I hereby give notice that an ordinary meeting of the Governing Body will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 17 December 2020

10.00am

Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland

 

Tira Kāwana / Governing Body

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Mayor

Hon Phil Goff, CNZM, JP

 

Deputy Mayor

Deputy Mayor Cr Bill Cashmore

 

Councillors

Cr Josephine Bartley

Cr Richard Hills

 

Cr Dr Cathy Casey

Cr Tracy Mulholland

 

Cr Fa’anana Efeso Collins

Cr Daniel Newman, JP

 

Cr Pippa Coom

Cr Greg Sayers

 

Cr Linda Cooper, JP

Cr Desley Simpson, JP

 

Cr Angela Dalton

Cr Sharon Stewart, QSM

 

Cr Chris Darby

Cr Wayne Walker

 

Cr Alf Filipaina

Cr John Watson

 

Cr Christine Fletcher, QSO

Cr Paul Young

 

Cr Shane Henderson

 

 

(Quorum 11 members)

 

 

 

Sarndra O'Toole

Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors

 

10 December 2020

 

Contact Telephone: (09) 890 8152

Email: sarndra.otoole@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 



 

Terms of Reference

 

Those powers which cannot legally be delegated:

 

(a)        the power to make a rate

(b)        the power to make a bylaw

(c)        the power to borrow money, or purchase or dispose of assets, other than in accordance with the Long-Term Plan

(d)        the power to adopt a long-term plan, annual plan, or annual report

(e)        the power to appoint a chief executive

(f)        the power to adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the long-term plan or developed for the purpose of the local governance statement

(g)        the power to adopt a remuneration and employment policy

 

Additional responsibilities retained by the Governing Body:

 

(h)        approval of long-term plan or annual plan consultation documents, supporting information and consultation process prior to consultation

(i)         approval of a draft bylaw prior to consultation

(j)         resolutions required to be made by a local authority under the Local Electoral Act 2001, including the appointment of electoral officer

(k)        adoption of, and amendment to, the Committee Terms of Reference, Standing Orders and Code of Conduct

(l)         relationships with the Independent Māori Statutory Board, including the funding agreement and appointments to committees

(m)      overview of and decisions relating to any CCO review including the implementation of any resulting changes to CCOs

(n)        oversight of work programmes of all committees of the governing body.

 

 


Exclusion of the public – who needs to leave the meeting

 

Members of the public

 

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

 

Those who are not members of the public

 

General principles

 

·         Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·         Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·         Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·         In any case of doubt, the ruling of the chairperson is final.

 

Members of the meeting

 

·         The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·         However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·         All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

 

Independent Māori Statutory Board

 

·         Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

·         Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

 

Staff

 

·         All staff supporting the meeting (administrative, senior management) remain.

·         Other staff who need to because of their role may remain.

 

Local Board members

 

·         Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.

 

Council Controlled Organisations

 

·         Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

 

 

 


Governing Body

17 December 2020

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Affirmation                                                                                                                      7

2          Apologies                                                                                                                        7

3          Declaration of Interest                                                                                                   7

4          Confirmation of Minutes                                                                                               7

5          Petitions                                                                                                                          7  

6          Public Input                                                                                                                    7

7          Local Board Input                                                                                                          7

8          Extraordinary Business                                                                                                8

9          Notices of Motion                                                                                                           8

10        Notice of Motion - Cr Greg Sayers - Review of Rodney Local Board area subdivision boundaries                                                                                                                      9

11        Auckland War Memorial Museum Quarter 1 Report (July to September 2020)    33

12        Referred from the Audit and Risk Committee - Health, Safety and Wellbeing Update - December 2020                                                                                                          55

13        Referred from the Audit and Risk Committee - Annual Report on the Performance of the Audit and Risk Committee                                                                                   65

14        Referred from the Audit and Risk Committee - Enterprise Risk Quarterly Update - December 2020                                                                                                             73

15        Referred from the Finance and Performance Committee - Upper Harbour Local Board Transport Targeted Rate for consultation                                                     91

16        Summary of Governing Body information memoranda and briefings (including the Forward Work Programme) - 17 December 2020                                                     93

17        Summary of Confidential Decisions and related information released into Open 109  

18        Consideration of Extraordinary Items 

 

 


1          Affirmation

 

His Worship the Mayor will read the affirmation.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Governing Body:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 26 November 2020, including the confidential section and the extraordinary minutes of its meeting, held on Wednesday, 9 December 2020, as a true and correct record.

 

 

5          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

6          Public Input

 

Standing Order 7.7 provides for Public Input.  Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

At the close of the agenda no requests for public input had been received.

