Minutes of Rodney Local Board

Rodney Local Board

21 October 2020

1 Welcome

The Chairperson opened the meeting and welcomed those in attendance.

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number RD/2020/130

MOVED by Member C Smith, seconded by Member B Bailey:

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 16 September 2020, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

7.1	Direct Animal Action – Petition relating to the Warkworth Rodeo and other rodeo events.
	Romina Markinkovich and Sephanie Koks from Direct Animal Action presented the petition.
	Petition Prayer: “We, the undersigned, urge you to ban the Warkworth Rodeo and other rodeo events on council land, parks and reserves under the management of your local board”.
	Resolution number RD/2020/131 MOVED by Chairperson P Pirrie, seconded by Member B Bailey: That the Rodney Local Board: a) receive the petition requesting banning the Warkworth Rodeo and other rodeo events and thank Ms Markinkovich and Ms Koks for their attendance. CARRIED

8 Deputations

8.1	Deputation: Wellsford Community Voices update
	Caroline Milner from Wellsford Community Voices was in attendance for this item.
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number RD/2020/132 MOVED by Member D Hancock, seconded by Deputy Chairperson B Houlbrooke: That the Rodney Local Board: a) thank Ms Milner from Wellsford Community Voices for her presentation. CARRIED
	Attachments a 21 October 2020 - Rodney Local Board, Item 8.1 - Wellsford Community Voices - presentation

8.2	Deputation: Friends of Awa Matakanakana
	John Collins, Martin Evans and Robert Howell from Friends of Awa Matakanakana was in attendance for this item.
	A PowerPoint presentation was given and documents were tabled in support of the item. Copies have been placed on the official minutes and is available on the Auckland Council website as minutes attachments.
	Resolution number RD/2020/133 MOVED by Deputy Chairperson B Houlbrooke, seconded by Member S Garner: That the Rodney Local Board: a) thank Mr Collins, Mr Evans and Mr Howell from Friends of Awa Matakanakana for their presentation. CARRIED
	Attachments a 21 October 2020 - Rodney Local Board, Item 8.2 - Friends of Awa Matakanakana - presentation b 21 October 2020 - Rodney Local Board, Item 8.2 - Friends of Awa Matakanakana - Triennial Programme Summary

8.3	Deputation: Film Industry Organisations
	This item has been deferred.

8.4

Deputation: Matakana Pony Club

Alexander Longuet-Higgins and Cheri Wright from the Matakana Pony Club was in attendance for this item.

Resolution number RD/2020/134

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member D Hancock:

That the Rodney Local Board:

a) thank Mr Longuet-Higgins and Ms Wright from the Matakana Pony Club for their verbal presentation.

CARRIED

9 Public Forum

9.1

Public Forum - Tania Hamilton - Wellsford Plus

Tania Hamilton attended to address the meeting regarding activities in Wellsford.

Resolution number RD/2020/135

MOVED by Member C Smith, seconded by Member S Garner:

That the Rodney Local Board:

a) thank Ms Hamilton for her attendance.

CARRIED

9.2

Public Forum - Gary Heaven – Mahurangi Trail Society

Gary Heaven attended to introduce the new Mahurangi Trail Society.

Resolution number RD/2020/136

MOVED by Member S Garner, seconded by Deputy Chairperson B Houlbrooke:

That the Rodney Local Board:

a) thank Mr Heaven from the Mahurangi Trail Society for his attendance.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

Renewal and variation of lease, surrender of a portion of licence to occupy area and renewal and variation of licence to occupy to Matakana Branch Pony Club Incorporated at Matakana Diamond Jubilee Park, 207 Matakana Valley Road, Matakana

Karen Walby – Community Lease Specialist and Nick Harris – Sport and Recreation Lead were in attendance for this item.

