Upper Harbour Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Thursday, 15 October 2020 at 9:32am

 

present

 

Chairperson

Margaret Miles, QSM, JP

 

Members

Anna Atkinson

 

 

Uzra Casuri Balouch, JP

 

 

Nicholas Mayne

via electronic attendance

 

Brian Neeson, JP

via electronic attendance

 

ABSENT

 

Deputy Chairperson

Lisa Whyte

 

 

 


Upper Harbour Local Board

15 October 2020

 

 

 

1          Welcome

 

2          Apologies

  

Resolution number UH/2020/105

MOVED by Chairperson M Miles, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)         accept the apology from Deputy Chairperson L Whyte for absence.

CARRIED

 

3          Declaration of Interest

 

Chairperson M Miles advised the meeting that she had a possible conflict of interest with the East Coast Bays and Districts Cricket Club Incorporated and took no part in the discussion or voting on Item 20 Upper Harbour Local Grants round one and Multi-board Grants round one 2020/2021 grant allocations (application number LG2117-113).

Member N Mayne advised the meeting that he had a possible conflict of interest with the Greenhithe Community Trust and took no part in the discussion or voting on Item 20 Upper Harbour Local Grants round one and Multi-board Grants round one 2020/2021 grant allocations (application number LG2117-115).

 

4          Confirmation of Minutes

 

Resolution number UH/2020/106

MOVED by Member U Casuri Balouch, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 17 September 2020, including the confidential section, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Beverley Furness

 

Resolution number UH/2020/107

MOVED by Chairperson M Miles, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      acknowledge and thank Beverley Furness for her 26 years of service to the Albany Community Pre-school.

CARRIED

 

7          Petitions

 

There were no petitions.

 

 

 

8          Deputations

 

8.1

ActivAsian update

 

Resolution number UH/2020/108

MOVED by Member A Atkinson, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      receive the deputation from Alvin Cheung and Naomi Stewart from ActivAsian and thank them for their attendance and presentation.

CARRIED

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Minutes of the Upper Harbour Local Board meeting held Thursday, 17 September 2020

 

Note:  That the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Thursday, 17 September 2020, are attached at item 11 of the agenda for the information of the board only and will be confirmed under item 4 of the agenda.

 

 

12

Upper Harbour Local Board Volunteer Recognition Awards

 

The Senior Event Organiser was in attendance via Skype for Business to support the item.

 

Resolution number UH/2020/109

MOVED by Chairperson M Miles, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      approve the criteria for the Upper Harbour Local Board Volunteer Recognition Awards (refer to Attachment A to the agenda report).

b)      request that staff deliver the Volunteer Recognition Awards programme as soon as practically possible.

CARRIED

 

 

13

Auckland Transport monthly update - October 2020

 

The Elected Member Relationship Manager, Auckland Transport, was in attendance via Skype for Business to support the item.

 

Resolution number UH/2020/110

MOVED by Chairperson M Miles, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)      receive the monthly update report from Auckland Transport for October 2020.

CARRIED

 

 

Resolution number UH/2020/111

MOVED by Chairperson M Miles, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

b)      thank the Elected Member Relationship Manager, Auckland Transport, for her support to the board and its communities, adding that the board would be very pleased to welcome her back in the future should the opportunity arise.

CARRIED

 

 

14

Allocation of Local Board Transport Capital Fund

 

The Elected Member Relationship Manager, Auckland Transport, was in attendance via Skype for Business, and the Programme Manager, Auckland Transport, was in attendance to support the item.

 

Resolution number UH/2020/112

MOVED by Chairperson M Miles, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      agree to place the Rame Road project on hold until such time as there are funds available for further clarification and investigation due to the wide-ranging and diverging views of the local residents.

CARRIED

 

Resolution number UH/2020/113

MOVED by Chairperson M Miles, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

b)        agree that Item 14 Allocation of Local Board Transport Capital Fund be deferred until the December 2020 meeting.

CARRIED

 

 

15

Resource Recovery Network Strategy update

 

Resolution number UH/2020/114

MOVED by Member N Mayne, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)      agree the following feedback on the Resource Recovery Network Strategy refresh (Attachment A of the agenda report):

i)          the local board supports the Resource Recovery Network Strategy refresh, including the intent to build more community recycling centres, and notes that the strategy aligns with the updated Waste Management and Minimisation Plan 2018, Te Tāruke-ā-Tāwhiri: Auckland's Climate Action Plan and our own draft Local Board Plan 2020

ii)         the local board believes the key goal should be on resource recovery and diverting waste from landfill

iii)       the council strategy should be focused on reduction of landfill waste for the following reasons:

A.        council should be trying to achieve a circular economy and reducing landfill use; recycling does not necessarily achieve that especially given the precarious nature of some overseas recycling markets

B.        recovery of resources is an activity that will enable Auckland Council to make progress towards its aspirations of being ‘Zero Waste by 2040’ and ‘Net Zero Emissions by 2050’; resource recovery centres are an operational tool for achieving this

