I hereby give notice that an ordinary
meeting of the Appointments and Performance Review Committee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Tuesday, 1
December 2020
10.00am
Room 1, Level
26
135 Albert St
Auckland
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Kōmiti Mō Te Kopou Me Te
Arotake Whakatutukitanga / Appointments and Performance Review Committee
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Hon Phil Goff, CNZM, JP
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Deputy Chairperson
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Cr Christine Fletcher, QSO
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Members
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Cr Josephine Bartley
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Cr Pippa Coom
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Cr Chris Darby
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Cr Alf Filipaina
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Cr Richard Hills
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Cr Desley Simpson, JP
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IMSB Chair David Taipari
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Ex-Officio
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Deputy Mayor Cr Bill Cashmore
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(Quorum 4 members)
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Suad Allie
Kaitohutohu Mana Whakahaere Matua /
Senior Governance Advisor
25 November 2020
Contact Telephone: (09) 977 6953
Email: suad.allie@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Responsibilities
The Appointments and Performance Review Committee is
established to:
1.
review the chief executive’s performance and recommend to the
Governing Body the terms and conditions of the CE’s employment including
any performance agreement measures and annual remuneration
2.
make appointments to Council-Controlled Organisations (CCOs), Council
Organisations (COs) and exempt CCOs and COs, with the exception of Ports of
Auckland Limited and Auckland International Airport Limited
3.
receive updates on appointments to the council organisations, Ports of
Auckland Limited and Auckland International Airport Limited, as well as any
relevant updates on shareholder voting undertaken at Auckland International
Airport Limited annual general meetings
4. approve policies
relating to the appointment of directors and trustees to CCOs and COs.
Powers
All powers necessary to perform
the committee’s responsibilities.
Except:
(a) powers
that the Governing Body cannot delegate or has retained to itself (section 2)
(b) where
the committee’s responsibility is limited to making a recommendation only
(c) the power to
establish sub-committees.
Exclusion of the public – who
needs to leave the meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to
know” basis where access to the information is required in order for a
person to perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
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Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
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In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
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The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
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However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Independent Māori Statutory Board
·
Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
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Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
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All staff supporting the meeting (administrative, senior management)
remain.
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Other staff who need to because of their role may remain.
Local Board members
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Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the
matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council Controlled
Organisation.
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Appointments
and Performance Review Committee
01 December
2020
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ITEM TABLE
OF CONTENTS PAGE
1 Apologies 7
2 Declaration of
Interest 7
3 Confirmation
of Minutes 7
4 Petitions 7
5 Public Input 7
6 Local Board
Input 7
7 Extraordinary
Business 7
8 Update on the
2020 Board Appointment Programme for Auckland Council's Council-Controlled
Organisations (Covering report) 9
9 Consideration
of Extraordinary Items
PUBLIC EXCLUDED
10 Procedural
Motion to Exclude the Public 11
C1 CONFIDENTIAL: 2020 Board
Appointment Programme for Auckland Council's Council Controlled Organisations
(Covering report) 11
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Appointments and Performance Review Committee:
a)
confirm the ordinary minutes of its meeting,
held on Tuesday, 3 November 2020, including the
confidential section, as a true and correct record.
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4 Petitions
At the close of
the agenda no requests to present petitions had been received.
5 Public
Input
Standing Order
7.7 provides for Public Input. Applications to speak must be made to the
Governance Advisor, in writing, no later than one (1) clear working day
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
At the close of
the agenda no requests for public input had been received.
6 Local
Board Input
Standing Order
6.2 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give one (1) day’s notice of their wish
to speak. The meeting Chairperson has the discretion to decline any
application that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 6.1 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
7 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local
authority by resolution so decides; and
(b) The presiding member explains
at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Appointments
and Performance Review Committee
01 December
2020
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Update
on the 2020 Board Appointment Programme for Auckland Council's
Council-Controlled Organisations (Covering report)
File No.: CP2020/17883
Te take mō te
pūrongo
Purpose of the report
1. To
provide an update on the programme of appointments to the boards of
Auckland’s council-controlled organisations, and noting that decisions
will be made in the confidential part of the committee meeting.
Whakarāpopototanga matua
Executive summary
2. This
is a late covering report for the above item. The comprehensive agenda report
was not available when the agenda went to print and will be provided prior to
the 01 December 2020 Appointments and Performance Review Committee meeting.
Ngā tūtohunga
Recommendation/s
The recommendations will be provided in the
comprehensive agenda report.
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Appointments
and Performance Review Committee
01 December 2020
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Exclusion of the Public: Local Government Official Information
and Meetings Act 1987
That the Appointments
and Performance Review Committee
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting in
public, as follows:
C1 CONFIDENTIAL:
2020 Board Appointment Programme for Auckland Council's Council Controlled
Organisations (Covering report)
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Reason for
passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public conduct
of the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains private information about the candidates
being recommended as directors on Auckland's council-controlled
organisations.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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