Minutes of Henderson-Massey Local Board

Henderson-Massey Local Board

17 November 2020

1 Welcome

Chairperson C Carter opened the meeting with a Karakia.

2 Apologies

Resolution number HM/2020/166

MOVED by Chairperson C Carter, seconded by Deputy Chairperson W Flavell:

That the Henderson-Massey Local Board:

a) accept the apology from Member V Neeson for lateness.

CARRIED

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are declared interests of elected members of the Henderson-Massey Local Board.

Member

Organisation

Position

Brenda Brady, JP

- Safer West Community Trust

Trustee

Chris Carter

(Chair)

- St Lazarus Trust

- Waitemata District Health Board

- Waitakere Badminton Club

Member

Peter Chan, JP

- Cantonese Opera Society of NZ

- Asian Leaders Forum

- NZ-Hong Kong Business Association

- NZ-China Business Association

- Auckland Chinese Environment Protection Association (ACEPA)

- Whau Coastal Walkway Trust

Member

Advisor

Trustee

Matt Grey

- West Auckland Youth Development Trust

- Billy Graham Youth Foundation

Director

Board Member

Will Flavell

(Deputy Chairman)

- Asia New Zealand Leadership Network

- COMET

- Te Atatū Tennis Club

- Waitākere Literacy Board

Member

Employee

Board Member

Brooke Loader

- Waitakere Licensing Trust

- Te Atatu Peninsula Business Association

Member

Associate Member

Vanessa Neeson

- Village Green Quilters

- Ranui Advisory Group

Member

Chairperson

Ingrid Papau

- Liberty Impact Community Trust

- #WeLoveTuvalu Community Trust

- Neighbourhood Support

- Liberty Church

- Mothers Helpers

Board Member

Member

Street Contact

Member

Ambassador

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation	Leads	Alternate
Central Park Henderson Business Association	Brenda Brady and Brooke Loader
Heart of Te Atatu South	Brenda Brady and Brooke Loader
Massey Matters	Will Flavell and Peter Chan
Ranui Advisory Group	Vanessa Neeson (Chair) and Ingrid Papau
Te Atatu Peninsula Business Association	Peter Chan and Ingrid Papau
Waitakere Ethnic Board	Ingrid Papau and Peter Chan
Waitakere Healthlink	Peter Chan	Chris Carter
Te Whau Pathway Trust	Matt Grey and Brenda Brady

4 Confirmation of Minutes

Resolution number HM/2020/167

MOVED by Member I Papau, seconded by Deputy Chairperson W Flavell:

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 20 October 2020 and the minutes of its extraordinary meeting, held on Tuesday, 10 November 2020, as true and correct.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Acknowledgement: Rutherford College teacher Gail Paul

Gail Paul, known to most of the past and present students at Rutherford College as Aunty Gail, has been an inspiration to many students and young people over the years. Gail is a talented basketball and softball coach, not just encouraging people in their pursuits on court or field but ensuring they are aspiring for great things in all areas of life. She works backstage with musicians, dancers or actors when performances are taking place at the school. She co-ordinates the Rutherford College Community Service Club, including providing volunteers for Te Atatū Fun Day, the primary school galas and at the bi-annual Sculpture Park.

Aunty Gail is the prototype of a community hero, it is never about her, it is always for the greater good. There are not just one or two students or families and wider whānau that Gail has made a significant difference for, there is an endless stream of them.

After 45 years living in Te Atatū Peninsula, Gail will be moving to Pipiwai to retire with her husband Walter. A wonderful educator who will leave a massive gap in West Auckland but who has influenced so many of us to clearly remember what is important around here, he tāngata, he tāngata, he tāngata.

Resolution number HM/2020/168

MOVED by Deputy Chairperson W Flavell, seconded by Member P Chan:

That the Henderson-Massey Local Board:

a) acknowledge Rutherford College teacher, Gail Paul who is retiring.