Resolution number RD/2020/137

MOVED by Member B Bailey, seconded by Member D Hancock:

That the Rodney Local Board:

a) grant Matakana Branch Pony Club Incorporated a renewal and variation of its community lease agreement dated 10 May 2016 for 179.5 square metres (more or less) of land at Matakana Diamond Jubilee Park legally described as Part Allotment 3, Parish of Matakana (Attachment A to the agenda report) subject to the following terms and conditions:

i) term – 5 years commencing 1 August 2020; with a final expiry 31 July 2025

ii) rent - $1.00 plus GST per annum if demanded

iii) inclusion of a clause prohibiting all users of the facility from smoking within the leased area

iv) record a minor amendment to the club’s community outcomes plan to exclude the provision of a “Riders Without Horses” course and one “Equestrian Awareness Day” per annum

b) approve the Matakana Branch Pony Club Incorporated surrender of a portion 3,400 square metres (more or less) of the non-exclusive licence to occupy area on land legally described as Part Allotment 3, Parish of Matakana at Matakana Diamond Jubilee Park (Attachment B to the agenda report) and agree that the particulars be recorded in a deed of surrender as follows:

(i) effective 31 July 2020

c) grant Matakana Branch Pony Club Incorporated a renewal and variation of its non-exclusive licence to occupy agreement dated 10 May 2016 for 20,000 square metres (more or less) of land at Matakana Diamond Jubilee Park legally described as Part Allotment 3, Parish of Matakana (Attachment C to the agenda report) subject to the following terms and conditions:

i) term – 5 years commencing 1 August 2020; with a final expiry of 31 July 2025

ii) rent - $1.00 plus GST per annum if demanded

iii) the inclusion of a clause prohibiting all users of the facility from smoking within the leased area

iv) the inclusion of a new premises plan to record the reduced area of land for occupation

v) the inclusion of a clause requiring the club to pack down its non-permanent course structures (jumps) - seasonally and reasonably when not in use

d) note that all other terms and conditions will accord with the existing lease and non-exclusive licence to occupy agreement dated 10 May 2016.

CARRIED

Grant of a non-exclusive community licence to occupy to Mahurangi College Board of Trustees for reserve land at Warkworth

Karen Walby – Community Lease Specialist was in attendance for this item.

Resolution number RD/2020/138

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member B Bailey:

That the Rodney Local Board:

a) grant Mahurangi College Board of Trustees a non-exclusive community licence to occupy to be issued under the Reserves Act 1977 for 9.4 hectares (more or less) of land comprising part Falls Road River Reserve and View Road Bush Reserve, Warkworth (Attachment A to the agenda report) subject to the following terms and conditions:

i) term – 10 years with one right of renewal for 10 years commencing 1 November 2020

ii) rent - $1.00 plus GST per annum if demanded

b) note that Mahurangi College Board of Trustees is not required to have a community outcomes plan appended as a schedule to its licence to occupy agreement.

CARRIED

Grant of a new non-exclusive licence to occupy to Kumeu Community Gardens Incorporated for land at 45 Oraha Road, Huapai

Karen Walby – Community Lease Specialist was in attendance for this item.

Resolution number RD/2020/139

MOVED by Member B Bailey, seconded by Member D Hancock:

That the Rodney Local Board:

a) grant Kumeu Community Gardens Incorporated a non-exclusive licence to occupy pursuant to the Local Government Act 2002 for 300 square metres (more or less) of land at 45 Oraha Road, Huapai legally described as Lot 2 DP 169958 (Attachment A to the agenda report) subject to the following terms and conditions:

i) term – one year with one right of renewal for one year commencing 22 October 2020

ii) rent - $1.00 per annum if demanded

iii) water – the tenant will catch and collect rainwater from the garden shed within the licence area and use the water to irrigate the gardens

b) note that Kumeu Community Gardens Incorporated is not required to have a community outcomes plan appended as a schedule to its licence to occupy agreement.

CARRIED

Grant of community lease to Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa for land at 8 Church Hill, Warkworth

Karen Walby – Community Lease Specialist was in attendance for this item.

Resolution number RD/2020/140

MOVED by Member S Garner, seconded by Member C Smith:

That the Rodney Local Board:

a) grant Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa a new community lease pursuant to the Local Government Act 2002 for 1792.1 square metres (more or less) of land at 8 Church Hill, Warkworth legally described as Part Section Part Allotment 67 Parish of Mahurangi, Part Allotment 321 Parish of Mahurangi and Part Allotment 67B Parish of Mahurangi (Attachment A to the agenda report) subject to the following terms and conditions:

i) term – 10 years with one right of renewal for 10 years commencing 1 November 2020

ii) rent - $1.00 plus GST per annum if demanded

iii) a community outcomes plan will be appended as a schedule to the lease agreement

b) approve Te Whānau Tupu Ngātahi o Aotearoa – Playcentre Aotearoa Community Outcomes Plan (Attachment B to the agenda report)

c) note all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Local Government Act 2002.

