Agenda of Franklin Local Board

The Chair will open the meeting and welcome everyone present.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Franklin Local Board:

a) confirm the ordinary minutes of its meeting held on Tuesday, 10 November 2020, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Kendyl Sullivan, Pukekohe Business Association

Te take mō te pūrongo

Purpose of the report

1. Kendyl Sullivan from the Pukekohe Business Association will be in attendance to address the board.

Whakarāpopototanga matua

Executive summary

2. The Pukekohe Business Association has provided a copy of their annual general meeting report for the Franklin Local Board.

3. Kendyl Sullivan, Manager of the Pukekohe Business Association, will address the board regarding this report.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) thank Kendyl Sullivan, Manager Pukekohe Business Association, for her presentation and attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Franklin Local Board

24 November 2020

Franklin Quick Response Round One 2020/2021 grant allocations

File No.: CP2020/16523

Te take mō te pūrongo

Purpose of the report

1. To fund, part fund or decline grant applications received for Franklin Quick Response Round One 2020/2021.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Franklin Quick Response Round One 2020/2021 (refer Attachment B).

3. The Franklin Local Board adopted the Franklin Local Board Community Grants Programme 2020/2021 on 24 March 2020 (Attachment A). The document sets application guidelines for contestable grants.

4. The local board have approved their annual budget for 2020/2021. The community grants budget is $136,000.

5. A total of $9,548 was allocated in Quick Response Round One 2020/2021 and a total of $51,157 was allocated in Local Grants Round One 2020/2021. The leaves a total of $65,295 to be allocated to two quick response and one local grants round in 2020/2021.

6. Seventeen applications were received for Quick Response Round Two 2020/2021, requesting a total of $36,895.25.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) agree to fund, part-fund, or decline each application in Franklin Quick Response Round One 2020/2021 listed in the following table:

Table One: Franklin Quick Response Round One 2020/2021 grant applications:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

QR2103-201

Business and Professional Women Franklin Incorporated

Community

Towards printing flyers to mark “Equal Pay Day” or “Red Bag Day” to be delivered to Pukekohe homes

$1,221.30

Eligible

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2103-202	Graeme Dingle Foundation Auckland	Community	Towards two leaders fees for the Kiwi Can programme at Pukekohe North School from 1 February to 30 April 2021.	$2,000.00	Eligible
QR2103-204	Franklin Active Trails Bike Auckland Incorporated	Sport and recreation	Towards high visibility safety equipment, track markers and logo design, printing and signage for the development of the "Franklin Six Summits Trail"	$2,000.00	Eligible
QR2103-205	Road Safety Education Limited	Community	Towards road safety education for Franklin young people at Karaka Community Event Centre, including venue hire and facilitator costs.	$1,300.00	Eligible
QR2103-206	Youthline Auckland Charitable Trust	Community	Towards the Franklin share of the Helpline costs from 1 January to 30 September 2021.	$2,000.00	Eligible
QR2103-208	Blue Light Ventures Incorporated	Community	Towards the distribution of the booklet: "Street Smart" to 401 Franklin Year 13 secondary school students at Waiuku College, Wesley College, and Pukekohe High School	$1,403.50	Eligible

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2103-209	Royal New Zealand Foundation of the Blind Incorporated trading as Blind Low Vision NZ	Community	Towards the Blind Low Vision library including accessible digital audio books.	$2,000.00	Eligible
QR2103-210	Franklin Young Farmers Club	Events	Towards the “Young Farmer of the Year Northern Region Final” event on the 20 February 2021 at the Pukekohe Showgrounds.	$1,000.00	Eligible
QR2103-211	Bellyful NZ Trust - Franklin Branch	Community	Towards operating costs including promotional materials, design, phone operating costs, and cooking utensils to support new mothers in Franklin.	$2,000.00	Eligible
QR2103-212	Howick Tourism Incorporated trading as East Auckland Tourism	Community	Towards the updating of the website and inclusion of potential itineraries for the Howick Tourism website.	$2,000.00	Eligible
QR2103-213	Waiuku Toy LIbrary	Community	Towards the Whanau Fun Day at Tamakae Reserve Waiuku on 7 March 2021.	$3,171.00	Eligible

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2103-214	Emma Bishop trading as StageAntics	Arts and culture	Towards the StageAntics music theatre workshops including venue hire at Pukekohe East Hall, and director and contractor fees.	$1,000.00	Eligible
QR2103-215	Bloom Pukekohe	Community	Towards pots and potting mix to support people with disabilities to create gardens and hanging baskets for the "Bloom" project..	$1,599.45	Eligible
QR2103-216	Te Taki Tu Charitable Trust	Arts and culture	Towards Te Taki Tu music station stage and workshop area and cultural experience.at Uenuku Markets at Te Koopu Ora Charitable Trust.	$2,000.00	Eligible
QR2103-217	Hire A Mum Limited	Community	Towards accounting and operational costs for the Hire A Mum company.	$10,000.00	Eligible
QR2103-218	Waiuku Museum Society	Historic Heritage	Towards windows for the construction of the "historic replica" shops at the old Waiuku Fire station.	$2000.00	Eligible
QR2103-219	Hunua, Ararimu, Paparimu Valley Residents Association	Community	Towards the design, production and printing of a “Hunua, Ararimu, Paparimu Community Connection” information pack	$2,000.00	Eligible
Total				$38,695.25

Horopaki

Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8. Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

9. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

10. The Franklin Local Board adopted the Franklin Local Board Community Grants Programme 2020/2021 on 24 March 2020 (Attachment A). The document sets application guidelines for contestable grants.

11. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

17. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

18. A summary of each application received through Franklin Local Board Quick Response Round Two 2020/2021 is provided (Attachment B).

Tauākī whakaaweawe Māori

Māori impact statement

19. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

20. Nine applications have stated they aim to deliver positive outcomes for Maori.

Ngā ritenga ā-pūtea

Financial implications

21. The local board have approved their annual budget for 2020/2021. The community grants budget is $126,000.

22. A total of $9,548 was allocated in Quick Response Round One 2020/2021 and a total of $51,157 was allocated in Local Grants Round One 2020/2021. The leaves a total of $65,295 to be allocated to two quick response and one local grants round in 2020/2021.

