Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 19 November 2020 at 3:00pm. A written summary of the meeting will be available on the Auckland Council website.

 

present

 

Chairman

Mr Scott Milne, JP

 

Deputy Chairman

Sarah Powrie

 

Members

Troy Churton

 

 

Colin Davis, JP

 

 

Troy Elliott

 

 

Margaret Voyce

 

 

David Wong, JP

 

 


Ōrākei Local Board

19 November 2020

 

 

 

1          Welcome

 

Chairman Scott Milne opened the meeting and welcomed those present.

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

Member Colin Davis declared an interest in item 12. Ōrākei Quick Response and Tree Protection Grants Round One 2020/2021 grant allocations.

 

4          Confirmation of Minutes

 

Resolution number OR/2020/130

MOVED by Chairman S Milne, seconded by Member D Wong:  

That the minutes of the Ōrākei Local Board meeting, held on Thursday, 15 October 2020 and the minutes of its extraordinary meeting, held on Thursday, 5 November 2020, be confirmed as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no requests for leave of absence.

 

6          Acknowledgements

 

6.1

Acknowledgements - Recent Passing of Tracey Elliott

 

A moment of silence was observed to acknowledge the recent passing of Tracey Elliott, wife and warrior princess of Member Troy Elliott.

Tracey, who knew much, loved much and for whom life always came before lament will be remembered for her intelligence, work ethic, spark, vivaciousness and joy for life.

The Board, with deep sadness, sent its condolences to Troy, family and friends.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Auckland Transport November 2020 reports to the Ōrākei Local Board

 

Lorna Stewart, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this item.

 

MOVED by Chairman S Milne, seconded by Deputy Chairman S Powrie:  

That the Ōrākei Local Board:

a)         receive the following Auckland Transport reports for November 2020 as listed below:

i)        Auckland Transport November 2020 monthly update report

ii)       Allocation of Local Board Transport Capital Fund.

b)         allocate $50,000 from the local board transport capital fund to warning signage and gateway treatment outside Churchill Park School, on Riddell Road.

c)         allocate $30,000 to streetscape enhancements in the Meadowbank retail area on Meadowbank Road subject to confirmation that the maintenance of any planting can be managed.

d)         allocate the remainder of the local board transport capital fund ($30,322) to bus shelters in the Ōrākei Local Board area with preference given to these sites:

i)        619 Remuera Road (Stop 7425)

ii)       Remuera Road/Ascot Avenue (Stop 7417)

iii)      81 St Heliers Bay Road (Stop 7398).

e)         acknowledge that there is a need within the Auckland Council family to constantly review and make the most efficient use of its assets particularly in this time of significant financial difficulties.

f)          note that Auckland Transport is presently clearing its storage area at St Johns Road, which contains a small number of disused and surplus bus shelters.

g)         request Auckland Transport to investigate and report back on the feasibility of refurbishing and reusing the surplus bus shelters located at St Johns Road as a way of meeting the need for further bus shelters within the Ōrākei Local Board area.

h)         request Auckland Transport to provide the Board with the scheme design for the  Ōrākei School new road crossing.

i)          request Auckland Transport to report back on how it will deliver on the Safety and Health critical challenge identified in the Auckland Freight Plan Summary Report, September 2020 that ‘the movement of freight within Auckland must be free of death and serious injuries (DSI) and contribute towards improved health outcomes’ particularly in reference to the potential and significant safety issues previously raised by the Board such as the increasing potential danger to pedestrians and cyclists due to heavy truck and trailer container vehicle movement on residential routes in the local board area.

j)          therefore, reiterate its previous requests to Auckland Transport relating to left hand turn restrictions of heavy freight vehicles from Solent Street into Tāmaki Drive and request an urgent response from Auckland Transport on the below resolution from its meeting held on 16 May 2019:

Resolution number OR/2019/83

c)      inform Auckland Transport that its response to the Board’s request to enforce the present bylaw restrictions, and to enact urgently a new bylaw reinstating the left turn ban at the Solent Street/Tamaki Drive intersection does not adequately address the nub of the Ōrākei Local Board's and community's concerns, namely safety and heavy vehicles, as expressed in the Board's resolution of 18 October 2018, and therefore;

i)    request Auckland Transport to consider requesting a change to the road classification and to inform the Board of its decision and if Auckland Transport does not wish to do this, the reasons for not doing so.

ii)   request Auckland Transport ensure enforcement of the current no left turn restriction on heavy freight vehicles from Solent Street into Tāmaki Drive.

