Tira Kāwana / Governing Body
OPEN MINUTES
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Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 26 November 2020 at 10.02am.
Mayor |
Hon Phil Goff, CNZM, JP |
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Deputy Mayor |
Deputy Mayor Cr Bill Cashmore |
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Councillors |
Cr Josephine Bartley |
From 10.06am, Item 9 |
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Cr Dr Cathy Casey |
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Cr Fa’anana Efeso Collins |
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Cr Pippa Coom |
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Cr Linda Cooper, JP |
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Cr Angela Dalton |
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Cr Chris Darby |
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Cr Alf Filipaina |
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Cr Christine Fletcher, QSO |
Via electronic link Until 11.50am. |
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Cr Shane Henderson |
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Cr Richard Hills |
From 10.09am, Item 9 |
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Cr Tracy Mulholland |
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Cr Daniel Newman, JP |
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Cr Greg Sayers |
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Cr Desley Simpson, JP |
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Cr Sharon Stewart, QSM |
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Cr Wayne Walker |
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Cr John Watson |
From 10.04am, Item 9 |
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Cr Paul Young |
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Governing Body 26 November 2020 |
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His Worship the Mayor will read the affirmation.
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Electronic Attendance |
Resolution number GB/2020/124 MOVED by Mayor P Goff, seconded by Cr W Walker: That the Governing Body: a) approve electronic attendance under Standing Order 3.3.3 for: Cr C Fletcher |
There were no declarations of interest.
Resolution number GB/2020/125 MOVED by Cr P Young, seconded by Cr A Filipaina: That the Governing Body: a) confirm the ordinary minutes of its meeting, held on Thursday, 29 October 2020, including the confidential section, as a true and correct record. |
There were no petitions.
There was no public input.
There was no local board input.
There was no extraordinary business.
9 |
Review of drought restrictions for the 2020/2021 summer season |
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Cr J Watson joined the meeting at 10.04am. Cr J Bartley joined the meeting at 10.06am. Cr R Hills joined the meeting at 10.09am. |
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Note: changes to the original motion, adding new clause b) and amending clause d) were made with the agreement of the meeting. |
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Resolution number GB/2020/126 MOVED by Mayor P Goff, seconded by Cr L Cooper: That the Governing Body: b) congratulate Aucklanders for saving around 7 billion litres of water, mainly on a voluntary basis, since water restrictions were brought in and urge them to continue with their water conservation habits c) note that the ability for Watercare to maintain an adequate supply of drinking water to the Auckland metropolitan system remains at risk due to the 2019/2020 drought but that advice from Watercare is that savings required over the summer of 2020/2021 may be met through an adjustment to the Stage 1 restrictions for residential water users d) note: i) Stage 1 water restrictions that seek at least 5 per cent savings on base demand are forecast to be required over the summer of 2020/2021 and amendments to the restrictions are not a relaxation or removal of the need to save water this summer ii) Watercare will maintain an active and ongoing water demand management programme e) approve the following adjustment to mandatory Stage 1 water use restrictions on the use of water supplied to customers connected to Watercare’s metropolitan system under clause 12(1) of the Water Supply and Wastewater Network Bylaw 2015, to come into force on 14 December 2020: i) residential water users: A) no use of an outdoor hose unless it is handheld with a trigger nozzle attached f) delegate the authority to make decisions under clause 12 of the Water Supply and Wastewater Network Bylaw 2015 to the Mayor, Deputy Mayor, Watercare Liaison Councillor and Independent Māori Statutory Board Member Wilcox over the summer recess period from 17 December 2020 to 4 February 2021 g) note that Stage 2 water use restrictions and the approval of Stage 2 restrictions coming into force on trigger levels being reached remain unchanged h) note that previous delegations to Watercare for the notification and enforcement of water use restrictions under clause 12(4) and 12 (3) of the Water Supply and Wastewater Network Bylaw 2015, remain unchanged i) request Watercare to continue to provide regular information and updates to Auckland Council on the implementation of water use restrictions and current and forecast data and analytics on its ability to maintain an adequate supply of drinking water j) note that a report back on the current water supply will be provided to an appropriate committee of council in early 2021. |