23. Seventeen applications were received for Quick Response Round Two 2020/2021, requesting a total of $38,695.25

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

25. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā koringa ā-muri

Next steps

26. Following the Franklin Local Board allocation of funding for Quick Response Round Two, the grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Franklin Grants Programme 2020/2021	13
b ⇩	Franklin Quick Response Round Two 2020/2021 grant applications	19

Ngā kaihaina

Signatories

Author

Marion Davies - Grants and Incentives Manager

Authorisers

Rhonwen Heath - Head of Rates Valuations & Data Mgmt

Carol McKenzie-Rex - Local Area Manager

Franklin Local Board

24 November 2020

Franklin Local Board

24 November 2020

Franklin Waterways Protection Fund 2020/2021 grant allocations

File No.: CP2020/15796

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund, or decline applications received for Franklin Waterway Protection Fund 2020/2021.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received under the Franklin Waterways Protection Fund 2020/2021 (refer Attachment B).

3. The Franklin Local Board adopted the Franklin Local Grants Programme 2020/2021 on 24 March 2020 (refer to Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

4. The Franklin Local Board has set a total waterway protection fund budget of $30,000 for the 2020/2021 financial year.

5. Four applications were received for Franklin Waterway Protection Fund 2020/2021, requesting a total of $35,434.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) agree to fund, part-fund, or decline each application in the Franklin Waterways Protection Fund 2020/2021 listed in the following table:

Table One: Franklin Waterways Protection Fund 2020/2021 grant applications

Application ID	Applicant	Requesting funding for	Amount requested	Eligibility
FWPF20-04	Roelf Schreuder	Towards the cost of native plants for riparian margins restoration.	$1,130	Eligible
FWPF20-05	Mountains to Sea Conservation Trust	Towards the cost of native plants, site preparation, weed removal, planting, project management, community engagement, and maintenance of planted seedlings.	$26,978	Eligible

Application ID	Applicant	Requesting funding for	Amount requested	Eligibility
FWPF20-07	Norman Taylor	Towards the cost of native plant seedlings for waterway protection.	$4,000	Eligible
FWPF20-08	Peter Gregson	Towards the cost of native plant seedlings for riparian margins restoration.	$3,326	Eligible
		Total	$35,434

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds, and when these will open and close

· any additional accountability requirements.

8. Franklin Local Board adopted their grants programme for 2020/2021 on 24 March 2020. The document sets application guidelines for community contestable grants.

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

10. The Franklin Local Board has set a total waterways protection fund budget of $30,000 for the 2020/2021 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

11. Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed.

12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy, the Franklin Local Board Grant Programme and the Franklin Local Board Waterway Protection Fund Guidelines 2020/2021 criteria.

13. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

15. All applications in this round respond to council’s commitment to address climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. The focus of an application is identified as arts, community, events, sport and recreation, environment or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

17. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

19. The board is requested to note that section 48 of the Community Grants Policy states; ‘we will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time’.

20. A summary of each application received through round one of the Franklin Waterways Protection Fund 2020/2021 is provided (refer Attachment B).

Tauākī whakaaweawe Māori

Māori impact statement

21. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

22. One organisation applying in this round have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

23. The allocation of grants to community groups or individuals is within the adopted Long-Term Plan 2018-2028 and local board agreements.

24. The Franklin Local Board has set a total waterway protection fund budget of $30,000 for the 2020/2021 financial year.

25. Four applications were received for Franklin Waterway Protection Fund 2020/2021, requesting a total of $35,434.90.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

27. Following the Franklin Local Board allocating funding for the waterway protection fund, the grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Franklin Grants Programme 2020/2021	81
b ⇩	Franklin Waterways Protection Fund 2020/2021 applications	93

Ngā kaihaina

Signatories

Author

Adam Abdeldayem - Senior Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Carol McKenzie-Rex - Local Area Manager

Franklin Local Board

24 November 2020

Approval of concept design for Whitford Point Reserve playground and carpark at Kawakawa Bay

File No.: CP2020/15920

Te take mō te pūrongo

Purpose of the report

1. To seek approval of the Whitford Point Reserve playground concept design by the Franklin Local Board and to progress the project to detailed design and construction phase.

Whakarāpopototanga matua

Executive summary

2. Whitford Point Reserve playground was identified as a renewal project within the 2018/2019 Community Facilities Work Programme due to condition of the asset. The carpark was later added in 2019/2020 at the request of the Franklin Local Board due to community feedback (Local Board Resolution: FR/2019/85).

3. In 2019, the concept plan for the carpark and playground were presented to the local board at the local board workshop. There were 4 car park option up for consideration.

a) Option one: Topping up the metal and relining (no change to layout)

b) Option two: Seal existing layout

c) Option three: Reconfigure car park layout to optimal level but with metal

d) Option four: Reconfigure car park layout to optimal level but sealed surface

4. The local board provided feedback and indicated support for Option four.

5. The Franklin Local Board considered it timely to look at developing concept plans that ensure community use and that ongoing park sustainability is managed and maintained. The concept plan validates both renewal and development opportunities for all parks.

6. The park resides along the Kawakawa Bay coast and is directly off the Clevedon-Kawakawa Bay Road. The area is known to flood and does have issues of coastal erosion. The area is also identified to be an important area for mana whenua (specifically Ngai Tai).

7. Consultation on the project has been undertaken via ‘have your say’ survey for approximately six weeks, promotion was undertaken by signage at the park and through the local board social media. Twenty-two responses were received, and main feedback was full fencing around the park which is now been incorporated.

8. Playground consultation with mana whenua has been completed with Ngāi Tai as they are recognised as the main iwi of Kawakawa Bay. Cultural footpath stencilling is now introduced reflecting the resources of the sea, these stencil designs represent the NZ Eagle Ray (Whai Keo) and the NZ Sprat (Kupae). Both important local food sources from the moana, interpreted into fun stencils for sandblast application to the playground pathway.

9. This report presents a design for Whitford Point Reserve that is responsive to the communities needs and desires and identifies opportunities to increase park activation.

10. Feedback from the Local Board, Iwi, promotion by signage on site and social media enabled the Project Manger to develop the carpark and playground concepts plans.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) approve the concept design for Whitford Point Reserve playground and carpark at Kawakawa Bay as per attachment A of the agenda report and request that staff progress the project to detailed design and construction phase for this financial year 2020/21.

