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Devonport-Takapuna Local Board
OPEN MINUTES
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Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Office, 1 The Strand, Takapuna on Tuesday, 1 December 2020 at 2.00pm.
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Chairperson |
Aidan Bennett, QSM |
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Deputy Chairperson |
George Wood, CNZM |
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Members |
Trish Deans |
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Ruth Jackson |
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Jan O'Connor, QSM |
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Toni van Tonder |
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Devonport-Takapuna Local Board 01 December 2020 |
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Member Toni van Tonder opened the meeting with a karakia.
There were no apologies.
There were no declarations of interest.
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Resolution number DT/2020/182 MOVED by Deputy Chairperson G Wood, seconded by Member R Jackson: That the Devonport-Takapuna Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 17 November 2020, as true and correct. |
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MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood: That the Devonport-Takapuna Local Board: a) allows Mr. Whitehead the ability to record this meeting in accordance with the provisions of Devonport-Takapuna Local Board Standing Order 7.3.8 A division was called for, voting on which was as follows:
The motion was declared lost by 2 votes to 4. lost |
5 Leave of Absence
There were no leaves of absence.
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6.1 |
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Matua Kairo Bertram McLean passed away on Sunday 22 November 2020 and was a respected member of the North Shore community. Matua Bertram had a strong relationship with the community through Te Kura Kaupapa o Te Raki Paewhenua, which was located at the Awataha Marae site for over 10 years in the early 2000s, before moving to the eventual permanent location at Apollo drive, Albany. Matua Kairo was a key advocate along with the Rangatira of Awataha Marae, Arnold Manaaki Wilson to champion the retention of Kaupapa Maori learning and te reo Maori through Kura Kaupapa learning medium. Matua Bertram McLean was also a long serving member of the Royal New Zealand Navy and remained actively involved and interested in Navy activities for many years. Matua Bert was held in high regard by his Navy peers and along with his wife Val, they were respected Kuia and Kaumatua for the Navy. Matua Bertram will be fondly remembered for his work in and around the North Shore community (along with his wife Val) with poor and vulnerable families. |
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Resolution number DT/2020/183 MOVED by Chairperson A Bennett, seconded by Member J O'Connor: That the Devonport-Takapuna Local Board: a) acknowledge the passing of Kairo Bertram McLean and express its condolences to his family and friends. |
There were no petitions.
There were no deputations.
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9.1 |
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A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number DT/2020/184 MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood: That the Devonport-Takapuna Local Board: a) receive the presentation from Kimberly Graham and thank her for her attendance. |
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a 01 December 2020 - Item 9.1 Kimberly Graham: Changing Places Facilities - Access & Inclusion Presentation |
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Extraordinary Business - 10-year Budget 2021-2031 consultation |
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Resolution number DT/2020/185 MOVED by Deputy Chairperson G Wood, seconded by Member T van Tonder: That the Devonport-Takapuna Local Board: a) consider an extraordinary item regarding the 10-year Budget 2021-2031 consultation at item 24.4 of this agenda: i) the reason the matter was not on the agenda is that the report was not avaliable after the close of the agenda, and ii) the reason for urgency is that the local board feedback will be considered by the Governing Body at its Wednesday 9 December meeting which is prior to the next Devonport-Takapuna Local Board Business Meeting.
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Under Standing Order LBS 3.11.1 a Notice of Motion has been received from Chairperson Aidan Bennett for consideration under item 12.
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12 |
Notice of Motion - Chairperson Aidan Bennett - Firth Property |
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Documents were tabled under this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood: That the Devonport-Takapuna Local Board: a) supports the purchase of the Firth property (9 Kitchener Road, Takapuna) for use as public open space, as:
i) it provides important access to the Milford-Takapuna coastal walkway that is heavily relied upon by the public since the boardwalk at Black Rock was damaged by a weather event beyond repair in 2011; and
ii) it is understood that the Firth family is supportive of the property being used in the long-term for the good of the wider community.
b) supports in principle the use of the proceeds from the sale of the endowment property at 2 The Strand, Takapuna, to enable the purchase of 9 Kitchener Road, Takapuna, for use as public open space for the reasons provided in resolution a) above.
