I hereby give notice that an ordinary
meeting of the Ngāti Whātua Ōrākei Reserves Board will be
held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 30
November 2020
7.00pm
Ōrākei
Marae
59b Kitemoana Street
Orakei
Auckland
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Ngāti Whātua Ōrākei
Reserves Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Marama Royal
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Deputy Chairperson
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Cr Desley Simpson, JP
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Members
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Member Renata Blair
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Cr Linda Cooper, JP
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Member Wyllis Maihi
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Member Scott Milne
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(Quorum 3 members)
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Maea Petherick
Kaitohutohu Mana Whakahaere Matua /
Senior Governance Advisor
25 November 2020
Contact Telephone: (09) 890 8136
Email: maea.petherick@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Ngāti Whātua Ōrākei Reserves Board
REGISTER OF
INTERESTS
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NAME
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POSITION
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TYPE OF
BUSINESS
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ORGANISATION
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DATE
JOINED
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BLAIR, Renata Geoffrey
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Director
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PRIVATE
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NGĀTI WHĀTUA ŌRĀKEI TRUSTEE
LIMITED
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2013
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Owner
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PRIVATE
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STRATEGIC PATHWAYS LTD
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2000
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Member
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CHARITABLE
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WYNRS CHARITABLE TRUST
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2009
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Member
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PUBLIC
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NWO RESERVES BOARD
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2016
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Member
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PUBLIC
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INDEPENDANT MAORI STATUTORY BOARD
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2016
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Member
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PRIVATE
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EDEN PARK TRUST BOARD
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2018
|
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Director
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PRIVATE
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HARRISON GRIERSON HOLDINGS LTD
|
2019
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Member
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PRIVATE
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AUCKLAND UNIVERSITY OF TECHNOLOGY COUNCIL
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2019
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Member
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PRIVATE
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SETTLEMENT
PROTECTION COMMITTEE – NWOT COMMITTEE
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2020
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Member
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PRIVATE
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RISK ASSURANCE
& AUDIT COMMITTEE – NWOT COMMITTEE
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2019
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MAIHI, Wyllis
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Member
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PRIVATE
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MAORI & PACIFIC
TRADE FORUM
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2017
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Member
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PUBLIC
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NWO RESERVES BOARD
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2018
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ROYAL, Marama Jacquiline
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Chair
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PRIVATE
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NGĀTI WHĀTUA ŌRĀKEI TRUSTEE
LIMITED
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2011
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|
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Trustee
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IWI/HAPU
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RANGINUI No. 12 TRUST
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2003
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Member
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PUBLIC
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AUCKLAND POLICE TAUMATA
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2008
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Member
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PUBLIC
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COMMUNITY ADVISORY BOARD – DRUG AND ALCOHOL
COURT
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2015
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Member
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PUBLIC
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JUSTICE OF THE PEACE ASSOCIATION
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2002
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Chair
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PUBLIC
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NWO RESERVES BOARD
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2018
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Chair
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PUBLIC
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SKY CITY COMMUNITY TRUST BOARD
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2020
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All Councillor and Local Board Member declarations
of interest are available on the Auckland Council website:
https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-declarations-search.aspx
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Ngāti Whātua Ōrākei Reserves Board
30 November
2020
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ITEM TABLE OF CONTENTS PAGE
Whakatau – Karakia/mihi
1 Apologies 7
2 Declaration of
Interest 7
3 Confirmation
of Minutes 7
4 Extraordinary
Business 7
5 Minutes of the
Ngāti Whātua Ōrākei Reserves Board meeting, 19 October 2020 9
6 Ngāti
Whātua Ōrākei Reserves Board Long-Term Plan 2021-2031 15
7 Operations
Report 17
8 Project Reports 25
9 Financial
Update as at 31 October 2020 67
10 Ngāti Whātua
Ōrākei Reserves Board 2021 meeting dates 71
11 Consideration
of Extraordinary Items
Whakawātea
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Ngāti Whātua Ōrākei Reserves Board:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 19 October 2020, as a true and
correct record.
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4 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Ngāti
Whātua Ōrākei Reserves Board
30 November
2020
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Minutes
of the Ngāti Whātua Ōrākei Reserves Board meeting, 19
October 2020
File No.: CP2020/17792
Te take mō te
pūrongo
Purpose of the report
1. As per the Board’s request, attaching a copy of the
minutes of the Ngāti Whātua Ōrākei Reserves Board
meeting, held on Monday, 19 October 2020 –
Attachment A
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Ngā tūtohunga
Recommendation/s
That the Ngāti
Whātua Ōrākei Reserves Board:
a) note
the minutes of the Ngāti
Whātua Ōrākei Reserves Board meeting held on Monday, 19
October 2020.