Horopaki

Context

11. The playground is surrounded by well-established pathways, a large informal kick around space and some large mature trees to provide some shading in the park.

12. Whitford Point Reserve has the only playground in Kawakawa Bay.

13. Kawakawa Bay itself is a favorite for families with many people traveling from surrounding townships to use boat ramp facilities and water activities.

14. Carpark is uneven lose metal surface and the playground assets are expected to be reaching the end of their functional life. This provided the opportunity to review the park service provisions within the park.

15. Whitford Point Reserve playground was identified as a renewal project within the 2018/2019 Community Facilities Work Programme due to condition of the asset. The carpark was later added in 2019/2020 at the request of the Franklin Local Board due to community feedback and aging assets within the park.

Tātaritanga me ngā tohutohu

Analysis and advice

16. Whitford proposed concept plan offers many opportunities to enhance the overall amenity and informal recreational functions for the community of Kawakawa Bay.

17. The consultation process was undertaken via ‘have your say’ survey for approximately 6 weeks, promotion was undertaken by signage at the park and through the local board social media. Only 22 responses were received, and main feedback was full fencing around the park which is now been incorporated.

18. It is recommended that local board approve the concept plan as attached to agenda report (attachment A) to allow the project to continue to detail design, procurement and physical works phase for this financial year 2020/21. If the report is not approved, it will likely push construction to financial years 2021/22.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. In June 2019, Auckland Council declared a climate emergency and committed to the community to look at ways on how we can consider climate implications in everything that we do. Auckland faces risks such as heat waves, droughts and tropical storms.

20. Retaining our green spaces is a proven climate solution as it reduces harmful carbon pollution that is driving climate change.

21. Ways on how to achieve this within projects is to extend planting around the carpark to assist with water runoff and planting multiple native gardens. Strategically placing the playgrounds around shady cool spaces to protect park users from the rising heat.

22. All efforts to recycle and reuse existing materials will be made to reduce landfill impacts and new materials will be sustainably sourced.

23. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan sets out two core goals:

a) climate mitigation: to reduce greenhouse gas emissions (GHG) by 50 per cent by 2030 and achieve net zero emissions by 2050

b) climate adaptation: to be resilient and adapt to the impacts and effects of climate change by ensuring we plan for the projected changes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. Council staff from Community Facilities and Community Services were engaged to form the recommendations in this report. Staff agree that utilization of the park will provide a wide range of recreation opportunities for the wider community.

25. Council staff from within the Customer and Community Services have been consulted with and are supportive of the project. The renewal will improve the quality of the park, reduce the cost of maintenance and will provide a wide range of recreational opportunities for the wider community.

26. Collaboration with staff will be ongoing to ensure that development of the park is appropriately integrated into operational maintenance and asset management systems once completed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. Renewing the playgrounds will benefit the community as it aligns with the Franklin Local Board Plan outcome 5 ‘Communities feel ownership and connection to their area’, as the community have been involved throughout the design process of each playground.

28. No business report was requested as the project is approved under the work programme resolution.

Tauākī whakaaweawe Māori

Māori impact statement

29. Parks and heritage are of fundamental importance to mana whenua, their culture and traditions. Development of the reserve will benefit Māori and the wider community through increased access to recreational opportunities and increased community well-being.

30. Ngāti Te Ata attended an on-site meeting to discuss each playground and supported the renewal.

31. Playground consultation with mana whenua has been completed with Ngāi Tai as they are recognised as the main iwi of Kawakawa Bay. Cultural footpath stencilling is now introduced reflecting the resources of the sea, these stencil designs represent the NZ Eagle Ray (Whai Keo) and the NZ Sprat (Kupae). Both important local food sources from the moana, interpreted into fun stencils for sandblast application to the playground pathway

32. These cultural elements will be further developed during the detailed design phase.

Ngā ritenga ā-pūtea

Financial implications

33. Whitford Point Reserve - renew play space and car park

34. This is a risk adjusted project (RAP) within the Franklin Community Facilities Work Programme. Budget from financial year 2022 of $115,121 will be allocated into financial year 2021 to allow for delivery of full physical works in current 2021 financial year.

35. As project is Risk Adjusted, physical works can take place this financial year (2020/2021) with the total budget amount of $612,022.

Renewal Project

FY19

FY20

FY21

FY22

Total

Whitford Point Reserve - renew play space and car park

$20,000

$40,000

$436,901

$115,121

$612,022

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. Project progression and delivery is dependent on a decision from the local board.

37. Public expectation has been raised to see improvements according to the feedback provided during consultation. If the plans are not supported by the local board, it could cause disappointment for locals, as well as contribute to a drop in consultation and engagement of future projects.

Ngā koringa ā-muri

Next steps

38. Subject to local board approval, staff will complete all investigation and design work of Whitford Point Reserve in order to achieve physical works in financial year 2020/2021.

39. Indicative Project timeline

Community Facilities propose to undertake construction in the financial year 2020-2021. Below is the indicative project Programme which may be subject to change.

40.

41.

42.

43.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Whitford Pt Playground Landscape details	101

Ngā kaihaina

Signatories

Author

Phil Gedge – Programme Manager Community Facilities

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Local Area Manager

Franklin Local Board

24 November 2020

Local board views on Plan Change 53 - Temporary Activities and Pukekohe Park Precinct

File No.: CP2020/16912

Te take mō te pūrongo

Purpose of the report

1. To invite the Franklin Local Board to provide its views on Plan Change 53 – Temporary Activities and Pukekohe Park Precinct, a council-initiated plan change.

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a plan change to the Auckland Unitary Plan must consider local boards’ views on the plan change, if the relevant local boards choose to provide their views.

3. Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including plan changes. A local board can present local views and preferences when expressed by the whole local board.^{^[1]}

4. Auckland Council notified proposed Plan Change 53 – Temporary Activities and Pukekohe Park Precinct on 24 September 2020. Submissions closed on 20 October 2020. The plan change proposes to change the Auckland Unitary Plan by enabling an increase in the number of temporary activities able to be undertaken as permitted activities in the following manner.

a) requiring a traffic management plan (as a permitted activity standard) for an event in a rural or Future Urban zone where more than 500 vehicle movements per day on adjacent roads are generated.

b) increasing the duration of those temporary activities that are defined as noise events (i.e. they exceed the noise standards for the zone) from six to eight hours.

c) aligning Anzac Day in the Pukekohe Park precinct to the definition under the Anzac Day Act 1966.

