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Finance and Performance
Committee
19 November
2020
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
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Resolution
number FIN/2020/76
MOVED by
Chairperson D Simpson, seconded by Cr L Cooper:
That the Finance and Performance Committee:
a) confirm
the ordinary minutes of its meeting, held on Thursday, 17 September 2020, including the confidential
section; the extraordinary minutes of its meeting, held on Thursday, 1
October 2020, including the confidential section; and the extraordinary
minutes of its meeting, held on Thursday, 22 October 2020, including the
confidential section, as a true and correct record.
CARRIED
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4 Petitions
There were no
petitions.
5 Public
Input
There was no
public input.
6 Local
Board Input
There was no
local board input.
7 Extraordinary
Business
There was no
extraordinary business.
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8
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Auckland Council Group and Auckland Council quarterly
performance reports to 30 September 2020
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A PowerPoint presentation was
given. A copy has been placed on the official minutes and is available on the
Auckland Council website as a minutes attachment.
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Cr D
Newman entered the meeting at 10.05am.
Cr S
Stewart entered the meeting at 10.05am.
Cr S
Henderson entered the meeting at 10.07am.
Cr S C
Fletcher entered the meeting at 10.09am.
Cr J
Watson entered the meeting at 10.11am.
Cr W Walker entered the
meeting at 10.30am.
Cr J
Bartley entered the meeting at 10.35am.
Cr C Darby entered the meeting at 10.45am.
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Note: changes to
the original motion were incorporated, adding new clauses b), c) and d), with
the agreement of the meeting.
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Resolution
number FIN/2020/77
MOVED by Chairperson D Simpson, seconded by Cr L Cooper:
That
the Finance and Performance
Committee:
a)
receive the Auckland Council Group
and Auckland Council quarterly performance report for the period ended 30
September 2020.
b)
note the solid financial results against a demanding
Emergency Budget, including:
i)
$575 million
capital expenditure for the Group, $23 million more than the same period last
year
ii)
the net direct
operating result being $71 million favorable to budget, with net revenue
being $36 million higher than budget, and net expenditure being $35 million
lower than budgeted
c)
congratulate staff
on receiving the all of council supportive team award from the Association of
Local Government Information Management (ALGIM) recognising Auckland
Council’s response to COVID-19
d)
note the
substantial performance improvements in the Regulatory area.
CARRIED
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Attachments
a 19 November 2020 - Finance and Performance
Committee, Item 8 - Auckland Council Group and Auckland Council quarterly
performance reports to 30 September 2020 - PowerPoint presentation
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9
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Emergency Budget 2020/2021 - Update November
2020
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Note: changes to
the original motion were incorporated to resolutions a), b) and c) with the
agreement of the meeting.
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A Dashboard and a PowerPoint
presentation was given. Copies have been placed on the official minutes and
are available on the Auckland Council website as a minutes attachments.
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Mayor P Goff left the meeting
at 11.33am.
Cr W Walker left the
meeting at 11.33am.
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Resolution
number FIN/2020/78
MOVED by Chairperson D Simpson, seconded by Cr
A Dalton:
That the Finance and Performance Committee:
a) receive
the October update on progress for financial year 2020/2021.
b) note
that in four months Auckland Council has achieved a record $87 million of
organisational savings towards the $120 million target,
c) note
the status update on implementing the asset recycling budget target is at
risk with only $33 million out of the $244 million target achieved to date.
CARRIED
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Attachments
a 19 November 2020 - Finance and Performance
Committee, Item 9 - Emergency Budget 2020/2021 - Update November 2020 -
Dashboard
b 19 November 2020 - Finance and Performance
Committee, Item 9 - Emergency Budget 2020/2021 - Update November 2020 -
PowerPoint presentation
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The meeting adjourned at 12.00pm and
reconvened at 12.06pm.
Cr W Walker returned to the meeting at
12.06pm.
Cr C Darby returned to the meeting at
12.06pm.
Cr G Sayers joined the meeting at
12.07pm.
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11
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Treasury Management Policy Review
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Mayor P Goff returned to the
meeting at 12.15pm.
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A
PowerPoint presentation was given. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Alex
Wondergem, Partner, PWC was in attendance to provide professional expertise
and advice on this matter.
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Note: changes to the
original motion were incorporated with the addition of clause b), with the
agreement of the meeting.
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Resolution
number FIN/2020/81
MOVED by Chairperson D Simpson, seconded by Cr C Darby:
That
the Finance and Performance
Committee:
a) approve the revised Treasury Management Policy
(Attachment A of the agenda report).
b) thank Alex Wondergem, Partner, PWC for his attendance and professional
expertise and advice on this matter.
CARRIED
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Note: Pursuant
to Standing Order 1.8.6 Cr E Collins requested that his vote against, be recorded:
Note: Pursuant
to Standing Order 1.8.3 Cr C Fletcher requested that her
abstention, be recorded.
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Attachments
a 19 November 2020 - Finance and Performance
Committee, Item 11 - Treasury Management Policy Review, Presentation
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12
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Summary of Finance and Performance Committee
information memoranda and briefings, including the Forward Work Programme -
19 November 2020
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Resolution
number FIN/2020/82
MOVED by Cr J Watson, seconded by Cr T Mulholland:
That
the Finance and Performance
Committee:
a) note the progress on the forward work
programme.
b) receive the Summary of Finance and Performance Committee
information memorandum and briefings as 19 November 2020.
CARRIED
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14 Consideration
of Extraordinary Items
There was no consideration
of extraordinary items.
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15 Procedural
motion to exclude the public
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Resolution
number FIN/2020/84
MOVED by Cr W Walker, seconded by Deputy Mayor
BC Cashmore:
That the Finance and Performance Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL: Update and
future of Retrofit Your Home scheme
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(g)
- The withholding of the information is necessary to maintain legal
professional privilege.
In
particular, the report contains legally privileged information about
ongoing dialogue with the Commerce Commission
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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1.30pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
2.26pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
2.26pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Finance and Performance Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
