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Upper Harbour
Local Board Community Forum
05 November
2020
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
8.1 Meadowood Community House
update 5
8.2 Harbour Sport's ActivAsian
programme 6
8.3 Upper Harbour Youth Caucus 6
8.4 Youthline 7
9 Public
Forum 7
10 Extraordinary Business 7
11 Consideration
of Extraordinary Items
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
The Auckland Council Code of Conduct for Elected Members (the code)
requires elected members to fully acquaint themselves with, and strictly adhere
to, the provisions of Auckland Council’s Conflicts of Interest Policy.
The policy covers two classes of conflict of interest:
i)
A financial conflict of interest, which
is one where a decision or act of the local board could reasonably give rise to
an expectation of financial gain or loss to an elected member
ii)
A non-financial conflict interest, which
does not have a direct personal financial component. It may arise, for example,
from a personal relationship, or involvement with a non-profit organisation, or
from conduct that indicates prejudice or predetermination.
The Office of the Auditor-General has produced guidelines to help
elected members understand the requirements of the Local Authority
(Member’s Interest) Act 1968. The guidelines discuss both types of
conflict in more detail, and provide elected members with practical examples
and advice around when they may (or may not) have a conflict of interest.
Copies of both the Auckland Council Code of Conduct for Elected
Members and the Office of the Auditor General guidelines are available for
inspection by members upon request.
Any questions relating to the code or the guidelines may be directed
to the Local Area Manager in the first instance.
4 Confirmation
of Minutes
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That the Upper Harbour Local Board Community Forum:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 5 October 2020, including the
confidential section, as a true and correct record.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Upper Harbour Local Board Community Forum.
This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
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8.1 Meadowood
Community House update
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Te take mō te pūrongo
Purpose
of the report
1. To
provide members with an update on the Meadowood Community House activities.
Whakarāpopototanga matua
Executive
summary
2. Leona
Page, House Manager, and Sara Visser, Accounts Administrator, from Meadowood
Community House, will be in attendance to provide a financial update and
discuss with local board members the centre’s opportunities and
challenges.
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Ngā tūtohunga
Recommendation
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Leona Page and Sara Visser from Meadowood Community House
and thank them for their attendance and presentation.
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Attachments
a Meadowood Community House powerpoint presentation............................. 11
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8.2 Harbour
Sport's ActivAsian programme
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Te take mō te pūrongo
Purpose
of the report
1. To
provide an overview of Harbour Sport’s ActivAsian
Programme.
Whakarāpopototanga matua
Executive
summary
2. Alvin
Cheung, ActivAsian Development Manager, and Naomi Stewart, ActivAsian
Capability Manager from Harbour Sport, will be in attendance to
showcase the Harbour Sport ActivAsian Programme – what
it does and who they are. The programmes presented will give an idea of
what’s on offer in the community.
3. They
will also recap the collaboration between the Upper Harbour Local Board and Harbour
Sport on the Local Board Plan engagement.
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Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Alvin Cheung and Naomi Stewart from Harbour Sport and
thank them for their attendance and presentation.
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Attachments
a Harbour Sport's ActivAsian programme powerpoint
presentation................. 23
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8.3 Upper
Harbour Youth Caucus
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Te take mō te pūrongo
Purpose
of the report
1. To
provide members with an update on the activities of the Upper Harbour Youth
Caucus.
Whakarāpopototanga matua
Executive
summary
2. Samuel
Wong, Annaliese Barrow and Claire Liang from the Upper Harbour Youth Caucus,
will be in attendance to update the board on local board plan submissions and
recruiting, a recent online survey, a mental health event and plans for 2021.
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Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Samuel Wong, Annaliese Barrow and Claire Liang from the
Upper Harbour Youth Caucus,and thank them for their attendance and
presentation.
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Attachments
a Upper Harbour Youth Caucus powerpoint presentation................................ 39
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8.4 Youthline
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Te take mō te pūrongo
Purpose
of the report
1. To
provide members with an overview of the work Youthline delivers in the local
board area.
Whakarāpopototanga matua
Executive
summary
2. Elizabeth Maddison, Youthline Business Development Manager, and
Holly Simpson, North Shore Youth Work Team Leader & Centre Manager, will
be in attendance to discuss the role of Youthline,
the specific activities and programmes relating to the Upper Harbour/North
Shore area, how they have managed and supported young people under COVID-19
and their plans for the future.
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Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Elizabeth Maddison and Holly Simpson
from Youthline and thank them for their attendance and presentation.
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Attachments
a Youthline powerpoint presentation................................................................. 55
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9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The local
authority by resolution so decides; and
(b) The presiding
member explains at the meeting, at a time when it is open to the public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may
be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the presiding
member explains at the beginning of the meeting, at a time when it is open to
the public, that the item will be discussed at the meeting; but
(b) no resolution,
decision or recommendation may be made in respect of that item except to refer
that item to a subsequent meeting of the local authority for further
discussion.”
