Agenda of Waiheke Local Board

1 Welcome

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace… good peace.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 28 October 2020, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Alex Stone - Kahui Creative Network and marine protection issues

Whakarāpopototanga matua

Executive summary

1. Alex Stone will be in attendance to speak under public forum regarding the Kahui Creative Network, and marine protection issues.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) thank Alex Stone, for his attendance and presentation regarding the Kahui Creative Network, and marine protection issues.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Councillor's Update November 2020	9

Waiheke Local Board

25 November 2020

New community lease for premises located at 6 Hamilton Road, Surfdale

File No.: CP2020/17087

Te take mō te pūrongo

Purpose of the report

1. To grant a new community lease to for premises located at 6 Hamilton Road, Surfdale.

Whakarāpopototanga matua

Executive summary

2. The building known as the Old Surfdale Post Office is currently managed as a Venue for Hire.

3. An expressions of interest process has been undertaken to lease the facility known as Surfdale Post Office, situated at 6 Hamilton Road, Surfdale.

4. Four applicants applied to lease the premises: Literacy Aotearoa, Waiheke Connect, Waiheke Hope Centre and Waiheke Toy Library.

5. Staff from community leasing and community empowerment assessed the applicants and consider Waiheke Hope Centre and Waiheke Connect would both be suitable leaseholders for the space.

6. Waiheke Connect meets a key Waiheke Local Board Plan 2017 initiative to promote the establishment of a small business hub and is therefore the recommended applicant.

7. Staff recommend that only one leaseholder be appointed, as Council’s asset assessor found that a co or shared tenancy arrangement is not possible, as the practical maximum occupancy at any one time is around 10 persons.

8. This report recommends the Waiheke Local Board grant a new community lease to Waiheke Connect. The recommendation aligns with the Waiheke Local Board Plan 2017 outcomes: sustainable economy and positive visitor experience; thriving, strong and engaged communities.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) direct staff to transfer the management of the asset known as the Surfdale Post Office from Community Places to Community Leasing

b) grant, a new community lease to Waiheke Connect comprising 100m² (more or less) at 6 Hamilton Road, Surfdale described as Lot 1 DP 123689 (outlined in red on Attachment A) subject to the following terms and conditions:

i. term: five years, commencing on 1 September 2020, with one five-year right of renewal

ii. rent: $1.00 plus GST per annum if requested

iii. maintenance fee: $250.00 plus GST per annum

iv. maximum occupancy: 10 people at any one time

v. all other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012.

c) approve Waiheke Connect ’s community outcomes plan as attached (Attachment B), subject to operational changes.

Horopaki

Context

9. This report considers the new community lease at 6 Hamilton Road, Surfdale.

10. The Waiheke Local Board holds delegated authority relating to local recreation, sport and community facilities, including community leasing matters.

Land and Buildings

11. The land, described as Lot 1 DP 123689, is held by Auckland Council in fee simple under the Local Government Act 2002.

12. The building is known as the Old Post Office and is currently managed as a Venue for Hire by Community Places.

13. The local board has expressed their preference for the building to be managed as a community lease.

Expressions of Interest

14. The vacancy was advertised from 27 February to 17 April 2020. It was publicised via the Waiheke Gulf News, Waiheke Local Board Facebook and e-newsletter. The initial closing date was extended to 12 June 2020 due to COVID-19 Alert level 4 restrictions; all interested parties were notified and the EOI was readvertised.

15. The local board invited expressions of interest from community groups to:

· increase community access to and utilisation of the facility

· provide services and/or activities that align to the Waiheke Local Board Plan 2017

· provide social and/or economic benefits to the Waiheke community

16. The successful applicant will need to be an incorporated society or charitable trust and be able to meet the requirements as stipulated in Auckland Council’s Community Occupancy Guidelines 2012.

17. Four EOIs were received from Literacy Aotearoa, Waiheke Connect, Waiheke Hope Centre and Waiheke Toy Library.

18. The applications were distributed to local board members and staff held a workshop with the board on 1 July 2020.

Waiheke Connect

19. Waiheke Connect is a newly formed community group which aims to empower local businesses, professionals and the wider community on Waiheke; to make living and working remotely from Waiheke a sustainable option.

20. It proposes to use the leased premises to:

i. Encourage Waiheke businesses and professionals to connect and collaborate

ii. Run a central hub for regular co-working, workshops, and events

iii. Undertake public awareness, education and professional training programmes

iv. Create employment options through their activities.

21. Waiheke Connect’s proposal closely aligns with the key Waiheke Local Board Plan 2017 initiative “to promote the establishment of a small business hub”.

22. A standardised community outcomes plan, to measure the impact of this service in the local community, will be attached to the occupancy agreement but may be altered by staff to meet operational and/or data collection requirements (Attachment B).

23. The community outcomes plan is part of a pilot being run under the review of Auckland Council’s Community Occupancy Guidelines 2012, with an aim to increase monitoring, data collection, asset management capability and community impact of council’s community leaseholders.

Alternative leaseholders

24. Three other applicants applied to lease the premises:

i. Waiheke Hope Centre, which proposes to work with other Māori community groups and businesses to establish Te Rito: a hub for Māori training, employment, cultural and social services

ii. Literacy Aotearoa, which proposes to utilise the premises to offer educational programmes for youth

iii. Waiheke Toy Library, which proposes to continue to run Saturday morning toy library openings

25. From these three alternative applicants, only Waiheke Hope Centre’s assessment was satisfactory, especially taking into account the local board’s requirements from the space as outlined in the EOI process.

26. The application from Literacy Aotearoa was not comprehensive and the application by the Waiheke Toy Library did not propose any increase in utilisation.

Table 1: Comparison of all applicants:

	Waiheke Connect	Waiheke Hope Centre	Literacy Aotearoa	Waiheke Toy Library
Users	93	80	16	119
Utilisation	Monday – Sunday, including evenings	Monday – Saturday, including evenings	Monday – Friday with some evenings	Saturday mornings
Proposed use	Waiheke community business hub	Māori training, employment, cultural and social services	Education facility for youth	Toy library
Local Board priorities	Wholly aligned to local board requirements for the facility	Substantially aligned to local board requirements for the facility	Not aligned to local board requirements for the facility	Not aligned to local board requirements for the facility
Staff comment	Recommended applicant, taking into account local board priorities to establish a business hub	Suitable applicant. The purpose of Waiheke Hope Centre is to provide social services, especially emergency and transitional housing. However, it applied on behalf of various community groups and businesses with a focus on Maori-led initiatives	Local board has already provided dedicated youth space in the adjacent Surfdale Hall	Fails to significantly increase utilisation relative to other applicants

27. As the local leasing authority, the local board may appoint any of the above applicants, however, Waiheke Connect is the preferred applicant as it accords to the local board’s priority of establishing a community business hub.

28. If the board was to instead appoint Waiheke Hope Centre, it is recommended the group establish a new trust or incorporated society to be named on the lease to reflect the multiple groups included in the expression of interest.

Tātaritanga me ngā tohutohu

Analysis and advice

29. Auckland Council’s Community Occupancy Guidelines 2012 sets out the criteria for community occupancy agreements. The procedure for a new lease of council-owned buildings is to call for expressions of interest from community groups. This allows an assessment of proposals to ensure the best community outcomes are delivered.

30. Waiheke Connect applied to lease the premises through the expressions of interest process. Three other applications were received; however, these did not fully align to the local board’s priorities for the premises as indicated in table 1.

31. Waiheke Connect satisfies the required criteria specified in the guidelines in the following ways:

i. it is an incorporated society

ii. it has a history of delivering its services to the local community

iii. it is managed appropriately, as evidenced by its business plans for the premises

iv. it has provided a breakdown of its key outputs indicating clear social benefit to the community.

32. Under the guidelines, it is recommended that for leases over council-owned buildings the standard term be for five years with one five year right of renewal, providing a total term of 10 years.

33. For new groups, the recommended term is normally 1 year with one right of renewal for 1 year. However, Waiheke Connect has been operating for three years and has successfully run pilots on increased service offerings, with a strong membership base. Staff therefore recommend the longer 5-year term, with a right of renewal for another 5 years. The security of tenure also increases funding capacity which should lead to greater activation of the space.

34. The local board has discretion to vary the term of the lease if it wishes. However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms within the Community Occupancy Guidelines 2012.

35. Where community groups have exclusive occupancy of council-owned buildings, the guidelines state that such groups are required to pay an annual subsidised maintenance fee of $250 (plus GST) per annum for buildings between 0m² and 100m². The current building is approximately 95m².

Public Notification

36. Under section 138 of the Local Government Act 2002, all leases longer than six months require public notification.

37. Public notification is not required for this particular lease as it does not substantially interfere with the public’s access or use of the park, the land parcel is in fact adjacent to the general park which is a local purpose reserve and the existing access-ways will be maintained.

38. Additionally, the land is not defined as a park based on;

i. Its historic use as a post office, not a park offering public amenity; and

ii. The existing building which is not generally open to the public on a long-term basis.

Tauākī whakaaweawe āhuarangi

Climate impact statement

39. The designated impact level of the recommended decision on Green House Gas emissions is “potential increase” as the activation of the space will result in more users being attracted to the facility. However, a shared workspace will decrease energy use overall as users are not consuming energy at individual workspaces.

40. Climate change has an unlikely potential to impact the lease as no part of the leased area is located in a flood-sensitive or coastal inundation zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41. In compiling the advice in this report staff obtained feedback from Community Empowerment, Asset Management and Intelligence Support, Community Places and Financial Strategy and Planning.

42. The local board’s role in making service decisions are affirmed by changes in service lines and targets set in the Long-Term Plan. The proposed management transfer is in line with the LTP’s “Provide safe, reliable and accessible social infrastructure for Aucklanders that contributes to placemaking and thriving communities”.

43. Although there might be some impact on Venue for Hire’s provision, the proposed transfer is in line with recent precedents on Waiheke, the LTP and the local board’s direction.

44. Some concerns were raised regarding the removal of a venue for hire from the Waiheke portfolio, however, one of the two regular users have moved to another location, mitigating potential impacts regarding availability of space.

45. No other concerns regarding the proposed lease was raised.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

46. At its workshop held on 4 April 2019, the local board indicated their preliminary support for the Old Post Office to be transferred to community leasing.

47. At a workshop held on 1 July 2020, the local board discussed the expressions of interest in relation to local board plan priorities and provided input on the applicants received.

48. The local board also requested that a collaboration arrangement be explored. A shared tenancy has proved to be impractical due to the size limitation of the building, which can only cater to around 10 people at any one time. The recommendation is to limit the occupancy as per recommendation b)iv.

49. An alternative option, one of a shared service offering, was also explored. This proved unsuccessful as the applicants’ service offerings are too diverse to be accommodated.