 

 

7          Local Board Input

 

Standing Order 6.2 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 

 

 

8          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

9          Notices of Motion

 

Under Standing Order 2.5.1 a Notice of Motion has been received from Cr G Sayers for consideration under item 10.

 


Governing Body

17 December 2020

 

 

Notice of Motion - Cr Greg Sayers - Review of Rodney Local Board area subdivision boundaries

File No.: CP2020/16984

 

  

 

Whakarāpopototanga matua

Executive summary

1.       Cr Greg Sayers has given notice of a motion that he wishes to propose.

2.       The notice, signed by Cr Greg Sayers and the following councillors:

i)        Cr E Collins

ii)       Cr C Fletcher

iii)      Cr S Stewart

iv)      Cr W Walker

v)      Cr J Watson

vi)      Cr P Young

The notice is appended as Attachment A.

3.       Supporting information is appended as Attachment B.

 

Motion

That the Governing Body:

a)      note that at its 27 February meeting it resolved inter alia, “that no further action be taken to review representation arrangements for the 2022 elections” (Resolution number GB/2020/11 clause g).

b)      revoke clause g) Resolution number GB/2020/11 of 27 February 2020

c)      agree to review and resolve changes only to the subdivision boundaries of the Rodney Local Board area for the 2022 elections – using the proposal in the background document as an initial proposal – to provide fairer representation and ensure those subdivisions are within quota.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Signed Notice of Motion

11

b

Background Information

13

      

Ngā kaihaina

Signatories

Author

Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors

Authoriser

Jim Stabback - Chief Executive

 


Governing Body

17 December 2020

 

 


Governing Body

17 December 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Governing Body

17 December 2020

 

 

Auckland War Memorial Museum Quarter 1 Report (July to September 2020)

File No.: CP2020/18502

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide a copy of the Auckland War Memorial Museum Quarter 1 2020/2021 report.

Whakarāpopototanga matua

Executive summary

2.       As agreed at the 18 June 2020 Finance and Performance Committee meeting (FIN/2020/22 c) iv)), the Chair of Finance and Performance Committee wrote to the Auckland Museum Board on 2 July 2020 requesting quarterly updates (Attachment A). The Museum’s response is provided in Attachment B. 

3.       The Museum has provided its first quarter report, covering July to September 2020 (Attachment C). 

4.       There are no substantive matters to be raised in relation to it, though the information will be useful as staff engage with the Museum on its annual levy process.

5.       Visitation and earnt income was strong in July 2020, which means that these two aspects are already approaching the full-year targets in the Annual Plan, despite slower months in August and September due to Auckland re-entering Level 3 COVID-19 lockdown. 

6.       A copy of the Museum’s report has been provided to the Independent Māori Statutory Board, in line with the resolution of Finance and Performance that the Board has visibility of the Museum’s activities in relation to Māori outcomes. 

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      note the Auckland War Memorial Museum Quarter 1 2020/2021 report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Letter Chair Simpson to Auckland Museum Chair, 2 July 2020

35

b

Auckland Museum Chair letter to Chair Simpson, 2 September 2020

37

c

Auckland Museum Q1 Report 2020/2021

41

     

Ngā kaihaina

Signatories

Author

Edward Siddle - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Phil Wilson - Governance Director

Jim Stabback - Chief Executive

 


Governing Body

17 December 2020

 

 


 


Governing Body

17 December 2020

 

 


 


 


Governing Body

17 December 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


Governing Body

17 December 2020

 

 

Referred from the Audit and Risk Committee - Health, Safety and Wellbeing Update - December 2020

File No.: CP2020/18798

 

  

Te take mō te pūrongo

Purpose of the report

1.       To receive the Health, Safety and Wellbeing Update – December 2020 referred by the Audit and Risk Committee.

Whakarāpopototanga matua

Executive summary

2.       The Audit and Risk Committee considered the Health, Safety and Wellbeing Updated – December 2020 at its meeting on 8 December 2020.

3.       The Audit and Risk Committee resolved as follows:

Resolution number AUD/2020/83

That the Audit and Risk Committee:

a)      note the summary and organisational responses in the report and refer this report to the Governing Body of Auckland Council along with any commentary the committee thinks appropriate.

b)      forward the report to Local Boards for their information.”

4.       Clause a) of the resolution refers the report to the Governing Body for noting along with any commentary the Audit and Risk Committee feels is appropriate.

5.       The original Health, Safety and Wellbeing Update – December 2020 to the Audit and Risk Committee is appended as Attachment A to this report.

