2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
5 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
6 Petitions
At the close of
the agenda no requests to present petitions had been received.
7 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Waitākere Ranges Local Board. This
means that details relating to deputations can be included in the published
agenda. Total speaking time per deputation is ten minutes or as resolved by the
meeting.
At the close of the agenda no
requests for deputations had been received.
8 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
9 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
|
Waitākere
Ranges Local Board
12 November
2020
|
|
Adoption
of the Waitākere Ranges Local Board Plan 2020
File No.: CP2020/14337
Te take mō te
pūrongo
Purpose of the report
1. To
adopt the final Waitākere Ranges Local Board Plan 2020.
Whakarāpopototanga matua
Executive summary
2. The
Local Government (Auckland Council) Act 2009 requires each local board complete
a local board plan for adoption every three years and uses the special
consultative procedure (SCP) to engage with their communities.
3. The
consultation period for the SCP ran from 13 July to 13 August 2020.
4. The
local board considered all submissions and feedback received from the
consultation period. Changes to text required to bring the report up to date
and minor edits for clarification are proposed.
5. An
overview of submissions and feedback from
public consultation was received by the local board at the 22 October 2020
business meeting [Resolution
number WTK/2020/126].
6. The
Waitākere Ranges Local Board Plan 2020, which
includes the proposed changes, is attached to this report.
7. Pending adoption of the plan, photographs, maps
and other design features will be added for final publication.
|
Ngā tūtohunga
Recommendation/s
That the Waitākere Ranges
Local Board:
a) adopt the Waitākere Ranges Local Board Plan 2020 as set out in
Attachment A of the agenda report.
b) delegate
authority to Chair Greg Presland and/or other nominated member(s) of the
Waitākere Ranges Local Board to approve any minor edits to the Waitākere Ranges Local
Board Plan 2020, that may be necessary
prior to publication.
|
Horopaki
Context
8. The
Local Government (Auckland Council) Act 2009 states that each local board must:
· adopt
their local board plan by 31 October of the year following an election
· use
the special consultative procedure (SCP) to engage with their
communities.
9. Local
board plans are strategic documents developed every three years. They set a
direction for local boards and reflect community priorities and preferences. They provide a guide for local board activity, funding and
investment decisions. They also influence local board input into regional
strategies and plans, including annual budgets.
10. The plans inform the development of Council’s 10-year budget.
They also form the basis for development of the annual local board agreement
for the following three financial years and subsequent work programmes.
Timeframes
11. The
implementation of COVID-19 alert levels forced a one month delay to the
consultation period planned in June and July 2020 to be rescheduled to July and
August 2020.
12. Every effort has been made to adopt the Waitākere Ranges Local Board Plan 2020 in October 2020, however the unavoidable
change to the dates of the consultation period required a small extension of
time. This is to ensure the local board had sufficient time to consider the
submissions received.
Tātaritanga me ngā
tohutohu
Analysis and advice
13. The
Waitākere Ranges Local Board has considered
the submissions and feedback received.
14. Public
feedback on the draft plan was generally positive. The majority of submitters
were supportive of the plan, its direction and themes covered.
15. Overall, 35 per cent of submitters felt the plan would help the
community recover from the impact of COVID-19, while 33 per cent did not. The
remaining submitters were unsure. Submitters were then asked what more could be
done to help communities recover. The most common responses focused on the
creation/promotion of community initiatives and events, and investment in local
services and infrastructure.
16. Key feedback points, analysis and subsequent
proposed changes to the outcome chapters are outlined below. Substantive
changes and minor edits for clarification are proposed.
Substantive changes to the draft Waitākere
Ranges Local Board Plan 2020
17. A
theme in feedback was people connecting kauri dieback and or / the closure of
tracks, in what is largely regional parks. As might be expected, commentary
related to the Council response generally rather than to our
‘local’ or ‘regional’ boundaries.
18. Linking
kauri dieback and access to recreation opportunities under Outcome 1: The Waitākere
Ranges Heritage Area is protected and enhanced, and connections with
surrounding communities are strengthened has the effect of:
a) placing the issue within a more regional context,
b) acknowledging local concerns about impacts on
‘access’ and
c) highlighting the operational crossover between parks and the
environment.
19. The
ongoing environmental impact of kauri dieback remains recognised as a challenge
in Outcome 3: We work to respect, protect and restore the
environment.
20. A
small number of submissions noted a desire to see differing types of
environmental actions listed separately. Initiatives in Outcome 3: We work
to respect, protect and restore the environment have been expanded to
include a wider range of environmental actions relevant to this local board
area.
