūrongo

Purpose of the report

1. To provide an opportunity for local boards to give formal feedback on the Resource Recovery Network Strategy update (Attachment A to the agenda report).

Whakarāpopototanga matua

Executive summary

2. The Resource Recovery Network Strategy, which was approved in October 2014, is being refreshed. This will respond to the updated Waste Management and Minimisation Plan 2018 and Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan. It will also reflect the current global context including changes to global recycling markets and the impacts of COVID-19.

3. Key features of the strategy refresh include:

· expanding the current strategy from 12 community recycling centres in total to 23 facilities by 2031, including nine additional community recycling centres and two resource recovery parks (capital expenditure to be funded through the central government waste levy)

· seeking additional funding for ongoing operational support for community recycling centres beyond their current five-year contracts to enable continued service provision (to be funded through the waste targeted rate).

4. The aim of the network is to maximise diversion of waste from landfill, contribute to creating a circular economy, achieve wider social and economic benefits and deliver local green jobs. The network helps to drive the aspiration of the Waste Management and Minimisation Plan to achieve a zero waste Auckland by 2040.

5. The Resource Recovery Network of nine community recycling centres has provided 80 local jobs. The network diverted 5,213 tonnes of materials from landfill in 2019/2020.

6. Central government funding has boosted the development of existing sites in the Resource Recovery Network. The revised Resource Recovery Network Strategy will build on this funding and enable greater accessibility for residents and businesses.

7. A number of local boards have provided support for the Resource Recovery Network through the funding of scoping and feasibility studies, assistance with identifying suitable sites and support for local initiatives such as education outreach.

8. Staff presented the key points of the strategy refresh to the Waste Political Advisory Group and local boards in September and October 2020. Formal feedback from local boards will be included in a report to the Environment and Climate Change Committee seeking adoption of the updated Resource Recovery Network Strategy in November 2020.

9. Approximately $8.6 million spread over 10 years is proposed to fund new and existing sites. This funding will be sought through the Long-term Plan 2021-2031 process.

10. An additional $28 million for the new resource recovery facilities, spread over ten years, is proposed to be funded through the budget allocated to Auckland Council from the central government waste levy.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) provide feedback on the Resource Recovery Network Strategy update (Attachment A of the agenda report)

b) note that local board feedback will be included in a report to the Environment and Climate Change Committee in November 2020 seeking adoption of the updated Resource Recovery Network Strategy.

Horopaki

Context

11. The Resource Recovery Network is one of the nine priority actions in Te Mahere Whakahaere me te Whakaiti Tukunga Para i Tāmaki Makaurau – Auckland Waste Management and Minimisation Plan 2018.

12. The network was initially identified as a key initiative under the Waste Management and Minimisation Plan 2012 and has been developing across the region since that time.

13. The purpose of the Resource Recovery Network is ‘to maximise the diversion of reusable and recyclable materials from landfill and, in the process, generate multiple environmental, social, cultural and economic benefits for Auckland’. The network helps to drive the aspiration of the plan to achieve a zero waste Auckland by 2040, taking care of people and the environment and turning waste into resources.

14. A 10-year strategy for the Resource Recovery Network was adopted in 2014 (resolution REG/2014/121). This strategy enabled the establishment of 12 community recycling centres across the Auckland region by 2024, funded by a combination of waste levy funding and targeted rates.

15. Community recycling centres provide communities with a ‘one stop shop’ for people to drop off unwanted goods and recyclables. The focus is on reuse, repair, repurposing and upcycling resources, as well as providing low cost retail goods to the community.

Progress of the Resource Recovery Network

16. As of September 2020, nine community recycling centres have been established. These centres are located in Waiuku, Helensville, Henderson, Wellsford, Warkworth, Aotea / Great Barrier, Devonport, Waiheke and Whangaparaoa. Community recycling centres are also under development in Western Springs and Onehunga.

17. Across the nine existing sites, 80 local full-time and part-time jobs have been created. In the 2019/2020 financial year, 5,213 tonnes of materials were diverted from landfill for reuse or recovery.

18. The development of the Resource Recovery Network in Auckland has been further boosted by central government Waste Minimisation Fund and shovel-ready funding, including:

· $2.3 million from the Waste Minimisation Fund was provided to support development of a Community Recycling Centre in Onehunga

· $10.6 million in shovel-ready funding for infrastructure development for the existing Devonport, Waiheke, Helensville, Warkworth, Wellsford and Western Springs community recycling centres as well as the Waitākere Waste Transfer Station/ Resource Recovery Park.

19. The recent central government shovel-ready investment will fast track the improvement of existing community recycling centres through developing fit for purpose infrastructure. It will expand employment by increasing the volume of materials and the number of related activities they can undertake to work towards zero waste.

Strategic context

20. COVID-19 continues to put pressure on international recycling markets, as countries restrict import and export activity through their borders. In addition to this, China implemented its National Sword policy in January 2018, which sets tight contamination limits on imported recyclable materials, including paper and plastics. As a result, global commodity prices for these products have dropped significantly as there is an oversupply to other existing markets.

21. Several strategic changes have occurred since the initial Resource Recovery Network was approved in 2014. These include the adoption of the Long-term Plan 2018-2028, the Waste Management and Minimisation Plan 2018 and Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan 2020.

22. These strategic changes draw focus to the significance of the Resource Recovery Network, which is identified as a priority action in the Waste Management and Minimisation Plan and is also an action in Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan. The revised Resource Recovery Network Strategy will also feed into the Long-Term Plan 2021-2031 which is currently being developed for adoption in June 2021.

23. The opportunities for community recycling centres to divert waste from landfill, generate income and create local jobs are expected to increase significantly over the next few years as government policy changes come into effect. These include the increase in the waste levy, a container return scheme currently under consideration by the government, and the 2019 Climate Change response (Zero Carbon) Amendment Act.

24. An overview of the revised strategy was presented to the Waste Political Advisory Group on 1 September 2020. The Waste Political Advisory Group indicated its support for the draft strategy refresh.

Tātaritanga me ngā tohutohu

Analysis and advice

Key features of the refreshed Resource Recovery Network Strategy

25. The refreshed Resource Recovery Network Strategy provides a pathway for futureproofing and scaling up the network. In developing the strategy, the priorities, budgets and method of delivery from the original 2014 strategy have been reassessed.

