Agenda of Auckland Domain Committee

Terms of Reference

Background

The Auckland Domain is an important regional park and also has areas within it managed by the Waitematā Local Board. This committee is set up jointly by the Governing Body and Waitematā Local Board to co-ordinate decisions relating to the Domain.

Responsibilities

Decision-making responsibility for parks, recreation and community services and activities in Auckland Domain including those anticipated in the Auckland Domain Act 1987, which are the responsibility of the Governing Body or the Waitematā Local Board.

Powers

All powers of the Governing Body and Waitematā Local Board necessary to perform the committee’s responsibilities including those powers conferred on Auckland Council pursuant to the Auckland Domain Act 1987.

Except:

(a) powers that the Governing Body cannot delegate or has retained to itself (section 2)

(b) where a matter is the responsibility of another committee or local board

(d) the approval of expenditure of more than $2 million

(e) the approval of final policy

(f) deciding significant matters for which there is high public interest, and which are controversial.

Exclusion of the public – who needs to leave the meeting

Members of the public

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

Those who are not members of the public

General principles

· Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

· Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

· Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

· In any case of doubt, the ruling of the chairperson is final.

Members of the meeting

· The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

· However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

· All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

Independent Māori Statutory Board

· Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

· Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

Staff

· All staff supporting the meeting (administrative, senior management) remain.

· Other staff who need to because of their role may remain.

Local Board members

· Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.

Council Controlled Organisations

· Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Auckland Domain Committee:

a) confirm the ordinary minutes of its meeting, held on Monday, 17 August 2020 and the extraordinary minutes of its meeting, held on Monday, 12 October 2020, as a true and correct record.

4 Petitions

At the close of the agenda no requests to present petitions had been received.

5 Public Input

Standing Order 7.7 provides for Public Input. Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

At the close of the agenda no requests for public input had been received.

6 Local Board Input

Standing Order 6.2 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

At the close of the agenda no requests for local board input had been received.

7 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Auckland Domain Committee

09 November 2020

Auckland Domain Event Approvals from 1 July 2020 to 30 June 2021

File No.: CP2020/15794

Te take mō te pūrongo

Purpose of the report

1. To seek landowner approval for requested event permits.

Whakarāpopototanga matua

Executive summary

2. Staff have received three event permit requests requiring Auckland Domain Committee approval:

· 8^th Continent Marathon and Half Marathon – Sunday, 17 January 2021

· Mercy Hospice Unite Walk 2021 – Sunday, 7 February 2021

· Lexus Urban Polo 2021 – Saturday, 20 March 2021

3. As per the Auckland Domain Event Operational Guidelines, an event permit requires landowner approval from the Auckland Domain Committee.

4. As required under the Auckland Domain Event Operational Guidelines, staff have compiled a summary of events scheduled to take place on the Auckland Domain between 1 July 2020 and 1 June 2021.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) approve landowner approval for the 8^th Continent Marathon and Half Marathon event to take place on 17 January 2021 within the Auckland Domain (Attachment A to the agenda report).

b) approve landowner approval for the Mercy Hospice Unite Walk event to take place within the Auckland Domain on 7 February 2021 (Attachment B to the agenda report).

c) approve landowner approval for the Lexus Urban Polo event to take place within the Auckland Domain on 20March 2021 (Attachment C to the agenda report).

Horopaki

Context

5. The Auckland Domain is a high-demand site for a range of events. This is due to its central location, large capacity, public transport networks, limited adjacent residents and hospitality offerings.

6. To manage these demands the Auckland Domain Committee adopted the Auckland Domain Event Operational Guidelines on 30 March 2015 (ADC/2016/9).

7. As per the guidelines, an event permit requires landowner approval from the Auckland Domain Committee if they:

· are ticketed and/or;

· take place over multiple days (more than 48 hours) including pack in and pack out and/or;

· require an authorised road closure.