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Minutes of the Ngāti Whātua Ōrākei
Reserves Board meeting held on Monday, 19 October 2020
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11
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Ngā kaihaina
Signatories
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Author
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Maea Petherick - Kaitohutohu Mana Whakahaere Matua /
Senior Governance Advisor
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Authorisers
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Jamie Sinclair – Chief Executive Ngāti
Whātua Ōrākei Trust
Nicholas Turoa – Te Kaiwhakahaere Tupuna Maunga
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Ngāti
Whātua Ōrākei Reserves Board
30 November
2020
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Ngāti Whātua
Ōrākei Reserves Board
30 November
2020
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Ngāti Whātua Ōrākei
Reserves Board Long-Term Plan 2021-2031
File No.: CP2020/17595
Te take mō te pūrongo
Purpose of the report
1. To
approve the Long-Term Plan (LTP) 2021-2031 of the Ngāti Whātua Ōrākei
Reserves Board (Reserves Board).
Whakarāpopototanga matua
Executive summary
2. In
accordance with the Funding MOU signed in August 2019, completion of the
10-year LTP is a core reporting expectation of the Reserves Board. For the
current reporting cycle this must be approved by the Reserves Board by 30
November 2020.
3. The
theme for the LTP is MANA MOTUHAKE and reflects the ambition and strategy
of Ngāti Whātua Ōrākei and the important role of the
Reserves Board in supporting this ambition.
4. Key
elements of the plan include: 1) increased capacity for Ngāti Whātua Ōrākei
to manage the administration and whenua facilities; 2) focus on connection,
access ways and mahi toi throughout the period of the long-term plan; 3) a
small number of big ticket capex items including mara kai, whare waka, manaaki
manuhiri facility and environmental improvements.
5. Overall
projected funding requirements for the 10-year period covered by the LTP are
$35.8m (excluding inflation adjustments).
6. In
recognition of the financial constraints faced by Auckland Council, the initial
3-year period of the LTP reflects a reduction in the funding request compared
to the prior LTP of $525k.
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Ngā tūtohunga
Recommendation/s
That the Ngāti
Whātua Ōrākei Reserves Board:
a) approve
the Long-Term Plan 2021-2031 including priorities and financial projections.
b) agree
that the Long-Term Plan now be submitted to Auckland Council for inclusion in
the Council planning process
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Ngā tāpirihanga
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
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Author
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Jamie Sinclair – Chief Executive Ngāti
Whātua Ōrākei Trust
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Authorisers
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Jamie Sinclair – Chief Executive Ngāti
Whātua Ōrākei Trust
Nicholas Turoa – Te Kaiwhakahaere Tupuna Maunga
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Ngāti
Whātua Ōrākei Reserves Board
30 November
2020
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Operations Report
File No.: CP2020/17935
Te take mō te
pūrongo
Purpose of the report
1. To
update the Ngāti Whātua Ōrākei Reserves Board (reserves
board) on the operational work carried by Whai Maia during October 2020.
Whakarāpopototanga matua
Executive summary
2. The
following Operational Update covers the following:
· Pourewa
Maintenance and Ecology
· Stakeholder
and Visiting Groups
· Biodiversity
· Health
& Safety
· Kaitiaki
Service
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Ngā tūtohunga
Recommendation/s
That the Ngāti
Whātua Ōrākei Reserves Board:
a) note
the operational updates as detailed in this report.
b) recommend
that management approach Auckland Council and request a change of
responsibility from Ventia to the Ngāti Whātua Ōrākei
Kaitiaki Service to ensure the gates are closed at an agreed time and to
monitor visitor behaviour and manage rubbish at Okahu Bay/ Orakei Domain and
Michael Joseph Savage over a 12 month trial period beginning in summer
2020/2021.
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Operational update
Pourewa Maintenance & Ecology
3. Turf
Maintenance: Okahu Rakau Native Bush Care and Nursery team continue to mow
as per the agreed schedule. No changes are anticipated for this financial year.