26. The refreshed strategy focuses on five key areas:

· increasing the number of sites from 12 to 21 community recycling centres to provide more equitable access to all Aucklanders and establishing two commercially focused resource recovery parks, bringing the total number of sites to 23 by 2031

· supporting existing sites and operators to thrive

· strengthening and enabling the network

· developing a fit for purpose operating and governance model

· fostering financial sustainability.

27. Overall, the review has suggested that the strategy approved in 2014 is still valid. Two key changes have been identified that will require additional budget to enable the network to reach its full potential. These key changes are outlined below. Further detail is provided in the draft Resource Recovery Network Strategy update (Attachment A).

Increasing the number of resource recovery facilities

28. One of the key changes in the updated strategy is an increase in the number of sites planned. The original strategy proposed 12 community recycling centres. The updated strategy proposes an expanded network with an additional nine community recycling centres and two resource recovery parks. This will bring the total number of sites up to 23, including:

· 21 community recycling centres that are strategically located across Auckland. They will be connected with their local communities, providing trusted places to take unwanted goods as well as fostering local innovation and resilience.

· two resource recovery parks, which are larger-scale facilities that focus mainly on diverting commercial waste from landfill back into the circular economy, while also accepting and diverting domestic waste. One of these will be the upgrade of Waitākere Transfer Station to a resource recovery park and the second will be in south Auckland.

29. Staff anticipate that an appropriate site will be found in south Auckland for a resource recovery parks. A resource recovery park in the south could provide an opportunity for economic transformation led by Māori or Pasifika businesses, social enterprises and local businesses. Studies have found that recycling results in around 10 times more jobs compared to sending materials to landfill.

30. The location of facilities will be determined by the availability of suitable sites, opportunities for joint ventures or partnerships, local board feedback, location of existing facilities and accessibility for Auckland residents and businesses. Centres will be equitably spread across the region, depending on the availability of appropriate sites.

31. Increasing the number of sites will enable greater accessibility for residents and businesses to maximise diversion from landfill and deliver further local green jobs.

Ongoing operational funding

32. Another key change in the updated strategy is the provision of ongoing operational funding for existing community recycling centres.

33. When the strategy was originally created in 2014, it was expected that the centres would become self-funding by the end of their initial five-year contract period. Revenue would be generated from income from gate fees, the sale of reusable and recyclable materials, and other services that the centres provide.

34. This intention was reflected by a reducing management fee from the council over the course of the centres’ five-year contracts. However, although sites that have come to the end of their contracts have significantly reduced their management fee from the council, they are not in a position to be completely self-funding.

35. This has been caused by a combination of factors, including sites not being developed as quickly as anticipated and the impacts of COVID-19. China’s National Sword restrictions on global recycling have also presented a challenge due to reduced revenue from recycling commodities such as paper, cardboard and plastics.

36. To ensure the on-going viability and impact of the existing sites, an ongoing site management fee from council will be required beyond the initial five years. This will be negotiated on a site by site basis and will be reassessed as the increase in the waste levy and introduction of product stewardship schemes come into force.

37. No additional operational funding is planned for resource recovery parks, which should operate as commercial ventures and be self-funding.

Tauākī whakaaweawe āhuarangi

Climate impact statement

38. The expanded Resource Recovery Network is part of Action E6 in Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan (manage our resources to deliver a zero waste, circular economy).

39. The Auckland Zero Waste Programme as part of Auckland’s Climate Plan estimates that this programme will reduce emissions by 39,650 tonnes of carbon dioxide equivalents per year by 2030.

40. Resource recovery facilities also provide zero waste learning opportunities which will have impacts on residents’ purchasing decisions, with resulting climate impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41. Waste Solutions staff have worked closely with Community Empowerment Unit and The Southern Initiative who have provided support the development of the community recycling centres. The Southern Initiative have also advocated for a resource recovery park in south Auckland as a contribution to the economic transformation for the south.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

42. Several local boards have provided support and funding to enable the Resource Recovery Network through their local board work programmes. This has included funding for a range of initiatives from feasibility studies, local capacity building and waste minimisation and learning.

43. Local boards have also provided feedback through the Waste Management and Minimisation Plan 2018 development process. A number of boards supported the establishment of community recycling centres in their area, with Māngere-Ōtāhuhu, Manurewa, Ōtara-Papatoetoe and Papakura stating the establishment of a southern community recycling centre should be a priority.

44. Staff will engage with local boards on individual sites in their local areas as new facilities are investigated and developed.

45. Staff attended workshops with local boards between 15 September and 14 October 2020 to present on the key points of the strategy refresh.

46. This report presents the draft Resource Recovery Network Strategy and seeks formal feedback from the local board ahead of Environment and Climate Change Committee adoption of the strategy in November 2020.

Tauākī whakaaweawe Māori

Māori impact statement

47. Mana whenua and matāwaka were engaged in the development of the 2018 Waste Management and Minimisation Plan and identified priority actions for Māori.

48. The draft Resource Recovery Network Strategy aligns to a number of the Māori priorities that were identified, in particular:

· protection of Papatūānuku by keeping waste from landfill

· developing respectful and innovative partnerships for waste minimisation in order to restore the ‘mauri’ of Papatūānuku

· nurturing relationships, looking after people, taonga and taiao

· fostering mutual respect.

49. The council also partners with Para Kore ki Tāmaki – a Māori-developed and implemented programme that integrates mātauranga Māori and zero waste principles and practices to support marae, Māori organisations, Kura Kaupapa Māori and Kōhanga Reo to divert significant quantities of recycling and organic waste from landfill.

50. The draft Resource Recovery Network Strategy was presented to the Infrastructure and Environmental Services Mana Whenua Forum on 11 September 2020, and then at a workshop on 14 September 2020. As a result of the workshop a number of mana whenua identified interest in potential opportunities for engaging with the development of the Resource Recovery Network.

Ngā ritenga ā-pūtea

Financial implications

51. The 2020/2021 net operating cost of the community recycling centres that are currently in operation is approximately $2.6 million per year. An additional budget of approximately $8.6 million spread over 10 years is proposed to fund new and existing sites.

