I hereby give notice that an ordinary
meeting of the Heritage Advisory Panel will be held on:
|
Date:
Time:
Meeting Room:
Venue:
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Monday, 2
November 2020
6.00pm
Council
Chamber
Auckland Town Hall
301-305 Queen Street
Auckland
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Heritage Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Chairperson (Interim)
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Sherry Reynolds
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Deputy Chairperson
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Members
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Elizabeth Aitken-Rose
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Steve Bielby
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Noelene Buckland
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John Burns
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Bridget Graham
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Caleb Hamilton
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Sally Hughes
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Alexander Jorgensen
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Margot McRae
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David Veart
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Nicola Short
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Lisa Truttman
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(Quorum 8 members)
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Sarndra O'Toole
Kaiarataki Kapa Tohutohu Mana
Whakahaere / Team Leader Governance Advisors
21 September 2020
Contact Telephone: (09) 890 8152
Email: sarndra.otoole@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
|
(Excerpt – full terms of reference
available as a separate document)
The terms of reference set out the purpose, role and protocols of
the Panel.
Panel members abide by the Code of Conduct for members of Auckland
Council advisory panels.
Purpose
As one of council’s engagement mechanisms with diverse
communities, the demographic advisory panels provide advice to the governing
body and council staff within the remit of the Auckland Plan on the following
areas:
·
Auckland
Council’s regional policies, plans and strategies
·
Regional and strategic
matters including those that Council-Controlled Organisations deal with any
matter of particular interest or concern to diverse communities.
Outcomes
The panel’s advice will contribute to improving the outcomes
of diverse communities and social cohesion as set out in the Auckland Plan. The
panel will advise through their agreed strategic agenda and detailed work
programme.
Strategic agenda and work programme
The panel must develop a work programme and set a strategic agenda
for the term. The agendas should be focused and integrated across the panels
for collaborative input into shared agendas, particularly on the Auckland Plan,
the Long-term Plan and annual plans.
The panel should advise on council’s organisational strategies
relevant to diverse communities.
The governing body and council staff should work with the panel for
the development of their strategic agendas and work programme. An appropriate
committee will approve the panel’s work programme and any subsequent
major changes to it.
Submissions
The panel must not make formal submissions to Auckland Council on
council strategies, policies and plans, for example, the annual plan.
In its advisory role to the council, the panel may have input to
submissions made by the council to external organisations but do not make
independent submissions, except as agreed with the council.
This does not prevent individual members being party to submissions
outside their role as panel members.
Review
The form and functioning of the panels may be reviewed prior to or
after, the end of the panel’s term in September 2019.
|
Heritage Advisory
Panel
02 November
2020
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration of
Interest 5
3 Confirmation
of Minutes 5
4 Extraordinary
Business 5
5 Election of the
Chairperson and Deputy Chairperson 7
6 Meeting Dates
for 2021 9
7 Regional Parks
Management Plan Review 11
8 National Policy
Statement on Urban Development 65
9 Heritage
Managers Report 81
10 Review of Category A*
historic heritage places 87
11 Consideration
of Extraordinary Items
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
|
That the Heritage Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 11 May 2020, as a true and correct
record.
|
4 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member explains
at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Heritage
Advisory Panel
02 November
2020
|
|
Election
of the Chairperson and Deputy Chairperson
File No.: CP2020/15460
Te take mō te
pūrongo
Purpose of the report
1. To
confirm the timing of the selection of the chairperson and deputy chairperson
for the Heritage Advisory Panel (the panel).
Whakarāpopototanga matua
Executive summary
2. At
the inaugural Heritage Advisory Panel, it was agreed to defer the election of a
chairperson and deputy chairperson until at least the third meeting to allow
the panel time to meet face to face and to get to know each other first.
3. The
third meeting is scheduled to take place on 22 March 2021.
4. The
panel can choose to carry out the election by show of hands, which is an open
ballot, or by writing their preference on a ballot paper, which is a closed
ballot.
5. If
there is more than one nomination for the chairperson or deputy chairperson,
there are two possible voting systems that can be used by the panel:
a) If there
are two or more nominees, there is one round of voting whereby the person with
the highest number of votes is elected – there is a tiebreaker if two
nominees receive the same number of votes
b) If there
are more than two nominees, the voting takes place in rounds where each round
of voting excludes the person with the lowest number of votes until the
preferred nominee is identified.
