Agenda of Whau Local Board - 25 November 2020

Whau Local Board

25 November 2020

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation: Janet Charman and others - Proposal for Avondale inter-agency consultative group 5

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Whau Ward Councillor's update 9

13 Notice of Motion: Member J Rose - Develop a master, spatial or area plan for the Whau area
13

14 Auckland Transport November 2020 report to the Whau Local Board 21

15 Classification of Saunders Reserve, 26 Saunders Place, Avondale 33

16 New agreement to lease and community lease to Western Districts Hockey Club Incorporated, 34 Binsted Road, New Lynn 39

17 Whau Quick Response Round Two 2020/2021 grant allocations 49

18 Local board delegations to allow local views to be provided on matters relating to the COVID-19 Recovery (Fast-track Consenting) Act 2020 and the Urban Development Act 101

19 Community Facilities’ Sustainable Asset Standard 111

20 Local board views on Plan Change 53 - Temporary Activities and Pukekohe Park Precinct 119

21 Whau Local Board Workshop Records 125

22 Governance Forward Work Calendar 133

23 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board:

Member

Organisation

Position

Kay Thomas

· New Lynn Citizens Advice Bureau

· Friends of Arataki

· Western Quilters

· Citizens Advice Bureau Waitākere

Board

Volunteer

Committee member

Member

Chair

Susan Zhu

· Chinese Oral History Foundation

· The Chinese Garden Steering

Committee of Auckland

· Sport Waitākere

Committee member

Board Member

Member of Tu Manawa Active Aotearoa Advisory Group Panel

Fasitua Amosa

· Equity NZ

· Massive Theatre Company

· Avondale Business Association

Vice President

Board member

A family member is the Chair

Catherine Farmer

· Avondale-Waterview Historical Society

· Blockhouse Bay Historical Society

· Portage Licensing Trust

· Blockhouse Bay Bowls

· Forest and Bird organisation

· Grey Power

Member

Trustee

Patron

Member

Te’eva Matafai

· Pacific Events and Entertainment Trust

· Miss Samoa NZ

· Malu Measina Samoan Dance Group

· Pasifika Festival Village

Coordinators Trust ATEED

· Aspire Events

Co-Founder

Director

Director/Founder

Chairperson

Director

Warren Piper

· New Lynn RSA

· New Lynn Business Association

Associate Member

Member

Jessica Rose

· Women in Urbanism-Aotearoa,

Auckland Branch

· Forest & Bird

· Big Feels Club

· Frocks on Bikes

· Bike Auckland

Committee member

Member

Patron

Former co-chair

Former committee member

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

External organisation	Leads	Alternate
Aircraft Noise Community Consultative Group	Warren Piper	Catherine Farmer
Avondale Business Association	Kay Thomas	Warren Piper
Blockhouse Bay Business Association	Warren Piper	Fasitua Amosa
New Lynn Business Association	Susan Zhu	Kay Thomas Warren Piper
Rosebank Business Association	Fasitua Amosa	Warren Piper
Whau Coastal Walkway Environmental Trust	Fasitua Amosa	Jessica Rose

4 Confirmation of Minutes

That the Whau Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 28 October 2020, and the extraordinary minutes of its meeting, held on Wednesday, 4 November 2020, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Whau Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Janet Charman and others - Proposal for Avondale inter-agency consultative group

Te take mō te pūrongo

Purpose of the report

1. To receive a deputation from Janet Charman, Silvia Spieksma, Juressa Lee, Lissa Knight, Jaclyn Bonnici, Ellie Ikinofo and Ina Patisolo regarding their proposal to establish an inter-agency consultative group for Avondale.

Whakarāpopototanga matua

Executive summary

2. Janet Charman, Silvia Spieksma, Juressa Lee, Lissa Knight, Jaclyn Bonnici, Ellie Ikinofo and Ina Patisolo will address the local board regarding community engagement in Avondale and to request that the local board initiate a stakeholder liaison meeting with representatives of the Kaipātiki Local Board and stakeholders involved in the inter-agency initiative for Northcote.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) receive the presentation from Janet Charman, Silvia Spieksma, Juressa Lee, Lissa Knight, Jaclyn Bonnici, Ellie Ikinofo and Ina Patisolo, and thank them for their attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from Member J Rose and Member F Amosa as seconder, for consideration under item 13.

No.	Title	Page
a ⇩	Whau Ward Councillor's Update	11

Whau Local Board

25 November 2020

Notice of Motion: Member J Rose - Develop a master, spatial or area plan for the Whau area

File No.: CP2020/16757

Whakarāpopototanga matua

Executive summary https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/ExecutiveSummary.aspx

1. Member J Rose has given notice of a motion that she wishes to propose.

2. The notice, signed by Member J Rose and Member F Amosa as seconder, is appended as Attachment A. with supporting information.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) receive the Notice of Motion submitted by Member J Rose and Member F Amosa

b) note that Tāmaki Makaurau is in a climate emergency

c) note the significant intensification of housing and associated high impact projected on the need for green space and social infrastructure in the Whau area and the Avondale suburb in particular

d) request action from Auckland Council’s Planning Committee or Panuku to develop or support development of a site specific master, spatial or area plan, or document to the similar effect, that maps all Crown owned and Council owned land holdings, all current social amenity and green spaces, within the Whau area, and the Avondale suburb in particular. For the purpose of provisioning for, by maintaining or increasing household access, to such green spaces and amenities, to grow future urban resident wellbeing and climate resilience, and to mitigate predicted p opulation growth impact

e) request that a steering group consisting of members from all major land holders in the area, for example the crown, iwi, regional and private, be urgently formed to develop this plan

f) note the work already completed by the Avondale Our Future document developed by local community members and the value this could contribute to such a steering group

g) request that any plan developed is be informed by the Auckland Council Director Customer and Community Services to identify opportunities to accelerate and fund delivery of the Urban Ngahere Strategy

h) note that alongside the need for urban development, amendments to the Resource Management Act (RMA) came into effect in 2015, lifting blanket tree protection in urban areas and, as a result, the vast majority of trees on private urban properties are no longer protected

i) note the adoption of the Auckland Council recommendation that clause 223(1)(d)(i) be removed from the Urban Development Bill as this precludes development contributions being required for the provision of reserves on non- residential development, further noting that Section 12 of the Local Government (Community Well-being) Amendment Act 2019 removed this restriction from the Local Government Act

j) request that additional funding mechanisms for the Urban Ngahere Strategy implementation, such as development contributions, be identified to accelerate the enablement of the strategy to be embedded in Auckland Council’s response to climate change, via enhancing public green assets

k) note the report to the Environment and Climate Change Committee, submitted in July 2020, seeking “to enable acceleration of the strategy’s implementation” and “support for the preparation of a business case and a recommendation to the Finance and Performance Committee”

l) forward these resolutions to the Governing Body members, affected departments, and Panuku for action.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Notice of Motion: Member J Rose - Develop a master, spatial or area plan for the Whau area	15

Ngā kaihaina

Signatories

Author	Rodica Chelaru - Democracy Advisor
Authoriser	Adam Milina - Local Area Manager

No.	Title	Page
a ⇩	Auckland Transport November 2020 Report	23

Whau Local Board

25 November 2020

Classification of Saunders Reserve, 26 Saunders Place, Avondale

File No.: CP2020/16616

Te take mō te pūrongo

Purpose of the report

1. To classify two parcels of land that make up Saunders Reserve, 26 Saunders Place, Avondale, under Section 16(2A) of the Reserves Act 1977 as a local purpose (esplanade) reserve and recreation reserve.

Whakarāpopototanga matua

Executive summary

2. Saunders Reserve, 26 Saunders Place, Avondale, is made up of two land parcels that are held in fee simple by Auckland Council. One parcel is held as unclassified local purpose (esplanade) reserve and the other as unclassified recreation reserve. Both parcels are subject to the Reserves Act 1977.