52. Ongoing operational funding will mainly be provided through the solid waste targeted rate. Changes to the strategy will not result in any increase to the waste targeted rate until 2025 in order to maintain budgets during the post COVID-19 recovery and response phase. Any minor increases in operational expenditure over this period will be covered by waste levy funding from central government.

53. No operational expenditure is planned for resource recovery parks, which should operate as commercial ventures and be self-funding.

54. An additional $28 million in capital expenditure is proposed for the new resource recovery facilities, spread over ten years. The new facilities are proposed to be funded through the budget allocated to Auckland Council from the central government waste levy. The waste levy will increase incrementally from its current rate of $10 per tonne to $60 per tonne by 2025.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

55. The key risks and mitigations associated with the revised Resource Recovery Network Strategy are outlined in Table 1.

Table 1: Resource Recovery Network Strategy key risks and mitigations

Risk	Mitigation
Community recycling centres will not be able to become financially viable.	The increase in the waste levy will provide a greater incentive to keep resources out of landfill and increase use (and revenue generation) of community recycling centres. It will also provide increased funding to the council to establish new facilities. The introduction of product stewardship schemes, such as a container return scheme will provide additional revenue for community recycling centres and attract new users of the facilities. Additional operational funding provided as proposed in the refreshed strategy will support the centres until sufficient revenue is generated.
Suitable sites will not be available for the proposed additional nine community recycling centres.	Staff are investigating a wide range of opportunities to secure sites, including new models of ownership and operation. This could include joint ventures or lease arrangements.
There will not be suitable operators to tender for the operation of the community recycling centres.	Staff are undertaking early engagement in areas where community recycling centres are planned to build capacity and link interested groups to existing operators and the national membership body for community recyclers, the Zero Waste Network.

Ngā koringa ā-muri

Next steps

56. Local board feedback will be included in a report to Environment and Climate Change Committee on 12 November 2020 seeking adoption of the updated Resource Recovery Network Strategy.

57. Budgets to deliver the revised strategy will be sought through the Long-term Plan 2020-2031 process.

58. The Resource Recovery Network will continue to develop over the next 10 years, with the Western Springs and Onehunga Community Recycling Centres expected to be operational by the end of 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Resource Recovery Network Strategy	101

Ngā kaihaina

Signatories

Authors

Jenny Chilcott – Senior Waste Planning Specialist

Julie Dickinson – Principal Advisor Waste Planning

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Lesley Jenkins - Local Area Manager

Rodney Local Board

21 October 2020

Local board views on plan change to enable rainwater tank installation for the Auckland region

File No.: CP2020/15012

Te take mō te pūrongo

Purpose of the report

1. To invite local board views on a plan change by Auckland Council to enable rainwater tank installation across urban and rural Auckland.

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a plan change to the Auckland Unitary Plan must consider local boards’ views on the plan change, if local boards choose to provide their views.

3. Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents. A local board can present local views and preferences when expressed by the whole local board.^{^[1]}

4. Auckland Council’s plan change would change the Auckland Unitary Plan by adding a line entry in rural and urban zone activity tables, stating that a rainwater tank is a permitted activity. Additionally, a number of baseline standards designed to avoid objectionable outcomes would be developed for the installation of rainwater tanks along with assessment criteria where a resource consent was still required. Rainwater tanks would be excluded from the definition of “Building” in the Auckland Unitary Plan, and therefore would avoid many rules pertaining to buildings which have the potential to trigger the need for resource consent.

5. This report is the mechanism for the local board to resolve and provide its views on the council’s plan change. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) provide views on council’s proposed change to the Auckland Unitary Plan to enable rainwater tank installation for the Auckland region

b) appoint a local board member to speak to the local board views at a hearing on council’s enabling rainwater tanks plan change for the Auckland region

Horopaki

Context

6. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.^{^[2]}

7. If the local board chooses to provide its views, the planner includes those views in the hearing report. Local board views are included in the analysis of the plan change, along with submissions.

8. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the plan change request.

9. This report provides an overview of the plan change.

10. The report does not recommend what the local board should convey. The planner must include any local board views in the evaluation of the plan change. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

11. The plan change applies to the Auckland region. The definition of “Building” in the Auckland Unitary Plan will be amended so that a rainwater tank will not be considered a building. A new definition will be introduced for “rainwater tank”. The activity tables of the following zones will have a new line entry stating that rainwater tanks are a permitted activity. The zones directly concerned are as follows:

· Single House Zone

· Large Lot Zone

· Rural and Coastal Settlement Zone

· Mixed Housing Suburban Zone

· Mixed Housing Urban Zone

· Terrace Housing and Apartment Buildings Zone

· Special Character Areas Overlay - Residential

· Rural Production Zone

· Mixed Rural Zone

· Rural Coastal Zone

· Rural Conservation Zone

· Countryside Living Zone

· Waitākere Foothills Zone

· Waitākere Ranges Zone.

12. The purpose of the plan change is to enable rainwater tank installation across the Auckland region without the need for resource consent. Some baseline standards will be developed to avoid objectionable outcomes.

13. The notified plan change and section 32 document providing the rationale for the council plan change are available on the council’s website at:

https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/Pages/details.aspx?UnitaryPlanId=83

14. Public submissions will be loaded onto the council’s website once the notification period has closed.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. The council’s climate goals as set out in Te Taruke-a-Tawhiri: Auckland’s Climate Plan include:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

16. The need to initiate a plan change to enable rainwater tank installation is a response to Auckland’s current drought and potential water shortage in 2020/2021.

17. This uncertainty in water supply is likely to continue as our climate changes. Climate projections released by the National Institute of Water and Atmospheric Research indicated that the Auckland region is likely to experience an increase of unpredictable rainfall and drought events in the Auckland region.

18. Removing unnecessary restrictions around the installation of rainwater tanks will support Auckland’s water security and resilience to climate change.

19. The proposed plan change to the Auckland Unitary Plan supports Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan. One of the goals of the climate plan is to prepare Aucklanders to adapt to the impacts of climate change.