6. Panel
members who would like to put their names forward for either the chairperson or
the deputy chairperson roles are encouraged to identify themselves before the
meeting so that staff can make necessary preparations for the election process.
.
|
Ngā tūtohunga
Recommendation/s
That the Heritage Advisory
Panel:
a) confirm
the election for chairperson and deputy chairperson will take place at the
panels’ next meeting on 22 March 2021
b) confirm
whether the election will follow an open or closed process
c) confirm
whether the panel wishes to use voting system a) or )b.
|
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
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Author
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Carol Hayward - Principal Advisor Panels
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Authorisers
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Noel Reardon - Manager Heritage
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|
Heritage
Advisory Panel
02 November
2020
|
|
Meeting Dates for 2021
File No.: CP2020/14536
Te take mō te
pūrongo
Purpose of the report
1. To
agree to the panel’s meeting dates for 2021.
Whakarāpopototanga matua
Executive summary
2. The
panel should agree to meeting dates for 2021 to enable these to be planned and
booked into members calendars.
3. As
a result of the ongoing budget constraints, the Heritage Advisory Panel will
have three scheduled meetings a year for the rest of this term but panel
members will be invited to provide their views and input by email or online in
between meetings. There is also the possibility of scheduling an additional
meeting or workshop if required.
4. For
2021 it is recommended that two meetings be held in the first half of 2021 and
before 30 June 2021. One further meeting should be held during the second
half of 2021.
5. Staff
have proposed some meeting dates for the panel to consider.
|
Ngā tūtohunga
Recommendation/s
That the Heritage Advisory
Panel:
a) agree
that meeting dates for 2021 be:
i) Monday
22 March at 5.30pm
ii) Monday
14 June at 5.30pm
iii) Monday
11 October at 5.30pm
|
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere
/ Team Leader Governance Advisors
|
|
Authoriser
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Noel Reardon - Manager Heritage
|
|
Heritage
Advisory Panel
02 November
2020
|
|
Regional Parks Management Plan Review
File No.: CP2020/14586
Te take mō te
pūrongo
Purpose of the report
1. To
seek Advisory Panel suggestions and ideas to inform the review of the Regional
Parks Management Plan. The information will help to guide drafting of a new
10-year management plan for regional parks.
2. To
ask that advisory panel members support the review by spreading the opportunity
to have a say to their networks.
Whakarāpopototanga matua
Executive summary
3.
The 2010 Regional Parks Management Plan is due for review. The plan
guides the direction and management of the regional park network. It covers
rules for visitor and commercial use of the parks, and guidance for protection
of natural and cultural heritage assets and values.
4.
The council holds the 28 regional parks in perpetuity to protect the
intrinsic, natural, cultural, and landscape values of the parks and for the
benefit and enjoyment of visitors.
5.
This management plan directs matters on regional parks, including
visitor accessibility, safety and facilities, protection of heritage, and the
approach to management of rural areas. It determines the variety of activities
that are allowed on the parks and sets controls for some activities.
6.
More background detail is in the attached Regional Parks: Discussion
Paper (Attachment A).
7.
The plan will set the direction for 44% (41,000 hectares) of the
region’s open space for the next 10 years.
8.
People of all ethnicities, ages, and abilities enjoy or would like to
enjoy the regional parks. Access to enjoy natural open spaces is vitally
important for health and well-being.
9.
The parks are also highly significant sites for mana whenua, home to
precious natural environments, Māori and early European heritage and
stunning landscapes. The council manages the parks to protect these values
while allowing visitors to enjoy them and to help care for them. Some 90,000+
volunteer hours were spent supporting parks in the last year. The parks also
host some 59 educational programmes for children and host some major events,
like Ambury Farm Day and the three-day Splore festival.
10.
The parks face ongoing challenges and change. This review point is an
important time to also consider new opportunities and ideas for the parks.
Challenges include climate change, ongoing urban development including near
some parks, greater visitor numbers on some parks, the changing role/usage of
technology, and an evolving range of activities that people want to do on
parks.
11.
We are at the start of the management plan review. At this stage it is
important to council to gather ideas and suggestions from a wide diversity of
Aucklanders, so that we can develop a new draft plan that will address and
consider the widest possible range of interests, to effectively guide the next
10 years of park management.
Next Steps
12.
The first consultation round is from 1 September to 26 October 2020. In
this first consultation round, we want to receive suggestions and ideas for the
regional parks. We will use the suggestions to help draft a new management
plan. We will then consult on the draft plan, in 2021.
