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Upper Harbour
Local Board Community Forum
01 October
2020
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 6
8.1 Albany United Football Club 6
8.2 Fostering relationships with film industry
organisations 6
8.3 Kristin College project 7
9 Public
Forum 7
10 Extraordinary Business 7
11 Consideration
of Extraordinary Items
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be
vigilant to stand aside from decision making when a conflict arises between
their role as a member and any private or other external interest they might
have.
The Auckland Council Code of Conduct for
Elected Members (the code) requires elected members to fully acquaint
themselves with, and strictly adhere to, the provisions of Auckland
Council’s Conflicts of Interest Policy. The policy covers two classes of
conflict of interest:
i)
a financial conflict of interest, which
is one where a decision or act of the local board could reasonably give rise to
an expectation of financial gain or loss to an elected member
ii)
a non-financial conflict interest, which
does not have a direct personal financial component. It may arise, for example,
from a personal relationship, or involvement with a non-profit organisation, or
from conduct that indicates prejudice or predetermination.
The Office of the Auditor General has
produced guidelines to help elected members understand the requirements of the
Local Authority (Member’s Interest) Act 1968. The guidelines discuss both
types of conflicts in more detail, and provide elected members with practical
examples and advice around when they may (or may not) have a conflict of
interest.
Copies of both the Auckland Council Code
of Conduct for Elected Members and the Office of the Auditor General guidelines
are available for inspection by members upon request.
Any questions
relating to the code or the guidelines may be directed to the Relationship Manager
in the first instance.
4 Confirmation
of Minutes
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That the Upper Harbour Local Board Community Forum:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 6 August 2020, as true and correct.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Upper Harbour Local Board Community Forum.
This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
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8.1 Albany
United Football Club
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Te take mō te pūrongo
Purpose
of the report
1. To
discuss the upgrade and potential development of the Rosedale clubrooms.
Whakarāpopototanga matua
Executive
summary
2. Kieron
Henare, Club President, supported by Trevor Smith and Anthony Hawke from the
Albany United Football Club, will be in attendance to outline their plans to
upgrade the clubrooms which would accommodate a permanent additional sporting
body, and provide space for temporary sporting bodies based on community
needs.
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Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Kieron Henare, Trevor Smith and Anthony Hawke, from the
Albany United Football Club, and thank them for their attendance and
presentation.
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8.2 Fostering
relationships with film industry organisations
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Te take mō te pūrongo
Purpose
of the report
1. To
improve the relationship between film industry organisations and local
stakeholders.
Whakarāpopototanga matua
Executive
summary
2. Kristian
Eek, Film Producer and Production Manager, will be in attendance with a representative
from the NZ Advertising Producers Group, on behalf of the following film
industry organisations:
· NZ
Advertising Producers Group
· Film
Auckland
· Screen
Producers and Development Association
· Screen
Industry Guild of Aotearoa NZ.
3. Mr
Eek is keen to discuss the process for filming in public spaces which is
complex and involves multiple stakeholders, often working within limited
timeframes. He feels a discussion with the local board will help improve the
relationship with local stakeholders and establish a trusting environment
that works for everyone.
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Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Kristian Eek and thank him for his attendance and presentation.
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8.3 Kristin
College project
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Te take mō te pūrongo
Purpose
of the report
1. To
outline the college’s plans for a new covered court project.
Whakarāpopototanga matua
Executive
summary
2. Nigel
Wilkinson, Director of Business Services at Kristin College, will be in
attendance to provide an overview of their plans to develop new covered
courts on-site. He will also discuss potential partnership opportunities and
community use of the facility.
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Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Nigel Wilkinson from Kristin College and thank him for
his attendance and presentation.
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9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The
local authority by resolution so decides; and
(b)
The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item is
not on the agenda for a meeting,-
(a)
That item may be discussed at that meeting
if-
(i)
That item is a minor matter relating
to the general business of the local authority; and
(ii)
the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b)
no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
