Upper Harbour Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Thursday, 19 November 2020 at 9:32am

 

present

 

Chairperson

Margaret Miles, QSM, JP

 

Deputy Chairperson

Lisa Whyte

 

Members

Anna Atkinson

 

 

Nicholas Mayne

 

 

Brian Neeson, JP

Via Skype for Business

 

ABSENT

 

Member

Uzra Casuri Balouch, JP

 

 


Upper Harbour Local Board

19 November 2020

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those present.

 

2          Apologies

  

Resolution number UH/2020/123

MOVED by Chairperson M Miles, seconded by Deputy Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)         accept the apology from Member U Casuri Balouch for absence.

CARRIED

 

3          Declaration of Interest

 

Chairperson M Miles advised the meeting that she had a possible conflict of interest with the East Coast Bays and Districts Cricket Club Incorporated and took no part in the discussion or voting on Item 20 Upper Harbour Local Board Quick Response Grants round two 2020/2021 grant allocations (application number QR2117-206).

Member N Mayne advised the meeting that he had a possible conflict of interest with the Meadowood Community House and took no part in the discussion or voting on Item 20 Upper Harbour Local Board Quick Response Grants round two 2020/2021 grant allocations (application number QR2117-201).

 

4          Confirmation of Minutes

 

Resolution number UH/2020/124

MOVED by Member A Atkinson, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 15 October 2020, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Kaipātiki Project / Kāinga Ora update

 

Resolution number UH/2020/125

MOVED by Chairperson M Miles, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)      receive the deputation from Tracey Cudby from Kāinga Ora, and Janet Cole from the Kaipātiki Project, and thank them for their attendance and presentation.

CARRIED

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Minutes of the Upper Harbour Local Board meeting held Thursday, 15 October 2020

 

Note: That the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Thursday, 15 October 2020, are attached at item 11 of the agenda for the information of the board only and were confirmed under item 4 of the agenda.

 

 

12

New community lease to Royal New Zealand Plunket Trust at Kell Park, Kell Drive (R257 Dairy Flat Highway), Albany

 

The Community Lease Specialist was in attendance via Skype for Business to support the item.

 

MOVED by Chairperson M Miles, seconded by Member N Mayne:   

That the Upper Harbour Local Board:

a)      grant a new community lease to the Royal New Zealand Plunket Trust for the tenant-owned building located over part of Kell Park, Kell Drive, Albany (70m2 more or less) legally described as Lot 2 Deposited Plan 91102, held in fee simple by Auckland Council under the Local Government Act 2002 (refer to Attachment A to the agenda report) subject to the following terms and conditions:

i)        term – 10 (ten) years, with one 10 (ten) year right of renewal

ii)       rent – $1 plus GST per annum, if requested

iii)      all other terms and conditions in accordance with the Local Government Act 2002 and Auckland Council Community Outcomes Guidelines 2012.

b)      approve the Royal New Zealand Plunket Trust Community Outcomes Plan (refer to Attachment B to the agenda report) be attached as a schedule to the lease document.

 

Resolution number UH/2020/126

MOVED by Chairperson M Miles, seconded by Member N Mayne:

That the Upper Harbour Local Board:

a)         agree that Item 12 New community lease to Royal New Zealand Plunket Trust at Kell Park, Kell Drive (R257 Dairy Flat Highway), Albany, be deferred until the next meeting of the Upper Harbour Local Board scheduled to be held 10 December 2020 at 9.30am.

b)        request that representatives from the Royal New Zealand Plunket Trust attend the local board’s 10 December 2020 business meeting to discuss their lease at Kell Park, Kell Drive (R257 Dairy Flat Highway), Albany.

CARRIED

 

 

13

Landowner approval applications to build private stairs from 65 and 69 Ferry Parade on Ferry Parade Reserve, Pahiki, Herald Island

 

The Land Use Advisor and the Senior Land Use Advisor were in attendance to support the item.

