Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held in the Council Chamber, 50 Centreway Road, Orewa on Thursday, 19 November 2020 at 2:00pm.

 

present

 

Chairperson

Gary Brown

 

Deputy Chairperson

Victoria Short

 

Members

Andy Dunn

 

 

Janet Fitzgerald, JP

 

 

Gary Holmes

 

 

Julia Parfitt, JP

 

 

Alexis Poppelbaum

 

 

Leanne Willis

 

 

 

 

 

 

 

 


Hibiscus and Bays Local Board

19 November 2020

 

 

1          Welcome

 

Chairperson Gary Brown opened the meeting and welcomed those in attendance.

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number HB/2020/143

MOVED by Member J Fitzgerald, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)           confirm the ordinary minutes of its meeting held on Thursday 5 November 2020, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation: Lisa White and Belinda Greenwood - Whangaparaoa Hub Trust (Family Services/community hub trust)

 

Resolution number HB/2020/144

MOVED by Chairperson G Brown, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      thank Lisa White and Belinda Greenwood for their deputation.

CARRIED

 

 

 

 

 

 

 

 

 

9          Public Forum

 

9.1

Public Forum - Lorraine Sampson - Silverdale Matters

 

Resolution number HB/2020/145

MOVED by Chairperson G Brown, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      receive the presentation and thank Lorraine Sampson for her attendance.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Auckland Transport November 2020 Update Report

 

Resolution number HB/2020/146

MOVED by Chairperson G Brown, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      receive the Auckland Transport update November 2020.

CARRIED

 

 

12

Auckland Transport - Silverdale Advanced Directional Signage

 

Resolution number HB/2020/147

MOVED by Member J Fitzgerald, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      request that Auckland Transport update all the Advanced Directional Signage to say “Silverdale” without “Centre” or “Village”

A division was called for, voting on which was as follows:

For

Member J Fitzgerald

Member G Holmes

Member J Parfitt

Member A Poppelbaum

Deputy Chairperson V Short

Against

Chairperson G Brown

Member A Dunn

Member L Willis

Abstained

The motion was declared carried by 5 votes to 3.

 

b)      accept the offer of Auckland Transport to work with proposals to install placemaking signage in the road corridor as an encroachment

c)      work with the local Business Association to provide placemaking signage that reflects the historical background of the Silverdale Village

d)      allocate funding for placemaking signage projects from the Hibiscus and Bays Local Board grants fund for Silverdale, Mairangi Bay and Browns Bay and that a report be brought back to the first Hibiscus and Bays Local Board business meeting of 2021 for a decision.

CARRIED

13

Auckland Transport – Local Board Transport Capital Fund Report November 2020

 

Resolution number HB/2020/148

MOVED by Member J Fitzgerald, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)      receive the Auckland Transport local board transport capital fund report November 2020

b)      request that Auckland Transport commits $246,000 from the Local Board’s Transport Capital Fund to the 214 Hibiscus Coast Highway Signalised Crossing

c)      request that Auckland Transport commit $29,000 from the Local Board’s Transport Capital Fund to the East Coast Bays Wayfinding Signage Project

d)      request that Auckland Transport commit $30,000 from the Local Board’s Transport Capital Fund to complete design for the Orewa Boulevard Stage 3 project.

CARRIED

 

 

14

Local board views on plan change to enable rainwater tank installation for the Auckland region

 

Resolution number HB/2020/149

MOVED by Chairperson G Brown, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      provide the following local board views on council’s proposed change to the Auckland Unitary Plan to enable rainwater tank installation for the Auckland region:

            i)          support proposed Plan Change 54 to exclude rainwater tanks from the                         definition of “building” in the Auckland Unitary Plan

            ii)         support the proposed permitted activity status of rainwater tanks as                         defined in proposed Plan Change 54

            iii)        support the removal of resource consent and compliance costs for the                         installation of rainwater tanks and acknowledge the increased water                         resilience for households as a means to lessen the impact on                                     Auckland’s reticulated water supply and the need for water restrictions                         at times of drought and other times of restricted potable water supply

            iv)        request that consideration be given to including greywater tanks as an                         added measure to rainwater tanks to provide for later use and non-                            potable water purposes

            v)         seek that “grey water tanks” for later use or non-potable purposes of                         similar dimensions as proposed to rainwater tank provisions be                                 excluded from the definition of building and be included as part of Plan                         Change 54

