2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
5 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
6 Petitions
At the close of
the agenda no requests to present petitions had been received.
7 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Albert-Eden Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no
requests for deputations had been received.
8 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
9 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
|
Albert-Eden
Local Board
10 November
2020
|
|
Adoption
of the Albert-Eden Local Board Plan 2020
File No.: CP2020/15777
Te take mō te
pūrongo
Purpose of the report
1. To
adopt the final Albert-Eden Local Board Plan 2020.
Whakarāpopototanga matua
Executive summary
2. The
Local Government (Auckland Council) Act 2009 requires that each local board
complete a local board plan for adoption every three years and uses the special
consultative procedure (SCP) to engage with their communities.
3. The
consultation period for the SCP ran from 13 July to 13 August 2020.
4. The
local board has considered all submissions and feedback received from the
consultation period. Substantive changes and minor edits for clarification are
proposed.
5. The
Albert-Eden Local Board Plan 2020, which includes the
proposed changes, is attached to this report.
6. Pending adoption of the plan photographs, maps and other design
features will be added for final publication.
|
Ngā tūtohunga
Recommendation/s
That the Albert-Eden Local
Board:
a) adopt the Albert-Eden Local Board Plan 2020 as set out in Attachment A of the
agenda report.
b) delegate
authority to the Chairperson and/or other nominated member(s) of the
Albert-Eden Local Board to approve any
minor edits that may be necessary to the Albert-Eden Local Board Plan
2020 prior to publication.
|
Horopaki
Context
7. The
Local Government (Auckland Council) Act 2009 states that each local board must:
· adopt
their local board plan by 31 October of the year following an election
· use
the special consultative procedure (SCP) to engage with their communities.
8. Local
board plans are strategic documents developed every three years. They set a
direction for local boards and reflect community priorities and preferences.
They provide a guide for local board activity, funding and investment
decisions. They also influence local board input into regional strategies and
plans, including annual budgets.
9. The
plans inform the development of the council’s 10-year budget. They also
form the basis for development of the annual local board agreement for the
following three financial years and subsequent work programmes.
Timeframes
10. The
implementation of COVID-19 alert levels forced a delay to the consultation
period planned in June and July 2020 to be rescheduled to July and August 2020.
11. Every effort
has been made to adopt the Albert-Eden Local Board Plan 2020 in October,
however the unavoidable change to the dates of the consultation period has
required a small extension of time. This is to ensure the local board had
sufficient time to consider the submissions received.
Tātaritanga me ngā
tohutohu
Analysis and advice
Consideration of submissions and feedback
12. The
Albert-Eden Local Board has considered the submissions
and feedback received.
13. Public feedback on the draft plan was positive. The majority of submitters were supportive of the plan, its
direction and the themes covered.
14. Overall,
80 per cent supported the direction of the plan, while 13 per cent did not. The
remaining 9 per cent were unsure.
15. It
is noteworthy that across all questions there were 139 feedback points in
general support of the draft plan, 76 feedback points in support of the focus
on community and 59 feedback points in support of the focus on environment and
sustainability.
16. There
were no new significant issues or topics raised that were not already covered
in the plan; however, submitters took the opportunity to put forward their
views and suggestions.
17. Overall,
56 per cent felt the plan would help the community recover from the impact of
COVID‐19, while 13 per cent did not. The remaining 31 per cent were
unsure.
18. The key feedback points, analysis and subsequent proposed changes to
the outcome chapters are outlined in Table 1 below.
Table
1: Substantive changes to the draft Albert-Eden Local Board Plan 2020
|
Key point of feedback
|
Analysis
|
Proposed change
|
|
The plan is too general and needs more details around
projects, budgets and timeframes.
Thirty-two feedback points were received across three
consultation questions.
|
Local
board plans are strategic three-year plans that set the direction for the
local area, reflecting community aspirations and priorities.
Local
Board Agreements form the basis for each local board to develop its annual
work programme and set out local funding priorities and budgets, levels of
service, performance measures and targets by activity for each financial
year.
Detail
of projects, budgets and timelines are outlined in annual work programmes.
Progress is reported quarterly.
|
Include
project examples within key initiatives where appropriate to illustrate the
types of projects which can or could occur to achieve the objectives.
Include
reference to work programmes and quarterly reporting in the ‘About
local board plans’ section and Message from the Chair to direct readers
to these places to find information on local board projects, budgets and
timeframes.
|
|
Concern around the effects of intensification and
implementation of the Auckland Unitary Plan.