5. Two additional minor changes are proposed to address anomalies - a gap in the coastal temporary activities and a minor wording change to the temporary activities Activity Table.

6. The Auckland Unitary Plan objectives and policies seek to enable temporary activities so that they can contribute to a vibrant city and enhance the well-being of communities. At the same time, it seeks to mitigate adverse effects on amenity values, communities, the natural environment, historic heritage and sites and places of significance to mana whenua. The proposed plan change does not alter these objectives and policies.

7. The critical themes from submissions are:

· removing the lighting of fireworks as a permitted activity from Pukekohe Park precinct

· treating Sundays the same as other days of the week when Anzac Day falls on a Sunday at Pukekohe Park (i.e. an event can occur from 1pm onwards)

· adding the New Zealand Transport Authority to the authorisers of the Transport and Traffic Management Plan (alongside Auckland Transport) where there is potential impact on the state highway network

· support for the plan change in respect of temporary military training activities.

8. No iwi authority has made a submission in support or opposition to the plan change.

9. This report is the mechanism for the local board to resolve and provide its views on Plan Change 53 should it wish to do so. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) provide local board views on Plan Change 53 - Temporary Activities and Pukekohe Park precinct.

b) appoint a local board member to speak to the local board views at a hearing on Plan Change 53.

c) delegate authority to the chairperson of the Franklin Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.

Horopaki

Context

Decision-making authority

10. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.^{^[2]}

11. If the local board chooses to provide its views, the planner includes those views in the hearing report. Local board views are included in the analysis of the plan change, along with submissions.

12. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the plan change.

13. This report provides an overview of the proposed plan change to the Auckland Unitary Plan (AUP), and a summary of submissions’ key themes.

14. The report does not recommend what the local board should convey, if the local board conveys its views on plan change 53. The planner must include any local board views in the evaluation of the plan change. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

15. The temporary activities plan change applies to the Auckland region and one specific change applies to the Pukekohe Park precinct.

16. The purpose of proposed Plan Change 53 – Temporary Activities and Pukekohe Park Precinct is to:

· reduce some of the compliance costs associated with temporary activities. This is in respect of the duration of noise events, the requirement for a resource consent to address traffic management issues for events in rural areas and the interpretation of Anzac Day in relation to the Pukekohe Park precinct

· address two discrepancies in the temporary activity standards – one in the Activity Table (E40.4.1) and a gap in the coastal temporary activity provisions (E25.6.14).

17. The Section 32 Report and details of the plan change are available from the council’s website at PlanChange53. The council’s planner, and other experts, will evaluate and report on:

· the Section 32 Report that accompanies the plan change

· submissions

· the views and preferences of the local board, if the local board passes a resolution.

Themes from submissions received

18. Key submission themes are listed below.

· removing the lighting of fireworks as a permitted activity from Pukekohe Park.

· treating Sundays the same as other days of the week when Anzac Day falls on a Sunday at Pukekohe Park (i.e. an event can occur from 1pm onwards).

· adding NZTA (New Zealand Transport Authority) to the authorisers of the Transport and Traffic Management Plan (alongside Auckland Transport) where there is potential impact on the state highway network, and

· support for the plan change in respect of temporary military training activities.

19. Submissions were made by four people/organisations:

Table 1: Submissions received on plan change 53

Submissions	Number of submissions
In support	1
In support but requesting change(s)	3
In opposition	0
Neutral	0
Total	4

20. Information on individual submissions, and the summary of all decisions requested by submitters, is available from the council’s website: PlanChange53.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. There were no submissions that raised specific climate concerns.

22. The council’s climate goals as set out in Te Taruke-a-Tawhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050

· to prepare the region for the adverse impacts of climate change.

23. The local board could consider if the plan change:

· will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions (e.g. does it encourage car dependency, enhance connections to public transit, walking and cycling or support quality compact urban form)

· prepares the region for the adverse impacts of climate change; that is, does the proposed plan change elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

24. The propose changes to the temporary activity standards and the Pukekohe Park precinct are neutral in terms of climate change impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. Auckland Transport and ATEED will review relevant submissions and provide expert input to the hearing report.

26. ATEED made a submission and the key matter raised is the need to treat Sundays the same as other days of the week when Anzac Day falls on a Sunday at Pukekohe Park (i.e. an event can occur from 1pm onwards).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. The plan change affects Auckland-wide provisions and will therefore affect all local boards.

28. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in the local board area

· well-being of communities within the local board area

· local board documents, such as the local board plan or the local board agreement

· responsibilities and operation of the local board.

29. On 17 July 2020, a memo was sent to all local boards outlining the proposed changes, the rationale for them and the likely plan change timeframes.^{^[3]}

30. This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the plan change.

Tauākī whakaaweawe Māori

Māori impact statement

31. If the local board chooses to provide its views on the plan change it may also comment on matters that may be of interest or importance to Māori, well-being of Māori communities or Te Ao Māori (Māori worldview).

32. Plans and Places consulted with all iwi authorities when it prepared the plan change. On 14 July 2020, a memorandum outlining the draft proposed plan change was sent to all Auckland’s 19 mana whenua entities as required under the Resource Management Act. Consultation has also been undertaken with the Independent Māori Statutory Board. Responses were received from Ngāti Whātua Ōrākei and Ngai Tai ki Tamaki.

33. Ngāti Whātua Ōrākei had no concerns with the proposed changes and did not need to engage further. Ngai Tai ki Tamaki advised that a potential concern is the Marine and Coastal Area Act – Takutai Moana claims and legal processes. The proposed changes however do not impact on the activities able to be undertaken in the coastal marine area. They address a gap in the noise standards for the coastal marine area.