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      note the Health, Safety and Wellbeing Update – December 2020 and any commentary from the Audit and Risk Committee

b)      note that the report has been provided to all local board for their information.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Original Health, Safety and Wellbeing Update - December 2020 report to the Audit and Risk Committee on 8 December 2020

57

     

Ngā kaihaina

Signatories

Author

Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors

Authoriser

Jim Stabback - Chief Executive

 


Governing Body

17 December 2020

 

 


 


 


 


 


 


 


 


Governing Body

17 December 2020

 

 

Referred from the Audit and Risk Committee - Annual Report on the Performance of the Audit and Risk Committee

File No.: CP2020/18825

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the Annual Report on the Performance of the Audit and Risk Committee referred by the Audit and Risk Committee.

Whakarāpopototanga matua

Executive summary

2.       The Audit and Risk Committee considered the Annual Report on the Performance of the Audit and Risk Committee at its meeting on 8 December 2020.

3.       The Audit and Risk Committee resolved as follows:

Resolution number AUD/2020/84

That the Audit and Risk Committee:

a)      receive this annual report on the Performance of the Audit and Risk Committee.

b)      recommend that the chief executive place the report on the next available agenda of the governing body.”

4.       Clause b) of the resolution above recommends that the Chief Executive places the report on the next Governing Body agenda.  This report fulfils that request.

5.       The original Annual Report on the Performance of the Audit and Risk Committee report to the Audit and Risk Committee is appended as Attachment A to this report.

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      receive the Annual Report on the Performance of the Audit and Risk Committee.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Original Annual Report on the Performance of the Audit and Risk Committee to the Audit and Risk Committee on 8 December 2020

67

     

Ngā kaihaina

Signatories

Author

Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors

Authoriser

Jim Stabback - Chief Executive

 


Governing Body

17 December 2020

 

 


 


 


 


 


Governing Body

17 December 2020

 

 

Referred from the Audit and Risk Committee - Enterprise Risk Quarterly Update - December 2020

File No.: CP2020/18858

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the Enterprise Risk Quarterly Update – December 2020 referred by the Audit and Risk Committee.

Whakarāpopototanga matua

Executive summary

2.       The Audit and Risk Committee considered the Enterprise Risk Quarterly Update – December 2020 at its meeting on 8 December 2020.

3.       The Audit and Risk Committee resolved as follows:

Resolution number AUD/2020/87

That the Audit and Risk Committee:

a)      note the Auckland Council Top Risk annual reset and top risks

b)      note the updates on the 36th America’s Cup programme, Auckland Council Group insurance strategy and the 10-year Budget 2021-2031 (Long-term Plan)

c)      refer the Enterprise Risk Quarterly Update – December 2020 report to the Governing Body for information.”

4.       Clause c) of the above resolution refers the report to the Governing Body for information.

5.       The original Enterprise Risk Quarterly Update – December 2020 report to the Audit and Risk Committee is appended as Attachment A to this report.

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      receive the Enterprise Risk Quarterly Update – December 2020.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Original Enterprise Risk Quarterly Update - December 2020 to the Audit and Risk Committee on 8 December 2020

75

     

Ngā kaihaina

Signatories

Author

Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors

Authoriser

Jim Stabback - Chief Executive

 


Governing Body

17 December 2020

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Governing Body

17 December 2020

 

 

Referred from the Finance and Performance Committee - Upper Harbour Local Board Transport Targeted Rate for consultation

File No.: CP2020/18874

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To consider the recommendations of the 15 December 2020 Extraordinary Finance and Performance Committee regarding the Upper Harbour Local Board Transport Targeted Rate for consultation.

Whakarāpopototanga matua

Executive summary

2.       The comprehensive report for this item is contained in the agenda of the 15 December 2020 Extraordinary Finance and Performance Committee.

3.       The recommendations from the Extraordinary Finance and Performance Committee meeting will be provided prior to the meeting of the Governing Body.

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      consider the recommendations of the 15 December 2020 Extraordinary Finance and Performance Committee regarding the Upper Harbour Local Board Transport Targeted Rate for consultation.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors

Authoriser

Jim Stabback - Chief Executive

 


Governing Body

17 December 2020

 

 

Summary of Governing Body information memoranda and briefings (including the Forward Work Programme) - 17 December 2020

File No.: CP2020/14874

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the progress on the forward work programme appended as Attachment A.

2.       To receive a summary and provide a public record of memoranda or briefing papers that may have been held or been distributed to Governing Body members.

Whakarāpopototanga matua

Executive summary

3.       This is a regular information-only report which aims to provide greater visibility of information circulated to Governing Body members via memoranda/briefings or other means, where no decisions are required.

4.       There were no memoranda distributed:

5.       No workshops/briefings have taken place:

6.       Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary.  Governing Body members should direct any questions to the authors.