Twenty feedback points were received across three
consultation questions.
|
Suburbs
within Albert-Eden are experiencing significant change through
intensification and large-scale development. This has impacts on the look and
feel of neighbourhoods and can be a change from the existing built form of
the area.
Whilst
housing style and density may change neighbourhood features bring character
and identity to areas and some have significant protection under the Auckland
Unitary Plan, for example notable
trees, heritage features, outstanding natural features and landscapes.
There
is an opportunity for the local board to advocate, educate and show
leadership when discussing intensification with the community.
|
Amend
the name of the neighbourhood change outcome to cover the concepts of
heritage, identity and change over time.
Amend
the narrative of the neighbourhood change outcome to cover natural and
cultural heritage in a chronological way: environmental heritage, Māori cultural heritage and then European 19th
century heritage. This provides a more coherent flow for the reader to then
move into the section on neighbourhood changes.
|
|
Strengthen support for community groups and the
community empowerment approach.
Thirteen feedback points were received across five
consultation questions, including from a number of established community
groups in the Albert-Eden local board area.
|
Support
for community groups is a key role of the local board. The wording in the
draft plan talked generally about how the local board would be best placed to
support local communities.
Auckland
Council has an Empowered Communities approach.
|
Amend
the wording of the community empowerment narrative section in the community
outcome to align with agreed community empowerment definitions, approaches
and goals:
· shared community and local board outcomes
· investing in our local people and groups
· design and deliver activities
that… drive change.
|
|
Reflect feedback from children and young people better.
Seven feedback points were received across five
consultation questions, including from Albert-Eden Youth Board members.
|
Specific
reference to children and young people was lacking from the plan. Key issues
the local board heard from children and young people were also not covered.
The
consultation process resulted in feedback from this demographic.
|
Add
a new section to the narrative of the parks and community facilities outcome,
environment and sustainability outcome and transport outcome which outlines
key feedback received from children and young people.
|
|
The importance and value of the aquatic centre as a
community asset.
Seventeen feedback points were received from the
specific primary school feedback exercise from children aged 7-11 years,
noting that swimming or visiting the pool was a favourite activity.
|
Local
boards have decision-making over local matters such as sport and recreation.
The Governing Body has decision-making over budget decisions for large-scale
assets and the regional network of assets.
Public
pools provide the opportunity for exercise and to learn water safety skills.
The community has had access to the Mt Albert Aquatic Centre, which sits on
Mt Albert Grammar School land, since 1996.
The
local board invested funding in 2015 to upgrade the facility. The school has
expanded and there are known traffic safety concerns as the pool carpark also
sits on school land. The future of ongoing public access to this pool, or the
creation of a new facility within the area, is uncertain.
|
Add
a new initiative to the parks and community facilities outcome to continue to
advocate to the Governing Body through the council’s 10-year Budget
process for a replacement pool in the Mt Albert or another appropriate
Albert-Eden site.
|
|
Support programmes which promote and encourage a mode
shift or multi-modal transport options.
Walking, cycling and public transport was mentioned in
comments across five consultation questions, and 56 per cent of respondents
chose ‘transport’ as an area to prioritise under consultation
question three.
|
Central
and government agencies are supporting communities to change their travel
mode away from private vehicles to shared public and active modes in order
to:
· reduce congestion, which leads to longer travel times
· reduce emissions, which contributes to global climate
change and air pollution
· reduce transport related deaths and serious injuries
· reduce sedentary lifestyles, which contributes to
increasing levels of obesity and chronic diseases
· provide more travel options for people, which can
reduce the financial burden of owning and maintaining a private vehicle.[1]
|
Add
a new initiative to the transport outcome to advocate to Auckland Transport
to fund programmes and to invest in infrastructure that promotes multi-modal
transport and supports the community to shift towards active modes of
transport.
|
|
Concern regarding the order of outcomes and possible or
implied hierarchy.
|
The
outcomes in a local board plan are not in a hierarchical order. Many concepts
are reflected in multiple outcomes and cross-referencing is common.
