Minutes of Maungakiekie-Tāmaki Local Board

Maungakiekie-Tāmaki Local Board

24 November 2020

1 Welcome

The Chair opened the meeting with a karakia and welcomed everyone present.

2 Apologies

Resolution number MT/2020/159

MOVED by Chairperson C Makoare, seconded by Member MM Meredith:

That the Maungakiekie-Tāmaki Local Board:

a) accept the apology from Deputy Chairperson D Burrows for lateness.

CARRIED

3 Declaration of Interest

Deputy Chairperson D Burrows declared an interest in Item 18: Maungakiekie-Tāmaki Local Grants Round Two 2020/2021 grant allocations, LG2111-227, Mafutaga Samoa Tāmaki during a workshop with the local board on Tuesday, 17 November 2020.

4 Confirmation of Minutes

Resolution number MT/2020/160

MOVED by Chairperson C Makoare, seconded by Member T Woodcock:

That the Maungakiekie-Tāmaki Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 27 October 2020 and the extraordinary minutes of its meeting, held on Tuesday, 10 November 2020 as true and correct.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Mr William Pritchard

Resolution number MT/2020/161

MOVED by Chairperson C Makoare, seconded by Member P McGlashan:

That the Maungakiekie-Tāmaki Local Board:

a) acknowledge the passing of Mr Will Pritchard, the partner of Danielle Bergen of Island Charitable Trust. Mr Pritchard was a probation officer at the Department of Corrections in Panmure. Thoughts and prayers are with Will’s family and friends at this time.

CARRIED

6.2

Ms Maia Roos

Resolution number MT/2020/162

MOVED by Chairperson C Makoare, seconded by Member P McGlashan:

That the Maungakiekie-Tāmaki Local Board:

a) congratulate Ms Maia Roos, ex-head girl of Tamaki College, for being selected for the NZ Barbarians after her performance in the recent game of Probables vs Possibles NZ Women’s Rugby.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

8.1	Big Street Bikers
	A powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number MT/2020/163 MOVED by Member P McGlashan, seconded by Chairperson C Makoare: That the Maungakiekie-Tāmaki Local Board: a) thank Cleve Cameron for his attendance. CARRIED
	Attachments a Big Street Bikers

8.2	Anglican Trust for Women and Children (ATWC)
	A powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number MT/2020/164 MOVED by Chairperson C Makoare, seconded by Member N Henry: That the Maungakiekie-Tāmaki Local Board: a) thank Amanda Colares for her attendance. CARRIED
	Attachments a ATWC - HIPPY Programme

8.3	Belong Aotearoa
	A powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number MT/2020/165 MOVED by Chairperson C Makoare, seconded by Member MM Meredith: That the Maungakiekie-Tāmaki Local Board: a) thank Rochana Sheward and Swati Walimbe for their attendance. CARRIED
	Attachments a Belong Aotearoa

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11	Governing Body Member's Update
	A report was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number MT/2020/166 MOVED by Chairperson C Makoare, seconded by Member T Woodcock: That the Maungakiekie-Tāmaki Local Board: a) receive the Governing Body Member’s update. CARRIED
	Attachments a Councillor Josephine Bartley Monthly Update November 2020

Chairperson's Report

Resolution number MT/2020/167

MOVED by Chairperson C Makoare, seconded by Member D Allan:

That the Maungakiekie-Tāmaki Local Board:

a) receive the Chairperson’s report for November 2020.

CARRIED

13	Board Member's Reports
	No report for this item.

Local board delegations to allow local views to be provided on matters relating to the COVID-19 Recovery (Fast-track Consenting) Act 2020 and the Urban Development Act

Resolution number MT/2020/168

MOVED by Chairperson C Makoare, seconded by Member P McGlashan:

That the Maungakiekie-Tāmaki Local Board:

a) delegate to the Chairperson and Deputy Chairperson, the authority to provide the local board views in respect of matters under the COVID-19 Recovery (Fast-track Consenting) Act 2020, noting that given the timeframes under the Act, it is not practicable for the matters to come before the full local board;

b) appoint the Chairperson and Deputy Chairperson, as the Maungakiekie-Tāmaki Local Board representatives as required, on any Political Working Group established (in accordance with the Planning Committee’s resolution PLA/2020/79 on 1 October 2020), to give political direction on the execution of the council’s powers under the Urban Development Act 2020.

CARRIED

Local board views on Plan Change 53 - Temporary Activities and Pukekohe Park Precinct

Resolution number MT/2020/169

MOVED by Chairperson C Makoare, seconded by Member MM Meredith:

That the Maungakiekie-Tāmaki Local Board:

a) provide the following feedback on Plan Change 53 - Temporary Activities and Pukekohe Park precinct:

i) endorse a traffic management plan (as a permitted activity standard) for an event in a rural or Future Urban zone where more than 500 vehicles movements per day on adjacent roads as it enhances wellbeing, accessibility, and safety to our communities.