20. Easing barriers to the installation of rainwater tanks supports water supply management and aligns with the ‘Built Environment’ priority area in the Auckland Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. Other parts of the council group directly involved with the plan change include Healthy Waters, which has assisted with scoping the plan change, consultation and providing information for inclusion in the section 32 document (which provides the rationale for the plan change). Consultation has also occurred with Watercare and the Independent Māori Statutory Board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. This plan change affects all local boards.

23. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in the local board area

· well-being of communities within the local board area

· local board documents, such as the local board plan and the local board agreement

· responsibilities and operation of the local board.

24. This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the plan change.

Tauākī whakaaweawe Māori

Māori impact statement

25. If the local board chooses to provide its views on the plan change it includes the opportunity to comment on matters that may be of interest or importance to Māori people, well-being of Māori communities or Te Ao Māori (Māori worldview).

26. The council has initiated consultation with all iwi authorities in the Auckland region including the Independent Māori Statutory Board. Healthy Waters have engaged with iwi in the past on the matter of rainwater tanks and to date iwi have been very supportive of harvesting rainwater for household use.

27. The hearing report will include analysis of Part 2 of the Resource Management Act which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.

Ngā ritenga ā-pūtea

Financial implications

28. The plan change does not pose any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. There is a risk that the local board will be unable to provide its views and preferences on the plan change, if it doesn’t pass a resolution. This report provides:

· the mechanism for the Rodney Local Board to express its views and preferences

· the opportunity for a local board member to speak at a hearing.

30. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

31. The power to provide local board views regarding the content of a plan change cannot be delegated to individual local board member(s).^{^[3]} This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

32. The planner will include, and report on, any resolution of the local board in the hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

33. The planner will advise the local board of the decision on the plan change request by memorandum.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Barry Mosley - Principal Planner

Authorisers

John Duguid - General Manager - Plans and Places

Lesley Jenkins - Local Area Manager

Rodney Local Board

21 October 2020

Auckland Transport update on the Rodney Local Board Transport Targeted Rate – October 2020

File No.: CP2020/14862

Te take mō te pūrongo

Purpose of the report

1. To update the Rodney Local Board on the programme being delivered by Auckland Transport using the funding from the Rodney Local Board Transport Targeted Rate.

Whakarāpopototanga matua

Executive summary

2. This report provides information about the Rodney Local Board Transport Targeted Rate

3. This includes updates on:

· park and ride transport hub facilities

· bus stops

· footpaths.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) receive the Rodney Transport Targeted Rate report for October 2020.

Horopaki

Context

4. In May 2018, the Rodney Local Board recommended that the Governing Body approves a targeted rate to accelerate investment in transport in the Rodney Local Board area (Resolution number RD/2018/61). The recommendation was accepted and the Rodney Local Board Transport Targeted Rate (RLBTTR) is currently scheduled to run for 10 years (2018 – 2028).

5. This funding has been ring-fenced for transport projects in the Rodney Local Board area which are not included in the Regional Land Transport Plan 2018-2028. Specifically, it supports and funds new park and ride facilities, new footpaths, new bus stops and new bus services.

6. The RLBTTR has been allocated so that each subdivision within the Rodney Local Board area receives a proportion of the benefits of the targeted rate that equates to the proportion of the revenue collected from that subdivision.

7. Auckland Council receives the rates payments, Rodney Local Board makes the decisions and Auckland Transport administers the fund on behalf of the local board.

Tātaritanga me ngā tohutohu

Analysis and advice

Park and Ride Community Hub Facilities Projects

8. The local board has selected Warkworth and Kumeū for park and ride (community transport hubs) sites. The Warkworth site is currently close to design completion and the local board has approved construction of the works in the 2020/21 financial year.

9. The local board has approved that feasibility studies be undertaken in Kumeῡ at 37 Main Road and at two sites within the Showgrounds at Kumeū.

10. The below table outlines overview of the facility progress at 37 Main Road:

11. Auckland Transport is initiating the feasibility study for the Showgrounds site and will report back to the local board on this in a future report.

Bus Stops Projects

12. Auckland Transport has followed up on different bus stop issues raised by member of the public via the Rodney Local Board. For the local board’s information, a summary table of recorded issues raised to date is provided in Attachment A to the agenda report.

Bus Service Route 128 Helensville to Silverdale

13. The local board has requested options for bus frequency increases on bus route service128 Helensville to Silverdale. The need for this trip has been identified due to issues with students using the school bus in this area.

14. This route is currently operated using one bus on a one-and-a-half-hour service, however providing an hourly service would require two buses. Unfortunately, at this stage this is not possible due to a lack of available buses. Should there be more buses available in the future Auckland Transport will revisit this.

15. The below table outlines the entire programme total amounts of targeted rate spent to date per subdivision:

Total expenditure to date
Subdivision	Expended
Wellsford	$ 352,522
Warkworth	$ 855,731
Kumeū	$ 2,548,577
Dairy Flat	$ 442,629
TOTAL	$ 4,199,459

16. All expended figures above are total costs spent to date and includes park and rides, footpaths, new bus stops and new bus services per subdivision.

Footpath Projects

17. The local board has provided AT with a list of potential footpaths for consideration. AT will work with the local board to offer technical advice on the delivery of these potential projects.

18. Once the local board is satisfied, these projects will be included in a future report for a decision.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The RLBTTR contributes to the Long-term Plan 2018-2028 outcome of: “A green Auckland – By reducing our reliance on petrol, air pollution and green-house gas emissions.”

20. The RLBTTR supports the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and council’s priorities.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The appropriate council group inputs were sought by Auckland Transport in the formulation of this update report.

22. The proposed decision of receiving this update report has no impacts on the wider council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. Local board views were sought and have been included in the formulation of this update report.

Tauākī whakaaweawe Māori

Māori impact statement

24. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

25. There are no financial implications to receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. Auckland Transport providing regular updates on the Rodney Local Board Transport Targeted Rate, and separate decision reports on specific projects, is a mitigation to ensure the local board is fully informed before making any decisions with regards to the fund.

