Agenda of Hibiscus and Bays Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting held on Thursday 15 October 2020 as a true and correct record subject to the following amendment to Item 11 – Auckland Transport Update to the Hibiscus and Bays Local Board October 2020, Resolution number HB/2020/127 deleting clause b), clause d) and clause e) as follows:

a) receive the Auckland Transport update October 2020

~~b) understand that a staff reorganisation proposal is currently~~ ~~being~~ ~~considered by Auckland Transport and have heard that~~ ~~the objective~~ ~~of the exercise is to provide a better level of~~ ~~service from Auckland~~ ~~Transport for local boards~~

c) would like to acknowledge the excellent job both the present and past Elected Member Relationship Managers have done in communicating and liaising across all departments of Auckland Transport on the local boards behalf

~~d) request a workshop be held with Auckland Transport staff to update the~~ ~~local board on what is being considered in this restructure so that feedback~~ ~~can be provided on the local board requirements~~

~~e) request that a copy of these recommendations be sent to all~~ ~~other local~~ ~~boards within the Auckland area for their information.~~

For clarity, the resolution will now read:

Resolution number HB/2020/127

That the Hibiscus and Bays Local Board:

a) receive the Auckland Transport update October 2020

b) would like to acknowledge the excellent job both the present and past Elected Member Relationship Managers have done in communicating and liaising across all departments of Auckland Transport on the local boards behalf.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Hibiscus and Bays Local Board

05 November 2020

Adoption of the Hibiscus and Bays Local Board Plan 2020

File No.: CP2020/16218

Te take mō te pūrongo

Purpose of the report

1. To adopt the final Hibiscus and Bays Local Board Plan 2020.

Whakarāpopototanga matua

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption every three years and uses the Special Consultative Procedure (SCP) to engage with their communities.

3. The consultation period for the SCP ran from 13 July to 13 August 2020.

4. The local board has considered all submissions and feedback received from the consultation period. Substantive changes and minor edits for clarification are proposed.

5. The Hibiscus and Bays Local Board Plan 2020, which includes the proposed changes, is attached to this report.

6. Pending adoption of the plan, photographs, maps and other design features will be added for final publication.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) adopt the Hibiscus and Bays Local Board Plan 2020 as set out in Attachment A of the agenda report.

b) delegate authority to the Chairperson and/or other nominated member(s) of the Hibiscus and Bays Local Board to approve any minor edits that may be necessary to the Hibiscus and Bays Local Board Plan 2020 prior to publication.

Horopaki

Context

7. The Local Government (Auckland Council) Act 2009 states that each local board must:

· adopt their local board plan by 31 October of the year following an election

· use the Special Consultative Procedure (SCP) to engage with their communities.

8. Local board plans are strategic documents developed every three years. They set a direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and investment decisions. They also influence local board input into regional strategies and plans, including annual budgets.

9. The plans inform the development of the council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

Timeframes

10. The implementation of COVID-19 alert levels forced a delay to the consultation period planned in June and July 2020 to be rescheduled to July and August 2020.

11. Every effort has been made to adopt the Hibiscus and Bays Local Board Plan 2020 in October, however the unavoidable change to the dates of the consultation period has required a small extension of time. This is to ensure the local board had sufficient time to consider the submissions received.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The Hibiscus and Bays Local Board has considered the submissions and feedback received.

13. Public feedback on the draft plan was positive. The majority of submitters (78 per cent) were happy with the plan, its direction and themes covered.

14. Slightly more females than males responded, with the largest group being in the 65-74 age bracket. Overall, the age range was a reasonably close with the demographic of the local board area.

15. Similarly, the ethnicity of submitters closely followed the demographics of the local board area, although with slightly higher levels of people identifying as Asian, and slightly lower Middle Eastern/Latin American/African responses than live in the area.

16. Many respondents (43 per cent) were unsure if the plan would help with COVID-19 recovery, a slightly smaller percentage (41 per cent) felt the plan would assist with the recovery.

17. The key feedback points, analysis and subsequent proposed changes to the outcome chapters are outlined in Table 1 below.