50. The local board also requested feedback on occupancy availability of adjacent facilities at Surfdale Hall, which is leased to Waiheke Youth Centre Trust. The venue can be booked depending on other users, but does not have storage or office facilities available.

51. Although the local board may appoint any of the applicants, the activities offered by Waiheke Connect align best with the aspirations for the facility and the Waiheke Local Board Plan 2017 outcomes: sustainable economy and positive visitor experience; thriving, strong and engaged communities.

Tauākī whakaaweawe Māori

Māori impact statement

52. There is a change in activities and operational use taking place on the land.

53. Section 81 of the Local Government Act 2002 requires engagement with iwi.

54. Formal iwi engagement was initiated on 20 August 2019 and concluded on 17 September 2019.

55. Due to a change regarding the proposed leaseholder, iwi engagement was reinitiated on 21 July 2020, the period for submissions conclude on 20 August 2020. The engagement provides detailed information regarding the nature of the group, leased area and land, inviting iwi representatives to hui and/or a site visit.

56. Iwi engagement has concluded with no objections received.

Ngā ritenga ā-pūtea

Financial implications

57. All costs relating to the granting of the lease will be borne by Community Facilities.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

58. Transferring the management of the asset to community leasing will negatively impact the portfolio of venue for hire.

59. This is mitigated by the fact that the facility is generally under-utilised, and one of the regular users has obtained landowner consent to establish an alternative premises, adjacent to the post office building.

60. The benefits of having the asset activated as a full-time community service outweighs any risks associated with venue for hire’s service provision on Waiheke.

Ngā koringa ā-muri

Next steps

61. Staff will work with the selected tenant to formalise the occupancy arrangement.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Waiheke Connect Inc lease area	31
b ⇩	Attachment B - Waiheke Connect Inc COP Pilot	33

Ngā kaihaina

Signatories

Author

Gert Van Staden – Senior Community Lease Advisor

Authorisers

Louise Mason – General Manager - Local Board Services

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

Waiheke Local Board

25 November 2020

Waiheke bike hub location and low carbon action plan stakeholder working group representation

File No.: CP2020/15566

Te take mō te pūrongo

Purpose of the report

1. To approve the revised location for the Waiheke bike hub, funded through the Waiheke Local Board’s 2020/2021 environment work programme.

2. To nominate a Waiheke Local Board representative to the Waiheke Low Carbon Action Plan stakeholder working group.

Whakarāpopototanga matua

Executive summary

3. In August 2020, the Waiheke Local Board allocated $10,000 towards the establishment of a bike hub, as part of its 2020/2021 environment work programme (resolution WHK/2020/126).

4. The bike hub was initially proposed to be established at the Tawaipareira skate park. Cycle Action Waiheke and staff have identified several issues with this proposed location, including challenges to accessing running water, electricity, and EFTPOS facilities.

5. Staff and Cycle Action Waiheke presented alternative location options to the local board at a workshop on 21 October 2020. One of the potential locations was near the Waiheke Resources Trust Sustainability Centre in Oneroa. This location would provide access to running water, electricity, and EFTPOS facilities. In addition, it also provides for the support of Waiheke Resources Trust staff and volunteers which are needed to ensure that the bike hub is established as a sustainable initiative.

6. Staff recommend that the local board approve the revised location for the bike hub as outlined as site A in Attachment A. If the revised location is approved by the board, staff will work to progress the bike hub through the landowner approval process (if required). A used shipping container is being donated by Mainfreight and therefore a site needs to be selected and approved by January 2021 in time for placement of the container on-site.

7. The Waiheke Local Board also allocated $10,000 towards the development of a Waiheke Low Carbon Action Plan, as part of its 2020/2021 environment work programme (WHK/2020/126).

8. The development of a Waiheke Low Carbon Action Plan will be supported by a stakeholder working group comprised of representatives from key stakeholders in the low carbon space on Waiheke. Staff recommend that the Waiheke Local Board nominate a member to represent the board on the stakeholder working group.

9. Updates on the delivery of both the bike hub and the low carbon action plan will be provided through the board’s regular performance reporting.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) approve the revised location of the Waiheke bike hub to a site adjacent to the Waiheke Resources Trust Sustainability Centre, located on Waiheke Resources Trust-leased land

b) nominate a Waiheke Local Board representative to the Waiheke Low Carbon Action Plan stakeholder working group.

Horopaki

Context

Supporting the establishment of a bike hub on Waiheke

10. On 26 August 2020 the Waiheke Local Board approved its 2020/2021 environment work programme 2020/2021 (WHK/2020/126). This included an allocation of $10,000 to support the establishment of a bike hub on Waiheke in the 2020/2021 financial year.

11. The approved funding was initially intended to support the Waiheke Cycle Action group to develop and operate a bicycle repair, cycling education and advocacy centre at the Tawaipareira skate park.

12. The 2020/2021 project will support the development of a sustainable operational model for the bike hub, and support Cycle Action Waiheke to apply for funding from other sources to enable future operations. While Cycle Action Waiheke will work towards the bike hub being self-sustaining, it is likely that further funding will be needed from the local board over the first few years to establish sustainable business operations.

13. Following approval of the project, Environmental Services staff have supported Cycle Action Waiheke to begin planning for the establishment of the bike hub. This has included assessing the feasibility of installing a shipping container for use as a bike hub and analysing operational models to ensure a sustainable business model for the bike hub.

14. From this analysis, Cycle Action Waiheke have identified a need to find an alternative location to the proposed site at the Tawaipareira skate park to ensure that the bike hub is established as a long-term community resource

15. Staff and representatives from Cycle Action Waiheke attended a workshop with the Waiheke Local Board on 21 October 2020 to discuss alternative options for the location of the bike hub. These options are analysed below.

16. Cycle Action Waiheke have secured a used shipping container for the project, donated by Mainfreight. This sponsorship which includes modification, signwriting and transport of the container to site has an estimated value of $20,000. The board’s $10,000 funding will go towards the cost of the landowner approval application (to Community Facilities), fit-out of the container and wages for a coordinator to get the facility up and running.

Developing a Waiheke Low Carbon Action Plan

17. The 2020/2021 environmental work programme also included an allocation of $10,000 to support the development of a low carbon action plan for Waiheke in the 2020/2021 financial year.

18. The action plan will provide a road map for Waiheke to continue working towards becoming a low carbon community. The Waiheke Low Carbon Action Plan will be aligned with Te Tāruke-ā-Tāwhiri: Auckland's Climate Plan, and will create a plan for local action within this regional context.

19. The plan will bring together a range of existing initiatives under one cohesive umbrella that clearly illustrates how Waiheke is working to reduce its carbon footprint and provide strategic guidance for future local board investment in community low carbon projects and initiatives. A series of targets relating to carbon emissions reduction will be set within the resulting plan.

20. This report seeks the board’s nomination of a representative to the stakeholder working group being established to help with the plan’s development, as detailed later in this report.

Tātaritanga me ngā tohutohu

Analysis and advice

Analysing bike hub location options

21. Several considerations have been made by staff and members of Cycle Action Waiheke in the analysis of locations for the bike hub. Cycle Action Waiheke are not an incorporated society and therefore one of the key considerations is whether the location would enable Cycle Action Waiheke to receive grant payments through an umbrella organisation. This is necessary for receipt of funds from the local board.

22. Cycle Action Waiheke have consulted with the Waiheke Resources Trust, who have agreed to umbrella Cycle Action Waiheke. Furthermore, the Waiheke Resources Trust has offered to partner with Cycle Action Waiheke to support the set-up and ongoing operation of the hub, if the bike hub is located close to the sustainability centre. This partnership would be valuable for supporting the ongoing sustainability of this project as Cycle Action Waiheke is a small committee of volunteers and would face many challenges to deliver this project alone.

23. The bike hub would need access to running water, electricity, toilet facilities, and ideally EFTPOS services for attendees to make small purchases such as inner tubes and brake pads and to help the bike hub move towards a sustainable business model. Access to water is necessary for hand washing and wiping dirt off bikes. Electricity is needed for charging battery powered tools, and lighting. The distance to access water and electricity from the bike hub site is also a factor under consideration.

24. At its October 2020 workshop, the local board identified visibility of the bike hub from the street as important in generating community awareness of the facility, therefore ensuring its success.

25. The local board also indicated that youth access is a key factor in their support of the bike hub. Cycling accessibility and safety for all users is another key consideration for the location of the bike hub as it is envisaged that users would want to ‘test drive’ bikes to ensure success of repairs made. The bike hub is envisaged to be a focal point for cycling events and it is desirable that the location is accessible via cycleways and quiet local streets.

26. An analysis of each location using these criteria is provided in Table 1 below. A map of options three, four, and five are provided as Attachment A. These are the only sites considered in detail as they are close to the sustainability centre and therefore enable the bike hub to be operated in partnership with the Waiheke Resources Trust.

Table 1: analysis of options for bike hub location

Location option	Water access	Electricity access	EFTPOS	Access to toilets	Safe spillover area	Visible from street	Access for youth	Access for others
Option one: Tawaipareira Reserve skate park (original site option)	✖	✖	✖	✔	✖	✖	=	=
Option two: Surfdale Hall carpark	✔	✔	✖	✔	✔	=	✔	✔
Option three: Waiheke Resources Trust Sustainability Centre – site A (recommended)	✔	✔	✔	✔	✔	=	✔	✔
Option four: Waiheke Resources Trust Sustainability Centre – site B	✔	✔	✔	✔	✖	✔	✔	✔
Option five: Waiheke Resources Trust Sustainability Centre – site C	=	=	=	✔	✔	✔	✔	✔

Key:	✔	=	✖
	Yes/High	Partial/Medium	No/Low

Options not recommended

27. Option one, to locate the bike hub at Tawaipareira reserve skate park is not recommended. In addition to the factors identified in table one, this site is considered not easily accessible for younger children or by bike. It is located along a busy main road which does not have cycle lanes. This may discourage new cyclists from participating in the bike hub. In addition, the skate park is currently under construction and there is no current clear location suitable for the installation of the shipping container. There is no easy access to water, electricity or EFTPOS.

28. Option two, to locate the bike hub at Surfdale carpark was recommended to staff by local board members. This site has many favourable qualities, it has good proximity to schools and The Rock youth centre. It is also close to the esplanade cycleway and is an existing recreational area. However, it is not recommended as the Youth Trust have concerns regarding too many containers in the Surfdale carpark and do not have capacity to partner with Cycle Action Waiheke and provide support such as volunteers, and EFTPOS. Access to water would be dependent on the availability of Surfdale Hall, or filling a bucket from the tap at the public toilets which is some distance from the carpark.

29. Option four, to locate the bike hub at the Waiheke Resources Trust Sustainability Centre – site B was indicated by local board members to be their preferred option at the workshop due to the increased visibility of this site from the road. However, following an onsite assessment, members of Cycle Action Waiheke indicated safety concerns regarding the proximity of the spill-over space to the road. In addition, this location would require additional landowner approval from Auckland Transport. This could result in delays to installation of the container. Staff identify this location as a good place for a sign for the bike hub. For these reasons this option is not recommended.