3. West End Rowing Club Incorporated has a community lease over part of the reserve for its clubrooms and vehicle parking. The lease commenced on 19 August 2003 and expired on 18 August 2018. Since expiry, the lease has been operating under a periodic tenancy on a month by month basis.

4. It is legal requirement under the act that council classify the reserves vested in it. Where a reserve is held by council as an unclassified reserve council as administering body of such reserve is unable to grant rights over the reserve such as leases, licences, and easements until it is classified. The grant of lease to the club was not in compliance with this requirement.

5. Council staff recommend that the Whau Local Board classify Lots 26 DP 112772 as a local purpose (esplanade) reserve and Lot 27 DP 112772 as a recreation reserve under section 16(2A) of the Act. This classification will enable the council to consider granting a new lease to the club and allow the club to continue with its activities on the reserve.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) resolves to classify Saunders Reserve, 26 Saunders Place, Avondale (Attachment A) under section 16(2A) of the Reserves Act 1977 as follows:

i) Lot 26 DP 112772 contained in Record of Title NA64B/746 as local purpose (esplanade) reserve

ii) Lot 27 DP 112772 contained in Record of Title NA 64B/747 as recreation reserve.

Horopaki

Context

6. As the land is held under the provisions of the Reserves Act 1977 the land must be classified to allow a new lease to be issued for the occupation of the land.

7. Local boards hold delegated authority under section 16(2A) of the act to approve classification of council owned reserves, subject to all statutory processes having been satisfied.

Tātaritanga me ngā tohutohu

Analysis and advice

Saunders Reserve

8. Saunders Reserve is located at 26 Saunders Place, Avondale. It is comprised of two parcels of land legally described as:

a) Lot 26 DP 112772 contained in fee simple Record of Title NA64B/746 comprising of 5780m²

b) Lot 27 DP 112772 contained in fee simple Record of Title NA 64B/747 comprising of 5008m².

9. In 2002 Lots 26 and 27 were vested in the former Auckland City Council as a local purpose (esplanade) reserve and recreation reserve (respectively) subject to the Reserves Act 1977.

10. The reserve has not been classified and this must be completed under Section 16(2A) of the act.

West End Rowing Club Incorporated

11. The West End Rowing Club Incorporated has a community lease over part of the reserve. The lease commenced on 19 August 2003 and expired on 18 August 2018. Since expiry, the lease has been operating under a periodic tenancy on a month by month basis.

Reserves Act 1977

12. The act came into force on 1 April 1978 and requires all reserves to be classified for their primary purposes.

13. The two parcels of the reserve outlined in paragraph 8 a) and b) have remained unclassified and require classification. For the council to grant a new lease to the rowing club staff recommend that the Lot 26 is classified as local purpose (esplanade) reserve and Lot 27 as recreation reserve.

14. Prior to proceeding with the classification, council is required under Section 4 of the Conservation Act 1987 to engage with local iwi. There is no provision under Section 16(2A) of the Reserves Act 1977 requiring council to publicly advertise its intention to classify.

Previous advice and resolution

15. Advice provided by staff to the local board in 2018 was to revoke the Reserves Act status over Saunders Reserve as the activities of the club were not permitted under the act.

16. Following public notification of the proposal both objections and support to the proposal to revoke were received.

17. Staff reviewed the objections and an alternative was proposed as a compromise. Staff recommended the local board retain a larger portion of the reserve as esplanade reserve and revoke the remainder.

18. Following a hearing panel, the local board resolved to approve this alternative option on 31 October 2018 (Resolution WHH/2018/4).

19. Concerns were raised by the Tree Council with the staff advice given.

20. Following further review, staff advised that the location of, and activities of the Rowing Club are not prohibited under the Reserves Act. Consequently, it was not necessary for the Reserves Act status to be revoked in order for those activities to continue.

21. Resolution WHH/2018/4 was revoked by the Whau Local Board on 23 September 2020 (Resolution WH/2020/106).

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. There will be no climate impact as the classification of a reserve is the formalisation a statutory requirement under the Reserves Act 1977.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The proposed classification has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. On 23 September 2020 the Whau Local Board resolved to revoke resolution WHH/2018/4 (Resolution WH/2020/106).

25. The Whau Local Board holds the delegated authority under Section 16(2A) of the Reserves Act 1977 to resolve to classify Saunders Reserve.

Tauākī whakaaweawe Māori

Māori impact statement

26. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.

27. Engagement with iwi identified as having an interest in the land was undertaken from December 2017 through to March 2018 on the initial proposal.

28. Further engagement on the proposal to classify the land parcels according to their unclassified status was undertaken by email on 24 September 2020. No objections to the proposal were received.

29. Staff met with a Kaitiaki representative for Te Kawerau a Maki on 16 September 2020 to discuss a number of projects including this land classification proposal. No objection was raised.

Ngā ritenga ā-pūtea

Financial implications

30. The cost of reserve classification under the Reserves Act 1977 will be borne by Auckland Council’s Community Facilities Department.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. It is a statutory requirement that the reserve is classified.

32. Should the Whau Local Board choose not to resolve to classify Saunders Reserve, this decision would (subject to the satisfactory completion of all statutory processes which will mean that the land status legally supports the lessee’s activities) prevent council staff from recommending a grant of new lease.

Ngā koringa ā-muri

Next steps

33. Subject to the local board resolution, council staff will publish a notice in the New Zealand Gazette, so a permanent public record of the classification is held.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan of Saunders Reserve, 26 Saunders Place, Avondale	37

Ngā kaihaina

Signatories

Authors

Donna Cooper - Community Lease Advisor

Tamara Zunic - Specialist Technical Statutory Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Local Area Manager

Whau Local Board

25 November 2020

New agreement to lease and community lease to Western Districts Hockey Club Incorporated, 34 Binsted Road, New Lynn

File No.: CP2020/16909

Te take mō te pūrongo

Purpose of the report

1. To grant an agreement to lease and new community lease to Western Districts Hockey Club Incorporated located on Ken Maunder Park, 34 Binsted Road, New Lynn.

Whakarāpopototanga matua

Executive summary

2. Western Districts Hockey Club Incorporated was formed in 1958 and have been located on Ken Maunder Park since building its indoor hockey pavilion in 1984. The club wish to continue to occupy the reserve and have filed an application for a community lease.

3. The pavilion straddles two parcels of the park land. One parcel is reclamation land and did not have title or survey plans. This process was completed in 2019 and both parcels are held as classified as recreations reserves under the Reserves Act 1977.

4. From 1984 until present the club has been unable to obtain a lease due to the reclamation land not having title. With no lease in place the club were unable to obtain funding to maintain the building.

5. Auckland Council assessors have inspected the pavilion and identified maintenance and repair works required to improve the pavilion to a moderate to good condition.

