A board member will lead the meeting in prayer.
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
|
That the Papakura Local Board:
a)
confirm the ordinary minutes of its meeting
held on Wednesday 28 October 2020, including the
confidential section, as true and correct.
|
5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Papakura Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no
requests for deputations had been received.
9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
|
Papakura Local
Board
11 November
2020
|
|
Adoption
of the Papakura Local Board Plan 2020
File No.: CP2020/15975
Te take mō te
pūrongo
Purpose of the report
1. To
adopt the final Papakura Local Board Plan 2020.
Whakarāpopototanga matua
Executive summary
2. The
Local Government (Auckland Council) Act 2009 requires that each local board
complete a local board plan for adoption every three years and uses the special
consultative procedure (SCP) to engage with their communities.
3. The
consultation period for the SCP ran from 13 July to 13 August 2020.
4. The
local board has considered all submissions and feedback received from the
consultation period. Substantive changes and minor edits for clarification are
proposed.
5. The
Papakura Local Board Plan 2020, which includes the proposed changes, is
attached to this report.
6. Pending adoption of the plan photographs, maps
and other design features will be added for final publication.
|
Ngā tūtohunga
Recommendation/s
That the Papakura Local Board:
a) adopt the Papakura Local Board Plan 2020 as
set out in Attachment A of the agenda report
b) delegate
authority to the Chairperson and/or other nominated member(s) of the Papakura
Local Board to approve any minor edits
that may be necessary to the Papakura Local Board Plan 2020 prior to
publication.
|
Horopaki
Context
7. The
Local Government (Auckland Council) Act 2009 states that each local board must:
· adopt
their local board plan by 31 October of the year following an election
· use
the special consultative procedure (SCP) to engage with their
communities.
8. The
implementation of COVID-19 alert levels forced a delay to the consultation
period planned in June and July 2020 to be rescheduled to July and August
2020.
9. Every effort has been made to adopt the Papakura Local Board Plan
2020 in October, however the unavoidable change to the dates of the
consultation period has required a small extension of time. This is to ensure
the local board had sufficient time to consider the submissions received.
10. Local board
plans are strategic documents developed every three years. They set a direction
for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and
investment decisions. They also influence local board input into regional
strategies and plans, including annual budgets.
11. The
plans inform the development of the council’s 10-year budget. They also
form the basis for development of the annual local board agreement for the
following three financial years and subsequent work programmes.
Tātaritanga
me ngā tohutohu
Analysis and advice
Consideration of submissions and feedback
12. The
Papakura Local Board has considered the submissions and feedback received.
13. Public
feedback on the draft plan was positive. The majority
of submitters were supportive of the plan, its direction and themes covered.
14. Just
over half those that submitted (52 per cent) thought the plan will help our
community and local businesses recover from the impacts of COVID-19. 37
per cent did not know and 11 percent did not think the plan would help.
15. The key feedback points, analysis and subsequent
proposed changes to the outcome chapters are outlined in Table 1 below.
Table
1: Substantive changes to the draft Papakura Local Board Plan 2020
|
Key point of
feedback
|
Analysis
|
Proposed
change
|
|
Alcohol bans
and signage - Several submitters requested an extension of the alcohol ban to
the whole of Papakura as well as reducing alcohol marketing and requesting
enforcement of alcohol outlet signage.
|
The draft local
board plan did not specifically mention a desire to reduce alcohol
harm. The local board has been a strong advocate for the reduction of
alcohol harm. The board agreed that this should be reflected in
the plan noting that legislation requires an evidence-based approach to
extend alcohol bans.
|
Outcome two: under the heading “Keeping community connection” following
paragraph added:
Our board
will continue to be a strong voice for reducing alcohol-related harm and
having less alcohol signage and marketing.
|
|
Climate
change – A climate change theme came through some of the submissions
with requests to decarbonise public transport and encourage more active
transport modes, including bike storage at transport hubs.
|
Outcome three
of the draft plan supports the local pathways/greenways plan which encourages
active transport modes. Outcome three could be strengthened to address
the points raised by submitters.
|
Outcome three:
initiatives table – new initiative added:
Advocate to AT for more local initiatives to contribute
to decarbonisation by encouraging more use of public transport. An example
would be better bike storage at transport hubs.