CARRIED

Adopting the Green Road Park masterplan

Shyrel Burt – Service and Asset Planning Specialist was in attendance for this item.

Resolution number RD/2020/141

MOVED by Member L Johnston, seconded by Deputy Chairperson B Houlbrooke:

That the Rodney Local Board:

a) adopt the Green Road Park Masterplan, dated September 2020 (refer Attachment A to the agenda report)

b) note that within five years the master plan intends to open up the park to the community for walking, running, mountain biking and horse riding guided by a circulation network

c) consider the appropriate classification of Green Road as part of the Local Parks Management Plan process.

CARRIED

Resource Recovery Network Strategy update

Resolution number RD/2020/142

MOVED by Member B Bailey, seconded by Member D Hancock:

That the Rodney Local Board:

a) provide the following feedback on the Resource Recovery Network Strategy update (Attachment A of the agenda report)

i) support the expansion of community recycling centres across Auckland from 12 to 21, recognising the importance of these centres for diverting reusable and recyclable materials from landfill

ii) agree it is important that these centres are strategically located across Auckland to ensure they are easily accessible to local communities

iii) support the development of two larger scale resource recovery parks with the main focus of diverting commercial waste from landfill back into the circular economy

iv) encourage early engagement with the building and commercial industries to ensure that the resource recovery parks achieve strong mutual benefits to all parties

v) support the changes to the ongoing operational funding of existing community recycling centres

vi) acknowledge the importance of the centres becoming self-funded, but proposes that the overall objective of the centres should be diversion of materials from landfill, local jobs and strong social outcomes, and that to achieve this the gate fees may have to be reduced

vii) support the funding of these centres through Central Government waste levy and request continued advocation for an increase in the waste levy to $140/tonne

viii) acknowledge the excellent work that the community recycling centers have done in providing local and social benefits to the community in addition to diverting waste from landfill

b) note that local board feedback will be included in a report to the Environment and Climate Change Committee in November 2020 seeking adoption of the updated Resource Recovery Network Strategy.

CARRIED

Local board views on plan change to enable rainwater tank installation for the Auckland region

Resolution number RD/2020/143

MOVED by Member V Kenny, seconded by Member D Hancock:

That the Rodney Local Board:

a) agree that item 17: Local board views on plan change to enable rain water tank installation for the Auckland region be deferred until the next meeting of the Rodney Local Board scheduled to be held on Wednesday 18 November 2020 at 3pm after the closure of the public submission period.

CARRIED

Auckland Transport update on the Rodney Local Board Transport Targeted Rate – October 2020

Ben Halliwell – Elected Member Relationship Manager was in attendance for this item.

Resolution number RD/2020/144

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member C Smith:

That the Rodney Local Board:

a) receive the Rodney Transport Targeted Rate report for October 2020

b) request Auckland Transport to advise the local board as soon as bus capacity allows for an increase to the frequency of the 128 service

c) request Auckland Transport bring options to the local board to consider additional bus stops on the 128 and 126 services as requested by the local communities

d) request Auckland Transport bring options to the local board to consider solutions around requests from residents for parking bays on Opoto Place.

CARRIED

Auckland Transport update October 2020

Ben Halliwell – Elected Member Relationship Manager was in attendance for this item.

Resolution number RD/2020/145

MOVED by Member V Kenny, seconded by Member S Garner:

That the Rodney Local Board:

a) receive the Auckland Transport update October 2020.