6. To allow the club to raise the necessary funding to complete the maintenance and repair work staff recommend an agreement to lease be granted for a period of four years commencing 1 January 2021 followed by a lease of 10 years with one 10 year right of renewal. The lease period will only commence when the identified maintenance and repair works have been completed and approved by an Auckland Council Senior Asset Assessor.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) grant an agreement to lease to Western Districts Hockey Club Incorporated for part of Ken Maunder Park, 34 Binsted Road, New Lynn, being 274m² (more or less) of Section 1 SO 522140 that is held by the Crown and vested in Auckland Council in trust and 326m² (more or less) of Part Allotment 258 Parish of Waikomiti that is held in fee simple by Auckland Council (Attachment A) and subject to the following terms and conditions:

i) term: four years commencing 1 January 2021

ii) rent: $1.00 plus GST per annum if demanded

iii) Western Districts Hockey Club Incorporated securing all the necessary funding required to remedy the building defects

iv) Western Districts Hockey Club Incorporated securing all the necessary regulatory consents required to remedy the building defects

v) Western Districts Hockey Club Incorporated completing the required works to remedy the building defects.

b) grant a new community lease to Western Districts Hockey Club Incorporated for part of Ken Maunder Park, 34 Binsted Road, New Lynn, being 274m² (more or less) of Section 1 SO 522140 that is held by the Crown and vested in Auckland Council and 326m² (more or less) of Part Allotment 258 Parish of Waikomiti that is held in fee simple by Auckland Council (Attachment A) and subject to the following terms and conditions:

i) all works required to remedy the building defects have been completed, inspected by Auckland Council, and approved

ii) term: 10 years commencing from date of approval from Auckland Council of the inspected works with one 10-year right of renewal

iii) rent: $1.00 plus GST per annum (if demanded)

iv) a Community Outcomes Plan to be negotiated with Western Districts Hockey Club Incorporated and attached as a schedule to the lease document

v) all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines and the Reserves Act 1977.

Horopaki

Context

7. This report considers an agreement to lease and new community lease to Western Districts Hockey Club Incorporated located on Ken Maunder Park, 34 Binsted Road, New Lynn.

8. The Whau Local Board is the allocated authority relating to local, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu

Analysis and advice

Ken Maunder Park

9. The park is made up of seven parcels of land. There are two parcels of land that the Westerns Districts Hockey Club pavilion occupies. The two parcels are described as:

a) Part Allotment 258 Parish of Waikomiti being 6.2815 hectares. Part Allotment 258 is held in fee simple by Auckland Council as a classified recreation reserve and subject to the Reserves Act 1977

b) Section 1 SO 522140 being 6558m² was declared to be Crown Land subject to the Land Act 1948 being reclaimed land. Section 1 is classified as a recreation reserve under the Reserves Act 1977 and vested in Auckland Council in trust for recreation purposes.

10. Public notification of the intention to lease is not required as the activity of indoor hockey and the club are contemplated in the New Lynn Reserves Management Plan adopted 31 August 2010.

Western Districts Hockey Club

11. The hockey club was formed in 1958 by an amalgamation of three groups. Its history can be traced back to 1939 to the Owai Rovers Hockey Club.

12. In 1983 the hockey club built an indoor hockey pavilion on Ken Maunder Park which is an all-weather fully enclosed hockey training facility. The Rob Henry Pavilion allows training to be carried out on turf at any time of the day or night in all weather conditions. Named in remembrance of Rob for his initiative and drive that saw the building of the pavilion and for the many roles he held within the club.

13. In 1999 the new Avondale College water-based turf was opened on Rosebank Road, Avondale. The club moved their home premises to the college pavilion to take advantage of the new facility and they have been there ever since whist continuing to train at the Rob Henry Pavilion.

14. The pavilion placement on Ken Maunder Park straddles two parcels of land. One of the parcels is reclamation land and did not have title or survey plans. With no title over that parcel of land the hockey club was unable to secure a lease. This has impacted the hockey club in that it has been unable to secure funding to maintain the pavilion.

15. Surveying, registration and classification of the land were completed in 2019.

16. The hockey club has expressed its desire to continue occupying the park and has filed an application for a new lease.

17. Auckland Council Senior Asset Assessors have inspected the pavilion. They have identified maintenance and repair works to improve the pavilion to a moderate to good condition. A schedule of identified works was provided to the hockey club on 19 August 2020. Works include but are not limited to:

i) replace or upgrade roof, electrical system, and drainage to ensure it complies with current building code

ii) fix fallen light bracket

iii) repair holes to corrugated iron cladding

iv) repair or replace broken gutters and downpipes and install gutters and downpipes where there are none

v) eradicate rodent infestation.

18. The identified works will come at a cost to the hockey club. In order for it to raise funds and then complete the works an agreement to lease period of four years is recommended followed by a lease of 10 years with one 10 year right of renewal. The lease period will only commence when the identified maintenance and repair works have been completed and approved by an Auckland Council Senior Asset Assessor.

19. The hockey club was registered as an incorporated society on 29 April 1959 and its objectives are to:

i) Foster and advance hockey within the community

ii) Offer coaching and competitive opportunities in hockey to members of the club

iii) Ensure a duty of care to all members of the club

iv) Provide all its services in a way that is fair to everyone.

20. The hockey club has close to 500 members spread over the following sections: junior hockey (under 13 years), youth hockey (13-18 years) and senior hockey. There is a summer hockey league that runs from October to March. School holiday programmes are also available. The pavilion is mostly used weekdays through the winter with a few training sessions held over summer.

21. The hockey club has had international players from Argentina, England, The Netherlands, Germany, Scotland, and South Africa travel to New Zealand to play for the club. They have also played host to several Black Sticks representatives who transfer to the club for an Auckland base during the New Zealand selection process.

22. The hockey club’s highlights of the past decade include the Auckland Hockey Association Championship win by the Premier Ladies team in 2016 and a club member representing NZ in the Black Sticks team.

23. A community outcomes plan will be negotiated with hockey club when the agreement to lease conditions have been satisfied. Approval of the plan will be sought from either the Whau Local Board Chair or Deputy Chair and attached to the lease document.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. The designated impact level of the recommended decision on green-house gas emissions falls within the “no impact” category because the proposal continues an existing activity and does not introduce new sources of emissions.

25. Climate change has the potential to impact the lease as Ken Maunder Park sits alongside a coastal inundation 5-year return and a 1-in-100-year flood plain area (Attachment B). There is approximately a two-meter height difference and five meters between the Whau River and the southernmost corner of the pavilion.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. Staff from the Community Empowerment Unit, Parks Sports and Recreation, Asset Management and Area Operations were consulted on the proposed agreement to lease and new lease to the hockey club. No objections or concerns were raised.

27. The proposed agreement to lease and new community lease has no identified impacts on other parts of the council group. The views of other council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. Council staff sought the views of the local board at a workshop on 5 August 2020. The local board indicated informal support for an agreement to lease and new community lease to the hockey club.

29. After the agreement to lease period has been satisfied and prior to the commencement of the community lease a community outcomes plan will be negotiated with Western Districts Hockey Club Incorporated that aligns to the then current Whau Local Board Plan.

Tauākī whakaaweawe Māori

Māori impact statement

30. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.

31. Staff prepared a power point document containing details on proposed agreement to lease and new lease for presentation (via Skype) to mana whenua representatives in attendance at the north west mana whenua forum scheduled to have been held in Orewa on Wednesday 2 September 2020. Unfortunately, the forum was cancelled.

32. Staff subsequently circulated the presentation to mana whenua representatives via email.

33. Staff received the following feedback:

· Ngāti Whātua Ōrākei does not need involvement in this instance but would defer and support our whanaunga of Te Kawerau a Maki as the lead Iwi for direct consultation moving forward on this project.

34. Staff met with a Kaitiaki representative from Te Kawerau a Maki on 16 September 2020 to discuss the proposal. Feedback received advised that Te Kawerau a Maki has historical and cultural connections to the Whau Local Board area, and therefore has an interest in all activities in the area, including leases. After reading the information provided Te Kawerau a Maki has confirmed that it has no concerns regarding a new agreement lease for the Western Districts Hockey Club Incorporated at Ken Maunder Park.

Ngā ritenga ā-pūtea

Financial implications

35. Input and advice were sought from David Rose, Lead Financial Advisor for West Local Boards, who approved the statement below.