34. No iwi authorities made a formal submission.

35. The hearing report will include analysis of Part 2 of the Resource Management Act, which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.^{^[4]} The plan change does not trigger an issue of significance as identified in the Schedule of Issues of Significance and Māori Plan 2017.^{^[5]}

Ngā ritenga ā-pūtea

Financial implications

36. The proposed plan change involves changes to some of the standards for temporary activities and the Pukekohe Park precinct in the AUP. This will make it easier and less expensive for event organisers from a resource management perspective – i.e. they may not need a resource consent.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. There is a risk that the local board will be unable to provide its views and preferences on the plan change, if it doesn’t pass a resolution. This report provides:

· the mechanism for the Ōrākei Local Board to express its views and preferences if it so wishes; and

· the opportunity for a local board member to speak at a hearing.

38. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

39. The power to provide local board views regarding the content of a plan change cannot be delegated to individual local board member(s). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

40. The planner will include, and report on, any resolution of the local board in the Section 42A hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

41. The planner will advise the local board of the decision on the plan change request by memorandum.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Tony Reidy - Team Leader Planning

Authorisers

John Duguid - General Manager - Plans and Places

Carol McKenzie-Rex - Local Area Manager

Franklin Local Board

24 November 2020

Local board delegations to allow local views to be provided on matters relating to the COVID-19 Recovery (Fast-track Consenting) Act 2020 and the Urban Development Act

File No.: CP2020/16019

Te take mō te pūrongo

Purpose of the report

1. To recommend that the Franklin Local Board appoints a local board member to:

· provide formal local board feedback on applications proposed and being processed under the COVID-19 Recovery (Fast-track Consenting) Act 2020

· represent the local board at the Planning Committee Political Working Party on the Urban Development Act, as required.

Whakarāpopototanga matua

Executive summary

2. The government has recently enacted two new pieces of legislation: the COVID-19 Recovery (Fast-track Consenting) Act 2020 and the Urban Development Act 2020.

3. The COVID-19 Recovery (Fast-track Consenting) Act 2020 provides an alternative resource consenting process to the usual process under the Resource Management Act 1991. This process is designed to ‘fast-track’ resource consent processes to enable development and infrastructure projects to commence more quickly, to help support the economic recovery and create jobs. Resource consent applications will be lodged directly with central government’s Environmental Protection Authority.

4. The Urban Development Act 2020 gives Kāinga Ora access to a series of development powers and the ability to establish specified development projects. Most of these powers can only be used within a specified development project but some are also available for use in ‘business as usual’ developments that Kāinga Ora undertakes. Each of the powers has been designed to address a specific barrier to development.

5. The Planning Committee has delegated to the Chairperson and Deputy Chairperson of the Planning Committee, in consultation with the Mayor’s Office, the power to establish a Political Working Group to provide political direction on the execution of powers and functions under the Urban Development Act 2020. Each political working group established will comprise of the Chairperson and Deputy Chairperson of the Planning Committee, a member of the Independent Māori Statutory Board, relevant ward councillor(s) and a representative of relevant local board(s).

6. The council can provide feedback on applications processed under both the COVID-19 Recovery (Fast-track Consenting) Act 2020 and the Urban Development Act 2020; however, the timeframes are very short. To ensure that local boards can provide feedback, it is proposed that each local board appoint one local board member to provide formal local board views (feedback) on applications proposed and being processed under the COVID-19 Recovery (Fast-track Consenting) Act 2020 and to represent the local board on any relevant Political Working Party established to give political direction on the execution of the council’s powers under the Urban Development Act 2020.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) delegate to a member, with an alternate, the authority to provide the local board views in respect of matters under the COVID-19 Recovery (Fast-track Consenting) Act 2020, noting that given the timeframes under the Act, it is not practicable for the matters to come before the full local board

b) appoint a member, with an alternate, as the Franklin Local Board representative as required, on any Political Working Group established (in accordance with the Planning Committee’s resolution PLA/2020/79 on 1 October 2020), to give political direction on the execution of the council’s powers under the Urban Development Act 2020.

Horopaki

Context

COVID-19 Recovery (Fast-track Consenting) Act 2020

7. In May 2020, the Government enacted the COVID-19 Recovery (Fast-track Consenting) Act 2020 to fast-track the consenting of eligible development and infrastructure projects as a major element of its COVID-19 rebuild plan. This legislation commenced in July 2020, and will be repealed in July 2022.

8. The COVID-19 Recovery (Fast-track Consenting) Act 2020 provides an alternative to the usual resource consenting process under the Resource Management Act 1991 (RMA). This process is designed to ‘fast-track’ resource consenting processes to enable development and infrastructure projects to commence more quickly, help support the economic recovery and create jobs.

9. Some infrastructure and development projects are listed in the COVID-19 (Fast-track Consenting) Act 2020. In Auckland, the six listed projects are:

· Unitec Residential Development

· Papakainga development in Point Chevalier

· Britomart Station Eastern End Upgrade

· Papakura to Pukekohe Rail Electrification

· Northern Pathway – Westhaven to Akoranga shared pathway

· Papakura to Drury South State Highway 1 Improvements.

10. Resource consent applications for these listed projects are lodged directly with central government’s Environmental Protection Authority (EPA). An expert panel is formed for each application, to assess it and decide whether to approve or decline it.

11. Additionally, an applicant can request the Minister for the Environment to refer an application to an expert panel, utilising the fast-track process. The COVID-19 (Fast-track Consenting) Act 2020 specifies a range of considerations for the Minister, including:

· the public good aspects of the application

· its potential contribution to job creation and economic activity

· the potential significance of any environmental effects

· whether the consenting process under the COVID-19 (Fast-track Consenting) Act 2020 is likely to be significantly faster than a usual RMA resource consent process.

12. The expert panel must include one member who is nominated by Auckland Council. This will be considered on a case by case basis, with the nominated member potentially being a councillor, local board member, or council staff member. Decisions on the nomination of the panel member will be made by the General Manager Resource Consents, or the General Manager Plans and Places where a Notice of Requirement (designation) is involved. Discussion, including with the relevant local board(s), will inform this decision.

13. There are two opportunities for local boards to provide feedback in relation to resource consents following the fast-track process. In both cases, the council has 10 working days to provide feedback.

· The first opportunity is where the Minister for the Environment must consult with Auckland Council when there are new applications proposed for the fast-track process.

· The second opportunity occurs when the panel invites comment on the application.