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      note the progress on the forward work programme appended as Attachment A of the agenda report

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Forward Work Programme

95

     

Ngā kaihaina

Signatories

Author

Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors

Authoriser

Jim Stabback - Chief Executive

 



Governing Body

17 December 2020

 

 

 

Tira Kāwana / Governing Body
Forward Work Programme 2020

The Governing Body deals with strategy and policy decision-making that relates to the environmental, social, economic and cultural activities of Auckland as well as matters that are not the responsibility of another committee.  The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

 

Area of work and Lead Department

Reason for work

Committee role

(decision and/or direction)

Expected timeframes

Highlight the month(s) this is expected to come to committee in 2020

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Americas Cup 2021

Locations, infrastructure and funding

Decisions to approve locations, infrastructure and funding

As and when required

Chief Executive’s Performance Objectives

The Appointments and Performance Review Committee has the delegation to recommend performance objectives.

The Governing Body must then consider the recommendations and make a decision.

Decision to approve performance objectives

 

Progress to date:

Setting the Chief Executives 2020/2021 performance objectives – Open Process Report 26 November 2020
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

City Rail Link

Construction of the City Rail Link in the central city

Decisions to approve matter associated with City Rail Link

Decisions to note any matters raised by the Audit and Risk Committee about the project

 

Progress to date:

Appointments to board of City Rail Link 25 June 2020
Link to decision open process report
Link to restatement

Report on shareholder approval of major transaction 27 August 2020
Link to decision

As and when required

Review of council- controlled organisations

Overview of and decisions relating to any council-controlled organisations review including the implementation of any resulting changes to council-controlled organisations

Decision on appointment of a council-controlled organisations review panel

Consider draft report on the key issues, feedback from the community and stakeholders

Decision on final report and recommendations

 

Progress to date:

11 August 2020 – Confidential Workshop

19 August 2020 – Confidential Workshop

Decision on the CCO Review 27 August 2020
Link to decision

Report and proposal to merge Auckland Tourism, Events and Economic Development (ATEED) and Regional Facilities Auckland (RFA) 27 August 2020
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

10-year Budget (Long-term Plan)

Statutory requirement

Decision to approve consultation documents, supporting information and process prior to consultation

Decision to adopt the 10-year Budget (Long-term Plan)

 

Progress to date:

Various workshops being held September 2020 – December 2020

 

 

 

 

 

 

 

 

 

 

 

 

Consultation Documents

Annual Report

Statutory requirement

Decision to adopt the Annual Report

 

Progress to date:

Adoption Report 29 October 2020
Link to open process report decision
Link to decision

 

 

 

 

 

 

 

 

 

 

Adoption

 

 

Committee Forward Work Programmes

Responsibility for oversight of work programmes of all committee of the Governing Body.

Decisions to note that all committee have adopted a forward work programme

 

 

 

 

 

 

 

 

 

 

 

 

Review of Code of Conduct

The experience of working with the current Code of Conduct indicates that it could be further improved. In particular, it could be clearer about complaint, investigation and resolution processes, as well as available sanctions

Decision to adopt new Elected Members Code of Conduct

 

Progress to date:

Scope of the Review Report 26 November 2020
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

Terms of Reference

The Terms of Reference enables the governing Body to delegate to committees those power necessary for them to carry out their responsibilities to the most efficient and effective levels.

Any changes to the Terms of Reference must be done by the Governing Body.

Decision to adopt the Terms of Reference

Decision to adopt changes to Terms of Reference

 

Progress to date:

Terms of Reference approved November 2019
Link to decision

Terms of Reference amended to include working parties November 2019
Link to decision

Terms of Reference amended to include the Emergency Committee March 2020
Link to decision

 

As and when required

Standing Orders

Statutory requirement under the Local Government Act 2002, Schedule 7, clause 27

Originally adopted 16/12/2010

Decision to amend standing orders

 

Progress to date:

Change in light of COVID-19 March 2020
Link to decision

Change for Attendance by Electronic Link 25 June 2020
Link to decision

 

As and when required

Tūpuna Maunga o Tāmaki Makaurau Operations Plan

Section 60 of Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act 2014 requires the Tūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna Maunga Authority) and Auckland Council to annually agree an operational plan as part of the annual or long-term plan process.

This requires the council to consult on a summary of the Draft Tūpuna Maunga o Tāmaki Makaurau Operational Plan (the Draft Tūpuna Maunga Plan).

The Governing Body is also required to adopt the final plan.

Decision to adopt Operations Plan and summary

 

Progress to date:

Adopt draft plan and summary for consultation February 2020
Link to decision

Adoption of Plan and Summary 30 July 2020
Link to decision

 

 

Consultation documents

 

 

 

 

 

 

 

 

 

 

Health, Safety and Wellbeing

The Governing Body has the role of the person or organisation conducting a business or undertaking.