30. Option five, to locate the bike hub at the Waiheke Resources Trust Sustainability Centre – site C is also not recommended. This site is highly visible but there are possible adverse visual impacts on the park landscape from the container and the bike hub spill-over space which would contain bikes and equipment when the bike hub is in use. There are additional concerns regarding the difficulty accessing water and electricity supply due to distance from the sustainability centre building. Staff identify this location as another good place for a sign for the bike hub.

Recommended location for the bike hub: Waiheke Resources Trust Sustainability Centre – site A

31. Staff and Cycle Action Waiheke recommend that the board approve option three: Waiheke Resources Trust Sustainability Centre site A. This site would be located where a greenhouse is currently located. Landowner approval from Community Facilities would be needed to locate the shipping container and relocate the Waiheke Resources Trust greenhouse onto Alison Park to make space for the bike hub.

32. This site is immediately adjacent to the Sustainability Centre so has close access to water, electricity, EFTPOS, and a spill-over area for working on bikes and providing workshops. Electricity at the sustainability centre would be free due to being solar powered. The proximity to the sustainability centre also means that existing volunteers and interns for the Waiheke Resources Trust can also provide support to the bike hub. The Waiheke Resources Trust also have staff dedicated to grant application and fundraising. This support would help to ensure sustainability of the bike hub operations.

33. The Waiheke Resources Trust also have health and safety processes and training which would benefit the bike hub operations and volunteers. If the bike hub was located on this site it would also be able to be covered under Waiheke Resources Trust’s insurance.

34. The site is easily accessible by bike via paths in Alison Reserve, the Esplanade, Mātiatia, and safe local streets. It is also close to the Library and Artworks which are frequented by youth on Waiheke.

35. This site is less visible is to the road than other proposed sites, however staff propose placing signage in prominent locations to ensure that the bike hub is visible to community members and other users. The proximity to the sustainability centre would make the bike hub visible to the estimated 20,000 people who frequent the centre each year. A visual example of a bike hub in the proposed location is included in Attachment B, and a detailed map of the recommended site in Attachment C.

Establishing a low carbon action plan stakeholder working group

36. A low carbon action plan stakeholder working group will be established with representatives from stakeholders on Waiheke that are already actively involved in low carbon community initiatives. The working group will be asked to attend a half day climate hui and two online meetings in early 2021 to identify and prioritise strategic community-based low carbon outcomes and initiatives.

37. This consultation will form the basis of a draft plan that will be brough to the Waiheke Local Board by end June 2021. Further funding will be required in subsequent years for any wider community consultation and implementation of any adopted low carbon action plan.

38. Staff recommend that the Waiheke Local Board nominate a representative to the stakeholder working group to ensure that the local board’s vision and directive from the community is incorporated into the action plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

39. The bike hub project aims to reduce carbon emissions and increase community resilience to climate impacts, using currently available solutions for immediate progress. Community climate action involves local residents reducing or responding to climate change in personal lifestyle or local community-based ways, creating new social norms. This project aims to reduce emissions by increasing access to active transport. It also aims to increase community resilience by reduced reliance on fossil-fuel transport and increased community connections.

40. The Waiheke Low Carbon Action Plan is focussed on reducing carbon emissions and increasing community resilience to climate impacts. It will provide local insight into actions which can be taken to deliver on Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

41. This project aims to reduce carbon emissions by identifying gaps and strategic opportunities and collaborations that will build on existing local activity and strengthen community resilience and hasten a transition away from fossil-fuel use.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42. Subject to the board’s approval of option three, and Community Facilities staff will be consulted as part of the landowner approval process to locate the bike hub adjacent to the Sustainability Centre and relocate an existing greenhouse onto Alison Park.

43. If the board prefers to approve the alternate location on Auckland Transport land, then Auckland Transport will be consulted through the landowner approval process.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

44. The updates outlined in this report were discussed with the local board at a workshop on 21 October 2020. Feedback from the local board members has been considered in the proposed options.

Tauākī whakaaweawe Māori

Māori impact statement

45. The bike hub project has potential to involve rangatahi Māori by providing them training in bike repair and maintenance skills and encouraging their involvement in the operation of the bike hub.

46. Mana whenua and mataawaka representatives will be invited to participate in the working group that develops the low carbon action plan. Low carbon outcomes closely align with the obligations and aspirations held by mana whenua as kaitiaki in Tāmaki Makaurau, and will support the local board in understanding and addressing mana whenua concerns, interests and solutions required in relation to climate change.

Ngā ritenga ā-pūtea

Financial implications

47. These initiatives are funded through the Waiheke Local Board’s 2020/2021 locally-driven initiatives budget. There are no changes to the financial allocation of this budget associated with the proposals in this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

48. The key risks and proposed mitigations for each activity are outlined in Table 2 below:

Table 2: Risks and proposed mitigations

Risk name	Risk	Proposed mitigation	Rating after mitigation
Bike hub	There is a risk of insufficient volunteer support to operate the bike hub to enable a sustainable operating model.	Staff will propose continued funding support from the Waiheke Local Board in 2021/2022 to support a paid coordinator to develop a sustainable business model for the bike hub. The required funding support will be reduced if the board approves a location which enables partnership with Waiheke Resources Trust and the bike hub is supported by the operations of the sustainability centre.	Low
Waiheke Low Carbon Action Plan	Key stakeholders may not be willing and available to participate in working group meetings and invest their time in helping to develop the plan.	Inclusion of a local board member in the stakeholder group will raise the profile of the project and assist to engage key community stakeholders in participating. It will also increase staff’s visibility of community members and important stakeholders to be consulted.	Low

Ngā koringa ā-muri

Next steps

49. Subject to the board’s approval of the recommended bike hub location, staff and Cycle Action Waiheke will proceed with the landowner approval application for the approved site as required.

50. Staff will liaise with the local board representative on the development of the low carbon action plan, through the relevant stakeholder working group hui.

51. Updates on the delivery of both the bike hub and the low carbon action plan will be provided through the board’s regular performance reporting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Map of site options adjacent to the Waiheke Resources Trust Sustainability Centre	45
b ⇩	Visual example of bike hub in recommended location	47
c ⇩	Detailed map of recommended site (option three)	49

Ngā kaihaina

Signatories

Author

Liz Ross – Low Carbon Specialist

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

Waiheke Local Board

25 November 2020

Community and Social Economic Development Projects 2020

File No.: CP2020/17105

Te take mō te pūrongo

Purpose of the report

1. To approve grants for community-led projects from the Waiheke Local Board’s 2020/2021 Community and Social Economic Development work programme.

Whakarāpopototanga matua

Executive summary

2. The Waiheke Local Board has $20,000 available in the 2020/2021 Community and Social Economic Development work programme to facilitate local economic development, support social enterprises and community networks, build community resilience, and support economic recovery.

3. Staff have worked with local community networks to identify three projects that each align with Community and Social Economic Development outcomes specified in the work programme.

4. The three projects recommended for funding are:

· Love Oneroa - Oneroa Village Placemaking

· Eastern End Residents – Resilience for Emergencies

· Community Networks Waiheke – Community Resilience Summit 2021

5. Love Oneroa is a network of Oneroa village businesses and residents. They are seeking a grant of $10,000 towards community engagement and revitalising Oneroa Village to create a sense of place that can help facilitate social and economic recovery from COVID-19.

6. Residents from the Eastern end of Waiheke are developing a community-led approach to increase resilience for emergencies such as fire, storms, and flooding. They are seeking a local board grant of $8,000 towards developing a community response group resourced with emergency equipment and creating a small community hub for the area.

7. Community Networks Waiheke (CNW) in collaboration with Community Empowerment Unit (CEU) staff plan to organize a Community Resilience Summit in March 2021 to enable the Waiheke community to share information and resources, grow neighbourhood connections and prepare for emergency. CNW has requested $2,000 towards the costs of running the summit.

8. Staff recommend that the local board distribute the available funds among all projects identified as they meet the desired outcomes of the work programme line and are within budget.

Ngā tūtohunga

Recommendation/s

That the Waiheke Local Board:

a) approve a grant from the 2020/2021 Community and Social Economic Development work programme to Community Networks Waiheke for the following projects:

Group Name	Project Name	Recommended amount
Love Oneroa	Oneroa Village Placemaking	$10,000
Eastern End Residents	Resilience for Emergencies	$8,000
Community Networks Waiheke	Community Resilience Summit	$2,000

Horopaki

Context

9. The Waiheke Local Board has $20,000 available within its 2020/2021 Work Programme for Community and Social Economic Development.

10. The purpose of this fund is to ‘fund community groups to facilitate local economic development through social enterprise and entrepreneurship, support the development of sustainable social enterprises and community networks, build community resilience and support economic recovery’.

11. A key focus for 2020/2021 is to enhance community resilience and support economic recovery post-COVID-19. The Waiheke Local Board Plan 2020 recognizes the need for local communities to be resilient and well-prepared to respond to and recover from emergencies.

12. COVID-19 has highlighted the significant role of community networks in developing resilience, planning for emergencies, and assisting vulnerable community members during an emergency event. Having well-connected and sufficiently resourced neighbourhoods and local communities is an important aspect of developing resilience.

13. Community Empowerment Unit (CEU) staff scoped relevant initiatives on the island during trimester one of 2020/2021 by meeting with community networks and responding to emerging needs.

14. Staff recommend that the local board distribute the available funds to take a proactive approach to supporting community-led resilience initiatives early in the financial year. This will help to ensure community networks can both rebuild after the impact of lockdowns and prepare for further outbreaks of COVID-19 or other emergencies.

Tātaritanga me ngā tohutohu

Analysis and advice

Love Oneroa – Village Placemaking

15. Love Oneroa is a network of Oneroa Village business owners and local residents, which provides a forum for shared communication and support for village businesses. During 2020 they have come together with a focus on collaborating to help drive economic and community recovery post COVID-19.

16. Oneroa village is a busy town centre and community hub for Waiheke locals. It also represents a gateway for thousands of visitors coming to the island every year. However, COVID-19 lockdowns and lack of international tourism has had a significant impact on the local economy and small businesses.

17. In response to COVID-19, Love Oneroa has been prompted to consider what the community needs to ensure local businesses and community facilities can survive and thrive.

18. Love Oneroa members have collaborated to develop a placemaking proposal with community engagement and design elements that revitalise and add vibrancy to the village and improve outcomes for businesses and the local community (Attachment A).

19. Love Oneroa aims to:

· Create a village hub that supports Waiheke’s local community and economy.

· Improve the overall look and appeal of the village to encourage visitors and locals to stay longer, spend more, return, and recommend Oneroa to others.