 

Resolution number UH/2020/127

MOVED by Chairperson M Miles, seconded by Deputy Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)      grant landowner approval and subsequent easement under section 48 of the Reserves Act 1977 for the applicant Boyd Cox, from 65 Ferry Parade, to construct private stairs over Ferry Parade Reserve (refer Attachment A to the agenda report).

b)      grant landowner approval and subsequent easement under section 48 of the Reserves Act 1977 for the applicant Waine Wolfe, from 69 Ferry Parade, to construct private stairs over Ferry Parade Reserve (refer Attachment A to the agenda report).

CARRIED

 

Item - 14. Auckland Transport monthly update - November 2020 - has been moved to another part of the document.

 

15

Panuku Development Auckland - Upper Harbour Local Board six-monthly report: 1 March to 31 August 2020

 

The Senior Advisor Portfolio Review, Panuku Development Auckland, was in attendance to support the item.

 

Resolution number UH/2020/128

MOVED by Chairperson M Miles, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the Panuku Development Auckland - Upper Harbour Local Board six-monthly report: 1 March to 31 August 2020.

b)      restate clauses k) and l) of the Upper Harbour Local Board resolution number UH/2020/66, through which the local board:

i)       do not support the potential sale of the Wasp Hangar building and land located within the Hobsonville Point precinct, as both the land and the facility have been identified by both the local board and council staff as fulfilling a service need (development of an indoor court facility).

ii)      restate the Upper Harbour Local Board resolution number UH/2020/17, passed at the board’s 19 March 2020 meeting, through which the local board:

        A)      endorsed the Wasp Hangar: Community Recreation Facility Project application to the regional 2019/20 Sport and Recreation Facility Investment Fund

        B)      reallocated $500,000 of the board’s locally driven initiatives capital expenditure to the Wasp Hangar: Community Recreation Facility Project

        C)      supported the transition of the Wasp Hangar into council’s service asset portfolio.

c)      note the advice received at today’s meeting from the Senior Advisor Portfolio Review, Panuku Development Auckland, that to sell the land located within the Hobsonville Point precinct as one lot needs formal authorisation by council.

d)      request that staff from Parks, Sport and Recreation undertake the process to classify the Wasp Hangar building as an in-service council asset in light of the extensive council work previously completed that identified a significant gap in the network for indoor sports facilities.

e)      recognise that the 2016 proposal to sell the land identified within the Hobsonville Point precinct was for an integrated development for the entire precinct and that the board is of the view that the 2016 resolution number FIN2016/43 does not reflect the current service requirements for recreational facilities in this area.

CARRIED

 

The meeting adjourned at 11.05am and reconvened at 11.09am.

 

20

Upper Harbour Quick Response Grants round two 2020/2021 grant allocations

 

The Senior Grants Advisor and the Grants and Incentives Manager were in attendance to support the item.

A corrected version of the grants applications was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Chairperson M Miles declared an interest in application number QR2117-206 East Coast Bays and Districts Cricket Club Incorporated, and took no part in the discussion or voting on the matter.

Member N Mayne declared an interest in application number QR2117-201 Meadowood Community House, and took no part in the discussion or voting on the matter.

 

Resolution number UH/2020/129

MOVED by Chairperson M Miles, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)      agree to fund, part-fund or decline each application received in 2020/2021 Upper Harbour Quick Response round two as follows:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount allocated

QR2117-202

Kaipātiki Project Incorporated

Environment

Towards the project and marketing management, travel, volunteer support, and administration costs to deliver EcoFest North 2021 between 1 February and 30 April 2021

$4400

$4000

QR2117-215

Great Families Charitable Trust

Community

Towards the weekly after school badminton and basketball programmes, including coaches fees

$3000

$0

QR2117-206

East Coast Bays' and Districts Cricket Club Incorporated

Sport and recreation

Towards the purchase and installation of cricket net fencing

$3000

$3000

QR2117-201

Meadowood Community House

Community

Towards barbeque, music, entertainment, and community activities for the Christmas event at Meadowood Community House in December 2020