 

 

Resolution number OR/2020/131

MOVED by Member T Churton, seconded by Member T Elliott: an amendment by way of deletion of original clause c) and addition of new subclause c) iv):

That the Ōrākei Local Board:

a)         receive the following Auckland Transport reports for November 2020 as listed below:

i)        Auckland Transport November 2020 monthly update report

ii)       Allocation of Local Board Transport Capital Fund.

b)         allocate $50,000 from the local board transport capital fund to warning signage and gateway treatment outside Churchill Park School, on Riddell Road.

c)         allocate the remainder of the local board transport capital fund ($60,322) to bus shelters in the Ōrākei Local Board area with preference given to these sites:

i)          619 Remuera Road (Stop 7425)

ii)         Remuera Road/Ascot Avenue (Stop 7417)

iii)        81 St Heliers Bay Road (Stop 7398)

iv)        Kohimarama Road outside the Barfoot and Thompson Stadium (Stop 7844).

d)         acknowledge that there is a need within the Auckland Council family to constantly review and make the most efficient use of its assets particularly in this time of significant financial difficulties.

e)         note that Auckland Transport is presently clearing its storage area at St Johns Road, which contains a small number of disused and surplus bus shelters.

f)          request Auckland Transport to investigate and report back on the feasibility of refurbishing and reusing the surplus bus shelters located at St Johns Road as a way of meeting the need for further bus shelters within the Ōrākei Local Board area.

g)         request Auckland Transport to provide the Board with the scheme design for the  Ōrākei School new road crossing.

h)         request Auckland Transport to report back on how it will deliver on the Safety and Health critical challenge identified in the Auckland Freight Plan Summary Report, September 2020 that ‘the movement of freight within Auckland must be free of death and serious injuries (DSI) and contribute towards improved health outcomes’ particularly in reference to the potential and significant safety issues previously raised by the Board such as the increasing potential danger to pedestrians and cyclists due to heavy truck and trailer container vehicle movement on residential routes in the local board area.

i)          therefore, reiterate its previous requests to Auckland Transport relating to left hand turn restrictions of heavy freight vehicles from Solent Street into Tāmaki Drive and request an urgent response from Auckland Transport on the below resolution from its meeting held on 16 May 2019:

Resolution number OR/2019/83

c)      inform Auckland Transport that its response to the Board’s request to enforce the present bylaw restrictions, and to enact urgently a new bylaw reinstating the left turn ban at the Solent Street/Tamaki Drive intersection does not adequately address the nub of the Ōrākei Local Board's and community's concerns, namely safety and heavy vehicles, as expressed in the Board's resolution of 18 October 2018, and therefore;

i)    request Auckland Transport to consider requesting a change to the road classification and to inform the Board of its decision and if Auckland Transport does not wish to do this, the reasons for not doing so.

ii)   request Auckland Transport ensure enforcement of the current no left turn restriction on heavy freight vehicles from Solent Street into Tāmaki Drive.

CARRIED

 

The substantive motion was put.

 

Resolution number OR/2020/132

MOVED by Chairman S Milne, seconded by Deputy Chairman S Powrie:  

That the Ōrākei Local Board:

a)         receive the following Auckland Transport reports for November 2020 as listed below:

i)       Auckland Transport November 2020 monthly update report

ii)      Allocation of Local Board Transport Capital Fund.

b)        allocate $50,000 from the local board transport capital fund to warning signage and gateway treatment outside Churchill Park School, on Riddell Road.

c)         allocate the remainder of the local board transport capital fund ($60,322) to bus shelters in the Ōrākei Local Board area with preference given to these sites:

i)          619 Remuera Road (Stop 7425)

ii)         Remuera Road/Ascot Avenue (Stop 7417)

iii)       81 St Heliers Bay Road (Stop 7398)

iv)       Kohimarama Road outside the Barfoot and Thompson Stadium (Stop 7844).

d)        acknowledge that there is a need within the Auckland Council family to constantly review and make the most efficient use of its assets particularly in this time of significant financial difficulties.

e)         note that Auckland Transport is presently clearing its storage area at St Johns Road, which contains a small number of disused and surplus bus shelters.

f)          request Auckland Transport to investigate and report back on the feasibility of refurbishing and reusing the surplus bus shelters located at St Johns Road as a way of meeting the need for further bus shelters within the Ōrākei Local Board area.

g)        request Auckland Transport to provide the Board with the scheme design for the  Ōrākei School new road crossing.

h)        request Auckland Transport to report back on how it will deliver on the Safety and Health critical challenge identified in the Auckland Freight Plan Summary Report, September 2020 that ‘the movement of freight within Auckland must be free of death and serious injuries (DSI) and contribute towards improved health outcomes’ particularly in reference to the potential and significant safety issues previously raised by the Board such as the increasing potential danger to pedestrians and cyclists due to heavy truck and trailer container vehicle movement on residential routes in the local board area.