Table 1: Substantive changes to the draft Hibiscus and Bays Local Board Plan 2020

Key point of feedback	Analysis	Proposed change
While intergenerational initiatives were good, more needed to be done to recognize multicultural integration	The current wording has not given recognition to the role culture and immigration has played in the recent development within the Hibiscus and Bays area.	Include the terms “multi-cultural experience” in the initiative: “Acknowledge and support local community groups such as those working to enhance youth development, family support, multi-cultural experience and inclusion, older adult connection and inter-generational participation”
More initiatives needed to support the aging population	It was noted that a lot of the existing Auckland Council services such as leisure centres and libraries supported older Aucklanders with many other groups running extremely good programmes, but more integration and publicity of these was needed.	New initiative to support and identify existing programmes and services: “Identify and promote community programmes, activities and services that encourage connectedness, participation, well-being, learning, active leisure, and volunteer opportunities for older adults”
Key point of feedback	Analysis	Proposed change
Many submissions on areas that were not on local board matters (Governing Body, Auckland Transport, Waka Kotahi NZ Transport Agency, or other agencies or enterprises)	Public confusion about the role of the local board and its role within local government	New initiative to engage with the community to improve understanding of the role and duties of the local board: “Refresh and deliver a Hibiscus and Bays Local Board Engagement Plan that identifies ways to remove barriers for all - especially new residents, youth, and older adults - to increase community participation and input into local decision making”
The Whangaparaoa Community Hub sought recognition within the Local Board Plan	There are a number of facilities not yet developed that would benefit from recognition from the local board. Advice was received that it was important to concentrate on supporting the outcomes that groups are trying to achieve, as otherwise it could be interpreted by the community that the local board has budget for supporting the development of physical facilities.	A new initiative was introduced to support the named groups in the region who wish to develop their facilities, “Acknowledge the work done and advocate for increased investment in facilities for our local community or recreation organisations, such as the Mens Shed, Te Herenga Waka O Ōrewa, East Coast Bays Rugby League Club, and the Whangaparāoa Community Hub”
A number of community groups sought named support for their facilities	Most of the groups were mentioned within the Facilities Network Plan 2019, but the draft plan had failed to either adequately recognise them or seek advocacy for their ongoing equitable funding.	Introduce a new initiative that seeks to both recognize the work of these organisations, and advocate for better funding from the governing body: “Recognise the contribution of local arts, culture, and community centres listed in Auckland Council Facilities Network Plan 2019 and strongly advocate for equitable regional funding”
Support for low toxin and ecological options in maintaining parks, roads and reserves	This is encapsulated in the Auckland Council’s Weed Management Policy as well as the Regional Pest Management Strategy. The draft plan did not reference these.	Text was included in the narrative of Outcome 3. “The local board will continue to adhere to, and support, Auckland Council’s Weed Management Policy and Regional Pest Management Strategy. They integrate best practice, including public health and safety, minimisation of chemical use, protect and enhance the environment, support community empowerment, and deliver best value for money”
Key point of feedback	Analysis	Proposed change
Restore Hibiscus and Bays asked to be specifically mentioned	There was advice that this gives a stronger ability for an umbrella group to gain funding, while there is risk in naming specific groups, the Local Board has a historical partnership with this group.	Text was included in the narrative of Outcome 3. “However, community-led projects are making a significant contribution to conserving and restoring our natural environment. Investing in the active management and protection of biodiversity in the Hibiscus and Bays means we will continue to support the many dedicated volunteers working to improve the environment. Positive change has come from networks in schools, community groups, organisations, businesses, and neighbourhoods through activities such as pest eradication, tree planting, and eco-neighbourhood programmes. By supporting the development of environmental networks, such as Restore Hibiscus and Bays, we are enabling groups to share best practice and to increase public awareness across the area.”
Submitters sought increased commitment to waterways, including planting, daylighting, and restoration.	Advice was received that much of this work is funded via offset mitigation and is conducted by Healthy Waters or Developers and is already standard practice where practicable.	An initiative was strengthened to include an example of a successful daylighting project, this demonstrates the intention of the local board to promote this type of work “Strengthen partnerships with developers and groups to enhance or restore waterways and riparian areas such as the Taiaotea Creek restoration project”
Feedback was made on the importance of ongoing monitoring of sedimentation in fragile Coastal areas	Advice was received that it was not useful to only mention specific coastal sites. It was pointed out that sedimentation can occur in many locations, and for many reasons, not just along the coast. The emphasis on just the listed sites was changed, but still retained.	“Support measures to reduce sediment and contaminants from urban development and land use entering our freshwater and marine areas ”
Key point of feedback	Analysis	Proposed change
Feedback from the public around the preserving any remnant bush in the Archers Block following the construction of Penlink	This was agreed, and amended	“Continue to advocate to Waka Kotahi NZ Transport Agency to retain the remnants of the Archers Block land as a future reserve following the completion of Penlink”
Feedback that the Penlink/Redvale needed four lanes and a northern on ramp	This was agreed and amended	“Advocate to the Te Tupu Ngātahi (Supporting Growth Alliance) and Waka Kotahi NZ Transport Agency for four-laning of Penlink, including cycle and pedestrian paths, a bus lane and northern on-ramp at Redvale”