14. Staff will seek formal feedback from the local board, and the local board will have four working days to provide this feedback to the council’s project lead. The feedback will be included as part of Auckland Council’s comment.

Urban Development Act 2020

15. The Urban Development Act 2020 commenced on 7 August 2020. The Urban Development Act 2020 provides for functions, powers, rights and duties of the Crown entity Kāinga Ora – Homes and Communities, to enable it to undertake its urban development functions.

16. This Act gives Kāinga Ora access to a series of development powers and the ability to establish specified development projects (attachment A). Most of these powers can only be used within a specified development project but some are also available for use in ‘business as usual’ developments that Kāinga Ora undertakes. Each of the powers has been designed to address a specific barrier to development. Not all powers will be needed by every project.

17. This Act confers powers and functions on Auckland Council such as indicating support for the establishment of a specified development area and nominating a representative to sit on an independent hearings panel for a specified development project. The timeframes for carrying out these powers and functions is tight, only 20 working days in some instances.

18. At its 1 October 2020 meeting, the Planning Committee (PLA/2020/79) delegated to the Chairperson and Deputy Chairperson of the Planning Committee, in consultation with the Mayor’s Office, the power to establish a Political Working Group to provide political direction on the execution of powers and functions where staff advise that one or more of the following criterial are met:

· the development plan is inconsistent with the Auckland Unitary Plan and/or not aligned with the outcomes in the Auckland Plan 2050.

· the specified development area is out of sequence with the Auckland Plan Development Strategy and Future Urban Land Supply Strategy.

· there is insufficient infrastructure to support the development plan and/or significant public infrastructure spend is required to support the project.

· there are significant implications for the Parks Network Plans for the same location.

· there is a significant impact on Auckland Council/Council-Controlled Organisation (CCO) and/or third-party infrastructure.

· there is the potential for significant adverse environmental effects to occur.

19. Each political working party will comprise of the Chairperson and Deputy Chairperson of the Planning Committee, a member of the Independent Māori Statutory Board, relevant ward councillor(s) and a representative of relevant local board(s).

20. Attachment B sets out the steps involved in setting up a specified development project. At the time of writing this local board report, no specified development project areas have been proposed within Auckland. Local boards will have the opportunity to provide feedback on proposals administered under the Urban Development Act 2020, but it is likely that any opportunities will have short timeframes.

Tātaritanga me ngā tohutohu

Analysis and advice

COVID-19 Recovery (Fast-track Consenting) Act 2020 – options considered

21. Local boards normally provide their formal views at business meetings (Option Two in Table 1); however, the timeframes under the COVID-19 Recovery (Fast-track Consenting) Act 2020 make this mostly impossible to achieve. As local boards will only have four working days to provide their views, it is recommended that a delegation is provided to one local board member and one alternate (option three in Table 1).

22. At the start of the electoral term, local boards selected delegates to provide local board views on resource consent notification and local board views on notified resource consents. They may wish to delegate these responsibilities to the same local board delegates and alternates.

Table 1: Options for local boards to provide their formal views on applications proposed and administered under the COVID-19 Recovery (Fast-track Consenting) Act 2020

Options	Pros	Cons
1. No formal local board views are provided.		· Local board views will not be considered on applications made under the COVID-19 Recovery (Fast-track Consenting) Act 2020.
2. Formal local board views are provided at a business meeting.	· All local board members contribute to the local board view. · Provides transparent decision making.	· Local board meeting schedules and agenda deadlines are unlikely to align with statutory deadlines imposed by the planning process.
3. Formal local board views are provided by way of delegation to one local board member for all applications (preferred option).	· Nominated local board member is able to develop expertise on the subject on behalf of the local board. · Local boards can provide their views in a timely way that meets statutory deadlines. · Nominated local board member may informally obtain and consider the views of other local board members. · Any feedback can be reported back to the local board.	· Decisions are not made by the full local board. · Decisions made under delegation are not made at a public meeting (decisions are made public once submitted via the planning process).

Urban Development Act 2020

23. Due to the tight timeframes provided for under the Urban Development Act 2020, the Planning Committee authorised a delegation to promptly establish a Political Working Group for proposed specified development projects. Because establishment of each group will likely be required at pace, it is unlikely that local boards will have time to select a representative at a business meeting. It is therefore recommended, that the local board appoints one local board member (and an alternate) to sit as the local board representative on any relevant political working group convened to consider the council’s position on Urban Development Act 2020 matters.

24. At the start of the electoral term local boards selected delegates to provide local board views on resource consent notification and local board views on notified resource consents. They may wish to delegate these responsibilities to the same local board delegates and alternates.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. The matters raised in this report do not have any impact on climate change as they address procedural matters.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. This report recommends the delegation to and appointment of local board members to ensure that the council can undertake its operational and statutory duties in a timely manner, while receiving local board input on matters that are of local importance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. This report seeks to appoint nominated board members to perform particular functions.

28. Any local board member who is appointed as a nominated board member should ensure that they represent the wider local board views and preferences on each matter before them.

Tauākī whakaaweawe Māori

Māori impact statement

29. A decision of this procedural nature is not considered to have a positive or negative impact for Māori.

Ngā ritenga ā-pūtea

Financial implications

30. A decision of this procedural nature is not considered to have financial implications on Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. If local boards choose not to delegate authority/appoint a representative to provide views on matters relating to the COVID-19 Recovery (Fast-track Consenting) Act 2020 and the Urban Development Act 2020, there is a risk that they will not be able to provide formal views within statutory timeframes and will miss the opportunity to have their feedback considered.

Ngā koringa ā-muri

Next steps

32. Training for local board members will be offered on the COVID-19 Recovery (Fast-track Consenting) Act 2020 and the Urban Development Act 2020.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Summary of Powers available to Kāinga Ora	115
b ⇩	The Specified Development Project process	117

Ngā kaihaina

Signatories

Author

Carol Stewart - Senior Policy Advisor Local Board Services

Authorisers

Helgard Wagener, Acting Policy and Planning Manager Local Board Services

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Local Area Manager

Franklin Local Board

24 November 2020

Community Facilities’ Sustainable Asset Standard

File No.: CP2020/16908

Te take mō te pūrongo

Purpose of the report

1. To seek formal local board feedback on the Community Facilities’ Sustainable Asset Standard (the Standard) and proposed regional policy (Attachment A).