C.        the process of resource recovery generates ‘multiple environmental, social, cultural and economic benefits for Auckland’

iv)       the location of the resource recovery centres in areas where they will achieve the most in terms of reduction of waste to landfill is key; as such, it is not a particular type/function of building that is required to do this, rather an overall network made up of different types/functions of buildings

v)         the draft strategy refresh proposes that two of the sites should be resource recovery parks and nine community recycling centres, but the board is of the view that a sub-regional network, including smaller drop-off points that feed into a larger resource recovery centre, may be a better solution for parts of Auckland with less available land for full resource recovery centres and a large waste stream; there is also a difference between what some of the current community recycling centres are capable of collecting based on the land they can occupy and the business they are able to build

vi)       the local board supports the extension of operational funding to support new and existing resource recovery centres and to fund the development of a more strategic approach to delivering the Resource Recovery Network by understanding the waste stream of different communities in Auckland

vii)      the local board recognises the importance of groups, such as Waste Solutions, other northern local boards, local business improvement districts, waste-related social enterprises, as well as community groups engaged in waste management, working together in order to develop a fit-for-purpose strategy for a sub-regional part of the Resource Recovery Network in the north, with the ultimate purpose of diverting as much waste as possible to recovered resource

viii)     request that council staff work with the local board, other northern local boards, business improvement districts (such as Business North Harbour), and community providers in a collaborative way to investigate possible sites

ix)       note that a number of sites are available for investigation within the Upper Harbour Local Board boundaries which could not only provide an accessible facility to local residents and businesses, but those of neighbouring local boards too.

b)      note that local board feedback be included in a report to the Environment and Climate Change Committee in November 2020 seeking adoption of the Resource Recovery Network Strategy refresh.

c)      request speaking rights at the Environment and Climate Change Committee meeting in November 2020 to speak to its feedback on the Resource Recovery Network Strategy refresh jointly with other local boards.

d)      request that local board feedback on the Resource Recovery Network Strategy refresh be circulated to all local boards for their information.

CARRIED

 

 

16

Local board input into the Auckland Council submission on the Ministry for the Environment’s consultation document on hard-to-recycle plastics and single-use items

 

Resolution number UH/2020/115

MOVED by Member A Atkinson, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive input into the Auckland Council submission on the Ministry for the Environment’s consultation document on hard-to-recycle plastics and single-use items.

CARRIED

 

 

17

Submissions and feedback on the draft Upper Harbour Local Board Plan 2020

 

Resolution number UH/2020/116

MOVED by Member A Atkinson, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      receive submissions and feedback on the draft Upper Harbour Local Board Plan 2020.

CARRIED

 

 

18

Adoption of the Upper Harbour Local Board Plan 2020

 

Resolution number UH/2020/117

MOVED by Chairperson M Miles, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      adopt the Upper Harbour Local Board Plan 2020 as set out in Attachment A (15 October 2020) of the agenda report.

b)      delegate authority to the Chairperson to approve any minor edits that may be necessary to the Upper Harbour Local Board Plan 2020 prior to publication.

c)      request that Auckland Council and Auckland Transport staff investigate and report back to the local board no later than December 2020, options for a targeted rate to fund additional public transport routes through areas of the local board that do not currently have public transport options.

d)      delegate authority to the Chairperson and Local Board Member Anna Atkinson, as the Topic Area Leads for Transport, to approve the detailed scope for the investigation of a targeted rate to fund additional public transport routes through areas of the local board that do not currently have public transport options.

CARRIED

 

 

19

New name for extension of Westpoint Drive in the subdivision at 86, 88 and 90 Hobsonville Road, Hobsonville

 

Resolution number UH/2020/118

MOVED by Member U Casuri Balouch, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)      approve the name ‘Westpoint Drive’ for the extension of the existing road with the same name, constructed within the subdivision being undertaken by Austino New Zealand Limited at 86, 88 and 90 Hobsonville Road, Hobsonville.

CARRIED

 

The meeting adjourned at 11.07am and reconvened at 11.22am.

 

20

Upper Harbour Local Grants round one and Multi-board Grants round one 2020/2021 grant allocations

 

The Senior Grants Advisor and the Strategic Broker were in attendance to support the item.

Chairperson M Miles declared an interest in application number LG2117-113 East Coast Bays and Districts Cricket Club Incorporated and took no part in the discussion or voting on the matter.

Member N Mayne declared an interest in application number LG2117-115 Greenhithe Community Trust and took no part in the discussion or voting on the matter.