(Decarbonisation
leads to reduction of greenhouse gas emissions from transport. It’s
achieved through a combination of measures, including new vehicle technology
and changes in behaviour.)
|
|
Diversity
and events – A common theme that came through in the submissions was
embracing and celebrating diversity. The notion that Papakura is
culturally diverse and has a rich history. There are opportunities for events
to highlight this. There are other sectors of the community that should
have a voice as well as Māori.
|
Outcome two
refers to supporting diversity, community connectedness, good health and
opportunities for all ages. However, it was considered outcome two
needed to be strengthened to more specifically reflect diversity.
|
Outcome
two: paragraph six added:
The board will
look for opportunities to partner with the community to promote inclusivity
and celebrate diversity in culture, ethnicity, gender, age and people with a
range of abilities. Opportunities could range from important events in the
Pacific, Indian and other cultural calendars to enhance the inclusion of
under-represented voices in local decision-making.
Under “Keeping community connection” heading, fourth paragraph strengthened as
follows:
We’ll
continue granting funds each year to groups and organisations who provide a
range of activities in our community. We’ve also put budget in place to
underpin initiatives supporting the older community and encouraging them to
contribute their experience. We’ll support programmes that get children
involved and nurture our rangatahi (youth) to develop as leaders.
Second and
fourth initiative reworded under “Communities are supported to achieve their goals and
aspirations” objective as follows:
Support
age-friendly and active-ageing initiatives introduced by the council and local board.
Invest in
community-led arts, events and multi-generational activities which use and
celebrate our parks and open spaces and promote health, movement and
discovery for all age groups. We want to bring people together to meet and
have fun at no cost.
|
|
Healthy food
– Several submitters requested advocacy and decision making around
healthy food options, affordability and accessibility.
|
Outcome two
generally refers to people being active and healthy. Food has a direct
impact on health. While the board has no control over food
affordability or accessibility it can encourage healthy food options being
available in Auckland Council facilities.
|
Outcome two:
under Keeping community
connection” heading,
paragraph two, sentence added:
We want to
encourage healthy food options being available in Auckland Council
facilities.
|
|
Smokefree
– Submitters requested the plan reference the implementation of the
Smokefree Policy and that vape free be included in Smokefree Policy.
|
Auckland
Council developed the Smokefree Policy but did not allocate budget for
implementation. The board believes any council policy developed must have a
budget allocated for implementation as locally driven initiative budgets are
limited. The board will continue to advocate for budget to implement
the Smokefree Policy.
|
Outcome two:
under Keeping community
connection” heading,
paragraph two, second sentence added:
We also
support the council’s Smokefree Policy and will keep advocating for
budget for local implementation.
|
|
Manukau
Harbour – A request for seeking government funding to
restore the Manukau Harbour.
|
Outcome four
already referred to the Manukau Harbour Forum. The wording could be
strengthened to better reflect the intent.
|
Outcome four:
“More people enjoy the
environment in and around our harbour and streams” objective, Manukau Harbour Forum initiative
reworded:
Continue joint efforts with the Manukau
Harbour Forum and mana whenua to see the harbour recognised as a significant
cultural, ecological, social and economic taonga. This will support the
development and implementation of a long-term programme of integrated harbour
management.
|
|
Roads, road
safety and street lighting
– A number of submitters raised concerns about road maintenance, safety
issues on various road and intersections and the street lighting at several
locations.
|
Outcome three
refers to “a
well-connected area where it’s easy to move around”. To
provide clarity for the board’s advocacy to Auckland Transport, outcome
three could be strengthened.
|
Outcome
three: under “Papakura’s
cycleways and walkways provide safe, connected, alternative routes”
objective, reworded last initiative to read:
Advocate to
Auckland Transport (AT) for improved pathway safety, including lighting,
accessibility and proactive maintenance to prevent problems.