$1500

$1500

QR2117-205

Milford Tennis Club Incorporated

Sport and recreation

Towards the maintenance costs for Milford Tennis Club

$500

$0

QR2117-207

Greenhithe Group Riding for the Disabled Incorporated

Sport and recreation

Towards horse care, including horse farrier, horse feed, and veterinary costs

$5000

$2500

QR2117-208

Westlake Boys High School Rowing Society Incorporated

Sport and recreation

Towards transport costs from Hobsonville to Westlake Boys High School

$5000

$2500

QR2117-209

Flock Charitable Trust

Community

Towards the production of 20 stories for the ‘Travelling Apple Cart’, including the costs of facilitation, editing, marketing, and the artist's fee between December 2020 and May 2021

$5000

$0

QR2117-214

Badminton New Zealand Incorporated

Sport and recreation

Towards venue hire and the purchase of shuttlecocks between January and October 2021

$5000

$0

QR2117-203

Albany Badminton Club Incorporated

Sport and recreation

Towards the purchase of new shuttlecocks for Albany Badminton Club

$4400

$2000

QR2117-211

Youthline Auckland Charitable Trust

Community

Towards volunteer supervision, triage support, and phone bills for Youthline phoneline services in the Upper Harbour area

$4000

$2500

QR2117-204

Road Safety Education Limited

Community

Support towards the company's operational costs to manage the delivery of the Road Safety Programme in the Upper Harbour area

$2820

$0

QR2117-213

Blue Light Ventures Incorporated

Community

Towards printing and production costs of the ‘Street Smart’ life skills resource handbook for 855 year 13 students at Rangitoto College, Albany Senior High, and Vanguard Military Schools

$2992.50

$0

QR2117-212

Presbyterian Support Services (Northern)

Community

Towards the costs of seven Upper Harbour locals to participate in the ‘No Excuses Violence Prevention’ programme between January and December 2021

$5000

$0

Total

 

 

 

$51,612.50

 $18,000

 

CARRIED

 

Attachments

a     19 November 2020 Upper Harbour Local Board: Item 20 Quick Response Grants round two application summary

 

16

Local board views on plan change to enable rainwater tank installation for the Auckland region

 

Resolution number UH/2020/130

MOVED by Deputy Chairperson L Whyte, seconded by Member A Atkinson:  

That the Upper Harbour Local Board:

a)         support proposed Plan Change 54 to exclude rainwater tanks from the definition of ‘building’ in the Auckland Unitary Plan.

b)        support the proposed permitted activity status of rainwater tanks as defined in proposed Plan Change 54.

c)         support the removal of resource consent costs for rainwater tanks which increase water resilience for households as a means to lessen the impact on Auckland’s reticulated water supply and the need for water restrictions at times of drought and other times of restricted potable water supply.

d)        request that consideration be given to including greywater tanks as an added measure to rainwater tanks to provide for later use and non-potable water purposes.

e)         seek that ‘grey water tanks’ for later use or non-potable purposes of similar dimensions, as proposed to rainwater tank provisions, be excluded from the definition of building and be included as part of Plan Change 54.

f)          support the reduction of consenting barriers to households for the voluntary installation of rainwater tanks and the provision of clear options that encourage and support rainwater tank installations.

g)        support simple and clear Unitary Plan provisions that seek that adverse visual effects are mitigated and avoided by clear design and placement standards for rainwater tanks in outdoor living and garden spaces.

h)        support the provisions and standards in proposed Plan Change 54 that require that rainwater tanks do not discharge or overflow into adjacent properties, effluent disposal areas or create any nuisance to adjacent properties.

i)          support the provisions in proposed Plan Change 54 that seek to create community resilience in terms of the supply of water which is under pressure as a result of climate change, and to reduce demand on the water supply network, including water reservoirs.

j)          support the stormwater management benefits that could be realised as a result of increased rainwater tank uptakes, particularly in developed urban areas, as rainwater tanks may be able to contribute to improved environmental outcomes particularly across densely built up areas of Auckland.

CARRIED

 

 

17

Local board views on Plan Change 53 - Temporary Activities and Pukekohe Park precinct

 

Resolution number UH/2020/131

MOVED by Chairperson M Miles, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      support Plan Change 53 - Temporary Activities and Pukekohe Park precinct.