Whakarāpopototanga matua

Executive summary

2. The Sustainable Asset Standard is a Community Facilities business improvement project consisting of three key deliverables to act on climate change in the built environment:

· A policy to define minimum thresholds for Community Facilities assets to achieve sustainability or ‘green’ certifications. This policy is currently an internal staff guidance document, proposed to Governing Body to adopt formally as a regional policy and is provided as Attachment A.

· Energy transition accelerator plans to align renewal works to reduce emissions at targeted, high-emissions sites.

· The change management required to support staff and suppliers to deliver green certified assets meeting the standard set out by the policy.

3. Sustainable asset certification tools are recognised as best practice to reduce the greenhouse gas emissions and other environmental impacts resulting from the development and operations of council assets, managed by Community Facilities.

4. The Standard is coupled with a funding package through the Long-term Plan as part of Council’s response to climate change. Additional costs to certify those assets identified in the work programme are estimated at a 4.4 per cent premium calculated against existing budgets.

5. The Governing Body’s adoption of the current internal policy as a regional policy would have two impacts on local board decision-making:

· all growth projects over five million dollars and renewal projects over two million dollars would obtain green building certification at no less than a Green Star five-star rating (or equivalent certification), with net zero energy operations, and

· as a fundamental principle of these rating tools, any design options provided to local boards for asset decision-making, would be required to provide whole-of-life considerations.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) support the Community Facilities Sustainable Asset Standard as an action of the Te Tāruke-ā-Tāwhiri (Auckland’s Climate Plan)

b) provide any feedback to support the Governing Body’s consideration of the Standard as regional policy.

Horopaki

Context

6. In 2019 Auckland Council declared a climate emergency and in July 2020 the Environment and Climate Change Committee adopted Te Tāruke-ā-Tāwhiri. The plan sets a 2030 target to reduce emissions by 50 per cent.

7. Developing a Sustainable Asset Standard is an action under Te Tāruke-ā-Tāwhiri. This will enable Auckland Council to align asset management practices with the comprehensive frameworks of green building certification tools (e.g. Green Star, Living Building Challenge, Passive House, Infrastructure Sustainability).

8. Buildings and open spaces managed by Community Facilities (CF) accounted for roughly 68 per cent of the council’s carbon footprint in 2019, as can be seen in Figure 1, right.

9. As the source of such a large proportion of the council’s emissions, Community Facilities needs to urgently address climate change through the management of public assets.

10. The Standard (orange in Figure 2, below) is one of eight key programmes identified in the Auckland Council Greenhouse Gas Emissions Reduction plan to reduce the organisation’s emissions by 50 per cent by 2030 (dashed line below).

11. Adopting the Standard as part of this cycle of Long-term Plan funding positions the council to meet compliance changes to New Zealand’s building regulations expected in October 2021, from the Ministry of Business, Innovation and Employment Building for Climate Change programme. If adopted, Auckland Council would be the first local government in the country to commit to using green building and sustainable infrastructure certifications.

Tātaritanga me ngā tohutohu

Analysis and advice

12. Staff explored two other options to provide a comprehensive asset-focussed response to climate change:

· green building certification for existing assets (Green Star Performance)

· organisational certification under (ISO 14001 Environmental Management System).

13. The Green Star Performance ‘proof of case’ pilot certified the council’s three-building crematorium portfolio in 2018. It was the first in the country to receive a Green Star rating on operational assets.

14. The pilot proved to be a valuable exercise in developing a performance improvement plan. It also proved that certification across the CF portfolio would be cost prohibitive, as the “Performance” rating required tri-annual, on-going recertification.

15. Another option explored was a different type of certification, ISO 14001, which applies an environmental management system. Through investigation with the Chief Sustainability Office, Corporate Property and Corporate Health and Safety, it was determined that this certification is more suitable to a corporate application throughout the organisation, as opposed to only CF assets.

16. This initial investigation also found that the certification did not address the cultural and social aspects to sustainable performance in a building or asset application. These comprehensive measures are essential in green building and sustainable infrastructure rating tools.

17. Sixty-one per cent of C40 cities^{^[6]} require green building certifications for all new facilities. For CF to manage its assets efficiently and sustainably, our practices need to go beyond building code compliance. Green building and infrastructure tools provide the framework to align CF asset management with international best practice to deliver better asset value and outcomes for Aucklanders.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The Standard addresses climate mitigation by committing to carbon neutral growth and evidencing it using an independent assessment framework. The proposal’s primary benefit is to support Te Tāruke-ā-Tāwhiri’s implementation. This will be achieved by mandating climate action in the built environment and making it transparent and accountable through Green Star (and other sustainable asset) certification processes.

19. Climate adaptation is also supported through the use of these sustainable asset certification processes. These frameworks encourage sustainable design features to promote resilience to climate change’s extreme weather events. Features like rainwater harvesting, living roofs and walls, and potable water use avoidance through design, all support network-scale resilience to drought, floods, and heavy storms.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The Standard aligns with the Auckland Council Group Green Building Framework, drafted in 2018 with input from Panuku Development Auckland, Auckland Transport, and the former Regional Facilities Auckland (RFA).

21. Out of these Council Controlled Organisations, the Standard supports Panuku’s community-scale developments seeking Green Star Community certifications and the former RFA”s 2019 Green Building Standards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. If the Standard is adopted, the two main impacts on local boards are:

· capital decisions on all growth projects over five million dollars, and renewal projects over two million dollars, would require green building certification at no less than a Green Star five-star rating (or equivalent certification). Growth projects will need to be net zero energy (energy use is generated on-site or through investment in renewable energy at other council facilities, any energy consumed from the grid is offset by exports to the grid)

· as a fundamental principle of these rating tools, any design options provided to local boards for asset decision-making would be required to provide whole-of-life considerations, making climate impact statements and life cycle assessments more quantified for improved advice.

23. Staff attended local board workshops in October and November 2020. At the time of this report being drafted, informal feedback has been generally supportive, however, there is also a general concern that the costs to deliver certifications to this standard will exceed allocated budgets. This report seeks the formal views of local boards.

24. The Standard directly addresses local board input as part to Te Tāruke-ā-Tāwhiri engagement in 2018, highlighting the need for council buildings to demonstrate best practice.