i)          therefore, reiterate its previous requests to Auckland Transport relating to left hand turn restrictions of heavy freight vehicles from Solent Street into Tāmaki Drive and request an urgent response from Auckland Transport on the below resolution from its meeting held on 16 May 2019:

Resolution number OR/2019/83

c)     inform Auckland Transport that its response to the Board’s request to enforce the present bylaw restrictions, and to enact urgently a new bylaw reinstating the left turn ban at the Solent Street/Tamaki Drive intersection does not adequately address the nub of the Ōrākei Local Board's and community's concerns, namely safety and heavy vehicles, as expressed in the Board's resolution of 18 October 2018, and therefore;

i)    request Auckland Transport to consider requesting a change to the road classification and to inform the Board of its decision and if Auckland Transport does not wish to do this, the reasons for not doing so.

ii)  request Auckland Transport ensure enforcement of the current no left turn restriction on heavy freight vehicles from Solent Street into Tāmaki Drive.

CARRIED

 

 

12

Ōrākei Quick Response and Tree Protection Grants Round One 2020/2021 grant allocations

 

Ann Kuruvilla, Grants Advisor, was in attendance to speak to this item.

 

Member Colin Davis declared an interest in the following grant application and took no part in the discussion or voting on it:

·         QRTP2112-111 - Blue Light Ventures Incorporated as his grandson attends one of the schools identified as recipients of the books.

 

Resolution number OR/2020/133

MOVED by Member M Voyce, seconded by Member D Wong:  

That the Ōrākei Local Board:

a)         approve the following Ōrākei Quick Response and Tree Protection Grants Round One 2020/2021 grant applications for the amount listed below:

Application ID

Organisation

Project

Allocated

QRTP2112-101

Glen Taylor School Board of Trustees

Towards the purchase of an 'Automatic External Defibrillator'

$2,636

QRTP2112-102

Glendowie Kindergarten
under the umbrella of the 'Auckland Kindergarten Association Group'

Towards the purchase and installation of a water tank.

$1,995

QRTP2112-103

Zionist Federation Of New Zealand Incorporated

Towards musicians fees and hireage of a public announcement system for the 'Hanukkah in the Bays' event on 13 December 2020.

$1,000

QRTP2112-104

Remuera Chinese Association

Towards Christmas and end of year celebrations on 17 December 2020.

$1,000

QRTP2112-105

Meadowbank Community Toy Library Incorporated

Towards rental of the basement of 'St Chads Church' from 1 February to 30 April 2021.

$725

QRTP2112-106

Hapori Marketing Limited

Towards costs of Facebook marketing for events from 1 December 2020 to 26 June 2021.

$1,000

QRTP2112-107

Eastern Bays Toy Library

Towards rent for the toy library from 1 January to 31 December 2021

$2,800

QRTP2112-109

Quantum Events Lmited

Towards on-water safety for the 'Bean Rock Swim' on 27 February 2021

$1,500

QRTP2112-111

Blue Light Ventures Incorporated

Towards printing and production costs of 772 'Street Smart Handbooks' for year thirteen students of Ōrākei area.

$1,000

QRTP2112-113

Bach Musica NZ Incorporated

Towards rehearsal pianist fees for Bach Musica.

$1,000

QRTP2112-115

Grammar TEC Rugby Club Incorporated

Towards the purchase and installation of an emergency phone in the elevator.

$1,363

QRTP2112-116

Remuera Heritage Incorporated

Towards costs of editing, proof-reading, design, printing, photographs and digital publishing for a booklet on the 'Great Maori Feast of Remuera' by Joseph Merrett in 1844.

$3,450

QRTP2112-119

Kāhui Tu Kaha Limited

Towards venue hire, development of promotional materials, production of resource packs, workshop refreshments, mental health first aid workbooks, external presenters in kawa kawa remedies and rongo from 18 January to 21 December 2021.

$3,000

QRTP2112-121

Mission Bay Business Association Incorporated

Towards the purchase and installation of an additional security camera.

$3,000

QRTP2112-122

Stonefields Community Centre Incorporated

Towards costs of geotechnical foundation design and engineered protection of a council owned pressurised sewer main on proposed community centre site.

$3,000

QRTP2112-123

Social Enterprise Auckland Incorporated

Towards costs for venue hire, administration, project management, travel, contractor fees, donations, food and contingency fees for conducting impact workshops between 1 January to‍ 30 June 2021.