Decision to receive quarterly Health, Safety and Wellbeing report

 

Progress to date:

Item deferred 26 March 2020

Report for August 2020 to Audit and Risk Committee 24 September 2020
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Alcohol Control Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

Progress to Date:

Approve statement of proposal 24 September 2020
Link to decision

 

 

 

 

 

 

 

 

 

Proposal

 

 

 

Animal Management Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

 

 

 

 

 

 

 

 

 

Options

Options

Cemeteries and Crematoria Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

Progress to Date:

Approve statement of proposal 24 September 2020
Link to decision

 

 

 

 

 

 

 

 

Proposal

 

 

 

Freedom Camping

Explore the need for and options for regulating freedom camping in Auckland

Regulatory response may be required following completion of research and pilot

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

 

 

 

 

 

 

 

 

 

 

 

Navigation Safety Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

Progress to Date:

Approve statement of proposal 29 October 2020
Link to decision

 

 

 

 

 

 

 

 

 

Proposal

 

 

Outdoor Fire Safety Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

Progress to Date:

Approve options and findings 29 October 2020
Link to decision

 

 

 

 

 

 

 

 

 

Options

 

 

Property Maintenance Nuisance Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

 

 

 

 

 

 

 

Proposal

 

 

 

Signage Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

 

 

 

 

 

 

 

 

 

 

Proposal

Stormwater Bylaw

Legislative requirement to review the bylaw and policy after five years.

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

 

 

 

 

 

 

 

 

 

Options

 

Trading and Events Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

 

 

 

 

 

 

 

Proposal

 

 

 

Traffic Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

 

 

 

 

 

 

 

 

 

Options

Options

Water Supply and Wastewater Network Bylaw 2015

Legislative requirement to review the bylaw and policy after five years.

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

 

 

 

 

 

 

 

 

 

Options

Options

Mayoral Housing Taskforce Steering Group

Oversee the progress and implementation of the June 2017 Mayoral Housing Taskforce report.

Decision to setup, agree and approve membership of group

Decision to receive six-monthly updates

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Auckland Council Top Risk Register

The Audit and Risk Committee will refer the risk register to the Governing Body every quarter.

Decision to note the top risk register and risk heat map

Decision to receive quarterly reports

 

Progress to date:

Enterprise Risk COVID-19 Update 25 June 2020
Link to decision

Enterprise Risk Update - August 2020 and Auckland Council Top Risk Quarterly Update - September 2020 24 September 2020
Link to decision

 

 

 

Deferred to April

Deferred

 

 

 

 

 

 

 

 

Te Tiriti o Waitangi / Treaty of Waitangi

The Crown negotiates settlements with iwi on a confidential basis and from time to time invites Council to express its views.

The Te Tiriti o Waitangi / Treaty of Waitangi Settlement Working party is accountable to the Governing Body and reports its findings to the Governing Body.

Decision to approve submissions to the Crown as and when required

Decision to approve establishment and on-going implementation of co-management and other governance arrangements

 

Progress to date:

Formation of Kaipara Moana Remediation Joint Committee 30 July 2020
Link to decision

As and when required

Governance Framework Review

The Joint Governance Working Party will make recommendations to the Governing Body on governance matters of mutual interest to the Governing Body and local boards

Decisions on Joint Governance Working Party recommendations

Decisions on Service Levels and Funding

Decisions on Governance Framework Review implementation as required

 

Deferred to April

 

Deferred

 

 

 

 

 

 

 

 

Water Strategy

Watercare is accountable for the metropolitan water supply system - the continuity, supply and quality of drinking water as well as customer service and communication.  They are also responsible for the management and treatment of wastewater.

Monitoring drought situation.

 

Progress to Date:

Update from Watercare 25 June 2020
Link to decision

Update on water matters from Auckland Council 25 June 2020
Link to decision

Drought Restrictions Summer 2020/2021 24 September 2020
Link to decision

Review of Drought Restrictions for the 2020/2021 summer season 26 November 2020
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

National Three Waters Programme

The Minister of Local Government recently established a joint central-local government steering committee to provide oversight and guidance to support the reform, and to assist in engaging with local government, iwi/Māori, and other water sector stakeholders on options and proposals.

Decision to opt in to the first sage of the national three waters reform programmes

 

Progress to Date:

Report and decision on opt in 27 August 2020
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

Independent Review of Health and Safety at Port of Auckland

On 14 September 2020 the mayor announced that Auckland Council, as Ports of Auckland’s sole shareholder, would initiate an independent review of health and safety at Ports of Auckland

The proposed focus of the council’s independent review is to assess and comment on Ports of Auckland’s management of its critical risks for health and safety (including hazard identification, risk assessment, monitoring controls and resilience) and the health and safety culture at Ports of Auckland.