CARRIED

Community Facilities’ Sustainable Asset Standard

Resolution number MT/2020/170

MOVED by Chairperson C Makoare, seconded by Member T Woodcock:

That the Maungakiekie-Tāmaki Local Board:

a) support the Community Facilities Sustainable Asset Standard as an action of the Te Tāruke-ā-Tāwhiri (Auckland’s Climate Plan);

b) provide the following feedback to support the Governing Body’s consideration of the Standard as regional policy.

i) endorse the positive outcomes for the environment and climate as it reduces emissions and provides long term sustainability for our assets;

ii) recommend the use of solar panels for high emission facilities like swimming pools and utilising partnerships to reduce implementation costs;

iii) note that implementing this standard could put further financial strain on council. However, we recognise the importance of this policy for achieving positive climate action.

CARRIED

17	Allocation of Maungakiekie-Tāmaki Local Board Parking Reserve Funds to Ian Shaw Reserve Carpark
	This item has been withdrawn.

Maungakiekie-Tāmaki Local Grants Round Two 2020/2021 grant allocations

Resolution number MT/2020/171

MOVED by Chairperson C Makoare, seconded by Member D Allan:

That the Maungakiekie-Tāmaki Local Board:

a) decline each of the following applications received in the Maungakiekie-Tāmaki Local Grants Round Two 2020/2021, listed below:

Application ID	Organisation	Requesting funding for
LG2111-219	Melino Moe Ofa Under the umbrella of:The Synergy Projects Trust	Towards facilitation and equipment costs including the purchase of a sewing machine and raw materials for delivering the "Tongan Traditional Handicrafts" workshop at the Oranga Community Centre.
LG2111-201	Glen Innes Chinese Groups Incorporated	Towards venue hire, purchase of a projector and sound system, purchase and delivery charges for costumes from China, bus hire, stationery, and administration costs for the Christmas event, Chinese New Year celebration, and the Chinese traditional dragon boat event.
LG2111-203	Flipping East - Foundation for Youth Wellbeing under the umbrella of: No Six Limited	Towards the cost of delivering the "Flipping East Youth Wellbeing Project", specifically the cost of staffing, venue, catering, uniform, marketing, resources, purchase of sound equipment and gear including a studio microphone acoustic screen, studio monitor, key performance pad, musical keyboard, acoustic foam sheets, and the revamping and upkeeping of the Flipping East headquarters.
LG2111-221	Navigate Seniors Under the umbrella of: The Synergy Projects Trust	Towards the cost of printed materials, administration, catering, venue hire, and facilitation for running the "Navigate Seniors" programme.
LG2111-224	Pro-Pare Athlete Management Trust	Towards the cost of running a summer tutoring programme for at-risk Pacifica and Maori youth aged between 16 to 18, specifically the cost of petrol and catering.
LG2111-226	International Kiwi Consultants Limited	Towards the cost of building a free centralised digital hub for Mt Wellington locals and communities including the cost of community site management, website development, resources to build content, and maintenance of the digital hub.

b) approve each of the following applications received in Maungakiekie-Tāmaki Local Grants Round Two 2020/2021 for the amount listed in Column D:

Application ID	Organisation	Requesting funding for	Column D
LG2111-206	Dolphin Theatre Incorporated	Towards the royalty fees, advertising, printing (including purchase of a printer), and electricity costs for a theatre production.	$4,000.00
LG2111-208	Onehunga Toy Library	Towards the expansion of the toy library inventory through the purchase of new toys.	$1,106.68
LG2111-211	Life Education Trust Counties Manukau	Towards the overall costs to deliver a health and well-being programme to Onehunga Primary School.	$2,000.00
LG2111-213	The Tongan Health Society Incorporated	Towards delivery of the “Pacific Elderly Day Programme”, including costs for speakers, instructors, transportation (pick up and drop off), consumables, resources for activities, advertising, and catering.	$3,500.00
LG2111-215	Tamaki Community Development Trust	Towards a play-based therapy programme for primary school children, including the purchase of playsets, afternoon tea, prizes, facilitators' salaries and mileage costs.	$800.00
LG2111-217	Ha'ape Mata Mei Langi o Glen Innes	Towards the purchase of 30 planter boxes and 30 ten litre compost bags.	$1,000.00
LG2111-225	YMCA North Incorporated	Towards the "Raise Up" Maungakiekie-Tāmaki programme and event costs between January to May 2021 including meeting, uniform, training, marketing, materials, transport, mileage, gifts, and prizes costs.	$5,000.00
LG2111-222	Community Cat Coalition Incorporated	Towards veterinary costs to de-sex and microchip cats	$3,500.00
Total			$20,906.68