21. Subsequent
to the draft plan and in light of the COVID-19 emergency budget, local board
discretionary budgets have been confirmed, and overall work programmes have
been reviewed in light of any re-occurring restrictions on gatherings. Any
ongoing impacts and potential mitigations of the impacts of COVID-19 will be
evaluated on a case-by-case basis.
22. Building
an attractive town square with pedestrian access to the train station remains a
major long-term infrastructure project and, at the time
of writing, requires additional funding and resource to proceed. Text has been
updated to reflect the current state.
23. Other minor changes to the plan which amend for
clarity or respond to submissions can be found throughout the document. These
have been discussed with the board at workshops and circulated via email.
Changes to the Waitākere Ranges Local Board
Plan 2020
24. Staff recommend adopting the Waitākere Ranges Local Board Plan 2020 (Attachment A) which incorporates the
proposed substantive changes to the outcome chapters as described in Table 1
and other minor changes.
Tauākī whakaaweawe
āhuarangi
Climate impact statement
25. The
Waitākere Ranges Local Board Plan 2020 reflects the impacts of predicted
climate change.
26. The plan
includes Outcome 3: Our communities are resilient
and strong. This includes as a specific initiative
to ‘consider and evaluate the impact of all local board projects and
activities on climate change.’
27. The impact on
the climate of the final plans has been considered. The final publication will
be an online document to minimise printing hard copies.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
28. The adoption
of the Waitākere Ranges Local Board Plan 2020 will inform the development
of the council’s 10-year budget. It will also form the basis for the
development of the following three years’ work programmes.
29. Planning and
operational areas of the Council have taken part in the development and review
of the draft and final plans.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
30. The local board’s views have informed the
development of the final Waitākere Ranges Local Board Plan 2020. Workshops were held at the Waitākere
Ranges to discuss and consider feedback
and agree any changes.
31. In developing the plan, the Waitākere
Ranges Local Board considered:
· advice
from mana whenua and mataawaka
· what
is already known about our communities and what is important to them
· submissions
received via online forms, hardcopy forms, emails and post
· feedback
provided at engagement events and online through Facebook
· regional
strategies and policies
· staff
advice.
Tauākī whakaaweawe
Māori
Māori impact statement
32. The draft Waitākere Ranges Local Board Plan
2020 was developed with consideration given to existing feedback from mana
whenua and mataawaka. This included seeking their views and values at Hoani Waititi on Waitangi Day, and via the Waitākere ki Tua plan.
25. Hāpai
te Hauora supported the board with Māori engagement using a
Māori-focused survey methodology with Māori networks.
33. The Kai Whakaawe for the West Local Boards held a series of
engagements within the Māori community for the (3) local board plans and
submitted this as feedback. This involved collating the views of
individuals into a single submission. Staff held earlier community engagement
at Waitangi at Waititi.
34. Conversations
with Te Kawerau ā Maki representatives were held in late 2019 and early 2020.
35. Four
submissions were received from submitters who specifically identified
themselves as Māori.
36. The Waitākere Ranges Local Board Plan 2020 promotes outcomes or
issues of importance to Māori through Outcome
2: We work closely with mataawaka and mana
whenua partners. This includes the specific
initiative to ‘consider the impact on Māori of local board projects
and activities’.
Ngā ritenga
ā-pūtea
Financial implications
37. Budget to
implement initiatives and projects is confirmed through the annual plan
budgeting process. The local board plan informs this process. Annual work
programmes identify specific projects and actions.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
38. There is a
minor reputational risk associated with the adoption of the final Waitākere
Ranges Local Board Plan 2020. The process of consultation is likely to have
raised expectations of the local board being able to achieve particular initiatives.
As a result of the economic impact of COVID-19 and the Council’s
significantly reduced budget, it may no longer be possible to achieve all the
priorities and aspirations that were identified in the draft plan.
39. This will be
mitigated by clear communication of decision-making processes.
Ngā koringa ā-muri
Next steps
40. Staff
recommend that responsibility for approving any minor edits following adoption
are delegated to the Chair and/or other nominated member(s) of the
Waitākere Ranges Local Board.
41. Photographs,
maps and other design features will be added to the plan for final publication.
This will be an online digital document that will be available in early 2021.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Final Draft Waitākere Ranges Local Board Plan
2020
|
11
|
Ngā kaihaina
Signatories
|
Authors
|
Raewyn Curran - Senior Local Board Advisor
|
|
Authorisers
|
Adam Milina - Local Area Manager
|