10 |
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Resolution number GB/2020/127 MOVED by Mayor P Goff, seconded by Cr T Mulholland: That the Governing Body: a) note the feedback from local boards provided in Attachment B b) agree that the scope of the review of the Auckland Council Code of Conduct will include consideration of: i) retaining and updating principles ii) retaining a process for complaints iii) appointing conduct commissioners iv) making reports of investigations by conduct commissioners public unless there are significant reasons to withhold them v) defining materiality vi) providing for sanctions which will be decided by conduct commissioners vii) providing policies on: A) conflicts of interest (including declarations on an interest register) B) confidential information access and disclosure C) election year D) communications E) media F) social media G) governance roles and responsibilities H) working with staff I) elected members expenses
c) agree that the process for finalising the review includes a: i) draft Code being presented to a Governing Body workshop followed by local board workshops (February 2021) ii) second draft incorporating feedback from workshops being presented to the Governing Body / Local Board Chairs meeting for joint discussion (March 2021) iii) a final draft reported to local boards for formal feedback (April 2021) iv) a final draft reported to Governing Body for adoption (May 2021). |
11 |
Recommendation from the Planning Committee: Waiheke Area Plan - allocation of non regulatory decision-making to the Waiheke Local Board |
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Resolution number GB/2020/128 MOVED by Cr P Coom, seconded by Cr J Bartley: That the Governing Body: a) subject to the Waiheke Local Board establishing a committee of the whole and appointing Independent Māori Statutory Board Member Ngamane to that committee, the Governing Body delegate authority to the Waiheke Local Board to make decisions on and to formally adopt the Waiheke Area Plan on the recommendations of the Waiheke Area Plan working party. |
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Note: Pursuant to Standing Order 1.8.6, Cr L Cooper requested that her dissenting vote be recorded. |
12 |
Summary of Governing Body information memoranda and briefings (including the Forward Work Programme) - 26 November 2020 |
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Resolution number GB/2020/129 MOVED by Cr D Simpson, seconded by Cr T Mulholland: That the Governing Body: a) note the progress on the forward work programme appended as Attachment A of the agenda report b) receive the Summary of Governing Body information memoranda and briefings – 26 November 2020. |
13 |
Summary of Confidential Decisions and related information released into Open |
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Resolution number GB/2020/130 MOVED by Cr D Simpson, seconded by Cr E Collins: That the Governing Body: a) note the confidential decision and related information that is now publicly available: i) District Licensing Committee 2020-2023 ii) Appointment of Independent Hearings Commissioners 2021-2023. |
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Note: Pursuant to Standing Order 1.8.3, Cr L Cooper requested that her abstention be recorded. |
14 |
Setting the Chief Executive's 2020/2021 performance objectives |
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Resolution number GB/2020/131 MOVED by Deputy Mayor BC Cashmore, seconded by Cr G Sayers: That the Governing Body: a) note that there is a confidential report included in the agenda that provides information regarding the setting of performance objectives for Auckland Council’s Chief Executive for the 2021 Financial Year (year ending 30 June 2021). |
15 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number GB/2020/132 MOVED by Cr W Walker, seconded by Cr T Mulholland: That the Governing Body: a) exclude the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL: Setting the Chief Executive's 2020/21 performance objectives
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
Cr C Fletcher left the meeting at 11.59pm.
12.00pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
12.22pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
CONFIDENTIAL: Setting the Chief Executive's 2020/21 performance objectives |
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Resolution number GB/2020/133 MOVED by Mayor P Goff, seconded by Cr S Henderson: b) agree that the report will remain confidential but that, once the performance objectives are agreed, plans can be made release Attachment A of the agenda report internally and externally. |
12.22pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................