Tauākī whakaaweawe Māori

Māori impact statement

25. The Standard supports Māori wellbeing by providing the operational tools required to action two key Māori outcomes strategies:

· The Auckland Council Māori Outcomes Framework

· Te Aranga Design Principles

26. Community Facilities’ early commitment to green building and infrastructure tools, within the Aotearoa New Zealand context, also benefits Māori aspirations of visible and embedded Māori identity and culture in the building industry. Māori will have increasing influence over the tools’ applications and the definition of sustainable assets in the country.

27. By becoming the first local government in the country to commit to green ratings, the council can leverage this leadership with applicable organisations to further emphasise the cultural significance of the frameworks.

28. Input will be sought from mana whenua on this proposal at the next available kaitiaki forum (date yet to be confirmed).

Auckland Council Māori Outcomes Framework

29. The Standard supports Ngā Whāinga Mahi three to 10 of the Auckland Council Māori Outcomes Framework:

3.0 Mārae Development

The Mārae development Programme’s primary objective is to provide healthy, safe and warm Mārae with longevity longevity for future generations, supported by the Standard’s indoor environmental quality metrics.

4.0 Te Reo Maori

Te reo Māori to be more visible, heard, and spoken in Tāmaki Makaurau.

5.0 Māori Identity and Culture

Embed Te Aranga Design Principles into staff procedures and templates and ensure consistent application for all CF capital design work.

6.0 Māori Business, Tourism and Employment

Enable staff to apply the Auckland Council Group Sustainable Procurement Framework consistently across all asset management procurement from capital works to full facility operational tenders.

7.0 Realising Rangatahi Potential

Rangatahi potential included via two pathways:

1. by normalising sustainable procurement to deliver social outcomes (including those for youth) and

2. by shifting asset decisions away from short-term project costs (which benefit current Aucklanders disproportionately over rangatahi), towards total-cost-of-life evaluation of assets, which support providing assets with lower operating costs and avoiding carbon emissions locked in by design.

8.0 Kaitiakitanga

Supports kaitiakitanga outcomes in two ways:

1. by enabling built environment activities to improve environmental reporting and contribute to mātauranga Māori and

2. by more effective Māori engagement to apply this mātauranga through social, equity, and innovation categories of certification frameworks.

9.0 Effective Māori Participation

Equity, social and innovation categories built into sustainable asset ratings incentivises increased engagement with Māori alongside Te Aranga Design Principles.

10.0 An Empowered Organisation

Climate change is affecting the cultural landscape in a way which makes natural resources less accessible to Māori in Tamaki Makaurau. The Standard approach acknowledges the relationship between te Tiriti and improving the sustainability of public assets to enable our workforce to deliver the Māori outcome of protecting natural taonga for future generations of Tamaki Makaurau.

Te Aranga Design Principles

30. Measuring CF’s assets’ environmental performance supports the Te Aranga Design principle of Mauri Tu to protect, maintain and enhance the environment. Tools with a particular emphasis on place and the cultural relationships with land underscore the principles of Tohu and Ahi Kā, where cultural landmarks and heritage are designed into projects and enhance sense of place relationships.

Ngā ritenga ā-pūtea

Financial implications

31. A four per cent^{^[7]} cost increase is forecast for 30 capital projects to be certified under the Standard over the next ten years. This increase totals $14.5 million on top of the existing allocated budgets for these 30 projects. Funding will be sought through the Long-term Plan climate lane corporate emissions package, at a future Finance and Performance Committee meeting.

32. The proposal makes provision for an additional $180,000 of asset-based service operational expense for tools development. This cost will be met by existing OpEx as part of the continuous improvement of CF business performance over the next three years, subject to change and approval as part of the LTP approval process and finalisation of the CapEx and OpEx budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. As the earliest adopter of green buildings and sustainable infrastructure at scale in Aotearoa, Auckland Council will face higher risks to implementation than those organisations which follow.

34. Mitigation of these risks has been embedded in the delivery plan of the Standard by investing in change management to address industry maturity and staff capability.

35. Major risks have been identified and addressed during the strategic assessment phase of the Standard’s project governance, including risks of inaction should the Standard not be implemented. Through this assessment, the reputational, financial, legal, and business risks were found to outweigh the risks of early adoption.

36. Because the Standard is using project governance to deliver the change management, further risk management is iterative and will be further defined through the business case phase with the project team’s risk management plan.

Ngā koringa ā-muri

Next steps

37. Formal local board feedback will be included in the proposal to the Governing Body when requesting the adoption of the Standard as regional policy. The report will be put to the Governing Body in the first week of December 2020. For those business meetings occurring after the reporting deadline, this feedback will be made available to Governing Body separate to the report.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Community Facilities Sustainable Asset Policy	127

Ngā kaihaina

Signatories

Author

Toto Vu-Duc – Energy Efficiency & Sustainability Specialist, Community Facilities

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Local Area Manager

No.	Title	Page
a ⇩	6 October 2020 Franklin Local Board workshop record	131
b ⇩	13 October 2020 Franklin Local Board workshop record	133
c ⇩	20 October 2020 Franklin Local Board workshop record	135
d ⇩	27 October 2020 Franklin Local Board workshop record	137

[1] Local Government (Auckland Council) Act 2009, section 15(2)(c)

[2] Local Government (Auckland Council) Act 2009, ss15-16.

[3] Local Government Act 2002, Schedule 7, Part 1A, clause 36D.

[5] Schedule of Issues of Significance and Māori Plan 2017, Independent Māori Statutory Board

[6] 2014 C40 Green Building City Market Briefs Compendium. C40 is a global network of leadership cities taking action to address climate change. Auckland is a member of this network.

[7] A 4.44 per cent premium was applied to those projects meeting certification thresholds for delivery between 2021-2029. This percentage was based on findings from a 2005 study by the Ministry for the Environment which found sustainable building features to cost an average of two to six per cent more than capital costs for Standard buildings.

Chairperson	Andrew Baker
Deputy Chairperson	Angela Fulljames
Members	Malcolm Bell
	Alan Cole
	Sharlene Druyven
	Lance Gedge
	Amanda Kinzett
	Matthew Murphy
	Logan Soole

Author	Denise Gunn - Democracy Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager