Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 25 November 2020 at 6:00pm.

 

As required under the COVID-19 Response (Urgent Management Measures) Legislation Act 2020, either a recording of the meeting or a written summary will be published on the Auckland Council website.

 

present

 

Chairperson

Kay Thomas

 

Deputy Chairperson

Susan Zhu

 

Members

Fasitua Amosa

Via Skype for Business

 

Catherine Farmer

 

 

Ulalemamae Te'eva Matafai

 

 

Warren Piper

 

 

Jessica Rose

Via Skype for Business

 


Whau Local Board

25 November 2020

 

 

 

1          Welcome

 

Chairperson K Thomas led the meeting in a karakia.

 

2          Apologies

 

            There were no apologies.

  

3          Declaration of Interest

 

There were no declarations of interest.

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

 

The following are declared interests of the Whau Local Board:

 

Member

Organisation

Position

 

Kay Thomas

·        New Lynn Citizens Advice Bureau

·        Friends of Arataki

·        Western Quilters

·       Citizens Advice Bureau   Waitākere  

      Board

Volunteer

Committee member

Member

 

Chair

Susan Zhu

·      Chinese Oral History Foundation

·      The Chinese Garden Steering

     Committee of Auckland

·      Sport Waitākere

Committee member

Board Member

 

Member of Tu Manawa Active Aotearoa Advisory Group Panel

Fasitua Amosa

·         Equity NZ

·         Massive Theatre Company

·         Avondale Business Association

Vice President

Board member

A family member is the Chair

Catherine Farmer

·      Avondale-Waterview Historical Society

·      Blockhouse Bay Historical Society 

·      Portage Licensing Trust

·      Blockhouse Bay Bowls

·      Forest and Bird organisation

·      Grey Power

Member

 

Member

 

Trustee

Patron

Member

Member

Te’eva Matafai

·      Pacific Events and Entertainment Trust

·      Miss Samoa NZ

·      Malu Measina Samoan Dance Group

·      Pasifika Festival Village

     Coordinators Trust ATEED

·      Aspire Events

Co-Founder

 

Director

Director/Founder

 

 

Chairperson

 

Director

Warren Piper

·      New Lynn RSA

·      New Lynn Business Association

Associate Member

Member

Jessica Rose

·        Women in Urbanism-Aotearoa, 

      Auckland Branch

·        Forest & Bird

·        Big Feels Club

·        Frocks on Bikes

·        Bike Auckland

Committee member

 

Member

Patron

Former co-chair

Former committee member

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

External organisation

 

Leads

Alternate

Aircraft Noise Community Consultative Group

Warren Piper

Catherine Farmer

Avondale Business Association

Kay Thomas

Warren Piper

Blockhouse Bay Business Association

Warren Piper

Fasitua Amosa

New Lynn Business Association

Susan Zhu

Kay Thomas
Warren Piper

Rosebank Business Association

Fasitua Amosa

Warren Piper

Whau Coastal Walkway Environmental Trust

Fasitua Amosa

Jessica Rose

 

4          Confirmation of Minutes

 

Resolution number WH/2020/135

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 28 October 2020, and the minutes of its extraordinary meeting, held on Wednesday, 4 November 2020, as true and correct.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation: Janet Charman and others - Proposal for Avondale inter-agency consultative group

 

Resolution number WH/2020/136

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)      receive the presentation from Janet Charman, Silvia Spieksma, Ellie Ikinofo and Ina Patisolo, and thank them for their attendance.

 

CARRIED

 

 

 

Attachments

a     25 November 2020, Whau Local Board, Item 8.1: Deputation - Janet Charman and others - proposal for Avondale inter-agency consultative  group

 

9          Public Forum

 

9.1

 

Steve Abel - Macrocarpa

 

 

Steve Abel attended to address the meeting regarding a heritage macrocarpa tree on Ash Street and to voice his concern the tree should be preserved and incorporated in the housing project planned for the area.

 

 

 

Resolution number WH/2020/137

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)         receive the presentation from Steve Abel and thank him for his attendance.

 

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion was received from Member J Rose and Member F Amosa as seconder for consideration under item 13.

 

 

12

Whau Ward Councillor's update

 

Resolution number WH/2020/138

MOVED by Chairperson K Thomas, seconded by Member T Matafai:  

That the Whau Local Board:

a)      receive the apology from Whau Ward Councillor, Tracy Mulholland, and thank her for the written update.