CARRIED

Resolution number MT/2020/172

MOVED by Chairperson C Makoare, seconded by Member N Henry:

That the Maungakiekie-Tāmaki Local Board:

c) delegate to the Chairperson and Deputy Chairperson to approve/decline the following application subject to the requested information received:

Application ID	Organisation	Requesting funding for	Amount requested
LG2111-212	Panmure Business Association Incorporated	Towards the cost of removing a mural and repainting the wall.	$3,100.00

CARRIED

Resolution number MT/2020/173

MOVED by Chairperson C Makoare, seconded by Member N Henry:

That the Maungakiekie-Tāmaki Local Board:

d) approve the following application received in the Maungakiekie-Tāmaki Local Grants Round Two 2020/2021 for the amount listed in Column D:

Application ID

Organisation

Requesting funding for

Column D

LG2111-227

Mafutaga Samoa Tamaki

Under the umbrella of: ASA Foundation Trust

Towards the purchase of 35 pairs of walking shoes, a speaker set, 35 training jackets, and t-shirts for the Mafutaga Samoa Tamaki Healthy and Safer Community” programme.

$4,899.65

For the purchase of 35 pairs of walking shoes

Note: Deputy Chairperson D Burrows declared an interest in this item during a workshop with the board on Tuesday, 17 November 2020, and took no part in discussion or voting on this matter.

CARRIED

Note: Deputy Chairperson D Burrows arrived at 11.06am.

Innovating Streets - Local Board Governance Agreement with Auckland Transport

Resolution number MT/2020/174

MOVED by Chairperson C Makoare, seconded by Member MM Meredith:

That the Maungakiekie-Tāmaki Local Board:

a) approve the Governance Agreement with Auckland Transport for the local boards Innovating Streets project - Maungakiekie-Tāmaki Local Traffic Areas

b) delegate Member P McGlashan the authority to operate as the local board’s representative on the project management team, with the authority to:

i) make day-to-day operational decisions related to delivery of the Maungakiekie-Tāmaki Low Traffic Areas project.

ii) authorize financial variations of up to 5% of the total budget without reference to the board, provided that these do not increase the overall budget for the project.

iii) speak to the media or to sign off media releases on behalf of the board about the project.

c) stipulate that over-spends greater than 5% of the total project budget are mandated by resolution of the full board.

CARRIED

Item - 20. Auckland Transport Update November 2020 - has been moved to another part of the document.

Governance Forward Work Calendar

Resolution number MT/2020/175

MOVED by Chairperson C Makoare, seconded by Member P McGlashan:

That the Maungakiekie-Tāmaki Local Board:

a) note the attached Governance Forward Work Calendar.

CARRIED

Record of Maungakiekie-Tāmaki Local Board Workshops

Resolution number MT/2020/176

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:

That the Maungakiekie-Tāmaki Local Board:

a) note the local board record of workshops held on 27 October, 2, 10 and 17 November 2020.

CARRIED

23 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Note: The meeting adjourned at 11.11am and reconvened at 11.14am.

Auckland Transport Update November 2020

Resolution number MT/2020/177

MOVED by Chairperson C Makoare, seconded by Deputy Chairperson D Burrows:

That the Maungakiekie-Tāmaki Local Board:

a) receive the Auckland Transport November 2020 update report.

CARRIED

24 Procedural motion to exclude the public

Resolution number MT/2020/178

MOVED by Chairperson C Makoare, seconded by Member MM Meredith:

That the Maungakiekie-Tāmaki Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Proposed Masterplan Waiapu Precinct Onehunga

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(e) - The withholding of the information is necessary to avoid prejudice to measures that prevent or mitigate material loss to members of the public.

In particular, the report contains commercially sensitive information which could jeopardise the progress of the project, as well as reputational risk to the landowner should the project not proceed.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains commercially sensitive information which could jeopardise the progress of the project, as well as reputational risk to the landowner should the project not proceed.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

11.25am The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

restatementS

It was resolved while the public was excluded:

C1	Proposed Masterplan Waiapu Precinct Onehunga
	b) agree that the decision and report remain confidential until the project is ready for public consultation.

12.24pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Chris Makoare
Deputy Chairperson	Debbie Burrows	Arrived 11.08am
Members	Don Allan	Via electronic link
	Nerissa Henry
	Peter McGlashan
	Maria Meredith
	Tony Woodcock