13.
The project team offers all the advisory panels the opportunity to
provide direct input into the review during this consultation period (or
shortly afterwards depending on your meetingtimetable).
14.
We also request that you forward the information to your communities and
networks so many others can input. We supply flyers that direct people to the
AK Have Your Say website, where all the information on the review is held.
15.
Suggestions can be provided via the AK Have Your Say
website, by email, or by post..
16.
Your advice will be used to help to inform the drafting of a new
regional parks management plan.
|
Ngā tūtohunga
Recommendation/s
That the Heritage Advisory
Panel:
a) receive
the Regional Parks Management Plan Review report.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Regional Parks: Discussion Paper
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13
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Ngā kaihaina
Signatories
|
Author
|
Noel Reardon - Manager Heritage
|
|
Heritage
Advisory Panel
02 November
2020
|
|
|
Heritage Advisory
Panel
02 November
2020
|
|
National Policy Statement on Urban
Development
File No.: CP2020/14682
Te take mō te
pūrongo
Purpose of the report
1. To
provide the Heritage Advisory Panel with an update on the recently gazetted
National Policy Statement on Urban Development (NPS UD).
Whakarāpopototanga matua
Executive summary
2. The
NPS UD was gazetted by the government on 20 July 2020. It CAME into force on 20
August 2020 with ongoing timeframes for implementation. The purpose of the NPS
UD is to require councils to plan well for growth and ensure a well-functioning
urban environment for all people, communities and future generations.
3. As
a high growth, tier 1 local authority, Auckland Council is subject to a suite
of directive policies related to planning for growth. There are a number of
actions the council must undertake with implications at the strategic, plan
making and regulatory levels. The NPS UD may also have financial implications.
The following documents are appended:
i) An
extract of the MfE guidance document that is relevant to heritage and special
character matters. Attachment A
ii) A
memo to Councillors updating them on the NPS. Attachment B
4. The
NPS UP allows for the anticipated level of intensification to not be
provided in certain circumstances. These are deemed qualifying matters.
5. The
level of intensification may be modified (reduced) to the extent necessary to
accommodate a qualifying matter in that area.
6. Qualifying
matters include matters of national importance, section 6 of the RMA, which
includes historic heritage.
7. Qualifying
matters can also include “any other matter” and these may include
amenity and the quality of the environment, being section 7 of the RMA. These
may include special character areas and notable trees.
8. In
addition, the consideration of any other matters could also encompass amenity
and quality within the city centre such as the AUP identified character
buildings and sunlight admission to parks and public spaces. It could also
include the consideration of the Residential – Single House Zone.
9. If
Council considers a qualifying matter exists in an area, then the NPS: UD
requires an assessment of the impact of limiting development capacity for that
area. To be a qualifying matter of “any other matter” further
site-specific analysis is required.
10. Importantly
the NPS: UD makes provision for the retention of an amenity-based control, such
as the AUP special character provisions, and for not enabling high-density
development in an identified area. The MfE NPS UD Guidance on Intensification
(page 3) however states:
“qualifying matter does not mean
that intensification is not enabled, but rather intensification is enabled to
the maximum degree possible, whilst protecting and providing (for) other
qualifying matters.”
11. Key
issues relevant to this panel include the:
· need
to enable development in potential locations, and at a scale, not currently
identified in the Auckland Plan or provided for in the Auckland Unitary Plan
· need
to initiate changes to the Auckland Unitary Plan within the next two years
· likely
impacts on existing character, amenity and other values and potential community
concern and opposition.
12. Officers
are currently developing a work plan to respond to the NPS UD. Feedback
from the Panel is sought on responses to the potential impact on historic
heritage and special character “qualifying matters” in the
implementation of the NPS UD.
|
Ngā tūtohunga
Recommendation/s
That the Heritage Advisory
Panel:
a) provide
advice on the Council response to the National Policy
Statement on Urban Development regarding potential impacts on historic
heritage and special character and other amenity based controls.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
MfE Guidance Document
|
67
|
|
b⇩
|
Memo to Councillors
|
75
|
Ngā kaihaina
Signatories
|
Author
|
Noel Reardon - Manager Heritage
|
|
Heritage
Advisory Panel
02 November
2020
|
|
|
Heritage Advisory
Panel
02 November
2020
|
|
|
Heritage Advisory
Panel
02 November
2020
|
|
Heritage Managers Report
File No.: CP2020/14641
Te take mō te
pūrongo
Purpose of the report
1. To
provide the Panel with a brief update on current heritage issues that the
Council is involved with.