CARRIED

 

 

18

Community Facilities Sustainable Asset Standard

 

A replacement graph was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number UH/2020/132

MOVED by Deputy Chairperson L Whyte, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      support, in principle, the Community Facilities Sustainable Asset Standard as an action of the Te Tāruke-ā-Tāwhiri (Auckland’s Climate Plan).

b)      provide the following feedback to support the Governing Body’s consideration of the Community Facilities Sustainable Asset Standard as regional policy:

i)       adoption of the Community Facilities Sustainable Asset Standard as an action of the Te Tāruke-ā-Tāwhiri (Auckland’s Climate Plan) should be subject to the delivery of existing projects that have been designed and consented within the Long-term Plan 2018-2028.

CARRIED

 

Attachments

a     19 November 2020 Upper Harbour Local Board: Item 18 Community Facilities Sustainable Asset Standard - replacement graph for figure 2

 

 

19

Approval for a new road name within a subdivision at 11 Leveloff Road, Paremoremo

 

Resolution number UH/2020/133

MOVED by Chairperson M Miles, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      approve the road name ‘Trig Station Rise’ for the new private road within the subdivision being undertaken by the Leveloff Family Trust #2 at 11 Leveloff Road, Paremoremo.

CARRIED

 

Item - 20. Upper Harbour Quick Response Grants Round Two 2020/2021 grant allocations - has been moved to another part of the document.

 

21

Governance forward work calendar - December 2020 to November 2021

 

Resolution number UH/2020/134

MOVED by Chairperson M Miles, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board governance forward work calendar for the period December 2020 to November 2021, as set out in Attachment A to this agenda report.

CARRIED

 


 

 

22

Record of the Upper Harbour Local Board workshops held on Thursday 8 and 22 October, and 5 November 2020

 

Resolution number UH/2020/135

MOVED by Member N Mayne, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      receive the records of the Upper Harbour Local Board workshops held on Thursday 8 and 22 October, and 5 November 2020 (refer to Attachments A, B and C to the agenda report).

CARRIED

 

 

23

Board members' reports - November 2020

 

Two written board members’ reports were provided. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

Resolution number UH/2020/136

MOVED by Deputy Chairperson L Whyte, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      receive the verbal and written board members’ reports.

CARRIED

 

Attachments

a     19 November 2020 Upper Harbour Local Board: Item 23 Board members' reports - Chairperson M Miles

b     19 November 2020 Upper Harbour Local Board: Item 23 Board members' reports - Member A Atkinson

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

25

Local board delegations to allow local views to be provided on matters relating to the COVID-19 Recovery (Fast-track Consenting) Act 2020 and the Urban Development Act

 

Resolution number UH/2020/137

MOVED by Member A Atkinson, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      delegate to Chairperson M Miles, with Deputy Chairperson L Whyte as an alternate, the authority to provide the local board views in respect of matters under the COVID-19 Recovery (Fast-track Consenting) Act 2020, noting that given the timeframes under the Act, it is not practicable for the matters to come before the full local board

b)      appoint Chairperson M Miles, with Deputy Chairperson L Whyte as an alternate, as the Upper Harbour Local Board representative as required, on any political working group established (in accordance with the Planning Committee’s resolution PLA/2020/79 on 1 October 2020), to give political direction on the execution of the council’s powers under the Urban Development Act 2020.

CARRIED

 

 

14

Auckland Transport monthly update - November 2020

 

The Elected Member Relationship Manager, Auckland Transport, was in attendance to support the item.

Written feedback on Future Connect was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

The item was left to lie on the table until the end of the meeting in order that members had the opportunity to review the updated feedback provided.

Deputy Chairperson L Whyte left the meeting at 12.29pm

Deputy Chairperson L Whyte returned to the meeting at 12.31pm

 

Resolution number UH/2020/138

MOVED by Member A Atkinson, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the monthly update report from Auckland Transport for November 2020.

b)      provide feedback to Auckland Transport on Future Connect as per Attachment A to the minutes document, and delegate Chairperson M Miles and Member A Atkinson to make any minor edits to the feedback.

CARRIED

 

Attachments

a     19 November 2020 Upper Harbour Local Board: Item 14 Auckland Transport monthly update - November 2020 - Feedback on Future Connect

 

 

 

 

12.42pm                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................