· Develop a positive reputation for the village and to instil a greater sense of pride.

· Stimulate greater opportunities for collaboration between businesses and community groups to enhance relations, improve business sustainability and local employment prospects.

20. Representatives of Love Oneroa presented the placemaking proposal at the local board’s community forum on 9 September 2020 and requested the board provide a grant of $10,000 as a contribution towards implementation.

21. Love Oneroa self-funded a successful pilot of a number of the proposal elements over Labour Weekend, including the first in a series of ‘Music Vibes in the Village’ events. Council-owned bean bags were borrowed from the Artworks precinct as a trial to create additional seating and colour. The pilot was enjoyed by all ages.

22. Love Oneroa’s placemaking proposal contributes to economic recovery and development through local approaches and solutions that focus on supporting the community and creating experiences for people as well as benefits for businesses.

23. Staff recommend that the local board allocate $10,000 to Love Oneroa towards implementing its placemaking project to support economic recovery, encourage collaboration and create a positive village environment for locals and visitors to Oneroa.

Eastern End Residents – Resilience for Emergencies

24. The Eastern End of Waiheke is a rural and remote part of the island that extends east of Onetangi. The community is relatively small and sparsely distributed across rural properties and small beachside settlements.

25. Eastern End residents have a sense of community identity from their geographic location and they meet throughout the year in local neighbourhood networks and at larger community events such as the New Year’s regatta. They are not currently organised as a formal residents’ association, although this is being investigated.

26. The residents met with the local board on 1 August 2020 at Passage Rock Vineyard during the public consultation for the new Waiheke Area Plan. Eastern End representatives also attended the local board’s community forum on 12 November 2020.

27. At both meetings, the residents outlined a strong need for emergency preparedness and planning for the area. The residents submitted a request for local board support to increase community resilience for emergencies in the area (Attachment B).

28. The residents are concerned with the increasing risks posed by fire, flooding, and medical emergencies. Climate change and changing weather patterns have led to severe droughts that substantially increase the fire risk in bush and pasture areas, and heavy rains are causing more frequent floods and slips.

29. Roading infrastructure is inadequate to take single high rain events, and the roads can become impassable because of landslips, trees, and debris. Power outages are more common and there are instances of the mobile network failing.

30. The residents are seeking the local board’s support to develop a community response group resourced with emergency equipment to support the wider Eastern End community.

31. The residents have based their proposal on Omiha Welfare and Recreation Society’s (OWRS) Community Response Plan, which was shared with the wider community at the board-funded Community Resilience Hui organised by CEU staff in November 2019.

32. The residents would like to establish a community hub at the Te Matuku Stockyards Reserve or another suitable location, with a converted container or other small building to store the emergency equipment.

33. Unlike other areas of Waiheke, the Eastern End does not have a community hall or any other obvious central meeting points such as a church. Residents intend to investigate location options to create a hub utilising a Council reserve or possibly private land.

34. The residents have requested the local board provide a grant of $8,000 towards the costs of emergency equipment items, the container and landowner approval fees. Residents will also contribute towards the total budget of approximately $20,000.

35. Having a connected community means neighbours can help each other if an emergency were to hit and support each other during the recovery. This is especially important during and after an emergency event, as demonstrated during the COVID-19 pandemic.

36. A community-driven response plan that is developed and maintained by the community can help prepare for disasters, like a large storm or earthquake. For the Eastern End Residents, a community response plan is likely to help the community understand their own strengths, resources, needs and solutions and help residents understand how they can help each other during and after an emergency.

37. Staff recommend that the local board allocate $8,000 towards resourcing the Eastern End residents’ group with emergency equipment for the wider Eastern End community and to support them to develop a community hub at Te Matuku Stockyard Reserve.

Community Resilience Summit 2021

38. Community Networks Waiheke in collaboration with CEU staff propose an annual Community Resilience Summit to enable the Waiheke community to share information about local hazards and their impacts, to identify needs and existing resources at a local village level, and to share ways to grow neighbourhood connections and resilience.

39. The Summit will involve Waiheke’s village and community networks such as residents’ associations, Piritahi Marae, Community Networks Waiheke, business groups and Waiheke’s many volunteer and community organisations. These groups play an important role in fostering connection and collaboration that can strengthen the community in the face of adversity.

40. A similar previous hui was held on 1 December 2019 with successful outcomes including developing relationships and sharing of information and resources. An example is the Community Response Plan generously shared by OWRS that is available to be adapted as a template for other villages across the island. It includes a communication plan and list of equipment in the case the area is isolated during an emergency event.

41. It is proposed to hold the Summit in March 2021 and the event will include workshops, presentations and facilitated discussion.

42. Staff recommend that the local board allocate $2,000 to Community Networks Waiheke towards the costs of running the Summit, including workshop fees and catering.

43. Staff recommend allocating the entire budget of $20,000 to the following projects as they align well with the desired outcomes of the work programme.

Table one: Summary of groups/projects recommended for funding

Tauākī whakaaweawe āhuarangi

Climate impact statement

44. Increasing community connectedness and resilience for emergencies helps communities prepare for the impacts of climate change including adverse weather events and drought.

45. Love Oneroa’s proposal will potentially lead to increased tourism, which can result in adverse climate and environmental impacts. However, without international tourists, the largest proportion of visitors are expected to come from within the Auckland region and will typically have far smaller carbon footprint.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

46. Budget in the Waiheke Local Board’s 2020/2021 Community and Social Economic Development work programme is administered by staff from council’s Community Empowerment Unit.

47. Auckland Emergency Management provides resources to support community and business resilience.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

48. The Waiheke Local Board Plan 2020 Outcome 4 is ‘thriving, strong and engaged communities’ and includes the objective of ‘a resilient and connected community’. Key initiatives include “local initiatives that enhance connection, reduce isolation and promote community development” and “the development of community hubs”.

49. The projects outlined in this report will increase community resilience through supporting local villages and neighbourhoods to be more connected.

Tauākī whakaaweawe Māori

Māori impact statement

50. Love Oneroa will consult with Ngati Paoa hapu as part of their placemaking project and are working with Maori artists to consider the incorporation of public art.

51. Piritahi Marae and Piritahi Hau Ora play an important role in building community resilience for Māori and non-Māori in the Waiheke community. They will be invited to participate in the Community Resilience Summit.

52. There is some evidence that Māori communities may be more susceptible to COVID-19 than non-Māori, therefore the needs of local Māori need to be considered in the development of community response plans.

Ngā ritenga ā-pūtea

Financial implications

53. The Waiheke Local Board has $20,000 available within its 2020/2021 Work Programme for Community and Social Economic Development to facilitate local economic development, support sustainable social enterprises and community networks, build community resilience, and support economic recovery.

54. Further budget information is included in Attachment A for Love Oneroa and Attachment B for Eastern End Residents proposals.

55. Staff recommend allocating the entire budget, but do note that both the Oneroa Village Placemaking project and the Resilience for Emergencies project would still be able to progress their projects without receiving the full funding requests, should the local board wish to retain an amount of funding within this work programme budget.

56. Community Networks Waiheke has agreed to umbrella Love Oneroa and the Eastern End residents groups are they not set up as legal entities.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

57. Allocating the full $20,000 budget to the recommended projects means there will be no further budget for emerging needs during the remainder of 2020/2021. However, it is recommended the board take a proactive approach to funding community resilience projects early in the financial year to help communities prepare in case of a resurgence of COVID-19 and for other emergencies. Community groups will be able to apply for other projects through the local board’s community grants programme.

58. The development of community resilience networks aims to mitigate risks associated with emergencies and disasters by increasing community connectedness and preparedness.

Ngā koringa ā-muri

Next steps

59. Staff will prepare a funding agreement for Community Networks Waiheke.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Love Oneroa Detailed Budget	59
b ⇩	Eastern End Resident's Association Budget	65

Ngā kaihaina

Signatories

Author

Fiona Gregory – Strategic Broker – Arts, Community and Events

Authorisers

Graham Bodman - General Manager - Arts, Community and Events

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

No.	Title	Page
a ⇩	Waiheke Transport Forum Minutes - 4 November 2020	71

Waiheke Local Board

25 November 2020

Auckland Transport Report - November 2020

File No.: CP2020/16351

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Waiheke Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF), Community Safety Fund (CSF) and Matiatia interim transport improvements.

Whakarāpopototanga matua

Executive summary

This report covers:

2. A general summary of operational projects and activities of interest to the board.

3. An update on Auckland Transport projects identified in the Waiheke 10 Years Transport Plan.

4. An update on the board’s Transport Capital Fund, Community Safety Fund and Matiatia interim transport improvements.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) receive the Auckland Transport November 2020 update report.

Horopaki

Context

5. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. We report monthly to local boards, as set out in our Local Board Engagement Plan. This reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities.

6. This report updates the Waiheke Local Board on Auckland Transport (“AT”) projects and operations in the local board area, it updates the local board on their advocacy and consultations and includes information on the status of the Local Board Transport Capital Fund (“LBTCF”) and Community Safety Fund (“CSF”).

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Transport Capital Fund (LBTCF)

7. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme

8. With the Auckland Council’s emergency budget now confirmed, the LBTCF for the 20/21 financial year has been set at $5.0 million for allocation across the 21 local boards. Allocation will still be based on the Local Board Funding Policy. Decisions about the 21/22 and 22/23 financial years will form part of the Long-Term Plan/Regional Land Transport Plan (LTP/RLTP) discussions but early indications are that these years will also see a more constrained capital programme than prior to the COVID crisis.

9. Advice from the Finance Department is that with specific budgets unknown for 21/22 and 22/23 financial years, boards are unable to combine future years allocations into a single project.

10. Boards are encouraged to target delivery of smaller projects or complete design and documentation for a project than can be physically delivered in 21/22.

11. The Waiheke Local Board share of the 20/21 LBTCF allocation is $97,061.

12. Auckland Transport will work with the local board to discuss and advise on the best use of the limited budget. An attached memorandum covering matters related to the Mātiatia Plan has recommendations for a portion of this budget to be allocated to carpark improvements. These items to be discussed in more detail with the local board.

Community Safety Fund (CSF)

13. The CSF is a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.

14. The CSF is funded from Auckland Transport’s safety budget and is dependent on the level of funding AT receives from Council. This level of funding has been constrained through the Emergency Budget process. Public consultation and design work is progressing so that projects are designed and ready to go when the money becomes available.

15. Safety projects will be prioritized according to DSI (death and serious injury) data and therefore local board community safety projects will continue with planning and design but may not be delivered in the 20/21 financial year.

Update on Auckland Transport operations:

16. The table below has a general summary of projects and activities of interest to the local board with their status. Please note that:

· All timings are indicative and are subject to change.

· The Waiheke Operations Manager will update the local board in the event of any amendments or changes to the summaries provided for below.