Decision to agree Terms of Reference.

Consider independent review.

 

Progress to Date:

Report to agree Terms of Reference for the review 24 September 2020
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

Completed

Lead Department

Area of work

Committee role

(decision and/or direction)

Decision

Environmental Services

Ark in the Park

Decision to appoint GB representatives to Ark in the Park.

Appointment of councillor representatives February 2020
Link to decision

Democracy Services

Local government elections

Evaluation of 2019 election and preparation for 2022 election

Consider evaluation report of 2019 election

Decision on submission to Justice Select Committee Inquiry into 2019 election

Decision on voting system for the 2022 election and whether to establish Māori wards

Decision on evaluation and Māori wards February 2020
Link to decision

Decision on submission in Inquiry into 2019 election February 2020
Link to decision

 

Community and Social Policy

Food Safety Information Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

Adoption of Food Safety Information Bylaw Review 30 April 2020
Link to decision

Finance

Emergency Budget/ Annual Budget (Annual Plan)

Statutory requirement

Decision to approve consultation documents, supporting information and process prior to consultation

Decision to adopt Emergency Budget

 

Decision on Emergency Budget and consultation given COVID-19 – 16 April 2020 in confidential and released on 7 May 2020
Link to decision

Decisions on Emergency Budget and consultation
14 May 2020 Confidential
Link to decision 21 May 2020 released 25 June 2020
Link to decision 28 May 2020 released 25 June 2020

Decisions on Emergency Budget feedback
Link to decision 16 July 2020

Final adoption of Emergency Budget
Link to decision 30 July 2020

Democracy Services

Elected members expense policy

Responsibility to adopt expense policy rules for Remuneration Authority approval

Adoption of policy 30 July 2020
Link to decision

People and Performance

Appointment of Chief Executive

Statutory requirement

Decision to appoint a new chief executive June 2020 in confidential

Chief Executive appointed July 2020
Link to announcement

 

 


 

Tira Kāwana / Governing Body
Forward Work Programme 2021

The Governing Body deals with strategy and policy decision-making that relates to the environmental, social, economic and cultural activities of Auckland as well as matters that are not the responsibility of another committee.  The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

 

Area of work and Lead Department

Reason for work

Committee role

(decision and/or direction)

Expected timeframes

Highlight the month(s) this is expected to come to committee in 2021

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Americas Cup 2021

Locations, infrastructure and funding

Decisions to approve locations, infrastructure and funding

As and when required

 

 

 

 

 

 

 

 

 

Chief Executive’s Performance Objectives

The Appointments and Performance Review Committee has the delegation to recommend performance objectives.

The Governing Body must then consider the recommendations and make a decision.

Decision to approve performance objectives

 

Progress to date:

Setting the Chief Executives 2020/2021 performance objectives – Open Process Report 26 November 2020
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

City Rail Link

Construction of the City Rail Link in the central city

Decisions to approve matter associated with City Rail Link

Decisions to note any matters raised by the Audit and Risk Committee about the project

 

Progress to date:

Appointments to board of City Rail Link 25 June 2020
Link to decision open process report
Link to restatement

Report on shareholder approval of major transaction 27 August 2020
Link to decision

As and when required

Review of council- controlled organisations

Overview of and decisions relating to any council-controlled organisations review including the implementation of any resulting changes to council-controlled organisations

Decision on appointment of a council-controlled organisations review panel

Consider draft report on the key issues, feedback from the community and stakeholders

Decision on final report and recommendations

 

Progress to date:

11 August 2020 – Confidential Workshop

19 August 2020 – Confidential Workshop

Decision on the CCO Review 27 August 2020
Link to decision

Report and proposal to merge Auckland Tourism, Events and Economic Development (ATEED) and Regional Facilities Auckland (RFA) 27 August 2020
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

10-year Budget (Long-term Plan)

Statutory requirement

Decision to approve consultation documents, supporting information and process prior to consultation

Decision to adopt the 10-year Budget (Long-term Plan)

 

Progress to date:

Various workshops being held January 2021 – June 2021

 

Consultation documents

 

 

 

Adoption

 

 

 

 

 

 

Annual Report

Statutory requirement

Decision to adopt the Annual Report

 

 

 

 

 

 

 

 

 

 

 

 

Committee Forward Work Programmes

Responsibility for oversight of work programmes of all committee of the Governing Body.