36. There are no cost implications to the local board approving an agreement to lease and new community lease to Western Districts Hockey Club Incorporated. This will be the first lease to the hockey club, and they will be responsible for all maintenance of the pavilion.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. Should the Whau Local Board resolve not to grant an agreement to lease and new community lease to Western Districts Hockey Club Incorporated this decision will materially affect the club’s ability to source funding, complete the identified building works and undertake its core activities.

Ngā koringa ā-muri

Next steps

38. Subject to the grant of an agreement to lease and new community lease, council staff will work with Western Districts Hockey Club Incorporated to finalise the lease documents.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan for Western Districts Hockey Club Incorporated, Ken Maunder Park, 34 Binsted Road, New Lynn	45
b ⇩	Aerial view of coastal inundation and flood plains area in relation to Western Districts Hockey Club Incorporated pavilion	47

Ngā kaihaina

Signatories

Author

Donna Cooper - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Local Area Manager

Whau Local Board

25 November 2020

Whau Quick Response Round Two 2020/2021 grant allocations

File No.: CP2020/15749

Te take mō te pūrongo

Purpose of the report

1. To provide the Whau Local Board with information on applications in Whau Quick Response Grants Round Two 2020/2021 to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in the Whau Quick Response Grants Round Two 2020/2021 (refer Attachment A).

3. The Whau Local Board adopted the Whau Local Board Community Grants Programme 2020/2021 on 6 May 2020 (Attachment B). The document sets application guidelines for contestable grants.

4. The local board has set a total community grants budget of $130,503 for the 2020/2021 financial year. A total of $60,193 has been allocated to the Whau Quick Response Round One and Local Grants Round One 2020/2021. This leaves a total of $70,310 to be allocated to two local grant rounds and two quick response rounds.

5. Ten applications were received for the Whau Quick Response Round Two 2020/2021, requesting a total of $18,083.62.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) agree to fund, part-fund or decline each application received in the Whau Quick Response Round Two 2020/2021 as per the table below:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR2121-214	Te Toi Uku Crown Lynn & Clayworks Museum	Arts and culture	Towards the costs of audiovisual and lighting design for a display at Te Toi Uku Crown Lynn and Clayworks Museum	$2,000.00	Eligible
QR2121-201	Melana Trust Incorporated	Community	Towards the cost of website design, email set up, business cards, brochures, banner, and printing for The Community Financial Hub	$1,999.30	Eligible
QR2121-203	Green Bay Youth Work	Community	Towards entertainment hire for an activity day at Green Bay High School	$1,000.00	Eligible
QR2121-206	Whau Ward Walking Samoans under the umbrella of “Neighbourhood Support Waitakere"	Community	Towards venue hire, vouchers, guest speakers, stationery, printing and advertising costs for the end of year celebration day	$2,000.00	Eligible
QR2121-209	Blockhouse Bay Playcentre	Community	Towards the purchase of children's outdoor resources for the Blockhouse Bay Playcentre	$1,992.32	Eligible
QR2121-212	Youthline Auckland Charitable Trust	Community	Towards volunteer supervision, triage support, and phone bills for Youthline phoneline services in the Whau area	$2,000.00	Eligible
QR2121-213	Blue Light Ventures Incorporated	Community	Towards the printing and production costs of the "Street Smart" life skills resource handbook for year thirteen students in Avondale and Kelston Girls' High Schools	$1,988.00	Eligible
QR2121-202	Earth Action Trust	Environment	Towards costs of printing flyers, volunteer, project management, and health and safety equipment to clean the streets in the Avondale area	$2,000.00	Eligible
QR2121-207	The Whau River Catchment Trust	Environment	Towards security alarm installation at a storage shed shared by Blockhouse Bay community groups	$1,104.00	Eligible
QR2121-211	West Auckland Radio Controlled Car Club	Sport and recreation	Towards the purchase of a 25,000 litre water tank for West Auckland Radio Controlled Car Club	$2,000.00	Eligible
Total				$18,083.62

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Whau Local Board adopted the Whau Local Board Community Grants Programme 2020/2021 on 6 May 2020 (Attachment B). The document sets application guidelines for contestable grants.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

14. The grants programme has no identified impacts on Council-Controlled Organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Local boards are responsible for the decision-making and allocation of local board community grants. The Whau Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

16. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

17. A summary of each application received through the Whau Quick Response Grants Round Two 2020/2021 (Attachment A) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

19. Three applicants applying to the Whau Quick Response Grants Round Two 2020/2021 indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

20. The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

21. The local board has set a total community grants budget of $130,503 for the 2020/2021 financial year. A total of $60,193 has been allocated to the Whau Quick Response Grants Round One and Local Grants Round One 2020/2021. This leaves a total of $70,310 to be allocated to two local grant rounds and two quick response rounds.

22. Ten applications were received for the Whau Quick Response Grants Round Two 2020/2021, requesting a total of $18,083.62.

23. Relevant staff from Auckland Council’s Finance department have been fully involved in the development of all local board work programmes including this one and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy, and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25. Following the Whau Local Board allocation of funding for the Quick Response Round Two 2020/2021, the grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Whau Quick Response Grants Round Two 2020/2021 applications	55
b ⇩	Whau Local Board Grant Work Programme 2020/2021	97

Ngā kaihaina

Signatories

Author

Erin Shin - Senior Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Adam Milina - Local Area Manager

Whau Local Board

25 November 2020

Local board delegations to allow local views to be provided on matters relating to the COVID-19 Recovery (Fast-track Consenting) Act 2020 and the Urban Development Act

File No.: CP2020/16365

Te take mō te pūrongo

Purpose of the report

1. To recommend that the Whau Local Board appoints a local board member to:

· provide formal local board feedback on applications proposed and being processed under the COVID-19 Recovery (Fast-track Consenting) Act 2020

· represent the local board at the Planning Committee Political Working Party on the Urban Development Act, as required.

Whakarāpopototanga matua

Executive summary

2. The government has recently enacted two new pieces of legislation: the COVID-19 Recovery (Fast-track Consenting) Act 2020 and the Urban Development Act 2020.

3. The COVID-19 Recovery (Fast-track Consenting) Act 2020 provides an alternative resource consenting process to the usual process under the Resource Management Act 1991. This process is designed to ‘fast-track’ resource consent processes to enable development and infrastructure projects to commence more quickly, to help support the economic recovery and create jobs. Resource consent applications will be lodged directly with central government’s Environmental Protection Authority.

4. The Urban Development Act 2020 gives Kāinga Ora access to a series of development powers and the ability to establish specified development projects. Most of these powers can only be used within a specified development project but some are also available for use in ‘business as usual’ developments that Kāinga Ora undertakes. Each of the powers has been designed to address a specific barrier to development.

5. The Planning Committee has delegated to the Chairperson and Deputy Chairperson of the Planning Committee, in consultation with the Mayor’s Office, the power to establish a Political Working Group to provide political direction on the execution of powers and functions under the Urban Development Act 2020. Each political working group established will comprise of the Chairperson and Deputy Chairperson of the Planning Committee, a member of the Independent Māori Statutory Board, relevant ward councillor(s) and a representative of relevant local board(s).

6. The council can provide feedback on applications processed under both the COVID-19 Recovery (Fast-track Consenting) Act 2020 and the Urban Development Act 2020; however, the timeframes are very short. To ensure that local boards can provide feedback, it is proposed that each local board appoint one local board member to provide formal local board views (feedback) on applications proposed and being processed under the COVID-19 Recovery (Fast-track Consenting) Act 2020 and to represent the local board on any relevant Political Working Party established to give political direction on the execution of the council’s powers under the Urban Development Act 2020.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) delegate to a member, with an alternate, the authority to provide the local board views in respect of matters under the COVID-19 Recovery (Fast-track Consenting) Act 2020, noting that given the timeframes under the Act, it is not practicable for the matters to come before the full local board

b) appoint a member, with an alternate, as the Whau Local Board representative as required, on any Political Working Group established (in accordance with the Planning Committee’s resolution PLA/2020/79 on 1 October 2020), to give political direction on the execution of the council’s powers under the Urban Development Act 2020.