Under “Our urban roads are safe and free from
congestion” objective,
new initiative added:
Advocate to
AT for safety measures for roads, footpaths and intersections, particularly
where intensification and growth are having an impact on safety and traffic
flow.
|
16. Other
minor changes to the plan were made as a result of feedback from staff:
|
Change requested:
|
Rationale for change
|
Proposed change
|
|
Replace
“better bike storage at transport hubs” with another
example
Initiative
currently reads:
“Advocate to AT for more local initiatives to contribute to
decarbonisation by encouraging more use of public transport. An example would
be better bike storage at transport hubs.”
|
Auckland
Transport advise that bike storage at train stations is problematic with
theft, vandalism to the locking mechanisms, personal security of the users or
people personalizing the space as their own.
|
Outcome
three: Under objective: Public transport is safe, convenient, reliable
and affordable.
Third
initiative now reads:
“Advocate to AT for more local initiatives to contribute to
decarbonisation by encouraging more use of public transport. Examples would be electric on-demand public transport
options or better bike storage at transport hubs.”
|
|
Add the word
“mitigate” to the initiative.
Initiative
currently reads:
“Advocate
to AT for safety measures for roads, footpaths and intersections,
particularly where intensification and growth impacts on safety and traffic
flow.”
|
Auckland
Transport advised the advocacy initiative needed strengthening by adding the
word “mitigate” to the initiative.
|
Outcome
three: Under objective: Our urban roads are safe and free from congestion
Second
initiative now reads:
“Advocate
to AT for safety measures for roads, footpaths and intersections to mitigate intensification and growth impacts on
safety and traffic flow.”
|
|
Change the
initiative to reflect continue to support the marae.
Initiative
currently reads:
“Support
the marae to become a key community hub for the delivery of community, health
and welfare services.”
|
Staff advise
that Papakura marae is already a community hub delivering community, health
and welfare services.
|
Outcome
five: Under objective: Support the Papakura Marae to deliver
community and economic benefits to the people of Papakura.
First
initiative now reads:
“Continue to support the marae as a key community hub
for the delivery of community, health and welfare services.”
|
|
Change
“marae” to “Māori”.
Initiative
currently reads:
“Support
the marae’s aspirations to deliver enhanced visitor and tourism
experiences that will provide economic benefits to the marae and wider
community.”
|
Staff advise
that the initiative should reflect an all of Māori approach rather than
just the aspirations of the marae.
|
Outcome
five: Under objective: Support the Papakura Marae to deliver
community and economic benefits to the people of Papakura.
Third
initiative now reads:
“Support
Māori aspirations to deliver enhanced visitor and tourism experiences
that will provide economic benefits to Māori and
the wider community.”
|
17. Further
items have been added to the advocacy list following discussions with other
local boards:
|
Initiative
|
Description
|
Advocating to
|
|
|
Reinstatement of the
Local Board Capital Transport Fund
|
Advocate for the
reinstatement of the Local Board Capital Transport Fund to pre-Covid levels
or more.
|
Governing Body
Auckland Transport
|
|
Localised design
standards for road and footpath design
|
Advocate for
changes to the unitary plan, and for the development of localised design
standards so that road and footpath design in rural and greenfield
development areas accommodates local need i.e. so that neighbourhood roads
provide adequately for car-dependent households and appropriate pathways can
be created to enable rural communities to walk and cycle.
