Minutes of Ngāti Whātua Ōrākei Reserves Board

Ngāti Whātua Ōrākei Reserves Board

OPEN MINUTES

Minutes of a meeting of the Ngāti Whātua Ōrākei Reserves Board held in the Ōrākei Marae, 59b Kitemoana Street, Orakei, Auckland on Monday, 30 November 2020 at 6.25pm.

present

Chairperson	Marama Royal
Deputy Chairperson	Cr Desley Simpson, JP
Members	Member Renata Blair
	Cr Linda Cooper, JP
	Member Wyllis Maihi
	Member Scott Milne

IN ATTENDANCE

	Jamie Sinclair	Chief Executive, Ngāti Whātua Ōrākei Trust
	Nicholas Turoa	Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council
	Teri Davis	Manu Tukutuku, Ngāti Whātua
	Lisa Davis	Project Manager, Ngāti Whātua Ōrākei
	Tom Irvine	Technical Officer, Ngāti Whātua Ōrākei
	Munen Prakash	Lead Financial Advisor, Auckland Council
	Maea Petherick	Senior Governance Advisor, Auckland Council
	Sophie White	Governance Advisor, Auckland Council

Ngāti Whātua Ōrākei Reserves Board

30 November 2020

1 Apologies

There were no apologies.

2 Declaration of Interest

There were no declarations of interest.

3 Confirmation of Minutes

Resolution number NGA/2020/44

MOVED by Cr L Cooper, seconded by Member W Maihi:

That the Ngāti Whātua Ōrākei Reserves Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 19 October 2020, as a true and correct record.

CARRIED

4 Extraordinary Business

There was no extraordinary business.

5	Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, 19 October 2020
	The minutes were confirmed at Item 3: Confirmation of Minutes.

Ngāti Whātua Ōrākei Reserves Board Long-Term Plan 2021-2031

Note: changes to the original motion, clause b), were incorporated with the agreement of the meeting

Resolution number NGA/2020/45

MOVED by Member S Milne, seconded by Member R Blair:

That the Ngāti Whātua Ōrākei Reserves Board:

a) approve the Long-Term Plan 2021-2031 including priorities and financial projections.

b) agree that the Long-Term Plan now be submitted to Auckland Council for inclusion in the Council planning process with a summary report linking this work to the Climate Action Plan Te Taruke-ā-Tawhiri.

CARRIED

7	Operations Report
	A document was tabled at the meeting. It has been placed on the official minutes and is available on the Auckland Council website as minutes attachments.
	Resolution number NGA/2020/46 MOVED by Deputy D Simpson, seconded by Member R Blair: That the Ngāti Whātua Ōrākei Reserves Board: a) note the operational updates as detailed in this report. b) recommend that management approach Auckland Council and request a change of responsibility from Ventia to the Ngāti Whātua Ōrākei Kaitiaki Service to ensure the gates are closed at an agreed time and to monitor visitor behaviour and manage rubbish at Okahu Bay/Orakei Domain and Michael Joseph Savage over a 12 month trial period beginning in summer 2020/2021. CARRIED
	Attachments a 30 November 2020, Ngāti Whātua Ōrākei Reserves Board - Item 7: Operations. Report - tabled documents.

Project Reports

Note: changes to the original motion, clause a) and e), were incorporated with the agreement of the meeting

Resolution number NGA/2020/47

MOVED by Member R Blair, seconded by Member S Milne:

That the Ngāti Whātua Ōrākei Reserves Board:

a) confirm the Hearing Panel for the draft Combined Reserve Management Plan for Whenua Rangatira and Pourewa Creek Recreation Reserve. The panel will be made up of two Ngāti Whātua Ōrākei members and two Auckland Council members being:

i) Chairperson Marama Royal

ii) Member Wyllis Maihi

iii) Cr Linda Cooper

iv) Member Scott Milne

b) confirm the principles for the Communication and Engagement Plan for the draft Combined Reserve Management Plan and direct management to develop the detailed plan on these principles.

c) confirm the principles and processes for compiling the draft Combined Reserve Management Plan.

d) confirm consent to host the planned AC36 Events and Activations as per the proposal presented for Takaparawhau.

e) confirm the allocation of 100k from the events budget for the AC36 Events and Activations 20/21 noting the benefit to all Tāmaki Makaurau.

CARRIED

Financial Update as at 31 October 2020

Resolution number NGA/2020/48

MOVED by Cr L Cooper, seconded by Member W Maihi:

That the Ngāti Whātua Ōrākei Reserves Board:

a) receive the financial report as at 31 October 2020

b) approve final payment of $175,000 as per the signed administration cost funding agreement

CARRIED

Ngāti Whātua Ōrākei Reserves Board 2021 meeting dates

Resolution number NGA/2020/49

MOVED by Deputy D Simpson, seconded by Member W Maihi:

That the Ngāti Whātua Ōrākei Reserves Board:

a) approve the following Ngāti Whātua Ōrākei Reserves Board 2021 meeting dates:

i) Monday, 22 February 2021, 4pm, Orākei Marae, Orākei

ii) Monday, 19 April 2021, 4pm, Orākei Marae, Orākei

iii) Monday, 28 June 2021, 4pm, Orākei Marae, Orākei

iv) Monday, 16 August 2021, 4pm, Orākei Marae, Orākei

v) Monday, 11 October 2021, 4pm, Orākei Marae, Orākei

vi) Monday, 29 November 2021, 4pm, Orākei Marae, Orākei

CARRIED

11 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Note: The Ngāti Whātua Ōrākei Reserves Board acknowledged and thanked Member Renata Blair, for his support of the Ngāti Whātua Ōrākei Reserves Board and wished him well in his new role.

Whakawātea

Member R Blair closed the meeting with a karakia.

6.59 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ngāti Whātua Ōrākei Reserves Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................