$2,000

QRTP2112-124

Claire Mason

Towards protection and maintenance of the tree.

$500

Total

 

 

$30,969

 

b)        request all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation and the event or project by including the Ōrākei Local Board logo on marketing material, product and/or promotional media/statements.

c)         request that if funding relates to an event, an invitation needs to be extended to all Ōrākei Local Board members to attend.

d)        decline the following Ōrākei Quick Response and Tree Protection Grants Round One 2020/2021 grant applications:

Application ID

Organisation

Request funding for

Decline reasons

QRTP2112-110

Youthline Auckland Charitable Trust

Towards costs of supervision and clinical support for volunteer counsellors for Youthline.

Insufficient funds to support lower priority applications.

QRTP2112-112

Road Safety Education Limited

Towards venue hire and facilitator costs for the Road Safety Programme.

Insufficient funds to support lower priority applications.

 

CARRIED

 

 

13

Proposed land exchange of part of 25 Barbarich Drive for 50 Tihi Street, Stonefields

 

Ezra Barwell, Senior Policy Advisor and Caroline Stephens, Graduate Policy Advisor were in attendance to speak to this report.

 

Resolution number OR/2020/134

MOVED by Member T Churton, seconded by Member T Elliott:  

That the Ōrākei Local Board:

a)         support in principle public notification as an initial step to provide an opportunity for the community and residents to provide their views, under section 15(2) of the Reserves Act 1977 of a possible exchange of part of the presently privately-owned land Lot 100 DP 529532, containing approximately 2,970m², corner College Road and Ngahue Drive, and at 25 Barbarich Drive,  Stonefields, with the privately-owned land Lot 901 DP 478725, containing approximately 19,425m2, at 50 Tihi Street, Stonefields, noting:

i)          Lot 100 is not presently Council-owned reserve land, but under an existing agreement this privately-owned land will vest in the Auckland Council under section 239 of the Resource Management Act 1991 as an unclassified recreation reserve upon deposit of a subdivision of this land with Land Information New Zealand.

ii)         that part of the subdivided land will remain with the owner which will develop the land currently zoned Residential - Terrace Housing and Apartment Buildings under the Unitary Plan and the balance of the land in Barbarich Drive will be held by the Auckland Council as a non-service asset until decisions are made regarding its future use, noting that it was proposed to be developed as open space under the Stonefields Master Plan.

iii)       Council staff have assessed this exchange to be a high priority against the Parks and Open Space Acquisition Policy (2013).

iv)       the Board has received advice that 2,970m² of Lot 100 is not needed to meet the provision targets in the Open Space Provision Policy (2016) and is not a priority for retention.

v)         if the land exchange were to proceed, the site at 50 Tihi Street, Stonefields could be administered by the Tūpuna Maunga o Tāmaki Makaurau Authority in accordance with the Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act 2014.

vi)       that decision-making on this possible land exchange rests with the Auckland Council's Governing Body.

b)        express its strong desire that the informal walking path from Gollan Road to Tihi Street, which is needed to be maintained for students to travel safely to Stonefields School and as an extension to the Stonefields Heritage Trail, be formalised through the possible exchange either by transfer from the developer to the Council or other legal mechanism.

CARRIED

 

 

14

Approval for a new road name at 43-45 Benson Road, Remuera

 

Resolution number OR/2020/135

MOVED by Chairman S Milne, seconded by Member C Davis:  

That the Ōrākei Local Board after further consultation with Ngāti Whātua Ōrākei approve the name Te Hākari Lane for the new private road created by way of subdivision at 43-45 Benson Road, Remuera in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference BUN60307793 and SUB60307796).

CARRIED

 

 

15

Local board views on plan change to enable rainwater tank installation for the Auckland region

 

Resolution number OR/2020/136

MOVED by Member T Elliott, seconded by Member T Churton:  

That the Ōrākei Local Board support council’s proposed change to the Auckland Unitary Plan to enable rainwater tank installation for the Auckland region.

CARRIED

 

 

16

Local board views on Plan Change 53 - Temporary Activities and Pukekohe Park Precinct

 

Suzanne Weld, Senior Local Board Advisor was in attendance to speak to this report.

The Ōrākei Local Board’s feedback was tabled at the meeting.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2020/137

MOVED by Chairman S Milne, seconded by Member M Voyce:  

That the Ōrākei Local Board:

a)         receive the local board views on Plan Change 53 - Temporary Activities and Pukekohe Park precinct report.

b)        endorse its feedback on the proposed Plan Change 53 - Temporary Activity Standards and Pukekohe Park precinct as tabled.