· A separate memo with appendices covering all matters related to the Mātiatia Plan is included at Attachment A. A range of questions and concerns have arisen which can best be answered in a single paper which will form the basis of public communications on Mātiatia to be released shortly.

Activity

Update

Wharves

Kennedy Point

New fendering is being completed. Final painting and installation of the trolley parking area and bike racks are due for completion early December.

Matiatia Wharf (main)

The project to replace the old gangways, pontoon and hydraulic lifting system at the northern and southern berths is in preliminary design phase.

Required enabling works on the old wharf to accommodate this commenced in October and are expected to be complete by mid-December.

Matiatia Wharf (old)

The works to reconfigure the gangway and use of the inner berth pontoon commenced in October and is ongoing during November.

Project objective: To enable commuter vessels to berth at this wharf. This provides a backup berthing facility should Matiatia main wharf be completely out of service due to the renewal works or closed due to asset condition and failure.

The improvements include:

· Four new steel piles

· Increasing buoyancy by adding float boxes to the existing pontoon

· New fender piles

· Removing a section of the deck to prevent larger vessels from moving too far forward, as the seabed is not able to be dredged, and to allow the gangway to fit after it is flipped

· Flip gangway around to face the other direction, on the same side of the wharf

· New platform and ramp structure

· New steel pontoon supports at each end

Works are currently planned to be complete by mid-December, and further advice will be provided if this needs to be pushed out.

Matiatia Wharf (toilets upgrade)

Construction works on upgrading the toilet facilities at the Matiatia ferry terminal commenced on site 16 November 2020.

The new facilities include:

· new building to accommodate females, containing seven toilets and three wash hand basins.

· Existing male/female facility will be renovated to accommodate the males with three toilets, four urinals and three wash hand basins.

· The existing facility will also house a new accessible facility and a unisex toilet, each with its own wash hand basin.

· Bicycle stands will be temporarily relocated during construction and re-installed in their current location once construction is complete.

· A new canopy over the extended portion of the building will be installed.

The completion date is fixed at 3 March 2021.

Matiatia carpark

buildings

Customers have been able to use the available parking area where the buildings once stood, and new parking signage (24 hour) has been installed.

This area has been configured to park 106 vehicles.

After various parking adjustments within different areas of the carpark have been accounted for, a total of 363 paid parking spaces are available. (This compares to 310 in April 2015).

There are approximately 130 parking spaces available in Owhanake carpark.

Matiatia carpark

bus layover area

The northern side of the bus layover in front of Harbourmasters has been returned to paid parking.

14 additional car spaces have been made available.

The bus parking the car park is now available to all buses for a maximum of 60 minutes and not exclusively AT Metro buses.

Road Maintenance

Putiki Road

Works to correct the footpath levels and complete the unfinished section around the wooden walkway bridge area leading over to Countdown and the Ostend shopping precinct.

These works are now complete.

Picture: completed new walkway entrance way.

Programmed works

November includes preseal repairs, grading and metaling of various unsealed roads, cleaning of water tables, and other routine cyclic maintenance.

Preseal repairs

Programmed for:

· Coromandel Rd – dig outs, dish channel repairs, water tabling.

· Burrell Rd – Dig outs.

Grading and Metaling

Programmed for:

· Man O War Bay Rd

· Ocean View Rd

· Goodwin Ave

Water tabling

Programmed for:

· Orapiu Rd

Previous month (October) works

Preseal repairs

· Karaka Rd - completed

· Frank St – dish channel repairs completed

· McIntosh Rd – dig outs completed. Hotmix works 13 November.

· Ocean View Rd – works moved to December to be closer to the proposed sealing date.

Grading and Metaling

Programmed for:

· Bella Vista - completed

· Empire Ave - completed

· Ocean View Rd – now November.

Parking Enforcement

A new CCTV camera has been installed in the seaward keyhole for enforcing the bus parking bay.

The camera is monitored remotely by Parking Enforcement.

Bus Patronage

Overall patronage on the island is around 82% of 2019 levels.

Metro Ferry Services

Patronage on the ferry routes continue to be affected by the impacts of COVID-19, with the move into summer starting to see a year-on-year decrease in midweek off-peak patronage – likely because of international border closures and cruise ships currently not visiting Auckland.

Ferry patronage is around 83% of 2019 levels.

Electric buses

Auckland Transport and Fullers360 officially welcomed the first of Waiheke’s new, fully electric bus fleet on Tuesday 10 November.

Six of the eight electric buses purchased by Fullers360 went into service late October making Waiheke Island the first area in Auckland to operate and electric bus fleet.

The other two electric buses will join the fleet in December and the remaining nine buses in the 17-strong fleet will be replaced for electric as they reach their end of life.

The electric buses each carry 37 passengers and service the existing Auckland Transport Waiheke Island route. The buses produce zero emissions and can travel up to 400km on a single charge. The buses will be charged and stored at the Waiheke bus depot.

Update on Auckland Transport projects:

17. This list is initially an update on the projects outlined in the “Waiheke 10 Year Transport Plan: Project Lists draft for consultation June 2019”.

18. Progress on these projects are subject to the outcomes from the Emergency Budget 2020/2021, and/or review following the recent return to Level 3 lockdown in Auckland.

19. The Waiheke Operations Manager will update the local board in the event of any amendments or changes to the summaries provided for below.

Activity

Summary

Update

Matiatia landside transport improvements	Development of a strategic business case for the master redevelopment of the Matiatia precinct, including carparking, footpaths, surrounding streets and modal access arrangements	Transport and non-transport Matiatia Plan workstreams are both on hold until the new year. See attached memo: Update on interim Mātiatia transport arrangements and wider Mātiatia Plan matters.
New bus network infrastructure	Provision of infrastructure to support the new Waiheke bus network, which will require new bus stops and the removal of redundant bus stops	New bus stops and upgrading existing bus stops along Donald Bruce Road in Surfdale, Waiheke. There are three new bus stop pairs being proposed, and one bus stop pair being upgraded. Consultation on these with affected landowners/residents has concluded, except 107 (the stop closest to Kennedy Point). DBR 2 & 3 (by the school at the top); and DBR 11 & 14 (by the Intermediate School): these two pairs are in resolution preparation – expected to be passed by TCC* at the end of October. DBR 61 and opposite (the Esslin Road pair): these are in the resolution process – expected to be passed by TCC* at the end of October. DBR 107 (opposite the P&R car park): this stop is still in external consultation close out and not yet resolved No further update available. Update to be provided at the November business meeting. *TCC – Traffic Control Committee
Regulated parking – Belgium St	Modification and upgrade of the bus stops, pedestrian crossings and footpaths on Belgium Street, as well as implementation of regulated parking	This is a P120 restriction operating Monday – Friday. Downer have been instructed to install the relevant signage. Design work for future bus stop improvements is progressing.
Roadway maintenance - Moa Rd	Rehabilitation of roadway surfacing on Moa Road	A Healthy Waters project is to be completed first before the road pavement rehabilitation can be completed. Moa Rd is not on AT’s FY20/21 rehabilitation list. AT will continue to inspect and maintain Moa Rd as per the other roads in the region. No further update available.
Pedestrian crossing - Alison Rd	Investigation of a new pedestrian crossing on Alison Road	There is a crossing point with a central island at the intersection with Jellicoe Parade. Further assessment for an additional crossing to be discussed with the local board at a future workshop. Limited funding is available this financial year.
Crossing improvement - Sea View Rd	Upgrade of the crossing on Sea View Road to high friction surfacing	Considered for upgrade in new financial year (1 July 2020 – 30 June 2021). To be discussed with the local board at a future workshop. Limited funding is available this financial year.
Matiatia Renewal 2	Upgrade of the gangway lift and installation of steel plates and hydraulics at the new Matiatia wharf	The engineering design to replace the old gangways, pontoon and hydraulics at the northern and southern berths is currently in the preliminary design phase. Updated infrastructure will enable vessels to safely utilize both these berths in future.
Matiatia Renewal 3	Refurbishment of existing toilet facilities at Matiatia ferry terminal and provision of additional toilets	Construction commencing 16 November and to be completed by 3 March 2021.
Downtown Ferry Terminal redevelopment	Relocation of Pier 3 and 4 at the Downtown Ferry Terminal (city centre) to Queens Wharf West	Stage One of the Downtown Ferry Basin Redevelopment Project will see Pier 3 decommissioned and the creation six new of berths on the western side of Queens Wharf. The project commenced in mid-2019 and is scheduled to be complete in time for the 2021 America’s Cup.
Intersection upgrade - Moa Road / Oceanview Rd	Upgrade of the Moa Road / Oceanview Road intersection to improve road safety and allow for pedestrian access to Little Oneroa	Investigation complete – being considered for detailed design stage. To be discussed with the local board at a future workshop.
Regulated parking - Putiki Road	Implementation of time restricted parking on Putiki Road	The time restrictions are: P30 - 6 spaces P120 – mobility parking 1 space. Signage installed in November.

Community Safety Fund

20. The CSF is funded from AT’S safety budget and is dependent on the level of funding AT receives from Auckland Council. This level of funding has been constrained through the 2020 Emergency Budget process.

21. Now that Auckland Council’s emergency budget is confirmed, AT is reviewing all CSF projects. It is possible that some projects are delayed or even stopped.

22. The local board resolved for Auckland Transport to construct an improved and dedicated pedestrian and cycle facility along Causeway Road. This is project 103 from the Waiheke 10 Year Transport Plan.

Project

Approved funding

Update

The Causeway – from Shelley Beach Rd to the Boating Club

Community Safety Fund (CSF)

Community feedback on the proposed safety improvements to a section of Causeway Road opens on 19 November and closes 3 December 2020.

Letters and a drawing showing the proposed changes will be delivered to residents and businesses affected by the proposal. The information is also published on the AT website along with an online feedback survey.

Go online:

https://at.govt.nz/about-us/have-your-say/
Click: Central
Click: Causeway Road, Waiheke Island - New sealed shoulder

Project details are also being provided to the Transport Forum for feedback.

Outstanding AT responses to local board requests or queries

23. WHK/2020/63. Provide details of the process for closing The Esplanade to all motor vehicles except those used for emergency purposes. Memo to be provided by end of November.

24. Provide confirmation of process and local options for treatment of abandoned vehicles – in progress. Memo to be provided by end of November.

25. WHK/2020/10. Provide clarity around Auckland Transport’s position on managing apparent anti-completive practices at Matiatia (and Downtown) ferry terminals, and surrounds. Details are being collated from various sources to be provided to the local board early December.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

27. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28. The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Tauākī whakaaweawe Māori

Māori impact statement

30. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

31. There are no financial implications of receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. Auckland Transport is reviewing our annual works programmes in response to Auckland Council’s emergency budget adopted at the end of July.

33. Auckland Transport’s capital and operating budgets have been reduced through this process, so some projects planned for 2020/21 may not able to be delivered.