8. Staff have received three event permit requests which require Auckland Domain Committee approval.

9. Auckland Council is charged with enabling more events within the community, and as such try to accept as many applications as possible. Each application is assessed on its merits in consultation with affected stakeholders.

Tātaritanga me ngā tohutohu

Analysis and advice

8th Continent Marathon and Half Marathon

10. Staff have received an event permit request for the 8th Continent Marathon and Half Marathon event, to be held at the Auckland Domain, including an outline of proposed operations for the event (Attachment A).

11. The 8^th Continent Marathon and Half Marathon event is a low scale, ticketed, alcohol free event. It is part of an international series, where competitors run a marathon a day on each of the eight continents, of which New Zealand is one of the chosen locations.

12. The event will include minimal infrastructure with one BBQ and requires one day on site for pack in, event delivery, and pack out. Approximately 50 people will participate in the event.

13. Table 1 shows the impact assessment that was carried out using the criteria in section 2.4 ‘Landowner Assessment Criteria’ of the Domain Events Operational Guidelines document.

Table 1: Impact assessment 8th Continent Marathon and Half Marathon

Category	Impact Assessment
Public restrictions	Medium impact · Event is ticketed although no fencing infrastructure is in place.
Utilise zones / expanse of area occupied	Minimal impact · Event will occur throughout the Auckland Domain. The participants will travel along footpaths.
Duration and timing of event (including pack in and out time)	Minimal impact · The event requires one day onsite for pack in, event delivery and pack out.
Values of area occupied	Minimal impact · The event will utilise the hard surface in front of the grandstand, resulting in no sport displacement.
Pedestrian flows	Minimal impact · The event footprint will spread throughout the Auckland Domain however no fencing infrastructure will impede pedestrian movements.
Impact on public vehicle access	No impact · No road closures anticipated for the event.
Infrastructure involved	Minimal impact · The event requires minimal supporting infrastructure; one BBQ.
Hanging objects	No Impact
Event vehicle movements	Minimal impact · Vehicle access to grassed areas is not required. Some support vehicles will be present in the Auckland Domain during pack in and pack out.
Access to power and water	No impact
Amplified noise	No impact
Use of water features	No impact

14. Staff recommend approving the 8^th Continent Marathon and Half Marathon event to take place on the Auckland Domain as it presents a minor impact and does not displace scheduled sporting activity.

Mercy Hospice Unite Walk 2021

15. Staff have received an event permit request for the Mercy Hospice Unite Walk 2021 event, to be held at the Auckland Domain, including an outline of proposed operations for the event (Attachment B).

16. The Mercy Hospice Unite Walk is a new, medium scale, ticketed fundraiser for the Mercy Hospice and invites supporters, their families, and the community to take part in the 3.2km charity walk. The event will also involve cultural entertainment, children’s activities, and food trucks (TBC).

17. Anticipated attendance is around 2,000 people. The event requires one day for pack in, event execution, and pack out.

18. Table 2 shows the impact assessment that was carried out using the criteria in section 2.4 ‘Landowner Assessment Criteria’ of the Domain Events Operational Guidelines document.

Table 2: Impact assessment Mercy Hospice Unite Walk

Category	Impact Assessment
Public restrictions	Medium impact · Event is ticketed but a not for profit.
zones / expanse of area occupied	Low/medium impact · Event outside of identified zones or a minor portion of zone 1. However, the event does require a road closure which will disrupt vehicle access.
Duration and timing of event (including pack in and out time)	Minimal impact · The event requires one day onsite for pack in, event delivery and pack out.
Values of area occupied	Low impact · Area being utilised is not near a significant cultural or historic heritage site or significant trees.
Pedestrian flows	Low/medium impact · Directing of pedestrians where paths are already formed along with a small section of Zone 1 for start/finish.
Impact on public vehicle access	Significant impact · Vehicle access into and through the Domain is to be restricted by required road closure.
Infrastructure involved	Low/medium impact · Some structures (Minimal self-supporting and weighted structures) to be placed on a small area of zone 1.
Hanging objects	No impact
Event vehicle movements	Medium impact · Low number of event vehicle requiring access through grassed areas away from trees during pack in and pack out only.
Access to power and water	No impact
Amplified noise	Medium impact · Amplified music is core to the event - announcements of finishing and marshalling. Noise limits must be consistent with permitted activities set out in Auckland Unitary Plan.
Use of water features	No impact

19. Staff recommend approving the Mercy Hospice Unite Walk event to take place on the Auckland Domain as it presents a minor impact and does not displace scheduled sporting activity.