 

CARRIED

 

 

 

13

Notice of Motion: Member J Rose - Develop a master, spatial or area plan for the Whau area

 

Resolution number WH/2020/139

MOVED by Member J Rose, seconded by Member F Amosa:  

That the Whau Local Board:

a)         receive the Notice of Motion submitted by Member J Rose and Member F       Amosa.

b)         note that Tāmaki Makaurau is in a climate emergency.

c)         note the significant intensification of housing and associated high impact             projected on the need for green space and social infrastructure in the Whau             area and the Avondale suburb in particular.

d)         request action from Auckland Council’s Planning Committee or Panuku to             develop or support development of a site specific master, spatial or area plan,             or document to the similar effect, that maps all Crown owned and Council             owned land holdings, all current social amenity and green spaces, within the             Whau area, and the   Avondale suburb in particular for the purpose of             provisioning for, by maintaining or increasing household access, to such             green spaces and amenities, to grow future urban resident wellbeing and             climate resilience, and to mitigate predicted population growth impact.

e)         request that a steering group consisting of members from all major land             holders in the area, for example the crown, iwi, regional and private, be             urgently formed to develop this plan.

f)          note the work already completed by the Avondale Our Future document             developed by local community members and the value this could contribute to             such a steering group.

g)         request that any plan developed be informed by the Auckland Council             Director Customer and Community Services to identify opportunities to             accelerate and fund delivery of the Urban Ngahere Strategy.

h)         note that alongside the need for urban development, amendments to the             Resource Management Act (RMA) came into effect in 2015, lifting blanket tree             protection in urban areas and, as a result, the vast majority of trees on private             urban properties are no longer protected.

i)          note the adoption of the Auckland Council recommendation that clause             223(1)(d)(i) be removed from the Urban Development Bill as this precludes             development contributions being required for the provision of reserves on             non-residential development, further noting that Section 12 of the Local             Government   (Community Well-being) Amendment Act 2019 removed this             restriction from the Local Government Act.

j)          request that additional funding mechanisms for the Urban Ngahere Strategy             implementation, such as development contributions, be identified to             accelerate the enablement of the strategy to be embedded in Auckland             Council’s response to climate change, via enhancing public green assets.

k)         note the report to the Environment and Climate Change Committee, submitted             in July 2020, seeking “to enable acceleration of the strategy’s implementation”             and “support for the preparation of a business case and a recommendation to             the Finance and Performance Committee”.

l)          forward these resolutions to the Governing Body members, affected             departments, and Panuku for action.

 

CARRIED

 

 

14

Auckland Transport November 2020 report to the Whau Local Board

 

Resolution number WH/2020/140

MOVED by Chairperson K Thomas, seconded by Member F Amosa:  

That the Whau Local Board:

a)        receive the Auckland Transport November 2020 monthly update report.

b)        thank Owena Schuster, Elected Member Relationship Manager, Auckland Transport, for her attendance to speak to the item.

 

CARRIED

 

 

15

Classification of Saunders Reserve, 26 Saunders Place, Avondale

 

Resolution number WH/2020/141

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)      resolves to classify Saunders Reserve, 26 Saunders Place, Avondale (Attachment A) under section 16(2A) of the Reserves Act 1977 as follows:

i)       Lot 26 DP 112772 contained in Record of Title NA64B/746 as local purpose (esplanade) reserve.

ii)      Lot 27 DP 112772 contained in Record of Title NA 64B/747 as recreation reserve

b)        thank Tamara Zunic, Specialist Technical Statutory Advisor, and Frances Ting, Principal Property Advisor, for their attendance to speak to the item.

 

CARRIED

 

 

16

New agreement to lease and community lease to Western Districts Hockey Club Incorporated, 34 Binsted Road, New Lynn

 

Resolution number WH/2020/142

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)      grant an agreement to lease to Western Districts Hockey Club Incorporated for part of Ken Maunder Park, 34 Binsted Road, New Lynn, being 274m² (more or less) of Section 1 SO 522140 that is held by the Crown and vested in Auckland Council in trust and 326m² (more or less) of Part Allotment 258 Parish of Waikomiti that is held in fee simple by Auckland Council (Attachment A) and subject to the following terms and conditions:

i)       term:  four years commencing 1 January 2021

ii)      rent:  $1.00 plus GST per annum if demanded

iii)     Western Districts Hockey Club Incorporated securing all the necessary funding required to remedy the building defects

iv)     Western Districts Hockey Club Incorporated securing all the necessary regulatory consents required to remedy the building defects

v)      Western Districts Hockey Club Incorporated completing the required works to remedy the building defects.

b)      grant a new community lease to Western Districts Hockey Club Incorporated for part of Ken Maunder Park, 34 Binsted Road, New Lynn, being 274m² (more or less) of Section 1 SO 522140 that is held by the Crown and vested in Auckland Council and 326m² (more or less) of Part Allotment 258 Parish of Waikomiti that is held in fee simple by Auckland Council (Attachment A) and subject to the following terms and conditions:

i)       all works required to remedy the building defects have been completed, inspected by Auckland Council, and approved

ii)      term: 10 years commencing from date of approval from Auckland Council of the inspected works with one 10-year right of renewal

iii)     rent:  $1.00 plus GST per annum (if demanded)

iv)     a Community Outcomes Plan to be negotiated with Western Districts Hockey Club Incorporated and attached as a schedule to the lease document

v)      all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines and the Reserves Act 1977.

c)         thank Philippa Carroll, Senior Community Lease Advisor, for her attendance via Skype for business to speak to the item on behalf of the author, Donna Cooper.