34. Both the Community Safety Fund and the Local Board Transport Capital Fund are impacted by these budget reductions.

Ngā koringa ā-muri

Next steps

35. Auckland Transport will provide another update report to the local board at their next business meeting in November.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Appendix 1 - Public feedback report - Matiatia layout summer trial	87
b ⇩	Appendix 2 - Waiheke Transport Forum Feedback on Matiatia Landside Improvements	117
c ⇩	Memo to WLB TF summarising interim transport arrangements at Matiatia	119

Ngā kaihaina

Signatories

Author

Richard La Ville – Operations Manager – Waiheke & Gulf Islands Airfields – Auckland Transport

Authorisers

John Strawbridge – Group Manager – Parking Services & Compliance – Auckland Transport

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

Waiheke Local Board

25 November 2020

Local board delegations to allow local views to be provided on matters relating to the COVID-19 Recovery (Fast-track Consenting) Act 2020 and the Urban Development Act

File No.: CP2020/16359

Te take mō te pūrongo

Purpose of the report

1. To recommend that the Waiheke Local Board appoints a local board member to:

· provide formal local board feedback on applications proposed and being processed under the COVID-19 Recovery (Fast-track Consenting) Act 2020

· represent the local board at the Planning Committee Political Working Party on the Urban Development Act, as required.

Whakarāpopototanga matua

Executive summary

2. The government has recently enacted two new pieces of legislation: the COVID-19 Recovery (Fast-track Consenting) Act 2020 and the Urban Development Act 2020.

3. The COVID-19 Recovery (Fast-track Consenting) Act 2020 provides an alternative resource consenting process to the usual process under the Resource Management Act 1991. This process is designed to ‘fast-track’ resource consent processes to enable development and infrastructure projects to commence more quickly, to help support the economic recovery and create jobs. Resource consent applications will be lodged directly with central government’s Environmental Protection Authority.

4. The Urban Development Act 2020 gives Kāinga Ora access to a series of development powers and the ability to establish specified development projects. Most of these powers can only be used within a specified development project but some are also available for use in ‘business as usual’ developments that Kāinga Ora undertakes. Each of the powers has been designed to address a specific barrier to development.

5. The Planning Committee has delegated to the Chairperson and Deputy Chairperson of the Planning Committee, in consultation with the Mayor’s Office, the power to establish a Political Working Group to provide political direction on the execution of powers and functions under the Urban Development Act 2020. Each political working group established will comprise of the Chairperson and Deputy Chairperson of the Planning Committee, a member of the Independent Māori Statutory Board, relevant ward councillor(s) and a representative of relevant local board(s).

6. The council can provide feedback on applications processed under both the COVID-19 Recovery (Fast-track Consenting) Act 2020 and the Urban Development Act 2020; however, the timeframes are very short. To ensure that local boards can provide feedback, it is proposed that each local board appoint one local board member to provide formal local board views (feedback) on applications proposed and being processed under the COVID-19 Recovery (Fast-track Consenting) Act 2020 and to represent the local board on any relevant Political Working Party established to give political direction on the execution of the council’s powers under the Urban Development Act 2020.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) delegate to a member, with an alternate, the authority to provide the local board views in respect of matters under the COVID-19 Recovery (Fast-track Consenting) Act 2020, noting that given the timeframes under the Act, it is not practicable for the matters to come before the full local board

b) appoint a member, with an alternate, as the Waiheke Local Board representative as required, on any Political Working Group established (in accordance with the Planning Committee’s resolution PLA/2020/79 on 1 October 2020), to give political direction on the execution of the council’s powers under the Urban Development Act 2020.

Horopaki

Context

COVID-19 Recovery (Fast-track Consenting) Act 2020

7. In May 2020, the Government enacted the COVID-19 Recovery (Fast-track Consenting) Act 2020 to fast-track the consenting of eligible development and infrastructure projects as a major element of its COVID-19 rebuild plan. This legislation commenced in July 2020, and will be repealed in July 2022.

8. The COVID-19 Recovery (Fast-track Consenting) Act 2020 provides an alternative to the usual resource consenting process under the Resource Management Act 1991 (RMA). This process is designed to ‘fast-track’ resource consenting processes to enable development and infrastructure projects to commence more quickly, help support the economic recovery and create jobs.

9. Some infrastructure and development projects are listed in the COVID-19 (Fast-track Consenting) Act 2020. In Auckland, the six listed projects are:

· Unitec Residential Development

· Papakainga development in Point Chevalier

· Britomart Station Eastern End Upgrade

· Papakura to Pukekohe Rail Electrification

· Northern Pathway – Westhaven to Akoranga shared pathway

· Papakura to Drury South State Highway 1 Improvements.

10. Resource consent applications for these listed projects are lodged directly with central government’s Environmental Protection Authority (EPA). An expert panel is formed for each application, to assess it and decide whether to approve or decline it.

11. Additionally, an applicant can request the Minister for the Environment to refer an application to an expert panel, utilising the fast-track process. The COVID-19 (Fast-track Consenting) Act 2020 specifies a range of considerations for the Minister, including:

· the public good aspects of the application

· its potential contribution to job creation and economic activity

· the potential significance of any environmental effects

· whether the consenting process under the COVID-19 (Fast-track Consenting) Act 2020 is likely to be significantly faster than a usual RMA resource consent process.

12. The expert panel must include one member who is nominated by Auckland Council. This will be considered on a case by case basis, with the nominated member potentially being a councillor, local board member, or council staff member. Decisions on the nomination of the panel member will be made by the General Manager Resource Consents, or the General Manager Plans and Places where a Notice of Requirement (designation) is involved. Discussion, including with the relevant local board(s), will inform this decision.

13. There are two opportunities for local boards to provide feedback in relation to resource consents following the fast-track process. In both cases, the council has 10 working days to provide feedback.

· The first opportunity is where the Minister for the Environment must consult with Auckland Council when there are new applications proposed for the fast-track process.

· The second opportunity occurs when the panel invites comment on the application.

14. Staff will seek formal feedback from the local board, and the local board will have four working days to provide this feedback to the council’s project lead. The feedback will be included as part of Auckland Council’s comment.

Urban Development Act 2020

15. The Urban Development Act 2020 commenced on 7 August 2020. The Urban Development Act 2020 provides for functions, powers, rights and duties of the Crown entity Kāinga Ora – Homes and Communities, to enable it to undertake its urban development functions.

16. This Act gives Kāinga Ora access to a series of development powers and the ability to establish specified development projects (attachment A). Most of these powers can only be used within a specified development project but some are also available for use in ‘business as usual’ developments that Kāinga Ora undertakes. Each of the powers has been designed to address a specific barrier to development. Not all powers will be needed by every project.

17. This Act confers powers and functions on Auckland Council such as indicating support for the establishment of a specified development area and nominating a representative to sit on an independent hearings panel for a specified development project. The timeframes for carrying out these powers and functions is tight, only 20 working days in some instances.

18. At its 1 October 2020 meeting, the Planning Committee (PLA/2020/79) delegated to the Chairperson and Deputy Chairperson of the Planning Committee, in consultation with the Mayor’s Office, the power to establish a Political Working Group to provide political direction on the execution of powers and functions where staff advise that one or more of the following criterial are met.

· The development plan is inconsistent with the Auckland Unitary Plan and/or not aligned with the outcomes in the Auckland Plan 2050.

· The specified development area is out of sequence with the Auckland Plan Development Strategy and Future Urban Land Supply Strategy.

· There is insufficient infrastructure to support the development plan and/or significant public infrastructure spend is required to support the project.

· There are significant implications for the Parks Network Plans for the same location.

· There is a significant impact on Auckland Council/Council-Controlled Organisation (CCO) and/or third-party infrastructure.

· There is the potential for significant adverse environmental effects to occur.

19. Each political working party will comprise of the Chairperson and Deputy Chairperson of the Planning Committee, a member of the Independent Māori Statutory Board, relevant ward councillor(s) and a representative of relevant local board(s).

20. Attachment B sets out the steps involved in setting up a specified development project. At the time of writing this local board report, no specified development project areas have been proposed within Auckland. Local boards will have the opportunity to provide feedback on proposals administered under the Urban Development Act 2020, but it is likely that any opportunities will have short timeframes.

Tātaritanga me ngā tohutohu

Analysis and advice

COVID-19 Recovery (Fast-track Consenting) Act 2020 – options considered

21. Local boards normally provide their formal views at business meetings (option two in Table 1), however, the timeframes under the COVID-19 Recovery (Fast-track Consenting) Act 2020 make this mostly impossible to achieve. As local boards will only have four working days to provide their views, it is recommended that a delegation is provided to one local board member and one alternate (option three in Table 1).

22. At the start of the electoral term, local boards selected delegates to provide local board views on resource consent notification and local board views on notified resource consents. They may wish to delegate these responsibilities to the same local board delegates and alternates.

Table 1: Options for local boards to provide their formal views on applications proposed and administered under the COVID-19 Recovery (Fast-track Consenting) Act 2020

Options	Pros	Cons
1. No formal local board views are provided.		· Local board views will not be considered on applications made under the COVID-19 Recovery (Fast-track Consenting) Act 2020.
2. Formal local board views are provided at a business meeting.	· All local board members contribute to the local board view. · Provides transparent decision making.	· Local board meeting schedules and agenda deadlines are unlikely to align with statutory deadlines imposed by the planning process.
3. Formal local board views are provided by way of delegation to one local board member for all applications (preferred option).	· Nominated local board member is able to develop expertise on the subject on behalf of the local board. · Local boards can provide their views in a timely way that meets statutory deadlines. · Nominated local board member may informally obtain and consider the views of other local board members. · Any feedback can be reported back to the local board.	· Decisions are not made by the full local board. · Decisions made under delegation are not made at a public meeting (decisions are made public once submitted via the planning process).

Urban Development Act 2020

23. Due to the tight timeframes provided for under the Urban Development Act 2020, the Planning Committee authorised a delegation to promptly establish a Political Working Group for proposed specified development projects. Because establishment of each group will likely be required at pace, it is unlikely that local boards will have time to select a representative at a business meeting. It is therefore recommended, that the local board appoints one local board member (and an alternate) to sit as the local board representative on any relevant political working group convened to consider the council’s position on Urban Development Act 2020 matters.

24. At the start of the electoral term local boards selected delegates to provide local board views on resource consent notification and local board views on notified resource consents. They may wish to delegate these responsibilities to the same local board delegates and alternates.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. The matters raised in this report do not have any impact on climate change as they address procedural matters.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. This report recommends the delegation to and appointment of local board members to ensure that the council can undertake its operational and statutory duties in a timely manner, while receiving local board input on matters that are of local importance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. This report seeks to appoint nominated board members to perform particular functions.

28. Any local board member who is appointed as a nominated board member should ensure that they represent the wider local board views and preferences on each matter before them.