c) requests advice and information from Panuku Development Auckland regarding the following matters that are both important and relevant to the proposed sale of the endowment property at 2 The Strand, Takapuna, namely:
i) an update as to where things are in relation to the sale of the site, such as its current market value, whether or not there are any parties interested in its purchase, and indicative timelines and processes related to the sale itself;
ii) a clear legal interpretation of the requirement that the proceeds received from the sale of the endowment property be used for ‘municipal purposes’ within the locality, and whether or not the proposed use of the proceeds of sale to purchase 9 Kitchener Road, Takapuna would fulfil the definition of ‘municipal purposes’ as required; and
iii) an identification of any risks (and potential steps that could be taken to mitigate them) that may arise through using the proceeds from the sale of 2 The Strand, Takapuna for the purchase of 9 Kitchener Road, Takapuna.
d) request that the governing body:
i) consider the information provided by the owner / legal representative of 9 Kitchener Road, Takapuna; and
ii) request relevant council staff to engage in dialogue with the property owner of 9 Kitchener Road, Takapuna, and his legal representation to negotiate the parameters and conditions of a purchase agreement, in accordance with the information included within the Notice of Motion.
e) request advice and information from Community Facilities regarding the ongoing financial and budget implications of the purchase of 9 Kitchener Road, Takapuna, as public open space and who is responsible for bearing any operational costs (such as maintenance, renewal, and initial capital costs to bring the site up to standard if required) associated with site acquisition.
f) request an urgent meeting between the Chairperson, Deputy Chairperson and relevant senior staff within Panuku Development Auckland and Community Facilities to discuss these resolutions in greater detail, with the purpose of identifying a process and indicative timelines around how the acquisition of 9 Kitchener Road, Takapuna, may best be achieved.
g) request that this Notice of Motion, supporting documents and resolutions be forwarded to the Parks, Arts, Community and Events (PACE) Committee for their information, and that the Chairperson request speaking rights to the next available committee meeting to speak in support of this issue.
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MOVED by Member R Jackson, seconded by Member T Deans: Member R Jackson moved an amendment by replacement to the original recommendation as follows: a) supports the purchase of the Firth property at 9 Kitchener Rd, Takapuna, as: i) it provides an important link in the Milford-Takapuna coastal walkway, which forms part of the Te Araroa trail and is therefore of local, regional and national significance. This link has been missing since the previous boardwalk was damaged beyond repair in 2011. ii) it is understood that the Firth family may be supportive of a council purchase to ensure that the property provides long-term good for the wider community.
b) request a confidential briefing from relevant council and CCO staff regarding the potential opportunity to acquire the land at 9 Kitchener Road, Takapuna.
c) defer any decision relating to the local board’s role in the potential acquisition of 9 Kitchener Road, Takapuna, until the briefing referenced in resolution b) above has been held. A division was called for, voting on which was as follows:
The motion was declared EQUAL. The chair exercised their casting vote against so the motion was Lost. LOST |
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Resolution number DT/2020/186 MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood: The Chairperson put the substantive motion. The substantive motion was taken in parts. That the Devonport-Takapuna Local Board: a) supports the purchase of the Firth property (9 Kitchener Road, Takapuna) for use as public open space, as:
i) it provides important access to the Milford-Takapuna coastal walkway that is heavily relied upon by the public since the boardwalk at Black Rock was damaged by a weather event beyond repair in 2011. ii) it is understood that the Firth family is supportive of the property being used in the long-term for the good of the wider community. iii) an update as to where things are in relation to the sale of the site, such as its current market value, whether or not there are any parties interested in its purchase, and indicative timelines and processes related to the sale itself.