Decisions to note that all committee have adopted a forward work programme

 

 

 

 

 

 

 

 

 

 

 

 

Review of Code of Conduct

The experience of working with the current Code of Conduct indicates that it could be further improved. In particular, it could be clearer about complaint, investigation and resolution processes, as well as available sanctions

Decision to adopt new Elected Members Code of Conduct

 

Progress to date:

Scope of the Review Report 26 November 2020
Link to decision

 

 

 

 

Adoption

 

 

 

 

 

 

 

Terms of Reference

The Terms of Reference enables the governing Body to delegate to committees those power necessary for them to carry out their responsibilities to the most efficient and effective levels.

Any changes to the Terms of Reference must be done by the Governing Body.

Decision to adopt the Terms of Reference

Decision to adopt changes to Terms of Reference

 

Progress to date:

Terms of Reference approved November 2019
Link to decision

Terms of Reference amended to include working parties November 2019
Link to decision

Terms of Reference amended to include the Emergency Committee March 2020
Link to decision

As and when required

Standing Orders

Statutory requirement under the Local Government Act 2002, Schedule 7, clause 27

Originally adopted 16/12/2010

Decision to amend standing orders

 

Progress to date:

Change in light of COVID-19 March 2020
Link to decision

Change for Attendance by Electronic Link 25 June 2020
Link to decision

As and when required

Tūpuna Maunga o Tāmaki Makaurau Operations Plan

Section 60 of Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act 2014 requires the Tūpuna Maunga o Tāmaki Makaurau Authority (Tūpuna Maunga Authority) and Auckland Council to annually agree an operational plan as part of the annual or long-term plan process.

This requires the council to consult on a summary of the Draft Tūpuna Maunga o Tāmaki Makaurau Operational Plan (the Draft Tūpuna Maunga Plan).

The Governing Body is also required to adopt the final plan.

Decision to adopt Operations Plan and summary

 

 

 

Consultation

 

 

 

 

Adoption

 

 

 

 

 

Health, Safety and Wellbeing

The Governing Body has the role of the person or organisation conducting a business or undertaking.

Decision to receive quarterly Health, Safety and Wellbeing report

 

 

 

 

 

 

 

 

 

 

 

 

Alcohol Control Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

 

 

 

 

 

 

 

 

 

 

 

Animal Management Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

 

 

 

 

 

 

 

 

 

 

 

Cemeteries and Crematoria Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

 

 

 

 

 

 

 

 

 

 

 

Freedom Camping

Explore the need for and options for regulating freedom camping in Auckland

Regulatory response may be required following completion of research and pilot

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

 

 

 

 

 

 

 

 

 

 

 

Navigation Safety Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

Progress to Date:

Approve statement of proposal 29 October 2020
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

Property Maintenance Nuisance Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

 

 

 

 

 

 

 

 

 

 

 

Signage Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

 

 

 

 

 

 

 

 

 

 

 

Stormwater Bylaw

Legislative requirement to review the bylaw and policy after five years.

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

 

 

 

 

 

 

 

 

 

 

 

Trading and Events Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

 

 

 

 

 

 

 

 

 

 

 

Traffic Bylaw Review

Legislative requirement to review the bylaw and policy after five years.

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

 

 

 

 

 

 

 

 

 

 

 

Water Supply and Wastewater Network Bylaw 2015

Legislative requirement to review the bylaw and policy after five years.

Decision to approve statement of proposal #

Decision to Make/Amend/Revoke the bylaw

# public notification is required for bylaw reviews even if no change to the bylaw is recommended.

 

 

 

 

 

 

 

 

 

 

 

 

Mayoral Housing Taskforce Steering Group

Oversee the progress and implementation of the June 2017 Mayoral Housing Taskforce report.

Decision to setup, agree and approve membership of group

Decision to receive six-monthly updates

 

 

 

 

 

 

 

 

 

 

 

 

Auckland Council Top Risk Register

The Audit and Risk Committee will refer the risk register to the Governing Body every quarter.

Decision to note the top risk register and risk heat map

Decision to receive quarterly reports

 

 

 

 

 

 

 

 

 

 

 

 

Te Tiriti o Waitangi / Treaty of Waitangi

The Crown negotiates settlements with iwi on a confidential basis and from time to time invites Council to express its views.

The Te Tiriti o Waitangi / Treaty of Waitangi Settlement Working party is accountable to the Governing Body and reports its findings to the Governing Body.

Decision to approve submissions to the Crown as and when required

Decision to approve establishment and on-going implementation of co-management and other governance arrangements

 

As and when required

Governance Framework Review

The Joint Governance Working Party will make recommendations to the Governing Body on governance matters of mutual interest to the Governing Body and local boards

Decisions on Joint Governance Working Party recommendations

Decisions on Service Levels and Funding

Decisions on Governance Framework Review implementation as required

 

 

 

 

 

 

 

 

 

 

 

 

Water Strategy

Watercare is accountable for the metropolitan water supply system - the continuity, supply and quality of drinking water as well as customer service and communication.  They are also responsible for the management and treatment of wastewater.