Tauākī whakaaweawe Māori

Māori impact statement

29. A decision of this procedural nature is not considered to have a positive or negative impact for Māori.

Ngā ritenga ā-pūtea

Financial implications

30. A decision of this procedural nature is not considered to have financial implications on Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. If local boards choose not to delegate authority/appoint a representative to provide views on matters relating to the COVID-19 Recovery (Fast-track Consenting) Act 2020 and the Urban Development Act 2020, there is a risk that they will not be able to provide formal views within statutory timeframes and will miss the opportunity to have their feedback considered.

Ngā koringa ā-muri

Next steps

32. Training for local board members will be offered on the COVID-19 Recovery (Fast-track Consenting) Act 2020 and the Urban Development Act 2020.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Summary of Powers available to Kāinga Ora	131
b ⇩	The Specified Development Project process	133

Ngā kaihaina

Signatories

Author

Carol Stewart - Senior Policy Advisor – Local Board Services

Authorisers

Helgard Wagener – Policy and Planning Manager – Local Board Services

Louise Mason – General Manager - Local Board Services

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

Waiheke Local Board

25 November 2020

Community Facilities’ Sustainable Asset Standard

File No.: CP2020/16708

Te take mō te pūrongo

Purpose of the report

1. To seek formal local board feedback on the Community Facilities’ Sustainable Asset Standard (the Standard) and proposed regional policy (Attachment A).

Whakarāpopototanga matua

Executive summary

2. The Sustainable Asset Standard is a Community Facilities business improvement project consisting of three key deliverables to act on climate change in the built environment:

· A policy to define minimum thresholds for Community Facilities assets to achieve sustainability or ‘green’ certifications. This policy is currently an internal staff guidance document, proposed to Governing Body to adopt formally as a regional policy and is provided as Attachment A.

· Energy transition accelerator plans to align renewal works to reduce emissions at targeted, high-emissions sites.

· The change management required to support staff and suppliers to deliver green certified assets meeting the standard set out by the policy.

3. Sustainable asset certification tools are recognised as best practice to reduce the greenhouse gas emissions and other environmental impacts resulting from the development and operations of council assets, managed by Community Facilities.

4. The Standard is coupled with a funding package through the Long-term Plan as part of Council’s response to climate change. Additional costs to certify those assets identified in the work programme are estimated at a 4.4 per cent premium calculated against existing budgets.

5. The Governing Body’s adoption of the current internal policy as a regional policy would have two impacts on local board decision-making:

· all growth projects over five million dollars and renewal projects over two million dollars would obtain green building certification at no less than a Green Star five-star rating (or equivalent certification), with net zero energy operations, and

· as a fundamental principle of these rating tools, any design options provided to local boards for asset decision-making, would be required to provide whole-of-life considerations.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) support the Community Facilities Sustainable Asset Standard as an action of the Te Tāruke-ā-Tāwhiri (Auckland’s Climate Plan)

b) provide any feedback to support the Governing Body’s consideration of the Standard as regional policy.

Horopaki

Context

6. In 2019 Auckland Council declared a climate emergency and in July 2020 the Environment and Climate Change Committee adopted Te Tāruke-ā-Tāwhiri. The plan sets a 2030 target to reduce emissions by 50 per cent.

7. Developing a Sustainable Asset Standard is an action under Te Tāruke-ā-Tāwhiri. This will enable Auckland Council to align asset management practices with the comprehensive frameworks of green building certification tools (e.g. Green Star, Living Building Challenge, Passive House, Infrastructure Sustainability).

8. Buildings and open spaces managed by Community Facilities (CF) accounted for roughly 68 per cent of the council’s carbon footprint in 2019, as can be seen in Figure 1, below.

9. As the source of such a large proportion of the council’s emissions, Community Facilities needs to urgently address climate change through the management of public assets.

10. The Standard (orange in Figure 2, below) is one of eight key programmes identified in the Auckland Council Greenhouse Gas Emissions Reduction plan to reduce the organisation’s emissions by 50 per cent by 2030 (dashed line below).

Figure 1 Auckland Council Greenhouse Gas Emissions Reduction Plan

11. Adopting the Standard as part of this cycle of Long-term Plan funding positions the council to meet compliance changes to New Zealand’s building regulations expected in October 2021, from the Ministry of Business, Innovation and Employment Building for Climate Change programme. If adopted, Auckland Council would be the first local government in the country to commit to using green building and sustainable infrastructure certifications.

Tātaritanga me ngā tohutohu

Analysis and advice

12. Staff explored two other options to provide a comprehensive asset-focussed response to climate change:

· green building certification for existing assets (Green Star Performance)

· organisational certification under (ISO 14001 Environmental Management System).

13. The Green Star Performance ‘proof of case’ pilot certified the council’s three-building crematorium portfolio in 2018. It was the first in the country to receive a Green Star rating on operational assets.

14. The pilot proved to be a valuable exercise in developing a performance improvement plan. It also proved that certification across the CF portfolio would be cost prohibitive, as the “Performance” rating required tri-annual, on-going recertification.

15. Another option explored was a different type of certification, ISO 14001, which applies an environmental management system. Through investigation with the Chief Sustainability Office, Corporate Property and Corporate Health and Safety, it was determined that this certification is more suitable to a corporate application throughout the organisation, as opposed to only CF assets.

16. This initial investigation also found that the certification did not address the cultural and social aspects to sustainable performance in a building or asset application. These comprehensive measures are essential in green building and sustainable infrastructure rating tools.

17. Sixty-one per cent of C40 cities^{^[1]} require green building certifications for all new facilities. For CF to manage its assets efficiently and sustainably, our practices need to go beyond building code compliance. Green building and infrastructure tools provide the framework to align CF asset management with international best practice to deliver better asset value and outcomes for Aucklanders.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The Standard addresses climate mitigation by committing to carbon neutral growth and evidencing it using an independent assessment framework. The proposal’s primary benefit is to support Te Tāruke-ā-Tāwhiri’s implementation. This will be achieved by mandating climate action in the built environment and making it transparent and accountable through Green Star (and other sustainable asset) certification processes.

19. Climate adaptation is also supported through the use of these sustainable asset certification processes. These frameworks encourage sustainable design features to promote resilience to climate change’s extreme weather events. Features like rainwater harvesting, living roofs and walls, and potable water use avoidance through design, all support network-scale resilience to drought, floods, and heavy storms.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The Standard aligns with the Auckland Council Group Green Building Framework, drafted in 2018 with input from Panuku Development Auckland, Auckland Transport, and the former Regional Facilities Auckland (RFA).

21. Out of these Council Controlled Organisations, the Standard supports Panuku’s community-scale developments seeking Green Star Community certifications and the former RFA”s 2019 Green Building Standards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. If the Standard is adopted, the two main impacts on local boards are:

· capital decisions on all growth projects over five million dollars, and renewal projects over two million dollars, would require green building certification at no less than a Green Star five-star rating (or equivalent certification). Growth projects will need to be net zero energy (energy use is generated on-site or through investment in renewable energy at other council facilities, any energy consumed from the grid is offset by exports to the grid)

· as a fundamental principle of these rating tools, any design options provided to local boards for asset decision-making would be required to provide whole-of-life considerations, making climate impact statements and life cycle assessments more quantified for improved advice.

23. Staff attended local board workshops in October and November 2020. At the time of this report being drafted, informal feedback has been generally supportive, however, there is also a general concern that the costs to deliver certifications to this standard will exceed allocated budgets. This report seeks the formal views of local boards.

24. The Standard directly addresses local board input as part to Te Tāruke-ā-Tāwhiri engagement in 2018, highlighting the need for council buildings to demonstrate best practice.

Tauākī whakaaweawe Māori

Māori impact statement

25. The Standard supports Māori wellbeing by providing the operational tools required to action two key Māori outcomes strategies:

· The Auckland Council Māori Outcomes Framework

· Te Aranga Design Principles.

26. Community Facilities’ early commitment to green building and infrastructure tools, within the Aotearoa New Zealand context, also benefits Māori aspirations of visible and embedded Māori identity and culture in the building industry. Māori will have increasing influence over the tools’ applications and the definition of sustainable assets in the country.

27. By becoming the first local government in the country to commit to green ratings, the council can leverage this leadership with applicable organisations to further emphasise the cultural significance of the frameworks.

28. Input will be sought from mana whenua on this proposal at the next available kaitiaki forum (date yet to be confirmed).

Auckland Council Māori Outcomes Framework

29. The Standard supports Ngā Whāinga Mahi three to 10 of the Auckland Council Māori Outcomes Framework:

3.0 Mārae Development

The Mārae development Programme’s primary objective is to provide healthy, safe and warm Mārae with longevity longevity for future generations, supported by the Standard’s indoor environmental quality metrics.

4.0 Te Reo Maori

Te reo Māori to be more visible, heard, and spoken in Tāmaki Makaurau.

5.0 Māori Identity and Culture

Embed Te Aranga Design Principles into staff procedures and templates and ensure consistent application for all CF capital design work.

6.0 Māori Business, Tourism and Employment

Enable staff to apply the Auckland Council Group Sustainable Procurement Framework consistently across all asset management procurement from capital works to full facility operational tenders.

7.0 Realising Rangatahi Potential

Rangatahi potential included via two pathways:

1. by normalising sustainable procurement to deliver social outcomes (including those for youth) and

2. by shifting asset decisions away from short-term project costs (which benefit current Aucklanders disproportionately over rangatahi), towards total-cost-of-life evaluation of assets, which support providing assets with lower operating costs and avoiding carbon emissions locked in by design.

8.0 Kaitiakitanga

Supports kaitiakitanga outcomes in two ways:

1. by enabling built environment activities to improve environmental reporting and contribute to mātauranga Māori and

2. by more effective Māori engagement to apply this mātauranga through social, equity, and innovation categories of certification frameworks.

9.0 Effective Māori Participation

Equity, social and innovation categories built into sustainable asset ratings incentivises increased engagement with Māori alongside Te Aranga Design Principles.

10.0 An Empowered Organisation

Climate change is affecting the cultural landscape in a way which makes natural resources less accessible to Māori in Tamaki Makaurau. The Standard approach acknowledges the relationship between te Tiriti and improving the sustainability of public assets to enable our workforce to deliver the Māori outcome of protecting natural taonga for future generations of Tamaki Makaurau.

Te Aranga Design Principles

30. Measuring CF’s assets’ environmental performance supports the Te Aranga Design principle of Mauri Tu to protect, maintain and enhance the environment. Tools with a particular emphasis on place and the cultural relationships with land underscore the principles of Tohu and Ahi Kā, where cultural landmarks and heritage are designed into projects and enhance sense of place relationships.

Ngā ritenga ā-pūtea

Financial implications

31. A four per cent^{^[2]} cost increase is forecast for 30 capital projects to be certified under the Standard over the next ten years. This increase totals $14.5 million on top of the existing allocated budgets for these 30 projects. Funding will be sought through the Long-term Plan climate lane corporate emissions package, at a future Finance and Performance Committee meeting.