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Resolution number DT/2020/187 MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood: That the Devonport-Takapuna Local Board: b) supports in principle the use of the proceeds from the sale of the endowment property at 2 The Strand, Takapuna, to enable the purchase of 9 Kitchener Road, Takapuna, for use as public open space for the reasons provided in resolution a) above. A division was called for, voting on which was as follows:
The motion was declared EQUAL. The chair exercised their casting vote for so the motion was Carried |
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Resolution number DT/2020/188 MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood: That the Devonport-Takapuna Local Board: c) requests advice and information from Panuku Development Auckland regarding the following matters that are both important and relevant to the proposed sale of the endowment property at 2 The Strand, Takapuna, namely:
i) an update as to where things are in relation to the sale of the site, such as its current market value, whether or not there are any parties interested in its purchase, and indicative timelines and processes related to the sale itself;
ii) a clear legal interpretation of the requirement that the proceeds received from the sale of the endowment property be used for ‘municipal purposes’ within the locality, and whether or not the proposed use of the proceeds of sale to purchase 9 Kitchener Road, Takapuna would fulfil the definition of ‘municipal purposes’ as required; and
iii) an identification of any risks (and potential steps that could be taken to mitigate them) that may arise through using the proceeds from the sale of 2 The Strand, Takapuna for the purchase of 9 Kitchener Road, Takapuna. |
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Resolution number DT/2020/189 MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood: That the Devonport-Takapuna Local Board: d) request that the governing body:
i) consider the information provided by the owner / legal representative of 9 Kitchener Road, Takapuna. ii) request relevant council staff to engage in dialogue with the property owner of 9 Kitchener Road, Takapuna, and his legal representation to negotiate the parameters and conditions of a purchase agreement, in accordance with the information included within the Notice of Motion.
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Resolution number DT/2020/190 MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood: That the Devonport-Takapuna Local Board: e) request advice and information from Community Facilities regarding the ongoing financial and budget implications of the purchase of 9 Kitchener Road, Takapuna, as public open space and who is responsible for bearing any operational costs (such as maintenance, renewal, and initial capital costs to bring the site up to standard if required) associated with site acquisition.
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Resolution number DT/2020/191 MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood: That the Devonport-Takapuna Local Board: f) request an urgent meeting between the Chairperson, Deputy Chairperson and relevant senior staff within Panuku Development Auckland and Community Facilities to discuss these resolutions in greater detail, with the purpose of identifying a process and indicative timelines around how the acquisition of 9 Kitchener Road, Takapuna, may best be achieved. A division was called for, voting on which was as follows:
The motion was declared EQUAL. The chair exercised their casting vote for, so the motion was Carried.
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Resolution number DT/2020/192 MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood: That the Devonport-Takapuna Local Board: g) request that this Notice of Motion, supporting documents and resolutions be forwarded to the Parks, Arts, Community and Events (PACE) Committee for their information, and that the Chairperson request speaking rights to the next available committee meeting to speak in support of this issue. A division was called for, voting on which was as follows:
The motion was declared EQUAL. The chair exercised their casting vote for so the motion was Carried. |
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a 01 December 2020 - Item 12 Notice of Motion - Chairperson Aidan Bennett - Firth Property - Bill Rayner, Grey Power North Shore, Submission b 01 December 2020 - Item 12 Notice of Motion - Chairperson Aidan Bennett - Firth Property - Local Government Act 2002 Sections 140 & 141: Endowment property |
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Resolution number DT/2020/193 MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood: That the Devonport-Takapuna Local Board: a) agree that Item 12: Notice of Motion – Chairperson Aidan Bennett – Firth Property, lie on the table, to be further discussed at a later time at this meeting. |
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13 |
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Resolution number DT/2020/194 MOVED by Deputy Chairperson G Wood, seconded by Chairperson A Bennett: That the Devonport-Takapuna Local Board: a) allocate $199,826 renewals capital funding (ABS CAPEX) to the Patuone Reserve walkway renewal to ensure degrading assets can be renewed and upgraded in early 2021, b) note that the $199,826 renewals capital funding is sourced from the following 2020/2021 Community Facilities work programme projects, that are forecasted to cost less than the approved August 2020 budget: i) Becroft Park - renew sports field two and three ii) Kennedy Park - renew carpark and site drainage iii) Kennedy Park / Rahopara Pa - renew stairs iv) Takapuna Pumphouse - renew air conditioning system v) Takapuna Pumphouse - café reroof c) note that the $199,826 renewals capital funding allocation will have no impact on the projects being delivered in recommendation B (i-v), d) allocate $122,594 from the 2020/2021 Local Board Transport Capital fund to the Patuone Reserve walkway renewal, and that the allocation is to recover project budget that was absorbed as part of 2020/2021 Emergency Budget savings and is not additional funding towards the project. |