4. Ecology
Scoping: Started to collect GIS data on where specific native plant species
are located. Also started to map parts of Pourewa for invasive species,
invasive removal, and restoration. See Figures 1 – 3 ( will be circulated
separately)
5, Pest
Animal Control: Songbird continues to monitor traps at Pourewa. Would like
to discuss further monitoring using ink cards.
6. Mara
Kai: Weekly project meetings with project manager Andrew Taylor and mara
designer Rob Small is still occurring on a weekly basis. Construction has begun
and kumara was planted, three sisters companion planting is near completion.
Two of the raised beds have been planted with kai.
7. Pourewa
Staff Horticulture Papers: All new staff members have registered with
Primary ITO to begin their Level 2 or 3 Horticultural Papers. Also met with MSD
for funding Horticulture papers.
Site and Stakeholder Visits
8. Rob
Small, Dane Tumuhai, Te Puna Tumahai, Mike Davis, and Wyatt Dooley visited Te
Parapara gardens in Hamilton and were given kumara. Mike Davis and Wyatt Dooley
also visited Te Uri o Hau nursery for their open day.
9. We
have engaged on site with the following organisations:
· Fonterra to discuss Iwi nutrition
· AUT students for planting
· Dept. of Corrections – reciprocal working relationship
· Pourewa Valley Integrated Plan – Ben Sheeran
· St Chads Scouts – evening with 40 scouts
· Creative NZ - hosting
Biodiversity
10. Bio-diversity
monitoring: Nothing new to report.
11. Bird
monitoring: Nothing new to report.
12. Water
monitoring: Nothing new to report.
Health and
Safety
13. No incidents to report.
Kaitiaki Service
14. As
activity across the whenua increases so does the demand for Kaitiaki to protect
our whenua, our people and visitors we share these spaces with. Kaitiaki
continue to serve and actively monitor the community and movements at Okahu
Bay, Orakei Domain, Whenua Rangatira and Orakei Marae.
15. Kaitiaki
are prepared and well equipped to trial over the next 12 months, beginning in
the Summer 2020/2021 period, the monitoring of Okahu Bay/ Orakei Domain and
Michael Joseph Savage which Ventia has been servicing. The Kaitiaki Service is
whole heartedly invested into the protection of our whenua and our people and
are ready to take on this responsibility.
16. A
report is attached and includes an update on Community Activity, Engagement,
Health and Safety, Feedback and any needed Improvements/ Upgrades to Equipment
and Service Levels.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Kaitiaki Service Report
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21
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Ngā kaihaina
Signatories
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Author
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Tom Irvine – Technical Officer
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Authorisers
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Jamie Sinclair – Chief Executive Ngāti
Whātua Ōrākei Trust
Nicholas Turoa – Te Kaiwhakahaere Tupuna Maunga
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Ngāti
Whātua Ōrākei Reserves Board
30 November
2020
|
|
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Ngāti
Whātua Ōrākei Reserves Board
30 November
2020
|
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Project Reports
File No.: CP2020/17927
Te take mō te
pūrongo
Purpose of the report
1. To
update the Ngāti Whātua Ōrākei Reserves Board (Reserves
Board) on the active projects underway in relation to the Combined Reserve
Management Plan, Urupā, Whenua Rangatira Wifi, Pourewa Activations and
America’s Cup 36 (AC36) Activations.
Whakarāpopototanga matua
Executive summary
2. Refer
to Project Reports: Combined Reserve Management Plan (Attachment A), Urupā
(Attachment B), Whenua Rangatira Wifi (Attachment C), Pourewa Activations
(Attachment D) and AC36 (Attachment E).
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Ngā tūtohunga
Recommendation/s
That the Ngāti
Whātua Ōrākei Reserves Board:
a) confirm
the Hearing Panel for the draft Combined Reserve Management Plan for Whenua
Rangatira and Pourewa Creek Recreation Reserve.
b) confirm
the principles for the Communication and Engagement Plan for the draft
Combined Reserve Management Plan and direct management to develop the
detailed plan on these principles.
c) confirm
the principles and processes for compiling the draft Combined Reserve
Management Plan.
d) confirm
consent to host the planned AC36 Events and Activations as per the proposal
presented for Takaparawhau.
e) confirm
the allocation of 100k from the events budget for the AC36 Events and
Activations 20/21.