32. The proposal makes provision for an additional $180,000 of asset-based service operational expense for tools development. This cost will be met by existing OpEx as part of the continuous improvement of CF business performance over the next three years, subject to change and approval as part of the LTP approval process and finalisation of the CapEx and OpEx budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. As the earliest adopter of green buildings and sustainable infrastructure at scale in Aotearoa, Auckland Council will face higher risks to implementation than those organisations which follow.

34. Mitigation of these risks has been embedded in the delivery plan of the Standard by investing in change management to address industry maturity and staff capability.

35. Major risks have been identified and addressed during the strategic assessment phase of the Standard’s project governance, including risks of inaction should the Standard not be implemented. Through this assessment, the reputational, financial, legal, and business risks were found to outweigh the risks of early adoption.

36. Because the Standard is using project governance to deliver the change management, further risk management is iterative and will be further defined through the business case phase with the project team’s risk management plan.

Ngā koringa ā-muri

Next steps

37. Formal local board feedback will be included in the proposal to the Governing Body when requesting the adoption of the Standard as regional policy. The report will be put to the Governing Body in the first week of December 2020. For those business meetings occurring after the reporting deadline, this feedback will be made available to Governing Body separate to the report.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Community Facilities Sustainable Asset Policy	143

Ngā kaihaina

Signatories

Author

Toto Vu-Duc - Manager Community Leases

Authorisers

Rod Sheridan - General Manager - Community Facilities

Manoj Ragupathy – Acting General Manager – Local Board Services

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

Waiheke Local Board

25 November 2020

Local board views on Plan Change 53 - Temporary Activities and Pukekohe Park Precinct

File No.: CP2020/16358

Te take mō te pūrongo

Purpose of the report

1. To invite the Waiheke Local Board to provide its views on Plan Change 53 – Temporary Activities and Pukekohe Park Precinct, a council-initiated plan change.

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a plan change to the Auckland Unitary Plan must consider local boards’ views on the plan change, if the relevant local boards choose to provide their views.

3. Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including plan changes. A local board can present local views and preferences when expressed by the whole local board.^{^[3]}

4. Auckland Council notified proposed Plan Change 53 – Temporary Activities and Pukekohe Park Precinct on 24 September 2020. Submissions closed on 20 October 2020. The plan change proposes to change the Auckland Unitary Plan by enabling an increase in the number of temporary activities able to be undertaken as permitted activities in the following manner.

a) Requiring a traffic management plan (as a permitted activity standard) for an event in a rural or Future Urban zone where more than 500 vehicle movements per day on adjacent roads are generated.

b) Increasing the duration of those temporary activities that are defined as noise events (i.e. they exceed the noise standards for the zone) from six to eight hours.

c) Aligning Anzac Day in the Pukekohe Park precinct to the definition under the Anzac Day Act 1966.

5. Two additional minor changes are proposed to address anomalies - a gap in the coastal temporary activities and a minor wording change to the temporary activities Activity Table.

6. The Auckland Unitary Plan objectives and policies seek to enable temporary activities so that they can contribute to a vibrant city and enhance the well-being of communities. At the same time, it seeks to mitigate adverse effects on amenity values, communities, the natural environment, historic heritage and sites and places of significance to mana whenua. The proposed plan change does not alter these objectives and policies.

7. The critical themes from submissions are:

· removing the lighting of fireworks as a permitted activity from Pukekohe Park precinct

· treating Sundays the same as other days of the week when Anzac Day falls on a Sunday at Pukekohe Park (i.e. an event can occur from 1pm onwards)

· adding the New Zealand Transport Authority to the authorisers of the Transport and Traffic Management Plan (alongside Auckland Transport) where there is potential impact on the state highway network

· support for the plan change in respect of temporary military training activities.

8. No iwi authority has made a submission in support or opposition to the plan change.

9. This report is the mechanism for the local board to resolve and provide its views on Plan Change 53 should it wish to do so. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) provide local board views on Plan Change 53 - Temporary Activities and Pukekohe Park precinct.

b) appoint a local board member to speak to the local board views at a hearing on Plan Change 53.

c) delegate authority to the chairperson of the Waiheke Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.

Horopaki

Context

Decision-making authority

10. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.^{^[4]}

11. If the local board chooses to provide its views, the planner includes those views in the hearing report. Local board views are included in the analysis of the plan change, along with submissions.

12. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the plan change.

13. This report provides an overview of the proposed plan change to the Auckland Unitary Plan (AUP), and a summary of submissions’ key themes.

14. The report does not recommend what the local board should convey, if the local board conveys its views on plan change 53. The planner must include any local board views in the evaluation of the plan change. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

15. The temporary activities plan change applies to the Auckland region and one specific change applies to the Pukekohe Park precinct.

16. The purpose of proposed Plan Change 53 – Temporary Activities and Pukekohe Park Precinct is to:

· reduce some of the compliance costs associated with temporary activities. This is in respect of the duration of noise events, the requirement for a resource consent to address traffic management issues for events in rural areas and the interpretation of Anzac Day in relation to the Pukekohe Park precinct

· address two discrepancies in the temporary activity standards – one in the Activity Table (E40.4.1) and a gap in the coastal temporary activity provisions (E25.6.14).

17. The Section 32 Report and details of the plan change are available from the council’s website at PlanChange53. The council’s planner, and other experts, will evaluate and report on:

· the Section 32 Report that accompanies the plan change

· submissions

· the views and preferences of the local board, if the local board passes a resolution.

Themes from submissions received

18. Key submission themes are listed below.

· Removing the lighting of fireworks as a permitted activity from Pukekohe Park.

· Treating Sundays the same as other days of the week when Anzac Day falls on a Sunday at Pukekohe Park (i.e. an event can occur from 1pm onwards).

· Adding NZTA (New Zealand Transport Authority) to the authorisers of the Transport and Traffic Management Plan (alongside Auckland Transport) where there is potential impact on the state highway network, and

· Support for the plan change in respect of temporary military training activities.

19. Submissions were made by four people/organisations:

Table 1: Submissions received on plan change 53

Submissions	Number of submissions
In support	1
In support but requesting change(s)	3
In opposition	0
Neutral	0
Total	4

20. Information on individual submissions, and the summary of all decisions requested by submitters, is available from the council’s website: PlanChange53.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. There were no submissions that raised specific climate concerns.

22. The council’s climate goals as set out in Te Taruke-a-Tawhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050

· to prepare the region for the adverse impacts of climate change.

23. The local board could consider if the plan change:

· will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions (e.g. does it encourage car dependency, enhance connections to public transit, walking and cycling or support quality compact urban form)

· prepares the region for the adverse impacts of climate change; that is, does the proposed plan change elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

24. The propose changes to the temporary activity standards and the Pukekohe Park precinct are neutral in terms of climate change impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. Auckland Transport and ATEED will review relevant submissions and provide expert input to the hearing report.

26. ATEED made a submission and the key matter raised is the need to treat Sundays the same as other days of the week when Anzac Day falls on a Sunday at Pukekohe Park (i.e. an event can occur from 1pm onwards).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. The plan change affects Auckland-wide provisions and will therefore affect all local boards.

28. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in the local board area

· well-being of communities within the local board area

· local board documents, such as the local board plan or the local board agreement

· responsibilities and operation of the local board.

29. On 17 July 2020, a memo was sent to all local boards outlining the proposed changes, the rationale for them and the likely plan change timeframes.^{^[5]}

30. This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the plan change.

Tauākī whakaaweawe Māori

Māori impact statement

31. If the local board chooses to provide its views on the plan change it may also comment on matters that may be of interest or importance to Māori, well-being of Māori communities or Te Ao Māori (Māori worldview).

32. Plans and Places consulted with all iwi authorities when it prepared the plan change. On 14 July 2020, a memorandum outlining the draft proposed plan change was sent to all Auckland’s 19 mana whenua entities as required under the Resource Management Act. Consultation has also been undertaken with the Independent Māori Statutory Board. Responses were received from Ngāti Whātua Ōrākei and Ngai Tai ki Tamaki.

33. Ngāti Whātua Ōrākei had no concerns with the proposed changes and did not need to engage further. Ngai Tai ki Tamaki advised that a potential concern is the Marine and Coastal Area Act – Takutai Moana claims and legal processes. The proposed changes however do not impact on the activities able to be undertaken in the coastal marine area. They address a gap in the noise standards for the coastal marine area.

34. No iwi authorities made a formal submission.

35. The hearing report will include analysis of Part 2 of the Resource Management Act, which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.^{^[6]} The plan change does not trigger an issue of significance as identified in the Schedule of Issues of Significance and Māori Plan 2017.^{^[7]}

Ngā ritenga ā-pūtea

Financial implications

36. The proposed plan change involves changes to some of the standards for temporary activities and the Pukekohe Park precinct in the AUP. This will make it easier and less expensive for event organisers from a resource management perspective – i.e. they may not need a resource consent.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. There is a risk that the local board will be unable to provide its views and preferences on the plan change, if it doesn’t pass a resolution. This report provides:

· the mechanism for the Waiheke Local Board to express its views and preferences if it so wishes; and

· the opportunity for a local board member to speak at a hearing.

38. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

39. The power to provide local board views regarding the content of a plan change cannot be delegated to individual local board member(s). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

40. The planner will include, and report on, any resolution of the local board in the Section 42A hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

41. The planner will advise the local board of the decision on the plan change request by memorandum.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Tony Reidy - Team Leader Planning

Authorisers

John Duguid - General Manager - Plans and Places

Louise Mason – General Manager – Local Board Services

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

[1] 2014 C40 Green Building City Market Briefs Compendium. C40 is a global network of leadership cities taking action to address climate change. Auckland is a member of this network.

[2] A 4.44 per cent premium was applied to those projects meeting certification thresholds for delivery between 2021-2029. This percentage was based on findings from a 2005 study by the Ministry for the Environment which found sustainable building features to cost an average of two to six per cent more than capital costs for Standard buildings.

[3] Local Government (Auckland Council) Act 2009, section 15(2)(c)

[4] Local Government (Auckland Council) Act 2009, ss15-16.

[5] Local Government Act 2002, Schedule 7, Part 1A, clause 36D.

[7] Schedule of Issues of Significance and Māori Plan 2017, Independent Māori Statutory Board

Chairperson	Cath Handley
Deputy Chairperson	Bob Upchurch
Members	Kylee Matthews
	Robin Tucker
	Paul Walden

No.	Title	Page
a ⇩	Workshop proceedings of 21 October 2020	173
b ⇩	Workshop proceedings of 28 October 2020	179
c ⇩	Workshop proceedings of 4 November 2020	181
d ⇩	Workshop proceedings of 11 November 2020	183