Lexus Urban Polo

20. Staff have received an event permit request for the Lexus Urban Polo event, to be held at the Auckland Domain on Saturday, 20 March 2021, including an outline of proposed operations for the event (Attachment C).

21. The Lexus Urban Polo event is a high scale, ticketed, alcohol event where attendees are spectators to horse polo matches.

22. The Lexus Urban Polo is a fusion of sport and music events which are held in the heart of cities around New Zealand. The Lexus Urban Polo is a fastpaced, scaled-down version of polo with three players on each team. The traditional rules of polo have been simplified so that polo newcomers will be able to follow the action without any prior knowledge of the game. The urban polo concept has been developed with the intention of modernising the sport of polo and increasing accessibility for a greater range of spectators. Music is also played simultaneously to create a party type atmosphere for attendees.

23. The event will include corporate marquees, general admission space, food vendors and licenced bars. The event requires three days for pack in, one day for event delivery and one day for pack out. The event organiser is expecting approximately 3,000 people will attend.

24. Table 3 shows the impact assessment that was carried out using the criteria in section 2.4 ‘Landowner Assessment Criteria’ of the Domain Events Operational Guidelines document.

Table 3: Impact assessment Lexus Urban Polo

Category	Impact Assessment
Public restrictions	Significant impact · Event is ticketed with fencing.
Utilise zones / expanse of area occupied	Significant impact · Event will occupy Zone 1a and surrounding areas resulting in displacement of sporting activities for up to five days. The event requires a road closure which will disrupt vehicle access.
Duration and timing of event (including pack in and out time)	Significant impact · The event requires three days for pack in, one day for event delivery, and one day for pack out. · The event is proposed to occur during the cricket season.
Values of area occupied	Significant impact · The event will utilise the lower sports fields resulting in displacement of sport for up to five days. · Area being utilised is near a significant cultural or historic heritage site or significant trees. Pukekaroa is not included within the event fence line.
Pedestrian flows	Medium impact · The event footprint will cause some restrictions on pedestrian movements through the area however access around the event site will be possible.
Impact on public vehicle access	Medium impact · Vehicle access into and through the Domain will remain open however road closures of some internal roads will be required.
Infrastructure involved	Significant impact · The event requires supporting infrastructure including marquees, a stage, 750m of fencing, food vendors and toilets on the sports fields.
Hanging objects	No Impact
Event vehicle movements	Medium impact · Event vehicles require access through grassed areas away from trees during pack in and pack out only.
Access to power and water	Low impact · Generators to be onsite.
Amplified noise	Significant impact · Amplified music will be in operation for the duration of the event 12.30pm – 8.30pm. Noise limits must be consistent with permitted activities set out in Auckland Unitary Plan.
Use of water features	No impact
Impact on Sports Fields	Minimal Impact · Based on the March 2020 event, no reinstatement was required post event as no noticeable damage was caused by the horses or event infrastructure. · Event vehicles permitted during pack in and pack out only. Event vehicles are not permitted to drive on cricket pitches or park on the fields during the event.

25. Staff recommend approving the Lexus Urban Polo event to take place on the Auckland Domain. We understand it presents significant impact and could displace sporting activity however, it was a successful event held in 2019 and has provided no reason not to recommend approving. As all events, it will continue through the event permitting process and this is only the first step in that process to gain landowner approval.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. The Event Facilitation team will consult with Auckland Transport, as per the event facilitation process, to ensure the road closures are adequate to support the Mercy Hospice Unite Walk and 8^th Continent Marathon events if required.