Changes to the Hibiscus and Bays Local Board Plan 2020

18. Staff recommend adopting the Hibiscus and Bays Local Board Plan 2020 (Attachment A) which incorporates the proposed substantive changes to the outcome chapters as described in Table 1 and other minor grammatical changes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The Hibiscus and Bays Local Board Plan 2020 reflects the impacts of predicted climate change.

20. The plan includes Outcome three: A protected and enhanced environment, which includes specific objectives and initiatives including:

· continue to support community restoration groups and sustainable education initiatives that protect and enhance our natural assets

· enable strong connections for our environmental groups to share their expertise and deliver initiatives that protect and enhance our natural environment

· support the ongoing delivery of the Urban Forest (Ngahere) Strategy action plan to maintain and enhance canopy tree cover, reducing negative effects from development and growth

· support residents to live more sustainably through local community-led programmes

· advocate to the Governing Body to use the waste levy to improve sustainable waste management services for public spaces, residents, businesses, and events

· support the expansion of existing facilities and the development of recycling and organic waste centres for Hibiscus and Bays

· support the development of coastal management plans to assess the implications of climate change and how these might be managed

· strengthen partnerships with developers and groups to enhance or restore waterways and riparian areas such as the Taiaotea Creek restoration project

· support measures to reduce sediment and contaminants from urban development and land use entering our freshwater and marine areas.

21. The plan also includes Outcome four: Open spaces to enjoy, which includes specific objectives and initiatives including:

· continue to advocate to the Governing Body to fund the Ōrewa Beach Esplanade Enhancement Project in the 10-year budget

· consider the effects of climate change and use of sustainable practices when upgrading facilities in coastal areas.

22. The impact on the climate of the final plans has been considered. The final publication will be an online document to minimise printing hard copies.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The adoption of the Hibiscus and Bays Local Board Plan 2020 will inform the development of the council’s 10-year budget. It will also form the basis for the development of the following three years’ work programmes.

24. Planning and operational areas of the council have taken part in the development and review of the draft and final plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. The local board’s views have informed the development of the final Hibiscus and Bays Local Board Plan 2020. Workshops were held on 3 and 24 Sep 2020 to discuss and consider feedback and agree any changes.

26. In developing the plan, the Hibiscus and Bays Local Board considered:

· advice from mana whenua and mataawaka

· what is already known about our communities and what is important to them

· submissions received via online forms, hardcopy forms, emails and post

· feedback provided at engagement events and online through Facebook

· regional strategies and policies

· staff advice.

Tauākī whakaaweawe Māori

Māori impact statement

27. In developing the plan, the Hibiscus and Bays Local Board:

· considered views and advice expressed by mana whenua and mataawaka following consultation with the Hāpai network

· considered existing feedback from Māori with an interest in the local board area

· reviewed submissions received.