 

CARRIED

 

 

17

Whau Quick Response Round Two 2020/2021 grant allocations

 

Resolution number WH/2020/143

MOVED by Chairperson K Thomas, seconded by Member F Amosa:  

That the Whau Local Board:

a)      agree to fund, part-fund or decline each application received in the Whau Quick           Response Round Two 2020/2021 as per the table below:

 

 

 

 

 

 

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount  approved

QR2121-214

Te Toi Uku Crown Lynn & Clayworks Museum

Arts and culture

Towards the costs of audiovisual and lighting design for a display at Te Toi Uku Crown Lynn and Clayworks Museum

$2,000.00

$2,000.00

QR2121-201

Melana Trust Incorporated

Community

Towards the cost of website design, email set up, business cards, brochures, banner, and printing for The Community Financial Hub
Decline - Grant round oversubscribed: Limited funding

$1,999.30

$0.00

QR2121-203

Green Bay Youth Work

Community

Towards entertainment hire for an activity day at Green Bay High School

$1,000.00

$1,000.00

QR2121-206

Whau Ward Walking Samoans

under the umbrella of “Neighbourhood Support Waitakere"

Community

Towards venue hire, vouchers, guest speakers, stationery, printing and advertising costs for the end of year celebration day

$2,000.00

$2,000.00

QR2121-209

Blockhouse Bay Playcentre

Community

Towards the purchase of children's outdoor resources for the Blockhouse Bay Playcentre

$1,992.32

$1,000.00

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount  approved

QR2121-212

Youthline Auckland Charitable Trust

Community

Towards volunteer supervision, triage support, and phone bills for Youthline phoneline services in the Whau area

$2,000.00

$500.00

QR2121-213

Blue Light Ventures Incorporated

Community

Towards the printing and production costs of the "Street Smart" life skills resource handbook for year thirteen students in Avondale and Kelston Girls' High Schools

$1,988.00

$1,988.00

QR2121-202

Earth Action Trust

Environment

Towards costs of printing flyers, volunteer, project management, and health and safety equipment to clean the streets in the Avondale area

$2,000.00

$500.00

QR2121-207

The Whau River Catchment Trust

Environment

Towards security alarm installation at a storage shed shared by Blockhouse Bay community groups

$1,104.00

$1,104.00

QR2121-211

West Auckland Radio Controlled Car Club

Sport and recreation

Towards the purchase of a 25,000 litre water tank for West Auckland Radio Controlled Car Club

$2,000.00

$1,000.00

Total

 

 

 

$18,083.62

 $11,092

 

 

CARRIED

 

 

 

 

18

Local board delegations to allow local views to be provided on matters relating to the COVID-19 Recovery (Fast-track Consenting) Act 2020 and the Urban Development Act

 

Resolution number WH/2020/144

MOVED by Member W Piper, seconded by Member T Matafai:  

That the Whau Local Board:

a)      delegate the Chairperson, and Deputy Chair S Zhu as alternate, the authority to provide the local board views in respect of matters under the COVID-19 Recovery (Fast-track Consenting) Act 2020, noting that given the timeframes under the Act, it is not practicable for the matters to come before the full local board.

b)      appoint the Chairperson, and Deputy Chair S Zhu as alternate, as the Whau Local Board representatives as required, on any Political Working Group established (in accordance with the Planning Committee’s resolution PLA/2020/79 on 1 October 2020), to give political direction on the execution of the council’s powers under the Urban Development Act 2020.

c)      thank Adam Milina, Local Area Manager, for his attendance to speak to the item.

 

CARRIED

 

 

19

Community Facilities’ Sustainable Asset Standard

 

Resolution number WH/2020/145

MOVED by Member J Rose, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      support the Community Facilities Sustainable Asset Standard as an action of the Te Tāruke-ā-Tāwhiri (Auckland’s Climate Plan).

 

 

CARRIED

 

20

Local board views on Plan Change 53 - Temporary Activities and Pukekohe Park Precinct

 

Resolution number WH/2020/146

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)         receive the Plan Change 53 report – Temporary Activities and Pukekohe Park Precinct.                                                                                                     

 

CARRIED

 

 

21

Whau Local Board Workshop Records

 

Resolution number WH/2020/147

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)   note the records of the workshops held on 30 September, and on 14 and 21 October 2020.

 

CARRIED

 

 

22

Governance Forward Work Calendar

 

Resolution number WH/2020/148

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)   receive the governance forward work calendar for November 2020.

 

CARRIED

 

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

6:50pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................