27. Consultation has occurred with Community Facilities regarding the Lexus Urban Polo event. Landowner approval was assessed as possible, with stipulated conditions including the receipt of a bond.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. Events can cause disruption to residents and surrounding businesses. The Auckland Domain Event Operational Guidelines outlines the minimum level of consultation with affected stakeholders.

29. As part of the wider facilitation process, staff will seek feedback from the Waitematā Local Board on each specific event as more detailed information for each application becomes available.

Tauākī whakaaweawe Māori

Māori impact statement

30. The Auckland Domain is a significant site for many iwi in the region. The Auckland Domain is a historic site of conflict and peace. The memorial on Pukekaroa and the displays and interpretation managed by the Auckland War Memorial Museum pay tribute to significant events for Māori and the importance of the site to mana whenua.

31. Staff have not identified any significant impact for Māori in the event permit request for the 8^th Continent Marathon and Half Marathon, Mercy Hospice Unite Walk or Lexus Urban Polo.

32. The event organiser will consult with Mana Whenua through the facilitation process where required. Consultation will be conducted if a resource consent is required and/or the utilisation of Sites of Significance.

Ngā ritenga ā-pūtea

Financial implications

33. The event facilitation process allows council to recover costs for remedial works that may be required following an event.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. The event facilitation process is designed to mitigate the risk of having events in public open space.

35. Although the committee may approve the event, further stakeholder consultation is required under the Trading and Events in Public Places Bylaw (2015). Event Facilitation staff will work with stakeholders including the Auckland Hospital to meet the requirements however if one or more stakeholders’ requirements cannot be met the event may not be able to proceed.

36. The events applications currently have tentative bookings for the domain. No conflicting sporting matches can be booked as a result. If approval is given for the Lexus Urban Polo event, cricket displacement could occur.

37. The Sports Parks Bookings Team would need to work with the relevant sporting bodies to determine if alternative locations can be found to accommodate the scheduled games.

Ngā koringa ā-muri

Next steps

38. Stakeholder consultation and approval will be obtained through the facilitation process from various internal and external parties. This process aims to ensure the operational plans for the event presents the minimum amount of risk and disruption possible to the land and local communities.

39. Stakeholders who are requested to either approve the event or provide feedback may include but is not limited to:

- Auckland Transport (Streetscapes, Special Events and Public Transport)

- Auckland Council Community Facilities

- Auckland Council Environmental Health (Noise)

- Auckland Transport Harbour Master

- Auckland Council Heritage

- Auckland Council Resource Consents

- Auckland Council Waste Solutions

- Auckland Council Animal Management

- Auckland Council Bylaws

- Auckland Council Alcohol Licensing

- Auckland Council Building Consents

- Auckland Council Health & Safety

- Auckland Council Street Trading

- Civil Aviation Authority

- Civil Defence

- Auckland Hospital

- NZ Police

- Fire and Ambulance

- Local Businesses and Residents.

40. Following receipt of all relevant approvals required, the Event Facilitation team will issue a permit for the events.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Event Proposal - 8th Continent Marathon and Half Marathon event	17
b ⇩	Event Proposal - Mercy Hospice Unite Walk	21
c ⇩	Event Proposal - Lexus Urban Polo	29

Ngā kaihaina

Signatories

Author

Lisa Kent - Team Leader Event Facilitation (Central)

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Martin van Jaarsveld - Manager Community Parks & Places

Auckland Domain Committee

09 November 2020

Auckland Domain - General and Financial Update

File No.: CP2020/16031

Te take mō te pūrongo

Purpose of the report

1. To provide the Auckland Domain Committee with an update on the work programme and recent activities in the Auckland Domain.