CARRIED

7 Petitions

There were no petitions.

Note: Items 8.1 and 8.2 were taken together.

8 Deputations

8.1	Deputation: Sport Waitakere - thank you
	A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HM/2020/169 MOVED by Chairperson C Carter, seconded by Member I Papau: That the Henderson-Massey Local Board: a) receive the presentation on granting the lease on 545 Don Buck Road, Massey and thank Lynette Adams and Kerry Allan, Sport Waitakere, for their attendance. CARRIED
	Attachments a 17 November 2020 Henderson-Massey Local Board Item 8.1 Deputation: Sport Waitakere - thank you - presentation

8.2

Deputation: Make it Safe Resident Group - Candia Road safety issues update

Resolution number HM/2020/170

MOVED by Chairperson C Carter, seconded by Member I Papau:

That the Henderson-Massey Local Board:

a) receive the presentation on Candia Road safety issues and thank Tracy Kirkley and Barbara Adler on behalf of Make it Safe Resident Group for their attendance.

CARRIED

9 Public Forum

9.1

Public Forum: John Loau - Polynesian Night Market update

John Loau attended to address the meeting regarding the Polynesian Night Market in West Auckland.

Resolution number HM/2020/171

MOVED by Chairperson C Carter, seconded by Deputy Chairperson W Flavell:

The Henderson-Massey Local Board:

a) receive the presentation on the Polynesian Night Market and thank John Loau for his attendance.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

Ward Councillors' Update

Resolution number HM/2020/172

MOVED by Chairperson C Carter, seconded by Member B Loader:

That the Henderson-Massey Local Board:

a) thank Councillors Linda Cooper and Shane Henderson for their update.

CARRIED

12	Chair's Report - November 2020
	A copy of the tabled report has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HM/2020/173 MOVED by Member P Chan, seconded by Member I Papau: That the Henderson-Massey Local Board: a) receive Chair Carter’s tabled report for November 2020. CARRIED
	Attachments a 17 November 2020 Henderson-Massey Local Board Item 12 Chair's Report - November 2020, report

Indicative Business Case: Aquatic Provision in Northwest Auckland

Carole Canler, Principal Policy Advisor, was in attendance by Skype to speak to this item.

Resolution number HM/2020/174

MOVED by Member B Loader, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) receive the indicative business case for the development of an aquatic centre in northwest Auckland, which found that:

i) there is existing and growing need for additional aquatic and leisure services in northwest Auckland

ii) there is no reliably accessible aquatic provision in northwest Auckland

iii) the lack of aquatic provision in northwest Auckland is placing stress on the wider aquatic network, with neighbouring facilities at capacity

iv) there is limited access to indoor courts in the northwest

v) providing a destination aquatic centre with two full-sized indoor courts would align with Auckland Plan outcomes and respond to the gap in the network

vi) the quantifiable benefits of providing this facility exceed the capital and operational costs required to develop the facility.

b) support the development of a detailed business case, commencing in 2021/2022, for a destination aquatic centre with two full-sized indoor courts in Massey-Whenuapai.

c) request that funding of up to $250,000 is allocated in the Long-term Plan 2021-2031 for the development of the detailed business case as outlined in b) above.

d) support investigation into Royal Reserve (Option 2) and Fred Taylor Park (Option 3) as suitable sites to locate the proposed facility as well as partnership opportunities as part of the detailed business case outlined in b) above.