Ngā koringa ā-muri

Next steps

27. Auckland Transport will provide a regular update report to the Rodney Local Board at its next business meeting in November.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Bus stop projects	121

Ngā kaihaina

Signatories

Author

Susan Barakat – Rodney Local Board Transport Targeted Rate Programme Manager

Authorisers

Richard Firth – Delivery Manager North/West

Lesley Jenkins - Local Area Manager

Rodney Local Board

21 October 2020

Auckland Transport update October 2020

File No.: CP2020/15125

Te take mō te pūrongo

Purpose of the report

1. To provide an update to Rodney Local Board members on transport related matters in their area, including the Local Board Transport Capital Fund and Auckland Transport’s Community Safety Fund.

Whakarāpopototanga matua

Executive summary

2. This report covers:

· a summary of Auckland Transport projects and operations in the local board area

· a summary of the board’s Transport Capital Fund and Community Safety Fund projects

· an update on the release of Auckland Transports annual report

· an update on the Future Connect programme

· a summary of general information items.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) receive the Auckland Transport update October 2020.

Horopaki

Context

3. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play in the governance of Auckland on behalf of their local communities.

4. This report updates the local board on Auckland Transport projects and operations in the Rodney Local Board area, it summarises consultations and Traffic Control Committee decisions, and includes information on the status of the Local Board Transport Capital Fund (LBTCF) and Community Safety Fund (CSF).

5. The LBTCF is a capital budget provided to all local boards by the Governing Body and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

6. The CSF is a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.

Tātaritanga me ngā tohutohu

Analysis and advice

Auckland Transport projects and operations in the local board area

7. The table below has a general summary of projects and activities of interest to the local board with their current status. Please note that all timings are indicative and are subject to change:

Item	Update
Ahuroa Road Stage 2 – Road sealing project	There is no budget available for this project for this financial year.
Coatesville-Riverhead Highway / Barrett Rd Intersection - Right turn pocket	Currently in scheme design.
Dairy Flat Highway, Green Rd and Goodland Drive intersections – Safety Improvements	Under construction with expected completion mid-November 2020.
Mahurangi Road, Snells Beach – Pedestrian Safety Improvements	In detailed design.
Matakana Road, intersection with Anderson and Rosemont Roads - metal safety crash barriers	Detailed design is complete. Progress on this project is on hold until available budgets are confirmed for 2020/21.
Matakana Link Road - a 1.35km link between State Highway One and Matakana Road	In construction.
Sandspit Road/Sharp Road/Mahurangi East Road, Sandspit - Intersection Improvements	Public consultation is complete. Responses to public feedback are complete, next step is approval to close out and update the board/external stakeholders/public.
SH-16 / Huapai Shops – Signalised Crossing	There have been connection issues but these are now resolved.

Local Board Transport Capital Fund

8. Auckland Transport has updated the local board on the effect of the Auckland Council Emergency Budget allocation to the Local Board Transport Capital Fund and the budget now available in 2020/2021.

9. The new allocation for the financial year 2020/2021 for the Rodney Local Board is $286,459.

10. Auckland Transport held a workshop with the local board on 9 September 2020 regarding the fund.

11. The local board is currently reviewing its projects for the 2020/2021 year to determine how they would like to proceed.

Community Safety Fund

12. The Community Safety Fund is funded from Auckland Transport’s safety budget and is dependent on the level of funding Auckland Transport receives from council.

13. Now that Auckland Council’s Emergency Budget is confirmed, Auckland Transport is reviewing all CSF projects. It is possible that projects are delayed or even stopped. When more detailed information is available it will be provided to the local board.

14. The below table has an update on the projects in the fund:

Priority	Project	Update
1	Motutara Road – Crossing	In detailed design
2	Motutara Road - footpath extension	Removed from CSF following consultation.
3	Coatesville – speed calming	Following a meeting with the relevant sub-division member the overall scheme is being progressed to internal consultation. An electronic driver feedback sign is being proposed on the eastern approach to the village which will be done separately through AT’s reactive works programme
4	Matakana Road – signalised mid-block	In detailed design
5	Matua / Tapu Road – intersection improvements	Detail design complete. Construction is dependent on budget availability.
6	Matua / Oraha Road – intersection improvements	In detailed design
7	Rata Street - pedestrian crossing	In detailed design
8	Kaipara College - pedestrian crossing	In detailed design
9	Waitoki School – speed calming	Removed from CSF as per local board decision
10	Whangateau - speed warning signs	Completed
11	Kumeu – signalised mid bloc crossing	Completed
12	Woodcocks Road – crossing	To be constructed this financial year

Auckland Transport Annual Report

15. Auckland Transport has just released its Annual Report.

16. A record $862.1m (or 95 per cent of AT’s $903m budgeted capital programme) was invested in new infrastructure and asset renewals.

17. Auckland Transport’s reported operating surplus for 2019/20 before tax was $760m, which is $28m higher than the budgeted $733m.

18. Total revenue for the year was $2,082m against a budget of $2,034m; total expenditure was $1,322m against a budget of $1,302m.

19. Auckland Transport’s net asset position is $21.1b.

20. View the Auckland Transport 2020 Annual Report and video online at: https://at.govt.nz/about-us/reports-publications/annual-reports/

21. The supporting video can be seen here: https://youtu.be/xqh7wa3JFsc

Future Connect

22. Future Connect will be Auckland Transport’s long-term plan for Auckland’s future integrated transport system. It maps Auckland’s strategic networks, the most critical links of our current and future transport system and will ultimately set a 30-year vision for all modes: public transport, general traffic, freight, cycle and walking.

23. Strategic networks have been investigated to find critical problems, opportunities and focus areas. This will help inform the development of the Regional Land Transport Plan (our 10-year investment programme) and will guide future planning and investment.

24. Future Connect was introduced to local board chairs at the 14 September chairs forum. In October and November, the project team will be available to talk to interested local board transport representatives. This will be an opportunity to provide a more detailed project overview, answer questions, seek local knowledge and opportunities for alignment with local board plans.

Traffic Control Committee Decisions

25. Auckland Transport's resolution and approval process ensures the most appropriate controls and restrictions are put in place and can be legally enforced. The following decisions were made by the Traffic Control Committee in relation to regulatory processes relevant to the Rodney Local Board during September 2020.