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Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Combined Reserve Mnagement Plan
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27
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b⇩
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Urupā
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33
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c⇩
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Whenua Rangatira Wifi
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47
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d⇩
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Pourewa Activations
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55
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e⇩
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AC36 Activations
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63
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Ngā kaihaina
Signatories
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Authors
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Kirsty Hill – Project Manager, Ngāti
Whātua Ōrākei
Tom Irvine – Technical Officer, Ngāti
Whātua Ōrākei
Jamie Sinclair – Chief Executive Ngāti
Whātua Ōrākei Trust
Lisa Davis – Project Manager, Ngāti
Whātua Ōrākei
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Authorisers
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Jamie Sinclair – Chief Executive Ngāti
Whātua Ōrākei Trust
Nicholas Turoa – Kaiwhakahaere Tupuna Maunga
Auckland Council
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|
Ngāti
Whātua Ōrākei Reserves Board
30 November
2020
|
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Ngāti
Whātua Ōrākei Reserves Board
30 November
2020
|
|
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Ngāti
Whātua Ōrākei Reserves Board
30 November
2020
|
|
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Ngāti
Whātua Ōrākei Reserves Board
30 November
2020
|
|
|
Ngāti
Whātua Ōrākei Reserves Board
30 November
2020
|
|
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Ngāti
Whātua Ōrākei Reserves Board
30 November
2020
|
|
Financial Update as at 31 October 2020
File No.: CP2020/17436
Te take mō te
pūrongo
Purpose of the report
1. To
provide Ngāti Whātua Ōrākei Reserves Board (reserves board)
an update on financial performance as at 31 October 2020.
Whakarāpopototanga matua
Executive summary
2. As
at 31 October 2020, operational expenditure was under budget by about $76k
mainly due to timing of some project works.
3. Capex
expenditure was small due to timing of payment relating to the work programmes
for Pourewa Creek developments.
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Ngā tūtohunga
Recommendation/s
That the Ngāti
Whātua Ōrākei Reserves Board:
a) receive
the financial report as at 31 October 2020
b) approve
final payment of $175,000 as per the signed administration cost funding
agreement
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Financial update
4. An
overview of the operational and capital expenditure for the financial year is
included in the table below.
5. The
operational expenditure was behind budget. This is mainly due to timing of
expenses and it is expected to catch up in quarter two.
6. Capital
expenditure is expected to start in quarter two when the work programmes are
scoped and finalised. The funding agreement for Pourewa Creek
developments has been approved for payment.
Ngā tāpirihanga
Attachments
There are no attachments for this report.
Ngā kaihaina
Signatories
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Author
|
Munen Prakash - Lead Financial Advisor
|
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Authorisers
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Jamie Sinclair – Chief Executive
Ngāti Whātua Ōrākei Trust
Nicholas Turoa – Kaiwhakahaere Tupuna Maunga
Auckland Council
|
|
Ngāti
Whātua Ōrākei Reserves Board
30 November
2020
|
|
Ngāti Whātua Ōrākei
Reserves Board 2021 meeting dates
File No.: CP2020/17635
Te take mō te
pūrongo
Purpose of the report
1. Provide
options for future meeting dates for the Ngāti Whātua Ōrākei
Reserves Board (Reserves Board).
Whakarāpopototanga matua
Executive summary
2. Reserves
Board meetings should be set well in advance to ensure we are able to plan
around decision making and reporting.
|
Ngā tūtohunga
Recommendation/s
That the Ngāti
Whātua Ōrākei Reserves Board:
a) approve
the following Ngāti Whātua Ōrākei Reserves Board 2021
meeting dates:
i) Monday,
22 February 2021, 4pm, Orākei Marae, Orākei
ii) Monday,
19 April 2021, 4pm, Orākei Marae, Orākei
iii) Monday,
28 June 2021, 4pm, Orākei Marae, Orākei
iv) Monday,
16 August 2021, 4pm, Orākei Marae, Orākei
v) Monday,
11 October 2021, 4pm, Orākei Marae, Orākei
vi) Monday,
29 November 2021, 4pm, Orākei Marae, Orākei
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Ngā
tāpirihanga / Attachments
There are no attachments for this report.
Ngā kaihaina / Signatories
|
Author
|
Teri Davis, Manu Tukutuku, Ngāti Whātua Ōrākei
Trust
|
|
Authorisers
|
Jamie Sinclair – Chief Executive Ngāti
Whātua Ōrākei Trust
Nicholas Turoa – Kaiwhakahaere Tupuna Maunga
Auckland Council
|