Monitoring drought situation.

 

Progress to Date:

Update from Watercare 25 June 2020
Link to decision

Update on water matters from Auckland Council 25 June 2020
Link to decision

Drought Restrictions Summer 2020/2021 24 September 2020
Link to decision

Review of Drought Restrictions for the 2020/2021 summer season 26 November 2020
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

National Three Waters Programme

The Minister of Local Government recently established a joint central-local government steering committee to provide oversight and guidance to support the reform, and to assist in engaging with local government, iwi/Māori, and other water sector stakeholders on options and proposals.

Decision to opt in to the first stage of the national three waters reform programmes

 

Progress to Date:

Report and decision on opt in 27 August 2020
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

Independent Review of Health and Safety at Port of Auckland

On 14 September 2020 the mayor announced that Auckland Council, as Ports of Auckland’s sole shareholder, would initiate an independent review of health and safety at Ports of Auckland

The proposed focus of the council’s independent review is to assess and comment on Ports of Auckland’s management of its critical risks for health and safety (including hazard identification, risk assessment, monitoring controls and resilience) and the health and safety culture at Ports of Auckland.

Decision to agree Terms of Reference.

Consider independent review.

 

Progress to Date:

Report to agree Terms of Reference for the review 24 September 2020
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Maori Outcomes Performance Measurement Framework

 

Decision to agree to finalise the framework.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Governing Body

17 December 2020

 

 

Summary of Confidential Decisions and related information released into Open

File No.: CP2020/18862

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note confidential decisions and related information released into the public domain.

Whakarāpopototanga matua

Executive summary

2.       This is a regular information-only report which aims to provide greater visibility of confidential decisions made that can now be released into the public domain.

3.       Some decisions released here may be for committees other than the Governing Body due to those committees having already held their last meeting for 2020.

4.       The following decisions/documents are now publicly available:

Date of Decision

Subject

25/08/20

Appointments, Performance and Review Committee

CONFIDENTIAL: 2020 Board Appointment Programme

CONFIDENTIAL:  Board appointments - Te Puru Community Charitable Trust

8/09/20

Appointments, Performance and Review Committee

CONFIDENTIAL: Board Appointments to Auckland's Council Controlled Organisations

The information was released and is now available at the following link:

https://ourauckland.aucklandcouncil.govt.nz/articles/news/2020/09/council-appoints-new-board-for-merged-cco-entity/

CONFIDENTIAL: Amendments to the 2020 board appointment programme for Aucklands council-controlled organisations

3/11/20

Appointments, Performance and Review Committee

CONFIDENTIAL Board Appointments to the Auckland War Memorial Museum and Museum of Transport and Technology

1/12/20

Appointments, Performance and Review Committee

CONFIDENTIAL: 2020 Board Appointment Programme for Auckland Council's Council Controlled Organisations

The information was released and is now available at the following link:

https://ourauckland.aucklandcouncil.govt.nz/articles/news/2020/12/auckland-council-announces-new-panuku-chair/

 

5.       Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary.  Governing Body members should direct any questions to the authors.

 

Ngā tūtohunga

Recommendation/s

That the Governing Body:

a)      note the confidential decision and related information that is now publicly available:

i)        2020 Board Appointment Programme AND Board appointments - Te Puru Community Charitable Trust

ii)       Board Appointments to Auckland's Council Controlled Organisations

iii)      Board Appointments to the Auckland War Memorial Museum and Museum of Transport and Technology AND Amendments to the 2020 board appointment programme for Aucklands council-controlled organisations

iv)      2020 Board Appointment Programme for Auckland Council's Council Controlled Organisations

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Minute from Appointments and Performance Review Committee meeting of 25 August 2020

111

b

Minute from Appointments and Performance Review Committee meeting of 25 August 2020

113

c

Minute from Appointments and Performance Review Committee meeting of  8 September 2020

115

d

Minute from Appointments and Performance Review Committee meeting of  8 September 2020

117

e

Minute from Appointments and Performance Review Committee meeting of  3 November 2020

119

f

Minute from Appointments and Performance Review Committee meeting of 1 December 2020

121

     

Ngā kaihaina

Signatories

Author

Sarndra O'Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors

Authoriser

Jim Stabback - Chief Executive

 


Governing Body

17 December 2020

 

 


Governing Body

17 December 2020

 

 


Governing Body

17 December 2020

 

 


 


Governing Body

17 December 2020

 

 


Governing Body

17 December 2020

 

 


Governing Body

17 December 2020