Horopaki

Context

COVID-19 Recovery (Fast-track Consenting) Act 2020

7. In May 2020, the Government enacted the COVID-19 Recovery (Fast-track Consenting) Act 2020 to fast-track the consenting of eligible development and infrastructure projects as a major element of its COVID-19 rebuild plan. This legislation commenced in July 2020 and will be repealed in July 2022.

8. The COVID-19 Recovery (Fast-track Consenting) Act 2020 provides an alternative to the usual resource consenting process under the Resource Management Act 1991 (RMA). This process is designed to ‘fast-track’ resource consenting processes to enable development and infrastructure projects to commence more quickly, help support the economic recovery and create jobs.

9. Some infrastructure and development projects are listed in the COVID-19 (Fast-track Consenting) Act 2020. In Auckland, the six listed projects are:

· Unitec Residential Development

· Papakainga development in Point Chevalier

· Britomart Station Eastern End Upgrade

· Papakura to Pukekohe Rail Electrification

· Northern Pathway – Westhaven to Akoranga shared pathway

· Papakura to Drury South State Highway 1 Improvements.

10. Resource consent applications for these listed projects are lodged directly with central government’s Environmental Protection Authority (EPA). An expert panel is formed for each application, to assess it and decide whether to approve or decline it.

11. Additionally, an applicant can request the Minister for the Environment to refer an application to an expert panel, utilising the fast-track process. The COVID-19 (Fast-track Consenting) Act 2020 specifies a range of considerations for the Minister, including:

· the public good aspects of the application

· its potential contribution to job creation and economic activity

· the potential significance of any environmental effects

· whether the consenting process under the COVID-19 (Fast-track Consenting) Act 2020 is likely to be significantly faster than a usual RMA resource consent process.

12. The expert panel must include one member who is nominated by Auckland Council. This will be considered on a case by case basis, with the nominated member potentially being a councillor, local board member, or council staff member. Decisions on the nomination of the panel member will be made by the General Manager Resource Consents, or the General Manager Plans and Places where a Notice of Requirement (designation) is involved. Discussion, including with the relevant local board(s), will inform this decision.

13. There are two opportunities for local boards to provide feedback in relation to resource consents following the fast-track process. In both cases, the council has 10 working days to provide feedback.

· The first opportunity is where the Minister for the Environment must consult with Auckland Council when there are new applications proposed for the fast-track process.

· The second opportunity occurs when the panel invites comment on the application.

14. Staff will seek formal feedback from the local board, and the local board will have four working days to provide this feedback to the council’s project lead. The feedback will be included as part of Auckland Council’s comment.

Urban Development Act 2020

15. The Urban Development Act 2020 commenced on 7 August 2020. The Urban Development Act 2020 provides for functions, powers, rights and duties of the Crown entity Kāinga Ora – Homes and Communities, to enable it to undertake its urban development functions.

16. This Act gives Kāinga Ora access to a series of development powers and the ability to establish specified development projects (attachment A). Most of these powers can only be used within a specified development project but some are also available for use in ‘business as usual’ developments that Kāinga Ora undertakes. Each of the powers has been designed to address a specific barrier to development. Not all powers will be needed by every project.

17. This Act confers powers and functions on Auckland Council such as indicating support for the establishment of a specified development area and nominating a representative to sit on an independent hearings panel for a specified development project. The timeframes for carrying out these powers and functions is tight, only 20 working days in some instances.

18. At its 1 October 2020 meeting, the Planning Committee (PLA/2020/79) delegated to the Chairperson and Deputy Chairperson of the Planning Committee, in consultation with the Mayor’s Office, the power to establish a Political Working Group to provide political direction on the execution of powers and functions where staff advise that one or more of the following criterial are met.

· The development plan is inconsistent with the Auckland Unitary Plan and/or not aligned with the outcomes in the Auckland Plan 2050.

· The specified development area is out of sequence with the Auckland Plan Development Strategy and Future Urban Land Supply Strategy.

· There is insufficient infrastructure to support the development plan and/or significant public infrastructure spend is required to support the project.

· There are significant implications for the Parks Network Plans for the same location.

· There is a significant impact on Auckland Council/Council-Controlled Organisation (CCO) and/or third-party infrastructure.

· There is the potential for significant adverse environmental effects to occur.

19. Each political working party will comprise of the Chairperson and Deputy Chairperson of the Planning Committee, a member of the Independent Māori Statutory Board, relevant ward councillor(s) and a representative of relevant local board(s).

20. Attachment B sets out the steps involved in setting up a specified development project. At the time of writing this local board report, no specified development project areas have been proposed within Auckland. Local boards will have the opportunity to provide feedback on proposals administered under the Urban Development Act 2020, but it is likely that any opportunities will have short timeframes.

Tātaritanga me ngā tohutohu

Analysis and advice

COVID-19 Recovery (Fast-track Consenting) Act 2020 – options considered

21. Local boards normally provide their formal views at business meetings (option two in Table 1). However, the timeframes under the COVID-19 Recovery (Fast-track Consenting) Act 2020 make this mostly impossible to achieve. As local boards will only have four working days to provide their views, it is recommended that a delegation is provided to one local board member and one alternate (option three in Table 1).

22. At the start of the electoral term, local boards selected delegates to provide local board views on resource consent notification and local board views on notified resource consents. They may wish to delegate these responsibilities to the same local board delegates and alternates.

Table 1: Options for local boards to provide their formal views on applications proposed and administered under the COVID-19 Recovery (Fast-track Consenting) Act 2020

Options	Pros	Cons
1. No formal local board views are provided.		· Local board views will not be considered on applications made under the COVID-19 Recovery (Fast-track Consenting) Act 2020.
2. Formal local board views are provided at a business meeting.	· All local board members contribute to the local board view. · Provides transparent decision making.	· Local board meeting schedules and agenda deadlines are unlikely to align with statutory deadlines imposed by the planning process.
3. Formal local board views are provided by way of delegation to one local board member for all applications (preferred option).	· Nominated local board member is able to develop expertise on the subject on behalf of the local board. · Local boards can provide their views in a timely way that meets statutory deadlines. · Nominated local board member may informally obtain and consider the views of other local board members. · Any feedback can be reported back to the local board.	· Decisions are not made by the full local board. · Decisions made under delegation are not made at a public meeting (decisions are made public once submitted via the planning process).

Urban Development Act 2020

23. Due to the tight timeframes provided for under the Urban Development Act 2020, the Planning Committee authorised a delegation to promptly establish a Political Working Group for proposed specified development projects. Because establishment of each group will likely be required at pace, it is unlikely that local boards will have time to select a representative at a business meeting. It is therefore recommended, that the local board appoints one local board member (and an alternate) to sit as the local board representative on any relevant political working group convened to consider the council’s position on Urban Development Act 2020 matters.

24. At the start of the electoral term local boards selected delegates to provide local board views on resource consent notification and local board views on notified resource consents. They may wish to delegate these responsibilities to the same local board delegates and alternates.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. The matters raised in this report do not have any impact on climate change as they address procedural matters.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. This report recommends the delegation to and appointment of local board members to ensure that the council can undertake its operational and statutory duties in a timely manner, while receiving local board input on matters that are of local importance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. This report seeks to appoint nominated board members to perform particular functions.

28. Any local board member who is appointed as a nominated board member should ensure that they represent the wider local board views and preferences on each matter before them.