Street Name

Suburb

Type of Report

Nature of Restriction

Committee Decision

Neville Street

Warkworth

Permanent Traffic and Parking changes

No Stopping At All Times / P60 Parking / Angle Parking / Loading Zone / Pedestrian Crossing

Carried

Mahi Road / Road 8 / Road 201

Helensville

Permanent Traffic and Parking changes

No Stopping At All Times / Traffic Island / Footpath

Approved in Principle

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. Auckland Transport engages closely with council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and council’s priorities.

27. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. The impact of information (or decisions) in this report are confined to Auckland Transport and does not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. The proposed decision of receiving the report has no local, sub-regional or regional impacts.

30. Please see below for a summary of items sent to the local board for their information or feedback:

Item	Date sent to local board
FYI: Proposal outcome: 28 Rata Street - pedestrian crossing	08/09/2020
FYI: Resurfacing works notification letters	09/09/2020
FYI: Trigg Road, Kumeu	10/09/2020
FYI: Proposal outcome: 47 Rautawhiri Road, Helensville	11/09/2020
FYI: Works on Three Oaks Dr and Escott Rd, Diary Flat	14/09/2020
FYI: January 2021 bus and ferry changes	15/09/2020
FYI: Pomona and Awanohi Road	17/09/2020
FYI: Northwestern interim bus improvements	18/09/2020
Proposal outcome: 340 Motutara Road, Muriwai - pedestrian crossing	21/09/2020
FYI: Supporting Growth Programme update for Rodney Local Board	24/09/2020
FYI: Reseal sites for next week	24/09/2020
FYI: Rodney Street, Wellsford – mobility parking	6/10/2020
FYI: Resurfacing works for next week	6/10/2020
FYI: outcome 447 Motutara Road, Muriwai - pedestrian improvements	9/10/2020

Tauākī whakaaweawe Māori

Māori impact statement

31. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

32. There are no financial implications in receiving this report

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. In response to Auckland Council’s emergency budget Auckland Transport’s capital and operating budgets have been reduced. Some projects we had planned for 2020/2021 may not be able to be delivered and we expect this will be disappointing to communities that we had already engaged with.

34. Both the Community Safety Fund and the Local Board Capital Transport Fund are impacted by these budget reductions.

35. Auckland Transport will mitigate this risk by clearly communicating with the local board on the outcomes and new funding levels so that the local board may make the best use of their available funds.

Ngā koringa ā-muri

Next steps

36. Auckland Transport will provide a further report to the Rodney Local Board at its next meeting.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Ben Halliwell – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager

Lesley Jenkins - Local Area Manager

Rodney Local Board

21 October 2020

New road name in the A V Jennings Hobsonville Pty. Limited subdivision at Ara Hills, Upper Orewa

File No.: CP2020/14555

Te take mō te pūrongo

Purpose of the report

1. To approve new road names for seven public roads and two private roads in the A V Jennings Hobsonville Pty Limited subdivision at Ara Hills, Upper Orewa.

Whakarāpopototanga matua

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. The applicant, A V Jennings Hobsonville Pty Limited, has submitted the following names for the nine new roads serving the subdivision at Ara Hills, Upper Orewa.

Preferred Names	Alternative Names
Ara Hills Drive Road No.1	Huanui Drive
Kikorangi Drive Road No. 2	Matariki Road
Kotuitui Drive Road No. 3	Katao Crescent
Aquamarine Avenue Road No 4	Leafy Valley Lane
Makenu Crescent Road No 5 (private road)	Halcyon Bay Road
Paparahi Place Road No 6	Maheu Lane
Poroporo Lane Road No 7	Tahuna Lane
Whero Way Road No 8 (private road)	Pathfinder Place
Grand Drive Road No 9

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) approve nine new road names for the new public roads and private roads as follows in the A V Jennings Pty Limited subdivision at Ara Hills, Upper Orewa, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachments A and B to the agenda report.

i) Ara Hills Drive’ (Road No.1)

ii) ‘Kikorangi Drive’ (Road No 2)

iii) ‘Kotuitui Drive’ (Road No 3)

iv) ‘Aquamarine Avenue’ (Road No 4)

v) ‘Makenu Crescent’ (Road No 5)

vi) ‘Paparahi Place’ (Road No 6)

vii) ‘Poroporo Lane’ (Road No 7)

viii) ‘Whero Way’ (Road No 8)

ix) ‘Grand Drive’ (Road No 9)

Horopaki

Context

4. This subdivision creating approximately 140 residential lots at Ara Hills, Upper Orewa has been approved and the council reference is SUB60035991-C.

5. A condition of the subdivision consent was to suggest to council names for the new roads.

6. In accordance with the national addressing standards the private roads require a name as they serve more than five lots.

Tātaritanga me ngā tohutohu

Analysis and advice

7. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

8. Auckland Council’s road naming criteria typically require that road names reflect:

· A historical or ancestral linkage to an area

· a particular landscape, environment or biodiversity theme or feature

· an existing (or introduced) thematic identity in the area

· the use of Māori names is actively encouraged.

9. The applicant originally proposed 23 new names which all related to the locality however only sixteen of these were acceptable to Land Information NZ. It is noted that Grand Drive is an existing road on the eastern side of the motorway.

10. The acceptable names and their meaning are as follows;

Proposed Names	Meaning
Ara	Translates to “pathways/connection’.
Kikorangi	Translates to “blue” colours of the environment.
Kotuitui	Translates to “to connect, interlink”
Aquamarine	Aquamarine blue reflects the nearby coast.
Makenu	Translates to “track, trail”
Paparahi	Translates to “footprint, track”
Poroporo	Translates to “purple” reflects distant mountains.
Whero	Translates to “red” represents Hibiscus flower in the area.
Grand Drive	Extension of road on eastern side of Northern Motorway.
Huanui	Translates to “road, highway”
Matariki	Translates to “north-east sea breeze”.
Katao	Translates to “water” reflects nearby beach environment.
Leafy Valley	Reflects nearby reserve/gully.
Halcyon Bay	Represents the ocean and beaches nearby.
Maheu	Translates to “trail or track through fern”
Tahuna	Translates to “seaside, beach, sandy area”
Pathfinder	Reflects shortcut or pathway.