|
Governing Body
Auckland Transport
|
|
Planning for good community
outcomes as intensification occurs
|
Advocate for changes to
the Unitary Plan that require planning for good community outcomes to
mitigate the cumulative effects of intensification of development, eg:
· The
provision of greenspace within or nearby intensive developments
· A
reduction in the threshold criteria for walking distances to local parks or
reserves
· Provision
of onsite parking
· Provision
of visitor on street parking
· Road
widths that allow access for public transport, utility and emergency vehicles
· Provision
of shared pedestrian / cycleways
|
Governing Body
Auckland Transport
|
Changes
to the Papakura Local Board Plan 2020
18. Staff
recommend adopting the Papakura Local Board Plan 2020 (Attachment A) which
incorporates the proposed substantive changes to the outcome chapters as
described in Table 1 and other minor changes.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
19. The Papakura
Local Board Plan 2020 reflects the impacts of predicted climate change.
20. The plan
includes Outcome four: A treasured environment and heritage,
which includes specific objectives and initiatives including:
|
Objective
– what we plan to achieve
|
Key
initiatives – our work that will contribute
|
|
Champion climate change initiatives
|
Work with our communities to support them in
developing skills, knowledge and capacity to reduce emissions and respond to
climate change impacts
|
|
Advocate for appropriate management responses through
reserve management, infrastructure and local plans
|
|
Advocate to ensure that development
decisions involving our coastlines take into account the impacts of climate
change
|
|
Advocate to identify local coastal hazards due to
climate change and the communities most affected. Where possible, advocate to
reduce the impacts from these hazards
|
|
Continue advocacy to ensure town planning regulations
consider sustainable practices and reduce risks related to coastal inundation
|
|
|
Advocate to the Governing Body for funding
to address climate change impacts and coastal erosion hazards, including sea
level rise, when planning upgrades of parks, walkways and other assets in
coastal areas. The location of these assets should be appropriately set back
to mitigate effects and ensure future-proofing
|
21. The board has
also included an advocacy point referencing climate change:
|
Initiative
|
Description
|
Advocating to
|
|
|
Regional fund for
inundation and erosion control
|
With its 3,702km of
coastline, Tāmaki Makaurau has waterways in all directions. Despite its beauty,
this geography means Auckland is also prone to erosion. With climate change
happening and more severe weather events and sea level rise expected, the
response to inundation and erosion control becomes increasingly important.
The local board believes a regional fund to address this issue is required.
|
Governing Body
|
22. The impact on
the climate of the final plans has been considered. The final publication will
be an online document to minimise printing hard copies.
Ngā whakaaweawe me ngā tirohanga a te
rōpū Kaunihera
Council group impacts and views
23. The adoption
of the Papakura Local Board Plan 2020 will inform the development of the
council’s 10-year budget. It will also form the basis for the development
of the following three years’ work programmes.
24. Planning and
operational areas of the council have taken part in the development and review
of the draft and final plans.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
25. The local board’s views have informed the
development of the final Papakura Local Board Plan 2020. A workshop was held on
Wednesday 9 September 2020 to discuss and consider feedback and agree any
changes.
26. In developing the plan, the Papakura Local Board
considered:
· advice
from mana whenua and mataawaka
· what
is already known about our communities and what is important to them
· submissions
received via online forms, hardcopy forms, emails and post
· feedback
provided at engagement events and online through Facebook
· regional
strategies and policies
· staff
advice.
Tauākī whakaaweawe
Māori
Māori impact statement
27. In developing the plan, the Papakura Local
Board:
· considered
views and advice expressed by mana whenua and mataawaka at the following
events:
· Southern
local boards mana whenua hui held on Thursday 30 January 2020 at Ngāti Otara Marae
· Southern local boards mana whenua hui held on Tuesday 14
July 2020 hosted at the Manukau Civic Building.
· considered
existing feedback from Māori with an interest in the local board area
· reviewed submissions received.