Tauākī whakaaweawe Māori

Māori impact statement

29. A decision of this procedural nature is not considered to have a positive or negative impact for Māori.

Ngā ritenga ā-pūtea

Financial implications

30. A decision of this procedural nature is not considered to have financial implications on Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31. If local boards choose not to delegate authority/appoint a representative to provide views on matters relating to the COVID-19 Recovery (Fast-track Consenting) Act 2020 and the Urban Development Act 2020, there is a risk that they will not be able to provide formal views within statutory timeframes and will miss the opportunity to have their feedback considered.

Ngā koringa ā-muri

Next steps

32. Training for local board members will be offered on the COVID-19 Recovery (Fast-track Consenting) Act 2020 and the Urban Development Act 2020.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Summary of Powers available to Kāinga Ora	107
b ⇩	The Specified Development Project process	109

Ngā kaihaina

Signatories

Author

Carol Stewart - Senior Policy Advisor

Authorisers

Louise Mason – General Manager Local Board Services

Adam Milina - Local Area Manager

Whau Local Board

25 November 2020

Community Facilities’ Sustainable Asset Standard

File No.: CP2020/16943

Te take mō te pūrongo

Purpose of the report

1. To seek formal local board feedback on the Community Facilities’ Sustainable Asset Standard (the Standard) and proposed regional policy (Attachment A).

Whakarāpopototanga matua

Executive summary

2. The Sustainable Asset Standard is a Community Facilities business improvement project consisting of three key deliverables to act on climate change in the built environment:

· A policy to define minimum thresholds for Community Facilities assets to achieve sustainability or ‘green’ certifications. This policy is currently an internal staff guidance document, proposed to Governing Body to adopt formally as a regional policy and is provided as Attachment A.

· Energy transition accelerator plans to align renewal works to reduce emissions at targeted, high-emissions sites.

· The change management required to support staff and suppliers to deliver green certified assets meeting the standard set out by the policy.

3. Sustainable asset certification tools are recognised as best practice to reduce the greenhouse gas emissions and other environmental impacts resulting from the development and operations of council assets, managed by Community Facilities.

4. The Standard is coupled with a funding package through the Long-term Plan as part of Council’s response to climate change. Additional costs to certify those assets identified in the work programme are estimated at a 4.4 per cent premium calculated against existing budgets.

5. The Governing Body’s adoption of the current internal policy as a regional policy would have two impacts on local board decision-making:

· all growth projects over five million dollars and renewal projects over two million dollars would obtain green building certification at no less than a Green Star five-star rating (or equivalent certification), with net zero energy operations, and

· as a fundamental principle of these rating tools, any design options provided to local boards for asset decision-making, would be required to provide whole-of-life considerations.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) support the Community Facilities Sustainable Asset Standard as an action of the Te Tāruke-ā-Tāwhiri (Auckland’s Climate Plan)

b) provide any feedback to support the Governing Body’s consideration of the Standard as regional policy.

Horopaki

Context

6. In 2019 Auckland Council declared a climate emergency and in July 2020 the Environment and Climate Change Committee adopted Te Tāruke-ā-Tāwhiri. The plan sets a 2030 target to reduce emissions by 50 per cent.

7. Developing a Sustainable Asset Standard is an action under Te Tāruke-ā-Tāwhiri. This will enable Auckland Council to align asset management practices with the comprehensive frameworks of green building certification tools (e.g. Green Star, Living Building Challenge, Passive House, Infrastructure Sustainability).

8. Buildings and open spaces managed by Community Facilities (CF) accounted for roughly 68 per cent of the council’s carbon footprint in 2019, as can be seen in Figure 1, right.

9. As the source of such a large proportion of the council’s emissions, Community Facilities needs to urgently address climate change through the management of public assets.

10. The Standard (orange in Figure 2, below) is one of eight key programmes identified in the Auckland Council Greenhouse Gas Emissions Reduction plan to reduce the organisation’s emissions by 50 per cent by 2030 (dashed line below).

Figure 2 Auckland Council Greenhouse Gas Emissions Reduction Plan

11. Adopting the Standard as part of this cycle of Long-term Plan funding positions the council to meet compliance changes to New Zealand’s building regulations expected in October 2021, from the Ministry of Business, Innovation and Employment Building for Climate Change programme. If adopted, Auckland Council would be the first local government in the country to commit to using green building and sustainable infrastructure certifications.

Tātaritanga me ngā tohutohu

Analysis and advice

12. Staff explored two other options to provide a comprehensive asset-focussed response to climate change:

· green building certification for existing assets (Green Star Performance)

· organisational certification under (ISO 14001 Environmental Management System).

13. The Green Star Performance ‘proof of case’ pilot certified the council’s three-building crematorium portfolio in 2018. It was the first in the country to receive a Green Star rating on operational assets.

14. The pilot proved to be a valuable exercise in developing a performance improvement plan. It also proved that certification across the CF portfolio would be cost prohibitive, as the “Performance” rating required tri-annual, on-going recertification.

15. Another option explored was a different type of certification, ISO 14001, which applies an environmental management system. Through investigation with the Chief Sustainability Office, Corporate Property and Corporate Health and Safety, it was determined that this certification is more suitable to a corporate application throughout the organisation, as opposed to only CF assets.

16. This initial investigation also found that the certification did not address the cultural and social aspects to sustainable performance in a building or asset application. These comprehensive measures are essential in green building and sustainable infrastructure rating tools.

17. Sixty-one per cent of C40 cities^{^[1]} require green building certifications for all new facilities. For CF to manage its assets efficiently and sustainably, our practices need to go beyond building code compliance. Green building and infrastructure tools provide the framework to align CF asset management with international best practice to deliver better asset value and outcomes for Aucklanders.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The Standard addresses climate mitigation by committing to carbon neutral growth and evidencing it using an independent assessment framework. The proposal’s primary benefit is to support Te Tāruke-ā-Tāwhiri’s implementation. This will be achieved by mandating climate action in the built environment and making it transparent and accountable through Green Star (and other sustainable asset) certification processes.

19. Climate adaptation is also supported through the use of these sustainable asset certification processes. These frameworks encourage sustainable design features to promote resilience to climate change’s extreme weather events. Features like rainwater harvesting, living roofs and walls, and potable water use avoidance through design, all support network-scale resilience to drought, floods, and heavy storms.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The Standard aligns with the Auckland Council Group Green Building Framework, drafted in 2018 with input from Panuku Development Auckland, Auckland Transport, and the former Regional Facilities Auckland (RFA).

21. Out of these Council Controlled Organisations, the Standard supports Panuku’s community-scale developments seeking Green Star Community certifications and the former RFA”s 2019 Green Building Standards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. If the Standard is adopted, the two main impacts on local boards are:

· capital decisions on all growth projects over five million dollars, and renewal projects over two million dollars, would require green building certification at no less than a Green Star five-star rating (or equivalent certification). Growth projects will need to be net zero energy (energy use is generated on-site or through investment in renewable energy at other council facilities, any energy consumed from the grid is offset by exports to the grid)

· as a fundamental principle of these rating tools, any design options provided to local boards for asset decision-making would be required to provide whole-of-life considerations, making climate impact statements and life cycle assessments more quantified for improved advice.

23. Staff attended local board workshops in October and November 2020. At the time of this report being drafted, informal feedback has been generally supportive, however, there is also a general concern that the costs to deliver certifications to this standard will exceed allocated budgets. This report seeks the formal views of local boards.

24. The Standard directly addresses local board input as part to Te Tāruke-ā-Tāwhiri engagement in 2018, highlighting the need for council buildings to demonstrate best practice.

Tauākī whakaaweawe Māori

Māori impact statement

25. The Standard supports Māori wellbeing by providing the operational tools required to action two key Māori outcomes strategies:

· The Auckland Council Māori Outcomes Framework

· Te Aranga Design Principles.