11. The development is located on Ara Hills, on the west side of the Northern Motorway opposite Grand Drive, Orewa. The chosen names reflect the areas rich Maori history and will create a unique sense of place and identity, combined with some English names to ensure a balance of both.

12. The local Iwi have been contacted for their comment. No responses have been received.

13. Staff acknowledge that where possible the use of Maori names is encouraged in the Auckland Plan.

14. Land Information New Zealand has confirmed that the proposed road names are unique and acceptable and not duplicated elsewhere in the region.

15. The proposed names are deemed to meet the council’s road naming guidelines and the staff recommendation is to approve the applicant’s choices.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impacts on any council groups.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impacts on the community.

Tauākī whakaaweawe Māori

Māori impact statement

19. The naming of roads is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity. To aid local board decision making, the “Auckland Council Road Naming Guidelines” includes

· the objective of recognizing ancestral linkages to areas of land by engagement with mana whenua and the allocation of road names as appropriate and a Principle that Maori road names are actively encouraged

· an agreed process to enable mana whenua to provide timely feedback on all proposed road names in a manner they consider appropriate. The road names proposed in this report have been provided to all mana whenua for consideration through council’s central facilitator. No responses have been received.

Ngā ritenga ā-pūtea

Financial implications

20. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

21. The road naming process does not raise any other financial implications for the council

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

23. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Ara Hills Scheme Plan	133
b ⇩	Ara Hills Locality Plan	135

Ngā kaihaina

Signatories

Author

Bruce Angove – Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Local Area Manager

Rodney Local Board

21 October 2020

New road name in the Fulton Hogan Land Development Limited subdivision at 17 Old Pine Valley Road, Pine Valley

File No.: CP2020/14563

Te take mō te pūrongo

Purpose of the report

1. To approve a name for one new public road in the Fulton Hogan Land Development Limited subdivision at 17 Old Pine Valley Road, Pine Valley.

Whakarāpopototanga matua

Executive summary

3. The applicant, Fulton Hogan Land Development Limited, has submitted the following names for consideration.

Preferred Names	Alternative Names
Petit Lane	Ligar Lane
	Forsaith Lane

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) approve the name “Petit Lane” for the new road in the Fulton Hogan Land Development Limited subdivision at 17 Old Pine Valley Road, Pine Valley, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachments A, B and C to the agenda report.

Horopaki

Context

4. The staged subdivision at Silverdale has been approved and the council reference is BUN60313354.

5. A condition of the subdivision consent was to suggest to council names for the new roads.

Tātaritanga me ngā tohutohu

Analysis and advice

6. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

7. Auckland Council’s road naming criteria typically require that road names reflect:

· a historical or ancestral linkage to an area

· A particular landscape, environment or biodiversity theme or feature

· an existing (or introduced) thematic identity in the area

· the use of Māori names is actively encouraged.

8. The applicant has submitted the following names and their meaning for consideration.

Proposed Names	Meaning
Petit	Father Petit was a local catholic priest who performed many baptisms in the area. ‘Petit’ is also conveniently French for ‘small’, ‘little’ as this road is.
Ligar	A Surveyor General for a time.
Forsaith	A sawyer contractor who worked in the area.

9. Further detail about the applicant’s strategy for road naming in the Milldale development can be found in Attachment C, ‘Milldale Road Naming – Overview.’

10. The area is in an undulating valley between the Orewa and Weiti Rivers that was once covered in dense forest, milled extensively, then cleared for orchards and dairy farming.

11. All communication with iwi has been with Fiona McKenzie of the Manuhiri Kaitiaki Charitable Trust (refer to notes in Attachment C).

12. This communication is in combination with extensive research and reference to Robin Grovers books : “The Story of Silverdale “Alias the Wade” and “Why the Hibiscus” – as referenced in the first submission for Stage 1, and through a deputation to the local board by Warren Frogley in August 2018.

13. Staff acknowledge that where possible the use of Maori names is encouraged in the Auckland Plan.

14. Land Information New Zealand has confirmed that the proposed road names are unique and acceptable and not duplicated elsewhere in the region.

15. The proposed names are deemed to meet the council’s road naming guidelines and the staff recommendation is to approve the applicant’s choice.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impacts on any council groups.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impacts on the community.

Tauākī whakaaweawe Māori

Māori impact statement

· an agreed process to enable mana whenua to provide timely feedback on all proposed road names in a manner they consider appropriate. The road names proposed in this report have also been provided to all mana whenua for consideration through council’s central facilitator. Feedback has been received from Te Kawarau a Maki Iwi Tribal Authority who deferred to other mana whenua. No further responses were received.

Ngā ritenga ā-pūtea

Financial implications

20. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

21. The road naming process does not raise any other financial implications for the council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

23. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Milldale Road Naming - Stage 2D Overview	141
b ⇩	Milldale Stage 2D Scheme Plan 2	143
c ⇩	Milldale Stage 2D Locality Map	145

Ngā kaihaina

Signatories

Author

Bruce Angove – Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Local Area Manager

Rodney Local Board

21 October 2020

New road name in the Manikum Enterprises Limited subdivision at Kia Kaha Drive, Snells Beach

File No.: CP2020/14567

Te take mō te pūrongo

Purpose of the report

1. To approve one new road name for a private road in the Manikum Enterprises Limited subdivision at Kia Kaha Drive, Snells Beach.

Whakarāpopototanga matua

Executive summary

3. The applicant, Manikum Enterprises Limited, has submitted the following names for the new private road serving the subdivision at Kia Kaha Drive, Snells Beach.

Preferred Names	Alternative Names
Torokaha Lane Private Road	Huhu Lane Private Road

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) approve the name “Torokaha Lane” for the new private road in the Manikum Enterprises Limited subdivision at Kia Kaha Drive, Snells Beach, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachments A and B to the agenda report.

Horopaki

Context

4. This subdivision creating approximately 69 residential lots at Kia Kaha Drive, Snells Beach has been approved and the council reference is BUN60323877.