Whakarāpopototanga matua

Executive summary

2. Since the 17 August 2020 meeting of the Auckland Domain Committee (the Committee), the following activities of note have occurred or are in progress:

· Commencement of works to install 8 concrete cricket wickets;

· The tender evaluation is underway for the Wintergarden renewal project;

· Detailed designs and consents of the pathway projects are being progressed;

· Continued pest animal control by volunteers;

· The Holocaust Memorial Trust lodged their application for landowner consent.

3. Attached to this report is a Memo – Auckland Domain Overview, dated 16 October 2020 which includes a summary of results and achievements over the last year, as well as key outcomes and projects planned for the next two years (Attachment A).

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a) receive the Auckland Domain – general and financial update report.

Horopaki

Context

Work programme

4. The following table shows the budget allocation and year to date expenditure of the Auckland Domain FY20/21 work programme.

Project	Budget Source	2020/2021 budget $	YTD Expenditure $
Wintergarden renewal	ABS Capex - Regional Renewal and Seismic Strengthening	$4,053,087	$44,072
Sportsfields renewal - Install 8 new concrete cricket wickets	ABS: Capex Development and ABS Capex - Regional Renewal	$31,595	$2,810
Trial gates to address commuter parking	Waitemata Local Board - Parnell Parking Fund	$16,781	$460
New pathway connections -	Waitematā Local Board's AT Capital Transport Fund	$149,000 (this was $932,340)	$2,890
New carpark on Kiosk Road	Waitematā Local Board - Parnell Parking Fund	$30,000 (this was $459,255 which has been split over two FY’s)	$1,957

Wintergardens Renewal- Seismic Upgrade and Repairs Project

5. A significant upgrade of the Domain Wintergardens is about to commence on the heritage hot and cool houses and the potting shed roof. This will include structural seismic strengthening, roof glazing replacement, repairs to timber framing and general renewal works for the large central courtyard between the two houses.

6. The physical works tender was released in mid-September and closed on 16th October 2020. The tender evaluation is underway with the plan to finalise the contract award and start construction early December 2020.

7. It is proposed the works be undertaken in stages so that one or other of the houses will remain open to the public during the works. The plans below illustrate how the fencing will be applied.

Sportsfields Renewal- Install 8 new concrete cricket wickets

8. The physical works have been awarded to AIM services and construction started in early October 2020. The purpose of these works is to reduce the number of wickets and overlap of the ovals to improve safety. The works include the removal of two existing concrete-based wickets from the upper fields and removal of 17 hoggin wickets and replacing the areas with topsoil and fully reinstating the surfaces. A total of eight new concrete wickets are being installed: five on the lower fields and three on the upper fields.

Trial Gates

9. Trail gates to address the impact of commuter or long-stay parking on the Domain are to be installed in the Titoki Street carpark and the Carlton Gore entrance. These will be complimented by the use of existing bollards in Little George Street and the northern end of Football Road. The gates are being funded by the Waitematā Local Board’s Parking Fund.

10. A traffic impact assessment was completed in March 2020. This was requested by Auckland Transport to understand the safety and traffic impacts that may result across the internal roads of Football Road and Grandstand Road South from gates being placed in the Carlton Gore entrance.

11. The next steps in this project is to engage a contractor to design and supply the temporary gates and signage relating to hours of operation. The gating options being explored will need to avoid the need for any excavation or ground disturbance. It is anticipated the physical works will take place within this financial year.

12. Prior to the gates being installed some communications will be undertaken with key stakeholders, in particular those that currently park in the Domain. It was intended that this be part of a wider communications programme providing an update on the delivery of the Accessibility Improvement Programme. This was to include improving pedestrian safety and amenity through the removal of parking spaces around the Sri Chinmoy Circuit and in front of the Auckland Museum. However, at this stage progress on the parking removal is dependent on finding budget to deliver this. Staff will work with Auckland Transport and the Auckland Museum to try and progress this.

New Pathway connections

13. The Waitematā Local Board’s Transport Capital Fund was being utilised to deliver four new path connections in the Domain, being:

· Titoki St carpark to Football Road

· The corner of Winter garden Rd through to the Crescent

· Centennial Path to Grafton Mews

· Parnell train station to Lower Domain Drive/Lovers Lane through the woodchip yard.