Feedback
points received mostly related to the environmental outcome and the perceived
low prioritisation of environmental and climate change objectives in relation
to other outcomes in the draft plan.
|
Move
the environmental and sustainability outcome to be outcome three, after the
community and neighbourhood change outcomes. This allows the reader to cover the
three outcomes which relate to change, and then progress to the outcomes
which relate to areas of local board decision-making/investment.
|
|
Importance of accessibility for community buildings and
the programmes and services delivered out of them.
|
The
Albert-Eden local board area has three libraries, four community centres,
nine venues for hire and over 60 community leases. The local board have the
responsibility to ensure they are well maintained, are used efficiently and
run programmes that meet community needs.
In
2018 the local board commissioned an inclusion and diversity project report
which identified less visible communities and recommended practical, local
activities aimed at supporting those communities.
The
findings of the report are relevant to multiple local board plan outcomes and
are reflected throughout the document.
One
key theme was participation in public spaces and the requirement to suit a
range of community needs and activities. Community buildings should also be
physically accessible to people with a range of mobility requirements.
|
Clarify
the two distinct roles of community buildings in the narrative of the parks
and community facilities outcome; physical maintenance of the structure so
they are safe, meet a variety of needs and are flexible, and the social
activities run from them.
Add
‘accessibility’ as a factor to consider when undertaking building
upgrades, in the parks and community facilities initiative.
Add
a new initiative to the parks and community facilities outcome to ensure the
community has access to relevant programmes for new migrants, people of all
abilities, youth and older people, to complement the existing initiative
regarding building maintenance and upgrades.
|
19. Other minor changes to the plan which respond to submissions
include:
· Strengthening
the existing reference in the narrative of the town centre and local economic
development outcome to the construction of the City Rail Link, Mt Eden train
station and associated urban development planning.
· Strengthening
the existing reference in the narrative of the town centre and local economic
development outcome to supporting local businesses and shopping local as an
important method to assist economic recovery from COVID-19 lockdowns.
· Adding
a sentence to the narrative of the town centre and local economic development
outcome to achieve environmental and biodiversity benefits during town centre
upgrades, as well as the currently listed people, transport and economic
benefits.
· Adding
a sentence to the narrative of the parks and community facilities outcome to
provide infrastructure which supports opportunities to understand and enjoy the
environment when undertaking parks and paths projects.
· Adding
a sentence to the narrative of the environmental and sustainability outcome to
advocate for tree protection, to support the direction to plant new trees
already contained in the plan.
20. Other
minor changes requested by the Albert-Eden Local Board include:
· Adding
reference to the National Policy Statement for Urban Development and possible
changes to the Resource Management Act 1991 in the neighbourhood change
outcome, to reflect the recent or signaled changes by central government.
· Adding
an advocacy initiative to the parks and community facilities outcome to
partially re-align the golf course at Chamberlain Park. This will allow for the
creation of a local/suburb park on the western side of the awa (stream), the
restoration of Waitītiko
/ Meola Creek and wetland area and improved walking and cycling connections,
while retaining an 18-hole golf course. This addition is the second component
of the local board’s priority advocacy project, sportsfield development,
which was already covered by an initiative in the draft local board plan. See
resolution AE/2020/56 for further information.
Changes to the Albert-Eden Local Board Plan 2020
21. Staff
recommend adopting the Albert-Eden Local Board Plan
2020 (Attachment A) which incorporates the proposed substantive changes to the
outcome chapters as described in Table 1 and other minor changes.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
22. The
Albert-Eden Local Board Plan 2020 reflects the impacts of predicted climate
change.
23. The plan
includes Outcome 3: High-quality natural environments and sustainable
lifestyles, with the following specific objective and initiatives:
· Objective:
Our community has sustainable lifestyles and takes climate action.
· Initiative:
Support educational opportunities and ongoing waste recovery functions of the
Central Community Recycling Centre in Western Springs.
· Initiative:
Support the development and delivery of waste minimisation initiatives in the
community and advocate for safe, local disposal options for hazardous waste.
· Initiative:
Increase support for individuals, neighbours and businesses to adopt low carbon
lifestyles and form climate action networks through projects like
Eco-Neighbourhoods.
24. The plan
includes Outcome 6: Safe, easy and sustainable options for moving around, with
the following specific objective and initiatives:
· Objective:
Our community has more transport options and we see a shift in transport modes
used by the community.
· Initiative:
Implement over time the network of paths and connections prioritised in the
Albert-Eden Local Paths (Greenways) Plan 2018, including working with other
agencies and advocating for routes which are outside the limits of our funding,
such as the Motu Manāwa Marine Boardwalk and the Western Springs to
Greenlane express cycle connection.