5. A condition of the subdivision consent was to suggest to council names for the new roads.

6. In accordance with the national addressing standards the private road requires a name as it serves more than five lots

Tātaritanga me ngā tohutohu

Analysis and advice

8. Auckland Council’s road naming criteria typically require that road names reflect:

· a historical or ancestral linkage to an area

· A particular landscape, environment or biodiversity theme or feature

· an existing (or introduced) thematic identity in the area

· the use of Māori names is actively encouraged.

9. The applicant has submitted the following names and their meaning for consideration.

Proposed Names

Meaning

Torokaha

Translates to “to be strong together”

Huhu

Edible grub

10. The applicant has proposed two names which both have historical or ancestral linkage.

11. The development is located at Snells Beach. The chosen names reflect the areas rich Maori history and will create a unique sense of place and identity.

12. The local Iwi have been contacted for their comment. Only one response was received from Ngati Whatua Orakei who deferred to Ngati Manuhuri. No other responses have been received.

13. Staff acknowledge that where possible the use of Maori names is encouraged in the Auckland Plan.

14. Land Information New Zealand has confirmed that the proposed road names are unique and acceptable and not duplicated elsewhere in the region.

15. The proposed names are deemed to meet the council’s road naming guidelines and the staff recommendation is to approve the applicant’s choice.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impacts on any council groups.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impacts on the community.

Tauākī whakaaweawe Māori

Māori impact statement

· the objective of recognising ancestral linkages to areas of land by engagement with mana whenua and the allocation of road names as appropriate and a Principle that Maori road names are actively encouraged

Ngā ritenga ā-pūtea

Financial implications

20. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

21. The road naming process does not raise any other financial implications for the council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

23. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Kia Kaha Drive Scheme Plan 2	151
b ⇩	Kia Kaha Drive Locality Map 2	153

Ngā kaihaina

Signatories

Author

Bruce Angove – Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Local Area Manager

Rodney Local Board

21 October 2020

Addition to the 2019-2020 Rodney Local Board meeting schedule

File No.: CP2020/14949

Te take mō te pūrongo

Purpose of the report

1. To seek approval for meeting dates to be added to the 2019-2020 Rodney Local Board meeting schedule in order to accommodate order to accommodate the 10-Year Budget 2021-2031 timeframes.

Whakarāpopototanga matua

Executive summary

2. The Rodney Local Board Local Board adopted the 2016-2019 meeting schedule on 11 December 2019.

3. At that time the specific times and dates for meetings for local board decision making in relation to the local board agreement as part of the 10-Year Budget 2021-2031 were unknown.

4. The local board is being asked to approve a meeting date as an addition to the 2019/2020 local board meeting schedule so that the modified 10-Year Budget 2021-2031 timeframes can be met.

Ngā tūtohunga

Recommendation/s

That the Rodney Local Board:

a) approve the addition of two meeting dates to the 2019-2020 Rodney Local Board meeting schedule to accommodate the 10-Year Budget 2021-2031 timeframes as follows:

i) Wednesday 2 December 2020, 5.30pm, at the Orewa Service Centre, 50 Centreway Road, Orewa.

Horopaki

Context

5. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7. The Rodney Local Board adopted its 2019-2020 business meeting schedule at its 11 December 2019 meeting.

8. The timeframes for local board decision-making in relation to the local board agreement which is part of the 10-Year Budget 2021-2031 were unavailable when the meeting schedule was originally adopted.

9. The board is being asked to make decisions in early-December, early-May and mid-June to feed into the 10-Year Budget 2021-2031 process. These timeframes are outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The local board has two choices:

i) add the meeting as an addition to the meeting schedule

ii) add the meeting as an extraordinary meeting.

11. For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the 10-Year Budget 2021-2031 timeframes change again or the information is not ready for the meeting there would need to be an additional extraordinary meeting scheduled anyway.

12. For option two, only the specific topics (10-Year Budget 2021-2031) may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the 10-Year Budget 2021-2031 process could be considered at this meeting.

13. Since there is enough time to meet statutory requirements, staff recommend option one, approving this meeting as an addition to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. This report requests the local board’s decision to schedule an additional meeting and consider whether to approve it as an extraordinary meeting or an addition to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

17. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

18. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

1. If the local board decides not to add this business meeting to their schedule this will cause:

a) delay to the 10-Year Budget 2021-2031 process, which would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the Budget.

Ngā koringa ā-muri

Next steps

19. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Robyn Joynes - Democracy Advisor

Authorisers

Louise Mason - GM Local Board Services

Lesley Jenkins - Local Area Manager

[1] Local Government (Auckland Council) Act 2009, section 15(2)(c).

[2] Local Government (Auckland Council) Act 2009, ss15-16.

[3] Local Government Act 2002, Schedule 7, clause 36D.

Chairperson	Phelan Pirrie
Deputy Chairperson	Beth Houlbrooke
Members	Brent Bailey
	Steve Garner
	Danielle Hancock
	Tim Holdgate
	Louise Johnston
	Vicki Kenny
	Colin Smith

Board Member	Organisation	Position
Brent Bailey	Royal NZ Yacht Squadron	Member
Steven Garner	Warkworth Tennis and Squash Club Sandspit Yacht Club Warkworth Gamefish Club	President Member Member
Louise Johnston	Blackbridge Environmental Protection Society	Treasurer
Vicki Kenny	International Working Holidays Ltd Nannies Abroad Ltd Waitemata Riding Club National Party Helensville Electorate	Director/Owner/CEO Director/Owner/CEO Member Treasurer
Danielle Hancock	Kaukapakapa Residents and Ratepayers Association Pest Free Kaukapakapa New Zealand Biosecurity Services Limited	Member Pest Free Coordinator Operations Manager
Tim Holdgate	Landowners Contractors Protection Association	Vice Chairman
Beth Houlbrooke	Kawau Island Boat Club ACT New Zealand	Member Contractor
Phelan Pirrie	Muriwai Volunteer Fire Brigade Grow West Ltd North West Country Incorporated	Officer in Charge Director Manager
Colin Smith

Author	Anwen Robinson – Senior Local Board Advisor
Authoriser	Lesley Jenkins - Relationship Manager

Author	Robyn Joynes - Democracy Advisor - Rodney
Authoriser	Lesley Jenkins - Relationship Manager