 

Resolution number UH/2020/119

MOVED by Chairperson M Miles, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      agree to fund, part-fund or decline each application received in the 2020/2021 Upper Harbour Local Grants round one listed in the following table:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount allocated

LG2117-106

Auckland Softball Association Incorporated

Sport and recreation

Towards the Easter Classic Softball Tournament 2021, including venue hire, waste management, toilet hire, printing, and softballs

$10,000

$10,000

LG2117-103

AFL New Zealand Incorporated

Sport and recreation

Towards the venue hire at North Harbour Stadium to deliver AFL 2020 Youth Season

$7034.72

$7034.72

LG2117-110

Greenhithe Tennis Club Incorporated

Sport and recreation

Towards the purchase and installation costs of a court access system

$6743

$6743

LG2117-111

Youthline Auckland Charitable Trust

Community

Towards the Youthline Auckland Charitable Trust annual operating costs for the Upper Harbour area

$5000

$4000

LG2117-107

Harbour Hospice Trust

Community

Towards venue hire, catering, promotion, decorations and the purchase of an auction item for ‘Rock the Hithe’ fundraising event

$2500

$2500

LG2117-115

Greenhithe Community Trust

Environment

Towards the photographer's wage to promote local reserves and volunteer restoration

$2500

$1000

LG2117-114

Sustainable Paremoremo Group

Environment

Towards the annual cost of traps, bait and bait stations

$2471.73

$2471.73

LG2117-104

Blue Light Ventures Incorporated

Community

Towards costs for five young people from the local board area to attend a week-long life skills camp

$2173.90

0

LG2117-117

North Harbour Synchronised Swimming Club

Sport and recreation

Towards bus hire for a Synchro National competition in Hamilton

$1147.88

$1147.88

LG2117-112

The StarJam Charitable Trust

Community

Towards operational costs for Albany Jazzy Jamming workshops between January and December 2021

$3344.80

$1500

LG2117-108

Milford Tennis Club Incorporated

Sport and recreation

Towards the club's annual power costs

$3795

0

LG2117-102

Greenhithe Residents Association Incorporated

Community

Towards the purchase of tableware for community use in the Greenhithe Community Hall

$2000

$2000

LG2117-113

East Coast Bays and Districts Cricket Club Incorporated

Sport and recreation

Towards the purchase of two tablets for electronic scoring

$1698

0

Total

 

 

 

$50,409.03

$38,397.33 

b)      agree to fund, part-fund or decline each application received in the 2020/2021 Upper Harbour Multi-board Grants round one listed in the following table:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount allocated

MB2021-125

Badminton North Harbour Incorporated

Sport and recreation

Towards the replacement of court lighting at Badminton North Harbour

$5000

$5000

MB2021-104

North Shore Centres of Mutual Aid Incorporated

Community

Towards a proportion of operational costs, excluding wages, for six centres in the North Shore

$4000

$4000

MB2021-126

North Shore Women's Centre

Community

Towards four weeks of salaries for the social workers at North Shore Women's Centre

$2000

$2000

MB2021-142

Gymnastics Community Trust

Sport and recreation

Towards salary costs for trampoline coach coordinator and purchase of Tumble Trak, Tumble Trak Air Floor Pro, and floor rolls

$20,000

$10,000

MB2021-117

CNSST Foundation (formerly known as Chinese New Settlers Services Trust)

Community

Towards classroom rental costs, advertising and contracted teacher fees for the Unite Against COVID-19 CNSST Education and Wellbeing Programme

$4500

0

MB2021-139

Babystart Charitable Trust

Community

Towards BabyStart boxes, including baby clothes, care products, toys, books, logistics and courier costs to deliver to disadvantaged families

$3954.72

0

MB2021-138

The New Zealand Society of Authors Te Puni Kaituhi o Aotearoa (PEN NZ Incorporated)

Arts and culture

Towards the Oral History Project, including catering, transport, equipment, printing, research, transcription and project management fees

$2000

0

MB2021-140

The Kids for Kids Charitable Trust

Arts and culture

Towards venue hire and production cost of the Kids Youth Choir performance at Bruce Mason Centre from 2 to 6 November 2020

$2000

$2000

Total

 

 

 

$43,454.72

$23,000 

 

CARRIED

 

 

21

Governance forward work calendar - November 2020 to October 2021

 

Resolution number UH/2020/120

MOVED by Member A Atkinson, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board governance forward work calendar for the period November 2020 to October 2021, as set out in Attachment A to this agenda report.

CARRIED

 

 

22

Record of the Upper Harbour Local Board workshops held on Thursday 10 and 24 September 2020

 

Resolution number UH/2020/121

MOVED by Member B Neeson, seconded by Member U Casuri Balouch:  

That the Upper Harbour Local Board:

a)      receive the records of the Upper Harbour Local Board workshops held on Thursday 10 and 24 September 2020 (refer to Attachments A and B to the agenda report).

CARRIED

 

 

23

Board members' reports - October 2020

 

Three written board member reports were provided. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

Resolution number UH/2020/122

MOVED by Chairperson M Miles, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)      receive the verbal and written board members’ reports.

b)      receive the letter of thanks sent to Chairperson M Miles by the Upper Harbour Ecology Network.

CARRIED

 

Attachments

a     15 October 2020 Upper Harbour Local Board: Item 23 Board members' reports - Chairperson M Miles

b     15 October 2020 Upper Harbour Local Board: Item 23 Board members' reports - Member A Atkinson

c    15 October 2020 Upper Harbour Local Board: Item 23 Board members' reports - Member N Mayne

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

 

 

 

 

12.04pm                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................