CARRIED

Henderson-Massey Quick Response Round Two 2020/2021 grant allocations

Resolution number HM/2020/175

MOVED by Chairperson C Carter, seconded by Member M Grey:

That the Henderson-Massey Local Board:

a) agree to fund, part-fund or decline each application received in 2020/2021 Henderson-Massey Quick Response Round two as follows:

Application ID	Organisation	Requesting funding for	Amount requested	Amount Approved
QR2105-201	Puawairua Te Kohanga Reo	Towards painting supplies for a mural in Royal Reserve	$1,632.99	$1,000.00
QR2105-221	Sierra Diprose	Towards the production of dance film "Connect," including the dancer, videographer, and musician fees Decline - Limited community benefit(s): Insufficient evidence of specific benefits to the community	$2,000.00	$0.00
QR2105-223	Dalmatian Cultural Society Incorporated	Towards the delivery of the “Folklore Concert 2020”, including the cost of venue hire, sound equipment, food, and printing Decline - Project outside of local board area: Project not benefiting Local Board area	$1,885.00	$0.00
QR2105-225	Sierra Diprose	Towards the dance tutor costs to deliver the “Creative Human Project” workshops at low decile schools in the local board area Decline - Limited community benefit(s): Insufficient evidence of specific benefits to the community	$1,250.00	$0.00
QR2105-227	Youth Arts New Zealand	Towards the delivery of the "Young at Art," installation, including the costs of staff salaries, and the design costs for the temporary structure Excluding staff salary and venue to be held within the local board area	$2,000.00	$800.00
QR2105-206	Ranui Community Centre	Towards venue hire, quilt frames hireage, and advertising costs for the Ranui Quilters Exhibition between 9 and 11 July 2021	$1,800.00	$1,000.00
QR2105-212	Kai West '"under the umbrella of Waitakere City WEA trading as WEST:West Auckland Enterprise Skills and Training"	Towards the purchase of gazebos, sandwich boards, teardrop flags, and the ReCreators workshop for the Te Puna Market	$2,000.00	$1,000.00
QR2105-213	Road Safety Education Limited	Towards venue hire and facilitators' costs to deliver the road safety programme	$2,000.00	$1,000.00
QR2105-215	Adventure Specialties Trust	Towards the purchase of shoes and carbine hooks for the rock-climbing programme	$1,825.00	$1,400.00
QR2105-216	Glendene Community Society Incorporated	Towards entertainment, food, printing, newsletter and guest donations for the "Back to School" Open Day at Glendene Community Hub	$800.00	$800.00
QR2105-218	Youthline Auckland Charitable Trust	Towards the volunteer supervision, triage support, and phone bills for Youthline phoneline services in the Henderson-Massey area	$2,000.00	$1,000.00
QR2105-220	Blue Light Ventures Incorporated	Towards the printing and production costs for the "Street Smart" life skills resource handbook for 570 year 13 students at Waitakere College, Massey, and Henderson high schools	$1,995.00	$1,500.00
QR2105-222	Te Atatu Union Parish Church	Towards the delivery of the Christmas morning tea celebration for kaumatua, including the cost of catering and gift baskets	$1,022.56	$1,000.00
QR2105-205	Earth Action Trust	Towards costs to print flyers, volunteers, project management fees, and health and safety equipment to clean the streets in the Massey area Decline: Grant round oversubscribed - Limited funding	$2,000.00	$0.00
QR2105-208	Waitakere Orchid Club Incorporated	Towards the cost of venue hire, advertising, printing, eftpos machines and table hire, trophy, and prizes for the Waitakere Orchid Club Spring Show 2021	$2,000.00	$800.00
QR2105-217	Fiona Edgar	Towards the maintenance costs of a historical heritage house at 7 Crockett Lane Decline: Grant round oversubscribed - Limited funding	$1,000.00	$0.00
		TOTAL	$27,210.55	$11,300.00

CARRIED

Allocation of the Auckland Transport Local Board Transport Capital Fund

Resolution number HM/2020/176

MOVED by Deputy Chairperson W Flavell, seconded by Member P Chan:

That the Henderson-Massey Local Board:

a) approve the allocation of $331,000 from its 2019-2022 Local Board Transport Capital Fund to the Henderson North Home and School Zone project, Option 2, Edwards Avenue, Fairdene and Pinedale Avenue, and the leftover amount of $18,265 be allocated to the design for the remaining roads.