            vi)        support the reduction of consenting barriers to households for the                            voluntarily installation of rainwater tanks and the provisions of clear             options that encourage and support rainwater tank installations

            vii)       support simple and clear unitary plan provisions that seek that adverse                         visual effects are mitigated and avoided by clear design and placement                         standards for rainwater tanks in outdoor living and garden spaces

            viii)      support the provisions and standards in proposed Plan Change 54 that                         require that rainwater tanks do not discharge or overflow into; adjacent                         properties, into effluent disposal areas or create any nuisance to                                adjacent properties

            ix)        support the provisions in proposed Plan Change 54 that seek to create                         community resilience in terms of the supply of water which is under                         pressure as a result of climate change, and to reduce demand on the                         water supply network including water reservoirs

            x)         support the stormwater management benefits that could be realised as                         a result of increased rainwater tank uptakes, particularly in developed                         urban areas as rainwater tanks may be able to contribute to improved                         environmental outcomes particularly across densely built up areas of                         Auckland

            xi)        support further water resilience initiatives and a targeted plan for any                         uptake as a key focus going forward and requests the opportunity for                         local boards to be involved in the development of these future                                    initiatives and their delivery

b)      appoint local board member J Fitzgerald with local board chairperson G Brown as alternative to speak to the local board views at a hearing on council’s enabling rainwater tanks plan change for the Auckland region

CARRIED

 

 

15

Draft Hibiscus and Bays Local Parks Management Plan – establishing the hearings panel

 

Resolution number HB/2020/150

MOVED by Member J Fitzgerald, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      appoint a hearings panel consisting of an independent hearings commissioner as chairperson and local board chairperson G Brown and deputy chairperson V Short to:

·       hear objections and submissions from submitters on the draft plan

·       make recommendations to the local board about:

i)    amendments to the draft plan following the hearings process, and

ii)   the extent to which objections and submissions are allowed or accepted or disallowed or not accepted

b)      delegate to the local board chairperson and deputy chairperson the power to select an independent hearings commissioner

c)      note that the power to approve the final Hibiscus and Bays Local Parks Management Plan remains with the local board.

CARRIED

 

 

 

 

 

 

16

Hibiscus and Bays Local Parks Management Plan - approving Reserves Act classifications following public notification

 

Resolution number HB/2020/151

MOVED by Member J Fitzgerald, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      approve the declaration and classification of Section 1 SO 425793, covering 105m2, held in CT 519300 and forming part of Pōhutukawa Reserve as local purpose (esplanade) reserve, pursuant to section 14(1) of the Reserves Act 1977

b)      approve the reclassification of the six parcels or part parcels of reserve land, pursuant to section 24 (2)(b) of the Reserves Act 1977, as described in Attachment C to the agenda report (dated 5 November 2020).

CARRIED

 

 

17

New Community Lease to The Scout Association of NZ - Whangaparaoa Stanmore Bay

 

Resolution number HB/2020/152

MOVED by Member J Fitzgerald, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)        grant a new community lease to The Scout Association of New Zealand - Whangaparaoa for the premises situated at Stanmore Bay Reserve, comprising approximately 260m2, described as Lot 4 Deposited Plan 64710 (delineated in red on Attachment A), subject to the following terms:

                       i.            term – 10 years commencing on 13 March 2020 with one right of renewal for a further term of 10 years

 

                     ii.            final expiry – 12 March 2040

 

                   iii.            rent – $1.00 plus GST per annum if requested

 

                   iv.            all other terms and conditions to be in line with the Reserves Act 1977 and Auckland Council’s Community Occupancy Guidelines 2012 (under review), including a community outcomes plan or similar framework to measure community benefit and club sustainability.

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

18

Community Facilities’ Sustainable Asset Standard

 

Resolution number HB/2020/153

MOVED by Member A Poppelbaum, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      support the Community Facilities Sustainable Asset Standard as an action of the Te Tāruke-ā-Tāwhiri (Auckland’s Climate Plan)

b)      request consideration be given for the local board to identify key capital projects under the financial threshold that would benefit from the whole of life Sustainable Asset Standard, acknowledging that renewals may require top up funding.

CARRIED

 

Member G Holmes left the meeting at 3.33 pm.

Member G Holmes returned to the meeting at 3.35 pm.