14. Initially funding of $961,889 was applied to these paths. However, Auckland Transport has been faced with considerable budget cuts and it is understood that the revised budget being discussed with the Waitematā Local Board is that only $149,000 be allocated to this project in this financial year.

15. The preliminary concept designs have been completed for the four paths. Of the $149,000, it is proposed that $70,000 is applied in this financial year to complete the detailed design and consents for all the paths. This will include identifying site-specific constraints which may influence the design aspect and consenting requirements and developing rough order of costs for each path.

16. The local board has proposed the remaining $79,000 be allocated to the delivery of the Centennial Path to Grafton Mews connection, this being the least expensive of the four paths. The physical works for this would be delivered in the next financial year subject to funding. As part of the implementation of this path there is a requirement to one-way the section of Grafton Mews that runs between Lower Domain Drive and Stanley Street. Auckland Transport has investigated this, but we are waiting on their formal response.

Kiosk Road car park

17. The Waitematā Local Board’s Parking Fund was being utilised to deliver this new carpark on Kiosk Road to support the new natural play area which is to be developed in the vicinity of the duck ponds. The initial budget allocated to this was $459,255. However, the delivery of this has been pushed out, with $30,000 remaining in this financial year to develop the detailed design and progress the consent.

18. To date, a preliminary concept plan has been completed and stakeholder input will be sought on this. Further site investigations are required to confirm resource consent requirements around archaeological, contaminated land, geotechnical and arboriculture matters.

Operations and maintenance

19. A return to level 3 lockdown resulted in reduced services being carried out within the Domain and the Wintergardens being closed to the public. Once Auckland reached level 2 the Wintergardens was reopened to the public, just in time to showcase the new vertical planter wall that has been installed in the tropical house. The new vertical planter has been installed under the Full Facilities Maintenance contract and allows for rare and colourful plants to be displayed safely. The wall will continue to have an array of seasonal displays throughout the year.

20. Over the lockdown period there was a minor wild rabbit incursion around the Watsons Bequest garden and lawn area. The rabbits took a liking to the annual flower beds and destroyed the recently planted floral displays. The Community Facilities ecological team have been quick to control the rabbits and will continue to monitor to ensure no further incursions occur. The resulting damage to the annual flower beds was remediated immediately.

21. Tree root damage to wastewater and stormwater pipes was identified underneath the Fairy Pond and Millennium Tree Sculpture. Works has been carried out to clear the pipes of obstructions and planning to renew the damaged sections of pipe is underway.

Volunteer pest animal control

22. The Auckland Domain is a possum hotspot in the city due to the mature exotic and native trees located throughout the park that provide possums with food and habitat. Volunteers have participated in trapping since 2007 when a local school offered to trap possums as part of a local environment project. Whilst the school no longer participates, its activities were the start of an ongoing project by the council and volunteers to help address the problem of animal pests in the park. For several years now the project has been run in partnership with Conservation Volunteers NZ.

23. Around 20 regular volunteers continue to monitor the pest animal traplines within Auckland Domain.

24. This programme is a highly engaging and sustainable way to allow volunteers to contribute to the biodiversity outcomes of the site. There are generally two periods of trapping each year; early March to the end of June; and early August to mid-December.

25. The latest available data show that since trapping began in 2007, volunteers have caught close to 800 possums (approx.60 a year), 1,100 rodents, as well as around 50 hedgehogs.

26. The aerial map below shows the four animal pest control trap lines at the Auckland Domain. Lines 3 and 4 were added to the network in February 2016.

Holocaust memorial

27. In August 2020, Sheree Stone and Nadine Rubin-Nathan from the Auckland Holocaust Memorial Trust (the Trust), presented the high-level concept of the Garden of Humanity.