CARRIED

 

Attachments

a     19 November 2020 - Ōrākei Local Board - Item 16 - Local board views on Plan Change 53 - Temporary Activities and Pukekohe Park Precinct, Ōrākei Local Board feedback  

 

 

17

Community Facilities’ Sustainable Asset Standard

 

An updated graph showing Greenhouse Gas Emissions Reduction Actions (Figure 2 of the agenda report) was tabled at the meeting.  A copy has been attached to the minutes and is available in the Auckland Council website as a minute attachment.

 

Resolution number OR/2020/138

MOVED by Deputy Chairman S Powrie, seconded by Member C Davis:  

That the Ōrākei Local Board:

a)         support the Community Facilities Sustainable Asset Standard as an action of the Te Tāruke-ā-Tāwhiri (Auckland’s Climate Plan)

b)        provide the following feedback to support the Governing Body’s consideration of the Standard as regional policy:

i)          support that the action of the Te Tāruke-ā-Tāwhiri (Auckland’s Climate Plan) for developing a Sustainable Asset Standard is implemented across the Auckland Council Group noting that Auckland Transport potentially will have a large impact on Greenhouse Gas emissions reduction.

CARRIED

 

Attachments

a     19 November 2020 - Ōrākei Local Board - Item 16 - Community Facilities' Sustainable Asset Standard, tabled document  

 

 

18

Local board delegations to allow local views to be provided on matters relating to the COVID-19 Recovery (Fast-track Consenting) Act 2020 and the Urban Development Act

 

Resolution number OR/2020/139

MOVED by Chairman S Milne, seconded by Member T Elliott:  

That the Ōrākei Local Board:

a)      delegate to Member Troy Churton, with Member Colin Davis and Member David Wong as alternates, the authority to provide the local board views in respect of matters under the COVID-19 Recovery (Fast-track Consenting) Act 2020, noting that given the timeframes under the Act, it is not practicable for the matters to come before the full local board

b)      appoint Deputy Chairman Sarah Powrie, with Member Troy Churton and Member Colin Davis as alternates, as the Ōrākei Local Board representative as required, on any Political Working Group established (in accordance with the Planning Committee’s resolution PLA/2020/79 on 1 October 2020), to give political direction on the execution of the council’s powers under the Urban Development Act 2020.

CARRIED

 

 

19

Auckland Tourism, Events and Economic Development six-monthly update to local boards: 1 January to 30 June 2020

 

Resolution number OR/2020/140

MOVED by Chairman S Milne, seconded by Member M Voyce:  

That the Ōrākei Local Board receive the update from Auckland Tourism, Events and Economic Development for the period 1 January to 30 June 2020.

CARRIED

 

 

20

Additions to the 2019-2022 Ōrākei Local Board meeting schedule

 

Resolution number OR/2020/141

MOVED by Chairman S Milne, seconded by Member C Davis:  

That the Ōrākei Local Board:

a)      approve two meeting dates to be added to the 2019-2022 Ōrākei Local Board meeting schedule to accommodate the 10-Year Budget 20212031 timeframes as follows:

·  Thursday, 3 December 2020 at 5.00pm

·  Thursday, 6 May 2021 at 5.00pm.

b)      note the venue for these meetings will be the Ōrākei Local Board office, 25 St Johns Road, St Johns.

c)      note that any other urgent decisions required by the Board before its next business meeting scheduled on Thursday, 18 February 2021 may also be considered at the additional meeting on Thursday, 3 December 2020.

CARRIED

 

 

21

Chairman and Board Member November 2020 report

 

Resolution number OR/2020/142

MOVED by Member T Churton, seconded by Member M Voyce:  

That the Ōrākei Local Board Chairman and Board Member November 2020 report be received.

CARRIED

 

 

 

 

22

Governance Forward Work Calendar

 

Resolution number OR/2020/143

MOVED by Chairman S Milne, seconded by Deputy Chairman S Powrie:  

That the Ōrākei Local Board note the draft governance forward work calendar as at November 2020.

CARRIED

 

 

23

Ōrākei Local Board Workshop Proceedings

 

Resolution number OR/2020/144

MOVED by Member M Voyce, seconded by Member D Wong:  

That the Ōrākei Local Board records for the workshops held on 1, 8 and 22 October 2020 be noted.

CARRIED

 

 

24

Resolutions Pending Action report

 

Resolution number OR/2020/145

MOVED by Chairman S Milne, seconded by Member T Churton:  

That the Ōrākei Local Board resolutions pending action report be noted.

 

CARRIED

 

 

25        Consideration of Extraordinary Items

 

There were no extraordinary items.   

 

 

 

 

3.55 pm                                              The Chairman thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRMAN:................................................................