26. Community Facilities’ early commitment to green building and infrastructure tools, within the Aotearoa New Zealand context, also benefits Māori aspirations of visible and embedded Māori identity and culture in the building industry. Māori will have increasing influence over the tools’ applications and the definition of sustainable assets in the country.

27. By becoming the first local government in the country to commit to green ratings, the council can leverage this leadership with applicable organisations to further emphasise the cultural significance of the frameworks.

28. Input will be sought from mana whenua on this proposal at the next available kaitiaki forum (date yet to be confirmed).

Auckland Council Māori Outcomes Framework

29. The Standard supports Ngā Whāinga Mahi three to 10 of the Auckland Council Māori Outcomes Framework:

3.0 Mārae Development

The Marae development Programme’s primary objective is to provide healthy, safe and warm Mārae with longevity longevity for future generations, supported by the Standard’s indoor environmental quality metrics.

4.0 Te Reo Māori

Te reo Māori to be more visible, heard, and spoken in Tāmaki Makaurau.

5.0 Māori Identity and Culture

Embed Te Aranga Design Principles into staff procedures and templates and ensure consistent application for all CF capital design work.

6.0 Māori Business, Tourism and Employment

Enable staff to apply the Auckland Council Group Sustainable Procurement Framework consistently across all asset management procurement from capital works to full facility operational tenders.

7.0 Realising Rangatahi Potential

Rangatahi potential included via two pathways:

1. by normalising sustainable procurement to deliver social outcomes (including those for youth) and

2. by shifting asset decisions away from short-term project costs (which benefit current Aucklanders disproportionately over rangatahi), towards total-cost-of-life evaluation of assets, which support providing assets with lower operating costs and avoiding carbon emissions locked in by design.

8.0 Kaitiakitanga

Supports kaitiakitanga outcomes in two ways:

1. by enabling built environment activities to improve environmental reporting and contribute to mātauranga Māori and

2. by more effective Māori engagement to apply this mātauranga through social, equity, and innovation categories of certification frameworks.

9.0 Effective Māori Participation

Equity, social and innovation categories built into sustainable asset ratings incentivises increased engagement with Māori alongside Te Aranga Design Principles.

10.0 An Empowered Organisation

Climate change is affecting the cultural landscape in a way which makes natural resources less accessible to Māori in Tamaki Makaurau. The Standard approach acknowledges the relationship between te Tiriti and improving the sustainability of public assets to enable our workforce to deliver the Māori outcome of protecting natural taonga for future generations of Tāmaki Makaurau.

Te Aranga Design Principles

30. Measuring CF’s assets’ environmental performance supports the Te Aranga Design principle of Mauri Tu to protect, maintain and enhance the environment. Tools with a particular emphasis on place and the cultural relationships with land underscore the principles of Tohu and Ahi Kā, where cultural landmarks and heritage are designed into projects and enhance sense of place relationships.

Ngā ritenga ā-pūtea

Financial implications

31. A four per cent^{^[2]} cost increase is forecast for 30 capital projects to be certified under the Standard over the next ten years. This increase totals $14.5 million on top of the existing allocated budgets for these 30 projects. Funding will be sought through the Long-term Plan climate lane corporate emissions package, at a future Finance and Performance Committee meeting.

32. The proposal makes provision for an additional $180,000 of asset-based service operational expense for tools development. This cost will be met by existing OpEx as part of the continuous improvement of CF business performance over the next three years, subject to change and approval as part of the LTP approval process and finalisation of the CapEx and OpEx budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. As the earliest adopter of green buildings and sustainable infrastructure at scale in Aotearoa, Auckland Council will face higher risks to implementation than those organisations which follow.

34. Mitigation of these risks has been embedded in the delivery plan of the Standard by investing in change management to address industry maturity and staff capability.

35. Major risks have been identified and addressed during the strategic assessment phase of the Standard’s project governance, including risks of inaction should the Standard not be implemented. Through this assessment, the reputational, financial, legal, and business risks were found to outweigh the risks of early adoption.

36. Because the Standard is using project governance to deliver the change management, further risk management is iterative and will be further defined through the business case phase with the project team’s risk management plan.

Ngā koringa ā-muri

Next steps

37. Formal local board feedback will be included in the proposal to the Governing Body when requesting the adoption of the Standard as regional policy. The report will be put to the Governing Body in the first week of December 2020. For those business meetings occurring after the reporting deadline, this feedback will be made available to Governing Body separate to the report.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Community Facilities Sustainable Asset Policy	117

Ngā kaihaina

Signatories

Author

Toto Vu-Duc - Energy Sustainability Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Acting General Manager Local Board Services

Adam Milina - Local Area Manager

Whau Local Board

25 November 2020

Local board views on Plan Change 53 - Temporary Activities and Pukekohe Park Precinct

File No.: CP2020/16366

Te take mō te pūrongo

Purpose of the report

1. To invite the Whau Local Board to provide its views on Plan Change 53 – Temporary Activities and Pukekohe Park Precinct, a council-initiated plan change.

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a plan change to the Auckland Unitary Plan must consider local boards’ views on the plan change if the relevant local boards choose to provide their views.

3. Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including plan changes. A local board can present local views and preferences when expressed by the whole local board.^{^[3]}

4. Auckland Council notified proposed Plan Change 53 – Temporary Activities and Pukekohe Park Precinct on 24 September 2020. Submissions closed on 20 October 2020. The plan change proposes to change the Auckland Unitary Plan by enabling an increase in the number of temporary activities able to be undertaken as permitted activities in the following manner:

· requiring a traffic management plan (as a permitted activity standard) for an event in a rural or Future Urban zone where more than 500 vehicle movements per day on adjacent roads are generated

· increasing the duration of those temporary activities that are defined as noise events (i.e. they exceed the noise standards for the zone) from six to eight hours

· aligning Anzac Day in the Pukekohe Park precinct to the definition under the Anzac Day Act 1966.

5. Two additional minor changes are proposed to address anomalies - a gap in the coastal temporary activities and a minor wording change to the temporary activities Activity Table.

6. The Auckland Unitary Plan objectives and policies seek to enable temporary activities so that they can contribute to a vibrant city and enhance the well-being of communities. At the same time, it seeks to mitigate adverse effects on amenity values, communities, the natural environment, historic heritage and sites and places of significance to mana whenua. The proposed plan change does not alter these objectives and policies.

7. The critical themes from submissions are:

· removing the lighting of fireworks as a permitted activity from Pukekohe Park precinct

· treating Sundays the same as other days of the week when Anzac Day falls on a Sunday at Pukekohe Park (i.e. an event can occur from 1pm onwards)

· adding the New Zealand Transport Authority to the authorisers of the Transport and Traffic Management Plan (alongside Auckland Transport) where there is potential impact on the state highway network

· support for the plan change in respect of temporary military training activities.

8. No iwi authority has made a submission in support or opposition to the plan change.

9. This report is the mechanism for the local board to resolve and provide its views on Plan Change 53 should it wish to do so. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) provide local board views on Plan Change 53 - Temporary Activities and Pukekohe Park precinct

b) appoint a local board member to speak to the local board views at a hearing on Plan Change 53

c) delegate authority to the Chairperson of the Whau Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.

Horopaki

Context

Decision-making authority

10. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.^{^[4]}

11. If the local board chooses to provide its views, the planner includes those views in the hearing report. Local board views are included in the analysis of the plan change, along with submissions.

12. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the plan change.

13. This report provides an overview of the proposed plan change to the Auckland Unitary Plan (AUP), and a summary of submissions’ key themes.

14. The report does not recommend what the local board should convey, if the local board conveys its views on plan change 53. The planner must include any local board views in the evaluation of the plan change. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

15. The temporary activities plan change applies to the Auckland region and one specific change applies to the Pukekohe Park precinct.