28. The Papakura Local Board Plan 2020 promotes outcomes or
issues of importance to Māori by:
· A
dedicated Māori outcome: Outcome five: A partnership with Māori that creates a Papakura where Māori identity, culture and aspirations
are embraced
· The
objectives and initiatives are listed below:
|
Objective – what we plan to achieve
|
Key initiatives – our work that will contribute
|
|
Build strong governance-level partnerships
between Papakura Local Board and mana whenua
|
Hold regular engagement between the local
board and mana whenua to discuss areas of mutual interest and aspiration.
This would be through individual mana whenua entities and collective groups
such as the Southern Mana Whenua Kaitiaki Forum
|
|
Work with the other southern local boards
and mana whenua to investigate ways to improve mana whenua involvement and
influence in local board decisions. This would be through the Māori
Input into Local Board Decision-making project
|
|
Celebrate Papakura’s Māori identity and culture
|
Partner with mana whenua to identify,
protect and promote wāhi tapu (sacred places) and other taonga (treasures)
as part of the heritage trail project
|
|
Continue to carry out the Te Kete Rukuruku
(dual naming of parks) programme to celebrate Māori stories and history
in Papakura
|
|
Partner with mana whenua and neighbouring
local boards to design and deliver playgrounds that use te māra hūpara (Māori play area) design principles and tell
mana whenua stories
|
|
Encourage events and services funded by the
local board and delivered through facilities such as the libraries, art
centre and museum to celebrate and promote Papakura’s Māori
history and talent
|
|
Work in partnership with Māori to
develop an annual Waitangi Day event in Papakura, as well as opportunities
for Matariki and Māori Language Week / Te Wiki o te Reo Māori
celebrations and activities
|
|
Support Māori aspirations for
kaitiakitanga over our natural environment for the benefit of current and
future generations
|
Partner with mana whenua and neighbouring
local boards to rehabilitate, rejuvenate and protect the Papakura Stream
|
|
Partner with mana whenua to increase tree
coverage in Papakura through the Urban Ngahere project, including investigating
opportunities for mana whenua to provide, maintain and preserve trees in our
public spaces
|
|
Support the continued co-governance of
Pukekiwiriki Paa and the Manukau Harbour to restore, preserve and protect
these taonga
|
|
Support the Papakura Marae to deliver community and economic
benefits to the people of Papakura
|
Support the marae to become a key community
hub for the delivery of community, health and welfare services.”
|
|
Partner with the marae to enable the local
board to engage more effectively with the Māori community, including
through business meetings, consultation, events and community hui
|
|
Support the marae’s aspirations to
deliver enhanced visitor and tourism experiences that will provide economic
benefits to the marae and wider community.
|
|
Partner with the marae and mana whenua to
develop a cycleway link from
the Papakura rail station to Clevedon to connect with the Hunua Trail. This
project includes identifying tourism opportunities and telling the Māori
stories along the way
|
Ngā ritenga ā-pūtea
Financial implications
29. Budget to
implement initiatives and projects is confirmed through the annual plan
budgeting process. The local board plan informs this process.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
30. There is a
minor reputational risk associated with the adoption of the final Papakura
Local Board Plan 2020. The process of consultation is likely to have raised
expectations of the local board being able to achieve particular initiatives.
As a result of the economic impact of COVID-19 and the council’s
significantly reduced budget, it may no longer be possible to achieve all the
priorities and aspirations that were identified in the draft plan.
31. This will be
mitigated by clear communication of decision-making processes.
Ngā koringa ā-muri
Next steps
32. Staff
recommend that responsibility for approving any minor edits following adoption
are delegated to the Chairperson and/or other nominated member(s) of the
Papakura Local Board.
33. Photographs,
maps and other design features will be added to the plan for final publication.
This will be an online digital document that will be available in early 2021.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Papakura Local Board Plan 2020
|
19
|
Ngā kaihaina
Signatories
|
Authors
|
Lee Manaia - Local Board Advisor
Victoria Hutt - Senior Local Board Advisor
|
|
Authoriser
|
Carol McKenzie-Rex - Local Area Manager
|