 

19

Local board delegations to allow local views to be provided on matters relating to the COVID-19 Recovery (Fast-track Consenting) Act 2020 and the Urban Development Act

 

Resolution number HB/2020/154

MOVED by Member A Poppelbaum, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)      delegate to member J Fitzgerald and member J Parfitt, with member G Holmes as alternate, the authority to provide the local board views in respect of matters under the COVID-19 Recovery (Fast-track Consenting) Act 2020, noting that given the timeframes under the Act, it is not practicable for the matters to come before the full local board

b)      appoint member J Fitzgerald and member J Parfitt, with member G Holmes as alternate, as the Hibiscus and Bays Local Board representatives as required, on any Political Working Group established (in accordance with the Planning Committee’s resolution PLA/2020/79 on 1 October 2020), to give political direction on the execution of the council’s powers under the Urban Development Act 2020.

CARRIED

 

 

20

Local board views on Plan Change 53 - Temporary Activities and Pukekohe Park Precinct

 

Resolution number HB/2020/155

MOVED by Member J Parfitt, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      support Plan Change 53 - Temporary Activities region wide and Pukekohe Park precinct.

CARRIED

 

 

 

 

21

Approval for Private Road Names for Subdivision at 207 - 249A & 257 Vaughans Road & 6 - 12 Piripiri Point Drive, Okura

 

Resolution number HB/2020/156

MOVED by Member J Fitzgerald, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      approve the preferred road name for Accessway 1 as ‘Te Pae Okura Drive’ in the report for the private roads within the subdivision being undertaken by Okura Holdings Limited, (the Applicant), at 207 – 249A and 257 Vaughans Road and 6 – 12 Piripiri Point Drive, Okura in accordance with section 319(1)(j) of the Local Government Act 1974

b)      approve the preferred road name for Accessway 2 as ‘Te Ika Roa Way’ in the report for the private roads within the subdivision being undertaken by Okura Holdings Limited, (the Applicant), at 207 – 249A and 257 Vaughans Road and 6 – 12 Piripiri Point Drive, Okura in accordance with section 319(1)(j) of the Local Government Act 1974

c)      approve the preferred road name for Accessway 3 as ‘Pyes Lane’ in the report for the private roads within the subdivision being undertaken by Okura Holdings Limited, (the Applicant), at 207 - 249A & 257 Vaughans Road and 6 - 12 Piripiri Point Drive Okura in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

 

 

22

Panuku Development Auckland- Hibiscus and Bays Local Board Six-Monthly Report 01 March to 31 August 2020.

 

Resolution number HB/2020/157

MOVED by Member J Fitzgerald, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      receive the Panuku Development Auckland - Hibiscus and Bays Local Board Six-Monthly Report 01 March to 31 August 2020.

CARRIED

 

 

23

Addition to the 2019-2020 Hibiscus and Bays Local Board meeting schedule

 

Resolution number HB/2020/158

MOVED by Member J Fitzgerald, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      approve the addition of one meeting date to the 2019-2020 Hibiscus and Bays Local Board meeting schedule to accommodate the 10-Year Budget 2021-2031 timeframes as follows:

i)   Thursday 3 December 2020, 5.00pm at the Orewa Service Centre, 50 Centreway Road, Orewa.

CARRIED

 

 

 

 

 

24

Governance forward work calendar

 

Resolution number HB/2020/159

MOVED by Member J Fitzgerald, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      receive the governance forward work calendar for November 2020.

CARRIED

 

 

25

Hibiscus and Bays Local Board workshop records

 

Resolution number HB/2020/160

MOVED by Member J Fitzgerald, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      note the workshop records for 8, 22 and 29 October 2020.

CARRIED

 

 

26

Members' Reports

 

Resolution number HB/2020/161

MOVED by Deputy Chairperson V Short, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      receive the reports from members A Poppelbaum and J Fitzgerald.

CARRIED

Note

The Hibiscus and Bays Local Board request staff to seek an urgent update, to be shared with the Browns Bay Business Improvement District (BID), on the enforcement of ice-cream vendors operation outside of their street trading licenses in BIDs in the East Coast Bays. Advice be given to the compliance team that the only land owner approvals that the local board have given apply to a part of Orewa beach and Stanmore Bay.

 

 

27

Deputations update

 

Resolution number HB/2020/162

MOVED by Chairperson G Brown, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      note the deputation update for 1 October 2020.

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

28        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

3.47 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................