· Initiative:
Advocate for faster, frequent and convenient public transport, including the
Government development of light rail along Dominion Road, with associated
spatial planning for the areas alongside the route.
· Initiative:Advocate
to Auckland Transport to fund programmes and to invest in infrastructure that
promotes using multiple modes of transport and supports the community to shift
towards active modes of transport.
25. The impact on
the climate of the final plans has been considered. The final publication will
be an online document to minimise printing hard copies.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
26. The adoption
of the Albert-Eden Local Board Plan 2020 will inform the development of the
council’s 10-year budget. It will also form the basis for the development
of the following three years’ work programmes.
27. Planning and
operational areas of the council have taken part in the development and review
of the draft and final plans.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
28. The
local board’s views have informed the development of the final Albert-Eden Local Board Plan 2020.
29. Workshops were held on 8
and 22 September and 6 October 2020 to discuss and consider feedback from the
SCP and agree any changes.
30. In developing the plan, the Albert-Eden Local Board considered:
· advice
from mana whenua and mataawaka
· what
is already known about our communities and what is important to them
· submissions
received via online forms, hardcopy forms, emails and post
· feedback
provided at engagement events and online through Facebook
· regional
strategies and policies
· staff
advice.
Tauākī whakaaweawe
Māori
Māori impact statement
31. In
developing the plan, the Albert-Eden Local Board:
· considered
views and advice expressed by mana whenua and mataawaka
· considered
existing feedback from Māori with an interest in the local board area
· reviewed submissions received.
32. The Albert-Eden
Local Board Plan 2020 promotes outcomes or issues of importance to Māori
by including narrative, objectives and initiatives throughout the plan.
33. The plan
contains Outcome 1: Resilient, connected and empowered
communities who value diversity, with the following specific objective
and initiative:
· Objective:
People are included, interconnected and celebrate our diversity.
· Initiative:
Support mana whenua in sharing Māori cultural knowledge and practices
through storytelling projects, celebrating Te Reo Māori and responding to
Māori aspirations.
34. The plan
contains Outcome 2: Neighbourhoods that reflect and value our heritage and
unique identity now and into the future, with the following specific narrative,
objective and initiatives:
· Narrative:
Acknowledgment of Māori cultural heritage sites of significance, natural
features and landscapes in the local board area, acknowledgment
of the importance of the maunga (mountains) and the special and significant
relationship mana whenua have with them.
· Objective:
Māori cultural heritage is valued and protected.
· Initiative:
Share Māori knowledge, history and stories so Māori identity can be
recognised, appreciated and seen on the landscape, for example incorporating Te
Ao Māori into playground design or interpretative signage in parks.
· Initiative:
Dual naming - work with mana whenua to complete Māori naming and
associated storytelling for identified parks to value and promote
Auckland’s Māori identity and the use of Te Reo Māori.
35. The plan contains
Outcome 3: High-quality natural environments and sustainable lifestyles, which
includes the following narrative and initiative:
· Narrative:
Acknowledgment of the unique and significant role of mana whenua as kaitiaki
(guardian).
· Initiative:
Work with mana whenua on restoration initiatives to implement mātauranga
Māori (Māori knowledge) and design into projects, for example
implementing the Tohu, a symbol representing the awa (stream), into signage
throughout Te Auaunga / Oakley Creek area.
Ngā ritenga
ā-pūtea
Financial implications
36. Budget to
implement initiatives and projects is confirmed through the annual plan
budgeting process. The local board plan informs this process.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
37. There is a
minor reputational risk associated with the adoption of the final Albert-Eden
Local Board Plan 2020. The process of consultation is likely to have raised
expectations of the local board being able to achieve particular initiatives.
As a result of the economic impact of COVID-19 and the council’s
significantly reduced budget, it may no longer be possible to achieve all the
priorities and aspirations that were identified in the draft plan.
38. This will be
mitigated by clear communication of decision-making processes.
Ngā koringa ā-muri
Next steps
39. Staff
recommend that responsibility for approving any minor edits following adoption
are delegated to the Chairperson and/or other nominated member(s) of the
Albert-Eden Local Board.
40. Photographs,
maps and other design features will be added to the plan for final publication.
This will be an online digital document that will be available in early 2021.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Albert-Eden Local Board Plan 2020
|
17
|
Ngā kaihaina
Signatories
|
Author
|
Emma Reed - Local Board Advisor
|
|
Authoriser
|
Nina Siers - Local Area Manager
|