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2020/2021 Local Board Transport Capital Fund allocation to transport projects |
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Resolution number DT/2020/195 MOVED by Deputy Chairperson G Wood, seconded by Member T van Tonder: That the Devonport-Takapuna Local Board: a) allocate $10,000 from the 2020/2021 Local Board Transport Capital Fund to the ‘Investigation work for new cycling routes in the Devonport Peninsula” project, so that the planning work for the Francis Street to Esmonde Road connection can be completed. b) allocate $30,626 from the 2020/2021 Local Board Transport Capital Fund to the ‘Wayfinding in Milford and surrounding areas’ project. c) note that a further Local Board Transport Capital Fund allocation towards the ‘Wayfinding in Milford and surrounding areas’ project will need to be considered in the 2021/2022 financial year to ensure the project can be completed. |
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Approval of updated concept design for the toilet and changing room facility at Gould Reserve, Takapuna |
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A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number DT/2020/196 MOVED by Chairperson A Bennett, seconded by Member T van Tonder: That the Devonport-Takapuna Local Board: a) approve the updated concept design for Gould Reserve toilet and changing room renewal, as per Attachment A to the agenda report, and request staff to progress the project to detailed design, consents and construction. b) note that the local board will receive a concept plan for the new play equipment to be located at the vacated toilet and changing rooms site at the February 2021 business meeting. c) acknowledge the generosity of the Reeve’s family to include a changing places room into the Takapuna toilet and changing facility. |
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a 01 December 2020 - Item 15 Approval of updated concept design for the toilet and changing room facility at Gould Reserve, Takapuna - Terence Harpur, TBBA CEO, Submission |
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16 |
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Resolution number DT/2020/197 MOVED by Chairperson A Bennett, seconded by Member J O'Connor: That the Devonport-Takapuna Local Board: a) approve the location of the Takapuna Anzac Day Civic Service 2021 as 1-7 The Strand, Takapuna.
b) nominate a member for each of the following roles at the forthcoming Australia and New Zealand Army Corps Day (ANZAC) service in Devonport i) The Anzac Dedication – Member T Deans ii) Laying of the wreath – Member R Jackson.
c) nominate a member for each of the following roles at the forthcoming Australia and New Zealand Army Corps Day (ANZAC) service in Takapuna i) Master of ceremonies – Chairperson A Bennett ii) Ode – Member T van Tonder iii) Laying of wreaths – Chairperson A Bennett iv) Invitation to refreshments – Chairperson A Bennett v) Anzac Address – To Be Confirmed.
d) delegate the Chairperson to appoint a replacement board member in the event that any member is unavailable to take their position at the Australia and New Zealand Army Corps Day (ANZAC) services as outlined in recommendations b) and c) above. |
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Approval for Private Road Names for Subdivision At 42 - 44 Byron Avenue, Takapuna |
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Resolution number DT/2020/198 MOVED by Member T Deans, seconded by Member T van Tonder: That the Devonport-Takapuna Local Board: a) approve the preferred road name ‘Wai Court’ for the private road within the subdivision being undertaken by, CDF Wealth Limited, (the Applicant), at 42 - 44 Byron Avenue in accordance with section 319(1)(j) of the Local Government Act 1974. |
Note: The meeting adjourned at 4.48pm and reconevened at 5.02pm.
All members of the meeting were present.
Note: The meeting revisted Item 12: Notice of Motion – Chairperson Aidan Bennett – Firth Property, which was left to lie on the table before Item 13 was taken.
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18 |
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This item was taken as Extraordinary Business and was considered at item 24.1 of the meeting. |
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19 |
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A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number DT/2020/199 MOVED by Member T van Tonder, seconded by Chairperson A Bennett: That the Devonport-Takapuna Local Board: a) support the provision of detailed guidance notes on the allocation of decision-making responsibilities for non-regulatory activities that supports Council staff and Elected members to make quality and well-informed decisions. b) request that a streamlined dispute process is established for use by local boards where there is a dispute over the allocation and/or its interpretation. c) expresses their desire to be involved in any decisions whereby Local Board assets get transferred to non-service assets. d) reserve the right to provide further feedback to the Governing Body after the long-term plan consultation has concluded. e) endorse the proposed approach to the long-term plan consultation.