2. To
include items that Panel members wish to discuss.
Whakarāpopototanga matua
Executive summary
Liaison Councillor update
3. This
will be an opportunity for a short update on the liaison councillor.
Items raised by Panel members
4. The following items have been raised:
a) John Burns
National Policy Statement: Urban Development
Comment
this item is discussed under a separate agenda item.
b) Nicola
Short
Council submission to RMA reform and
other legislation including the Ministry of Heritages Strengthening Heritage
Project. .
Comment
Appended at Attachment A is a summary of
recent legislation with links to relevant information.
c) Margot McRae
Council buildings impacted by earthquake strengthening
concerns. -Leys Institute.
Comment
The Waitematā Local Board
considered a report on the Leys Institute and the board endorsed the findings
of a recently completed indicative business case to endorse the development of
a detailed business case for the restoration, modernisation, and seismic
remediation of Leys Institute. This is now to go to the Parks, Arts, Community
and Events Committee to seek their approval to develop the detailed business
case for the restoration of Leys Institute.
d) Noelene Buckland
Governments Covid 19 support package re the Cultural
Innovation fund.
Comment
Heritage Officers were not aware of
this fund but have found the following information:
According to the information provided the
draft criteria includes “Heritage – building or place” and
therefore is “potentially in scope”. There is a note that it is a
“draft approach” and not government policy yet.
Te Tahua Āki Auahatanga | Cultural
Sector Innovation Fund
Comment
The Cultural Sector Innovation Fund will
encourage innovative practice and partnership to change the way cultural
content is made available to audiences, helping to create a more resilient and
sustainable sector. This fund will have a strong focus on supporting projects
that encourage the protection, transmission and retention of Mātauranga
Māori.
This fund makes available $60 million in
contestable funding over three years.
This fund is being developed and managed
directly by Manatū Taonga.
Manatū Taonga sought public feedback
on the draft approach for the Innovation Fund between 9-22 September. This
feedback is currently being analysed and will help shape the final design of
the fund.
Methodology and guidance for evaluating Auckland’s historic
heritage
5. In November 2017, an item was presented to the panel advising that a
review of the methodology and guidance for evaluating Auckland’s historic
heritage places was underway. Two members were selected to attend project
workshops.
6. An item in August 2019 updated the panel on the completion of key
portions of the project. It also signaled a suite of supporting
appendices were still being developed.
7. This work is complete. The five appendices provide working
examples and guidance on:
i) the
criteria inclusion indicators
ii) statements
of significance
iii) extent
of place, primary features, exclusions, and contributing and non-contributing
places
iv) A
schedule 14 style guide for naming conventions and
v) Language
to assist with describing heritage values.
8. The updated methodology and evaluation template are now available
within the heritage section of the
Auckland Council website.
Heritage Counts
9. The 2020 edition of Auckland’s Heritage Counts has now been
released. Each year David Bade (Specialist – Built Heritage) collates
statistics and research to highlight the variety and extent of Auckland’s
heritage and the social/economic benefits these places have. See here
for the document. Please pass on the link through your networks.
Heritage Plan Changes
10. Plan
Change 31 - hearing held. PC31 proposes the addition of six historic
heritage places, including one area, to the unitary plan.
11. Plan
Change 7 - made fully operative. The final two historic places were made
operative following the withdrawn of appeals to these provisions. PC7 has
resulted in the addition of 44 historic heritage places, including two areas,
to the unitary plan.
12. Plan
Change 27 - made operative in part. The provisions relating to the final
three historic heritage places within the CMA in part are awaiting approval of
the Minister of Conservation. PC27 proposed amendments to and updated
information for 73 historic heritage places.
13. Plan Change 29 – On 18th
September, a hearing was held for plan change 29 Notable Trees. Proposed Plan Change 29 (‘PC29’) was a council-initiated
plan change to amend errors and inconsistencies in the Schedule 10 text and
maps. The intention of PC29 was to provide clarity for property owners about
the location, number and species of scheduled tree(s) on the property. PC29 did
not add to or re-evaluate existing trees on the schedule, the aim was only to
ensure that the current Schedule 10 is correct and up to date and to improve
the overall usability of the document. The decision
from the Hearing Commissioners is due out shortly.