CARRIED

New road name in the A V Jennings Hobsonville Pty. Limited subdivision at Ara Hills, Upper Orewa

Resolution number RD/2020/146

MOVED by Member S Garner, seconded by Member C Smith:

That the Rodney Local Board:

a) approve nine new road names for the new public roads and private roads as follows in the A V Jennings Pty Limited subdivision at Ara Hills, Upper Orewa, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachments A and B to the agenda report

i) Ara Hills Drive’ (Road No.1)

ii) ‘Kikorangi Drive’ (Road No 2)

iii) ‘Kotuitui Drive’ (Road No 3)

iv) ‘Aquamarine Avenue’ (Road No 4)

v) ‘Makenu Crescent’ (Road No 5)

vi) ‘Paparahi Place’ (Road No 6)

vii) ‘Poroporo Lane’ (Road No 7)

viii) ‘Whero Way’ (Road No 8)

ix) ‘Grand Drive’ (Road No 9).

CARRIED

New road name in the Fulton Hogan Land Development Limited subdivision at 17 Old Pine Valley Road, Pine Valley

Resolution number RD/2020/147

MOVED by Member S Garner, seconded by Member C Smith:

That the Rodney Local Board:

a) approve the name “Petit Lane” for the new road in the Fulton Hogan Land Development Limited subdivision at 17 Old Pine Valley Road, Pine Valley, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachments A, B and C to the agenda report.

CARRIED

New road name in the Manikum Enterprises Limited subdivision at Kia Kaha Drive, Snells Beach

Resolution number RD/2020/148

MOVED by Member S Garner, seconded by Member C Smith:

That the Rodney Local Board:

a) approve the name “Torokaha Lane” for the new private road in the Manikum Enterprises Limited subdivision at Kia Kaha Drive, Snells Beach, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachments A and B to the agenda report.

CARRIED

Urgent Decision – Sport and Recreation Facilities Investment Fund 2019/2020

Resolution number RD/2020/149

MOVED by Member V Kenny, seconded by Member C Smith:

That the Rodney Local Board:

a) note the endorsement for two mountain bike projects, Auckland Downhill Club 2020 Dome Valley Development and West Coast Riders Club Riverhead Forest New Trails 2020, approved by the chairperson and deputy chairperson under delegation (Attachment A to the agenda report).

CARRIED

Urgent Decision – Feedback on the Ministry for the Environment's consultation document on hard-to-recycle plastics and single-use items

Resolution number RD/2020/150

MOVED by Member D Hancock, seconded by Member B Bailey:

That the Rodney Local Board:

a) note the feedback on the Ministry for the Environment’s consultation document on hard-to-recycle plastics and single-use items, approved by the chairperson and deputy chairperson under delegation (Attachment A to the agenda report).

CARRIED

Urgent Decision – Input into Auckland Council's response to the Ministry of Business, Innovation and Employment's Building for Climate Change consultation papers

Resolution number RD/2020/151

MOVED by Member D Hancock, seconded by Member C Smith:

That the Rodney Local Board:

a) note the input into Auckland Council’s response to the Ministry for Business, Innovation and Employment’s Building for Climate Change consultation papers, approved by the chairperson and deputy chairperson under delegation (Attachment A to the agenda report).

CARRIED

Addition to the 2019-2020 Rodney Local Board meeting schedule

Resolution number RD/2020/152

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member D Hancock:

That the Rodney Local Board:

a) approve the addition of an additional meeting date to the 2019-2020 Rodney Local Board meeting schedule to accommodate the 10-Year Budget 2021-2031 timeframes as follows:

i) Wednesday 2 December 2020, 5.30pm, at the Orewa Service Centre, 50 Centreway Road, Orewa.

CARRIED

Rodney Ward Councillor update

Resolution number RD/2020/153

MOVED by Member S Garner, seconded by Member C Smith:

That the Rodney Local Board:

a) receive Cr Sayers’ update on the activities of the Governing Body.

CARRIED

Governance forward work calendar

Resolution number RD/2020/154

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:

That the Rodney Local Board:

a) note the governance forward work calendar for October.

CARRIED

Rodney Local Board workshop records

Resolution number RD/2020/155

MOVED by Member B Bailey, seconded by Member D Hancock:

That the Rodney Local Board:

a) note the workshop records for 7 and 14 October 2020.

CARRIED

30 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

5.35pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Phelan Pirrie
Deputy Chairperson	Beth Houlbrooke
Members	Brent Bailey
	Steve Garner
	Danielle Hancock
	Tim Holdgate
	Louise Johnston
	Vicki Kenny
	Colin Smith