16. The purpose of proposed Plan Change 53 – Temporary Activities and Pukekohe Park Precinct is to:

· reduce some of the compliance costs associated with temporary activities. This is in respect of the duration of noise events, the requirement for a resource consent to address traffic management issues for events in rural areas and the interpretation of Anzac Day in relation to the Pukekohe Park precinct

· address two discrepancies in the temporary activity standards – one in the Activity Table (E40.4.1) and a gap in the coastal temporary activity provisions (E25.6.14).

17. The Section 32 Report and details of the plan change are available from the council’s website at PlanChange53. The council’s planner, and other experts, will evaluate and report on:

· the Section 32 Report that accompanies the plan change

· submissions

· the views and preferences of the local board, if the local board passes a resolution.

Themes from submissions received

18. Key submission themes are listed below.

· removing the lighting of fireworks as a permitted activity from Pukekohe Park

· treating Sundays the same as other days of the week when Anzac Day falls on a Sunday at Pukekohe Park (i.e. an event can occur from 1pm onwards)

· adding NZTA (New Zealand Transport Authority) to the authorisers of the Transport and Traffic Management Plan (alongside Auckland Transport) where there is potential impact on the state highway network, and

· support for the plan change in respect of temporary military training activities.

19. Submissions were made by four people/organisations:

Table 1: Submissions received on plan change 53

Submissions	Number of submissions
In support	1
In support but requesting change(s)	3
In opposition	0
Neutral	0
Total	4

20. Information on individual submissions, and the summary of all decisions requested by submitters, is available from the council’s website: PlanChange53.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. There were no submissions that raised specific climate concerns.

22. The council’s climate goals as set out in Te Taruke-a-Tawhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050

· to prepare the region for the adverse impacts of climate change.

23. The local board could consider if the plan change:

· will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions (e.g. does it encourage car dependency, enhance connections to public transit, walking and cycling or support quality compact urban form)

· prepares the region for the adverse impacts of climate change; that is, does the proposed plan change elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

24. The propose changes to the temporary activity standards and the Pukekohe Park precinct are neutral in terms of climate change impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. Auckland Transport and ATEED will review relevant submissions and provide expert input to the hearing report.

26. ATEED made a submission and the key matter raised is the need to treat Sundays the same as other days of the week when Anzac Day falls on a Sunday at Pukekohe Park (i.e. an event can occur from 1pm onwards).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. The plan change affects Auckland-wide provisions and will therefore affect all local boards.

28. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in the local board area

· well-being of communities within the local board area

· local board documents, such as the local board plan or the local board agreement

· responsibilities and operation of the local board.

29. On 17 July 2020, a memo was sent to all local boards outlining the proposed changes, the rationale for them and the likely plan change timeframes.^{^[5]}

30. This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the plan change.

Tauākī whakaaweawe Māori

Māori impact statement

31. If the local board chooses to provide its views on the plan change it may also comment on matters that may be of interest or importance to Māori, well-being of Māori communities or Te Ao Māori (Māori worldview).

32. Plans and Places consulted with all iwi authorities when it prepared the plan change. On 14 July 2020, a memorandum outlining the draft proposed plan change was sent to all Auckland’s 19 mana whenua entities as required under the Resource Management Act. Consultation has also been undertaken with the Independent Māori Statutory Board. Responses were received from Ngāti Whātua Ōrākei and Ngai Tai ki Tamaki.

33. Ngāti Whātua Ōrākei had no concerns with the proposed changes and did not need to engage further. Ngai Tai ki Tamaki advised that a potential concern is the Marine and Coastal Area Act – Takutai Moana claims and legal processes. The proposed changes however do not impact on the activities able to be undertaken in the coastal marine area. They address a gap in the noise standards for the coastal marine area.

34. No iwi authorities made a formal submission.

35. The hearing report will include analysis of Part 2 of the Resource Management Act, which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.^{^[6]} The plan change does not trigger an issue of significance as identified in the Schedule of Issues of Significance and Māori Plan 2017.^{^[7]}

Ngā ritenga ā-pūtea

Financial implications

36. The proposed plan change involves changes to some of the standards for temporary activities and the Pukekohe Park precinct in the AUP. This will make it easier and less expensive for event organisers from a resource management perspective – i.e. they may not need a resource consent.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. There is a risk that the local board will be unable to provide its views and preferences on the plan change, if it doesn’t pass a resolution. This report provides:

· the mechanism for the Whau Local Board to express its views and preferences if it so wishes; and

· the opportunity for a local board member to speak at a hearing.

38. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

39. The power to provide local board views regarding the content of a plan change cannot be delegated to individual local board member(s). This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

40. The planner will include, and report on, any resolution of the local board in the Section 42A hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

41. The planner will advise the local board of the decision on the plan change request by memorandum.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Tony Reidy - Senior Policy Planner

Authorisers

John Duguid - General Manager - Plans and Places

Louise Mason - General Manager Local Board Services

Adam Milina - Local Area Manager

Whau Local Board

25 November 2020

Whau Local Board Workshop Records

File No.: CP2020/16755

Te take mō te pūrongo

Purpose of the report

1. To present the records of the workshops held by the Whau Local Board on 30 September, and on 14 and 21 October 2020.

Whakarāpopototanga matua

Executive summary

2. Briefings provided at the workshops held are as follows:

30 September 2020

· Staff and members check-in – informal session

· Parks Sports & Recreation

Ø Active Recreation Community Services team

Ø Greenways Plan Update

· Community Facilities – Update from Community Facilities Operations Manager

· Community Empowerment Unit – Update

· Local Board Plan – final review workshop

· Long-term Plan introduction.

14 October 2020

· Staff and members check-in – informal session

· Community Facilities’ Sustainable Asset Standard

· Auckland Transport – Concept for Blockhouse Bay Roundabout

· 2020/2021 Whau Local Grants Round One

· Governance Framework Review – Service Level and Funding Project Proposals

· Infrastructure and Environmental Services – Update

· Long-term Plan/Local Board Agreement – consultation, direction and allocation of decision-making table.

21 October 2020

· Staff and members check-in – informal session

· Heritage – Update

· Community Centres/Hubs/House Annual - Update

· Te Kete Rukuruku Programme - Update

· Site visit: Panuku – Avondale

· Site visit: Bellgrove Place, Avondale.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) notes the records of the workshops held on 30 September, and on 14 and 21 October 2020.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Whau Local Board workshop records - 30 September 2020	127
b ⇩	Whau Local Board workshop records - 14 October 2020	129
c ⇩	Whau Local Board workshop records - 21 October 2020	131

Ngā kaihaina

Signatories

Author	Rodica Chelaru - Democracy Advisor
Authoriser	Adam Milina - Local Area Manager

[1] 2014 C40 Green Building City Market Briefs Compendium. C40 is a global network of leadership cities taking action to address climate change. Auckland is a member of this network.

[2] A 4.44 per cent premium was applied to those projects meeting certification thresholds for delivery between 2021-2029. This percentage was based on findings from a 2005 study by the Ministry for the Environment which found sustainable building features to cost an average of two to six per cent more than capital costs for Standard buildings.

[3] Local Government (Auckland Council) Act 2009, section 15(2)(c)

[4] Local Government (Auckland Council) Act 2009, ss15-16.

[5] Local Government Act 2002, Schedule 7, Part 1A, clause 36D.

[7] Schedule of Issues of Significance and Māori Plan 2017, Independent Māori Statutory Board

Chairperson	Kay Thomas
Deputy Chairperson	Susan Zhu
Members	Fasitua Amosa
	Catherine Farmer
	Ulalemamae Te'eva Matafai
	Warren Piper
	Jessica Rose