Heritage Festival
14. As part of
this year’s Heritage festival the heritage unit has produced a podcast
"Auckland's hidden histories" of consisting of three episodes the
link to which is. https://soundcloud.com/auckland-libraries/sets/aucklands-hidden-histories
Emergency Budget/Restructuring
15. The impact of COVID-19 has been felt by every
team in the council and will continue to be felt as we try to make savings
identified in the Emergency Budget. The organisation needs to review the design
of our operating model, with the outcome to create a leaner more efficient and
adaptable organisation.
16. As a result, the Heritage Unit has been through a
change process with the resultant loss of 3 positions: Two of which are in
consents being the Senior Built Heritage Specialist -primarily undertaking
built heritage consents and a Heritage Arborist- primarily undertaking notable
tree advice and consents.
17. The Emergency Budget also removed the regional
heritage grants fund which has resulted in the loss of a position primarily
focused on evaluation and distribution of these grants-the Senior Specialist
Community Heritage.
18. Cuts have also been made to the heritage units
consultancy budget. The built heritage acquisition fund has been removed with
the intention of reconsidering the fund in subsequent Annual Plans.
|
Ngā tūtohunga
Recommendation/s
That the Heritage Advisory
Panel:
b) receive
the Heritage Managers report.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Legislation Update
|
85
|
Ngā kaihaina
Signatories
|
Author
|
Noel Reardon - Manager Heritage
|
|
Heritage Advisory
Panel
02 November
2020
|
|
Review of Category A* historic heritage
places
File No.: CP2020/14697
Te take mō te
pūrongo
Purpose of the report
1. To
inform the panel about the re-evaluation of Category A* scheduled historic
heritage places.
Whakarāpopototanga matua
Executive summary
2. The
Auckland Unitary Plan (Operative in part) 2016 (Unitary Plan) includes
2,481 scheduled historic heritage places. These places are identified in
Schedule 14.1 Schedule of Historic Heritage (Schedule 14.1) and shown by
the Historic Heritage Overlay Extent of Place in the Unitary Plan maps.
3. Historic
heritage places may be included in Schedule 14.1 if they meet the heritage
significance criteria and thresholds set out in the Regional Policy Statement (RPS)
section of the Unitary Plan. Places are classified into the following
categories: A, A*, B and historic heritage areas.
4. Category
A* places are the most significant scheduled historic heritage places from
legacy plans where the total or substantial demolition or destruction was a
discretionary or non-complying activity, rather than a prohibited activity. The
A* category is an interim category until a comprehensive re-evaluation of these
places and their category status is addressed through a plan change process.
5. Heritage
Unit staff are re-evaluating category A* historic heritage places located in
the Devonport-Takapuna, Henderson-Massey, Kaipatiki and Whau local board areas.
There are 94 category A* historic heritage places in these local board areas
(out of a total of 186 category A* places in Schedule 14.1).
6. The
re-evaluation of each category A* place includes a review of information held
about the place from Auckland Council files, plus additional research as
required. A site visit to each place is undertaken, except in limited
circumstances where access is not possible. A brief report will be prepared for
each place and will include:
· a
historical summary,
· a
physical description,
· an
evaluation against the RPS significance criteria,
· a
statement of significance,
· a
recommendation as to whether the historic heritage place meets the Unitary Plan
thresholds for scheduling and, if so, what category the place should be, and
· a
recommendation about any other changes to be made to the Unitary Plan
scheduling information about the place (e.g. amendments to the address and
legal description or to the extent of place).
7. The
key driver for the project is to ensure that places in the Historic Heritage
Overlay are evaluated and identified in accordance with the
significance thresholds outlined in the Unitary Plan. A possible outcome of
re-evaluation is a place may not meet the Unitary Plan thresholds and be
proposed for removal from Schedule 14.1.
8. The Heritage Unit is engaging with landowners, local boards,
Heritage New Zealand Pouhere Taonga, heritage groups and Mana Whenua as part of
the re-evaluation of category A* places.
9. A plan change to the Unitary Plan will be required for the
recommendations of the A* review to be implemented. Approval will be sought
from the Planning Committee for the notification of any plan change and the
plan change will be publicly notified.
|
Ngā tūtohunga
Recommendation/s
That the Heritage Advisory
Panel:
a) receive
the Review of Category A* historic heritage places report.
|
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Authors
|
Emma Rush - Senior Advisor Special Projects
|
|
Authorisers
|
John Duguid - General Manager - Plans and Places
Noel Reardon - Manager Heritage
|