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a 01 December 2020 - Item 19 Review of decision-making policy - Decision making responsibilities of the Governing Body and Local Boards |
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20 |
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A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number DT/2020/200 MOVED by Chairperson A Bennett, seconded by Member T van Tonder: That the Devonport-Takapuna Local Board: a) receive and thank Chairperson A Bennett for his tabled report |
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a 01 December 2020 - Item 20 Chairpersons Report - Aidan Bennett December 2020 Report |
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21 |
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A document was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number DT/2020/201 MOVED by Member R Jackson, seconded by Member T Deans: That the Devonport-Takapuna Local Board: a) receive and thank Member J O’Connor for her tabled report. b) receive and thank members for their verbal reports. |
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a 01 December 2020 - Item 21 - Elected Members' Reports - Jan O'Connor December 2020 Report |
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23 |
Devonport-Takapuna Local Board - Record of Workshops November 2020 |
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Resolution number DT/2020/202 MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood: That the Devonport-Takapuna Local Board: a) receive the records of the workshops held in November 2020 |
24 Consideration of Extraordinary Items
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24.1 |
Extraordinary Business - 10-year Budget 2021-2031 consultation |
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The 10-Year Budget 2021-2031 consultation report was tabled along with Local Consultation document content, Local supporting information content and the Mayoral proposal for consultation. Copies of these documents have been placed on the offical minutes and are avaliable on the Auckland Council website as a minutes attachment. |
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Resolution number DT/2020/203 MOVED by Chairperson A Bennett, seconded by Member T Deans: That the Devonport-Takapuna Local Board: a) receive the tabled 10-year Budget 2021-2031 consultation report and attachments. b) approve local consultation document content (Attachment A) and local supporting information content (Attachment B) for inclusion in the 10-year Budget 2021-2031 consultation material. c) delegate authority to the local board chair to approve any changes required to finalise the local consultation document and supporting information content for the Devonport-Takapuna Local Board for the 10-year Budget 2021-2031. d) approve the following Have Your Say event in the local board area during the 10-year Budget 2021-2031 consultation period: i) Have Your Say Hearing, on Tuesday 2 March at 6pm in the Devonport-Takapuna Local Board office, 1 The Strand, Takapuna. e) delegate authority to the local board chair to approve any changes required to the Have Your Say event. f) delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2021-2031: i) local board members and chairperson ii) General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor iii) any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer g) provide the following initial feedback on the Mayoral proposal on potential regional consultation topics for the 10-year Budget 2021-2031, noting that further local board feedback on these and all other regional topics will be provided once submissions received through the SCP process have been considered: i) Support efforts on climate change as outlined in the Mayoral Proposal. ii) Support the continuation of the Natural Environment Targeted Rate and the Water Quality Targeted Rate for the duration of the 2021-2031 Long Term Plan and request that any funding gained through the extension of the water quality targeted rate go towards Wairau catchment issues as a priority iii) Support the Mayoral proposal for a focused investment approach to meet the challenges of affordability, growth and changing demand in the Parks and Community Investment areas. This provides for focused community investment, recognizing that many of our community assets are aged and failing. Current budgets are insufficient to meet the gaps in investment required and over time will result in a reduced asset portfolio and reduction in service levels. iv) Support the objectives of the Tupuna Maunga Operational Plan, particularly the operation funding required in years 8 to 10 of the LTP to support field officers, education, and consents officers. v) Request reinstatement of the Local Board Transport Capital Fund and Local Driven Initiative Capital funding at levels comparable with those planned prior to the Emergency Budget. |
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a 01 December 2020 - Item 24.1 - Extraordinary Business - 10-year Budget 2021-2031 consultation: Final Report b 01 December 2020 - Item 24.1 - Extraordinary Business - 10-year Budget 2021-2031: Local consultation document content c 01 December 2020 - Item 24.1 - Extraordinary Business - 10-year Budget 2021-2031: Local supporting information content d 01 December 2020 - Item 24.1 - Extraordinary Business - 10-year Budget 2021-2031: 10-year Budget 2021-2031 Mayoral Proposal |
Note: Members J O’Connor and R Jackson requested their dissenting votes against resolution g) iii) above be recorded.
6.26 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