28. This follows a number of previous presentations by the Trust, which resulted in the following resolutions by the Committee including;

29. In July 2016 the Committee resolved to:

“authorise staff to engage with the Auckland Holocaust Memorial Trust to seek an appropriate location (outside the object exclusion and event zones) for a memorial in the Auckland Domain and report back to the committee”

Resolution number ADC/2016/19 32.

30. In November 2017, it was resolved to:

“note that the committee have authorised staff to work with the Auckland Holocaust Memorial Trust to find a suitable location and that the trust has indicated an interest in the Fairy Ponds.”

Resolution number ADC/2017/45

31. The Trust has employed Boffa Miskell to put together a proposal for the Garden of Humanity integrated with the Fairy Ponds. An application for landowner consent was lodged during September 2020. After the application was circulated to the relevant Council departments, additional information was identified to enable staff to fully assess the proposal and provide quality advice to the Committee. Some of the additional information that the Trust was requested to provide include.

· an arborist report to understand the impact on surrounding trees.

· methodology of works and ground disturbance plan to assess the risk of contamination.

· heritage impact assessment - the proposed works will trigger a resource consent as the Domain has a historic heritage status. A heritage impact assessment is required to inform the landowner consent.

· consultation with key stakeholders.

32. Boffa Miskell has completed some of the outstanding assessments and is making good progress on the remaining information required. The aim is to present a report to the March 2021 Committee meeting for consideration.

National butterfly centre

33. In August 2020, Jacqui Knight and Mark Bateman, presented the high-level concept for the National Butterfly centre.

34. Staff have met with Jacqui and Mark to discuss the future of the project. Key considerations to work through are compliance with the Auckland Domain Act, and the alignment of the timing of development between the butterfly centre and the Kari Street development. Staff will continue to liaise with Jacqui and Mark on this project.

Tātaritanga me ngā tohutohu

Analysis and advice

35. This is an update report and/or follows on from comprehensive reporting where analysis and advice has previously been provided to guide decisions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

36. Many of the activities in the proposed work programme will have impact on greenhouse gas emissions and contribute towards climate change adaptation. These impacts will be considered as projects progress and will be reported to the committee at future reporting opportunities. The sorts of impacts to be considered include:

· Maximum upcycling and recycling of old material

· Installation of energy efficiency measures

· Building design to ensure the maximum lifetime and efficiency of the building is obtained

· Lifecycle impacts of construction materials (embodied emissions)

· Exposure of building location to climate change hazards (sea level rise, flooding (floodplains), drought, heat island effect)

· Anticipated increase in carbon emissions from construction, including contractor emissions

· Lifecycle impacts of construction materials.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37. This report largely reflects ’business as usual’ operational activities and is considered to be in line with council group activities.

Tauākī whakaaweawe Māori

Māori impact statement

38. The Community Facilities work programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions.

39. Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori.

40. Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

41. This is an information report and while most of the activities have funding associated with them the report relates to implementation of activities within budget or proposals that will be considered in a future report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. There are no substantive risks identified at this point in time.

43. Projects discussed in this report are subject to operational health and safety plans. This includes a process for incident and near-miss reporting, and these will be reported to the committee where they have occurred.

Ngā koringa ā-muri

Next steps

44. Once the Holocaust Memorial Trust have submitted the additional information, staff will assess the landowner consent application for the Garden of Humanity and prepare a report for the March 2021 Committee meeting.

45. Projects in the work programme will be progressed as indicated in this report.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Memo - Auckland Domain Overview - dated 16 October 2020	43

Ngā kaihaina

Signatories

Author

Martin van Jaarsveld - Manager Community Parks & Places

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Martin van Jaarsveld - Manager Community Parks & Places

Chairperson	Cr Desley Simpson, JP
Deputy Chairperson	Adriana Avendano Christie
Members	IMSB Member Renata Blair
	Member Alexandra Bonham
	Cr Pippa Coom
	IMSB Member Hon Tau Henare
	Cr Sharon Stewart, QSM
	Member Sarah Trotman, (ONZM)