28. The Hibiscus and Bays Local Board Plan 2020 promotes outcomes or issues of importance to Māori by:

· strengthening relationships with local iwi to increase engagement and participation in matters of local decision making

· increasing the exposure of Te Reo Māori in our local board area through naming and signage opportunities

· supporting mana whenua to tell stories of Māori cultural heritage and knowledge throughout our parks and open spaces network.

Ngā ritenga ā-pūtea

Financial implications

29. Budget to implement initiatives and projects is confirmed through the annual plan budgeting process. The local board plan informs this process.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. There is a minor reputational risk associated with the adoption of the final Hibiscus and Bays Local Board Plan 2020. The process of consultation is likely to have raised expectations of the local board being able to achieve particular initiatives. As a result of the economic impact of COVID-19 and the council’s significantly reduced budget, it may no longer be possible to achieve all the priorities and aspirations that were identified in the draft plan.

31. This will be mitigated by clear communication of decision-making processes.

Ngā koringa ā-muri

Next steps

32. Staff recommend that responsibility for approving any minor edits following adoption are delegated to the Chairperson and/or other nominated member(s) of the Hibiscus and Bays Local Board.

33. Photographs, maps and other design features will be added to the plan for final publication. This will be an online digital document that will be available in early 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Hibiscus and Bays Local Board Plan	15

Ngā kaihaina

Signatories

Author

Matthew Kerr - Senior Advisor, Hibiscus and Bays Local Board

Authorisers

Louise Mason – General Manager Local Board Services

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

05 November 2020

Submissions and Feedback on the draft Hibiscus and Bays Local Board Plan 2020

File No.: CP2020/16223

Te take mō te pūrongo

Purpose of the report

1. To provide an overview of feedback and submissions received from public consultation on the draft Hibiscus and Bays Local Board Plan 2020.

Whakarāpopototanga matua

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption by 31 October of the year following election and uses the special consultative procedure (SCP) to engage with its communities.

3. In June 2020, the local board approved a draft Hibiscus and Bays Local Board Plan 2020 for public consultation. The consultation period ran from 13 July to 13 August 2020.

4. A total of 539 pieces of feedback was received, including 84 submissions through the online survey tool, 35 hard copy submissions and 3 pieces of feedback through social media.

5. Staff have prepared a report (Attachment A) summarising the results of the consultation.

6. All feedback will be available on the Auckland Council website at https://akhaveyoursay.aucklandcouncil.govt.nz/hibiscusandbaysplan/widgets/298923/documents

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive submissions and feedback on the draft Hibiscus and Bays Local Board Plan 2020.

Horopaki

Context

7. The Local Government (Auckland Council) Act 2009 requires that each local board must:

· adopt its local board plan by 31 October of the year following an election

· use the Special Consultative Procedure (SCP) to engage with their communities.

8. On 19 June 2020, Hibiscus and Bays Local Board approved the release of a draft Hibiscus and Bays Local Board Plan 2020 for public consultation.

9. The key features of the draft Hibiscus and Bays Local Board Plan 2020 were:

· a strong focus on fostering connectiveness in the community through events, and supporting community partner organisations.

· creating more opportunities to enjoy the outdoors through investment in environmental restoration, development of parks, sports grounds and the coastal areas.

10. The outcomes of the draft local board plan were:

· A connected community

· A strong local economy

· A protected and enhanced environment

· Open spaces to enjoy

· Transport Choices

11. In addition to understanding the needs and aspirations of the community, feedback was sought on how the local board can support the community and local businesses in recovering from the impact of COVID-19.

How we consulted

12. The consultation was held between 13 July and 13 August 2020. A range of engagement activities were undertaken to encourage the public to have their say, with a focus on digital and online platforms:

· Public submissions: These were hard copy and online collected via email, post, libraries, service centres, local board offices, People’s Panel and the online survey tool akhaveyoursay/lovelocal

· Have Your Say: Face-to-face and Skype enabled engagement event (spoken interaction) was held on the 30 July 2020, this was targeted towards young people

· Social media: Comments were received on the Hibiscus and Bays Local Board Facebook page.