CARRIED

Local board views on plan change to enable rainwater tank installation for the Auckland region

Resolution number HM/2020/177

MOVED by Member I Papau, seconded by Member B Brady:

That the Henderson-Massey Local Board:

a) support the proposed change to the Auckland Unitary Plan to enable rainwater tank installation for the Auckland region.

b) appoint Member B Loader to speak to the local board views at a hearing on council’s enabling rainwater tanks plan change for the Auckland region.

c) delegate authority to the chairperson to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing.

CARRIED

17	Community Facilities’ Sustainable Asset Standard
	A copy of the Figure 2 table (updated) was tabled and a copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HM/2020/178 MOVED by Member P Chan, seconded by Member I Papau: That the Henderson-Massey Local Board: a) support the Community Facilities Sustainable Asset Standard as an action of the Te Tāruke-ā-Tāwhiri (Auckland’s Climate Plan). b) provide any feedback to support the Governing Body’s consideration of the Standard as regional policy. CARRIED
	Attachments a 17 November 2020 Henderson-Massey Local Board Item 17 Community Facilities' Sustainable Asset Standard - Figure 2 updated

Local board delegations to allow local views to be provided on matters relating to the COVID-19 Recovery (Fast-track Consenting) Act 2020 and the Urban Development Act

Resolution number HM/2020/179

MOVED by Chairperson C Carter, seconded by Member V Neeson:

That the Henderson-Massey Local Board:

a) delegate to Member B Brady with an alternate Member B Loader, the authority to provide the local board views in respect of matters under the COVID-19 Recovery (Fast-track Consenting) Act 2020, noting that given the timeframes under the Act, it is not practicable for the matters to come before the full local board.

b) appoint Member B Brady, with an alternate Member B Loader, as the Henderson-Massey Board representative as required, on any Political Working Group established (in accordance with the Planning Committee’s resolution PLA/2020/79 on 1 October 2020), to give political direction on the execution of the council’s powers under the Urban Development Act 2020.

CARRIED

Local board views on Plan Change 53 - Temporary Activities and Pukekohe Park Precinct

Resolution number HM/2020/180

MOVED by Chairperson C Carter, seconded by Member M Grey:

That the Henderson-Massey Local Board:

a) receive the Local board views on Plan Change 53 – Temporary Activities and Pukekohe Park Precinct report.

CARRIED

Addition to the 2019-2022 Henderson-Massey Local Board meeting schedule

Resolution number HM/2020/181

MOVED by Chairperson C Carter, seconded by Deputy Chairperson W Flavell:

That the Henderson-Massey Local Board:

a) approve the addition of two extraordinary meeting dates to the 2019-2022 Henderson-Massey Local Board meeting schedule to accommodate the 10-Year Budget 2021-2031 timeframes as follows:

· Tuesday, 1 December 2020, 10.00am

· Tuesday, 4 May 2021, 10.00am.

b) agree to hold the two extraordinary meetings at the Council Chamber L2, 6 Henderson Valley Road, Henderson.

CARRIED

Governance Forward Work Calendar

Resolution number HM/2020/182

MOVED by Chairperson C Carter, seconded by Member P Chan:

That the Henderson-Massey Local Board:

a) receive the Governance forward work calendar for December 2020.

CARRIED

Confirmation of Workshop Records

Resolution number HM/2020/183

MOVED by Member M Grey, seconded by Member P Chan:

That the Henderson-Massey Local Board:

a) note the workshop records for 6, 13 and 27 October 2020.

CARRIED

23 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Note: Deputy Chair W Flavell closed the meeting with a Karakia.

5.36 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Henderson-Massey Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Chris Carter
Deputy Chairperson	Will Flavell
Members	Brenda Brady, JP (Skype)
	Peter Chan, JP
	Matt Grey
	Brooke Loader
	Vanessa Neeson, JP (Skype from 5.03pm – Item 13)
	Ingrid Papau