13. The following community partners held events:

· Restore Hibiscus and Bays

· Hāpai Te Haurora Māori Public Trust

14. In response, the local board received the following feedback:

· 84 submissions through the online survey tool

· 35 hard copy submissions

· Three pieces of feedback via social media

· 417 other pieces of feedback gathered from in person events. Note these are not able to be attributed to specific individuals.

Tātaritanga me ngā tohutohu

Analysis and advice

15. The results and analysis of the public consultation will form the basis for the development of the final local board plan.

16. Staff have prepared a report (Attachment A) summarising the results of the consultation. The key messages of the report are described below.

17. Of the submissions, 78 per cent responded positively to the direction of the plan, while 15 per cent responded negatively.

18. The most highly rated outcome of the plan was Outcome 3: A protected and enhanced environment, 82 per cent of respondents considered this important.

19. Other themes that emerged were:

· the importance of recognising community partners within the plan

· including specific initiatives to support older people

· minimisation of toxins during the maintenance of roads, parks and reserves

· increased restoration of waterways, including protection from sediment run-off

· protection of the remnant bush reserves in the Archers Block area during and after the construction of Penlink.

Impact of COVID-19

20. Overall, 41per cent felt the plan would help the community recover from the impact of COVID‐19, while 16 per cent did not. The remaining 43 per cent were unsure.

Publishing the results of public consultation

21. To conclude this phase of the local board plan development, staff recommend that the local board receive the submissions and feedback for consideration.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. Receiving the submissions and feedback has a neutral climate impact. The submissions are available online to reduce the printing of hard copies.

23. The draft Hibiscus and Bays Local Board Plan 2020 reflected the impacts of predicted climate change. It considered such impacts as increasing temperatures, rising sea levels and changing rainfall patterns on the local board area.

24. The climate impact of any initiatives the Hibiscus and Bays Local Board chooses to progress will be assessed as part of the relevant reporting requirements and project management processes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. Staff will work closely with the local board in the development of the final plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. The Hibiscus and Bays Local Board will consider all submissions and feedback to the draft Hibiscus and Bays Local Board Plan 2020 prior to adopting the final local board plan in November 2020.

Tauākī whakaaweawe Māori

Māori impact statement

27. The draft Hibiscus and Bays Local Board Plan 2020 was developed with consideration given to existing feedback from mana whenua and mataawaka. This included seeking their views and values in March 2020.

28. The Hāpai Te Haurora Māori Public Trust partnered with the Hibiscus and Bays local board to provide specific feedback from Māori

29. Four submissions were received from those identifying as Māori.

Ngā ritenga ā-pūtea

Financial implications

30. There are no financial implications associated with receiving the submissions and feedback.

31. Budget to implement initiatives and projects is confirmed through the annual plan budgeting process.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. There is a risk relating to managing public expectations. The process of consultation is likely to have raised expectations as to the inclusion of the communities’ priorities and aspirations, while the full social and economic effects of COVID-19 are still being determined.

33. The local board will consider all submissions and feedback before making changes to the draft Hibiscus and Bays Local Board Plan 2020.

Ngā koringa ā-muri

Next steps

34. The submissions and feedback are available on the Auckland Council website at https://akhaveyoursay.aucklandcouncil.govt.nz/hibiscusandbaysplan/widgets/298923/documents

35. The Hibiscus and Bays Local Board will adopt the Hibiscus and Bays Local Board Plan 2020 as a separate agenda item on this business meeting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	5 November 2020 - Hibiscus and Bays Local Board: Submission Analysis Summary	57

Ngā kaihaina

Signatories

Author

Matthew Kerr - Senior Advisor, Hibiscus and Bays Local Board

Authorisers

Louise Mason – General Manager Local Board Services

Lesley Jenkins - Local Area Manager

Chairperson	Gary Brown
Deputy Chairperson	Victoria Short
Members	Andy Dunn
	Janet Fitzgerald, JP
	Gary Holmes
	Julia Parfitt, JP
	Alexis Poppelbaum
	Leanne Willis