Tira Kāwana / Governing Body

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 17 December 2020 at 10.04am.

 

present

 

Mayor

Hon Phil Goff, CNZM, JP

 

Deputy Mayor

Deputy Mayor Cr Bill Cashmore

 

Councillors

Cr Josephine Bartley

 

 

Cr Dr Cathy Casey

Until 11.17am, Item 10

 

Cr Fa’anana Efeso Collins

 

 

Cr Pippa Coom

 

 

Cr Linda Cooper, JP

 

 

Cr Angela Dalton

 

 

Cr Chris Darby

 

 

Cr Alf Filipaina

 

 

Cr Christine Fletcher, QSO

 

 

Cr Shane Henderson

 

 

Cr Richard Hills

From 10.07am, Item 3

 

Cr Tracy Mulholland

 

 

Cr Daniel Newman, JP

 

 

Cr Greg Sayers

 

 

Cr Desley Simpson, JP

 

 

Cr Sharon Stewart, QSM

Via electronic link

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Cr Paul Young

 

 

ALSO PRESENT

 

 

Phelan Pirrie, Chair

Rodney Local Board

 

 

 

 

 


Governing Body

17 December 2020

 

 

 

1          Affirmation

 

His Worship the Mayor will read the affirmation.

 

 

2          Apologies

  

Resolution number GB/2020/141

MOVED by Mayor P Goff, seconded by Cr A Filipaina:  

That the Governing Body:

a)         accept the apology from Cr J Bartley for absence, Cr E Collins and Cr W Walker for early departure.

CARRIED

Note:      Cr E Collins and Cr W Walker subsequently did not leave before the meeting concluded.

Eletronic Attendance

Resolution number GB/2020/142

MOVED by Mayor P Goff, seconded by Cr W Walker:  

That the Governing Body:

b)      approve eletronic attendance under Standing Order 3.3.3 for Cr S Stewart.

CARRIED

 

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

 

4          Confirmation of Minutes

 

Resolution number GB/2020/143

MOVED by Mayor P Goff, seconded by Cr G Sayers:  

That the Governing Body:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 26 November 2020, including the confidential section, and the extraordinary minutes of its meeting, held on Wednesday, 9 December 2020, as a true and correct record.

CARRIED

 

 

Cr R Hills entered the meeting at 10.07am

 

 

5          Petitions

 

There were no petitions.

 

 

 

6          Public Input

 

6.1

Public Input:  Northern Action Group - Item 10 - Notice of Motion - Cr Greg Sayers - Review of Rodney Local Board area subdivision boundaries

 

A PowerPoint presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

 

Resolution number GB/2020/144

MOVED by Cr G Sayers, seconded by Cr J Watson:  

That the Governing Body:

a)         receive the public input from Bill Foster, Chair of the Northern Action Group regarding the Notice of Motion by Cr Greg Sayers on the Review of Rodney Local Board area subdivision boundaries and thank him for his attendance.

CARRIED

 

Attachments

a     17 December 2020, Governing Body:  Item 6.1 - Public Input:  Northern Action Group - Item 10 - Notice of Motion - Cr Greg Sayers - Review of Rodney Local Board area subdivision boundaries, Presentation

 

 

 

7          Local Board Input

 

7.1

Local Board Input:  Rodney Local Board - Item 10 – Notice of Motion – Cr Greg Sayers – Review of Rodney Local Board area Subdivision boundaries

 

Phelan Pirrie, Chair Rodney Local Board spoke to the Governing Body.

 

Resolution number GB/2020/145

MOVED by Cr A Dalton, seconded by Cr E Collins:  

That the Governing Body:

a)         receive the local board input from Phelan Pirrie, Chair Rodney Local Board regarding the Notice of Motion by Cr Greg Sayers on the Review of Rodney Local Board area subdivision boundaries and thank him for his attendance.

CARRIED

 

 

 

8          Extraordinary Business

 

There was no extraordinary business.

 

 

 

9          Notices of Motion

 

Under Standing Order 2.5.1 a Notice of Motion had been received from Cr G Sayers for consideration under Item 10.

 

 

10

Notice of Motion – Cr Greg Sayers – Review of Rodney Local Board area subdivision boundaries

 

Additional documentation had been circulated prior to the meeting.  A PowerPoint Presentation was given in support of the item.  Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachments.

 

Cr C Casey retired from the meeting at 11.17 am.

 

Note:   An amendment moved by Cr Darby was ruled out or order by the chair as it was a not time bound amendment and the Governing Body had time to reconsider the amendment in the context of information received from the Minister on her intentions for reform.  The amendment was not integral to and was marginal to the specific focus of the Notice of Motion.

 

Note:   changes were made to the original wording of clause c) after advice from staff and with the agreement of the meeting.

 

MOVED by Cr G Sayers, seconded by Cr J Watson:  

That the Governing Body:

a)      note that at its 27 February meeting it resolved inter alia, “that no further action be taken to review representation arrangements for the 2022 elections” (Resolution number GB/2020/11 clause g).

b)      revoke clause g) Resolution number GB/2020/11 of 27 February 2020

c)      agree to review changes to the subdivision boundaries of the Rodney Local Board area for the 2022 elections as part of a wider review of representation arrangements..

A division was called for, voting on which was as follows:

For

Cr C Fletcher

Cr D Newman

Cr G Sayers

Cr S Stewart

Cr W Walker

Cr J Watson

Cr P Young

Against

Deputy Mayor BC Cashmore

Cr E Collins

Cr P Coom

Cr L Cooper

Cr A Dalton

Cr C Darby

Cr A Filipaina

Mayor P Goff

Cr S Henderson

Cr R Hills

Cr T Mulholland

Cr D Simpson

Abstained

The motion was declared lost by 7 votes to 12.

 

Note:   Purusuant to Standing Order 1.8.6, Cr Darby request his assenting vote for clauses a) and b), be recorded.

 

Attachments

a     17 December 2020, Governing Body:  Item 10 - Notice of Motion - Cr Greg Sayers - Review of Rodney Local Board area subdivision boundaries, Presentation

b     17 December 2020, Governing Body:  Item 10 - Notice of Motion – Cr Greg Sayers – Review of Rodney Local Board area subdivision boundaries, Additional Information

 

 

The meeting adjourned at 11.56am and reconvened at 12.01pm.

 

 

Cr A Filipaina, Cr W Walker and Cr P Young were not present.

 

 

 

 

Cr A Filipaina returned to the meeting at 12.03pm.

Cr W Walker returned to the meeting at 12.03pm.

Cr P Young returned to the meeting at 12.03pm.

 

 

 

11

Auckland War Memorial Museum Quarter 1 Report (July to September 2020)

 

Cr G Sayers returned to the meeting at 12.13 pm.

Cr D Newman left the meeting at 12.15 pm.

 

Resolution number GB/2020/146

MOVED by Cr A Filipaina, seconded by Cr D Simpson:  

That the Governing Body:

a)      note the Auckland War Memorial Museum Quarter 1 2020/2021 report.

CARRIED

 

 

 

12

Referred from the Audit and Risk Committee - Health, Safety and Wellbeing Update - December 2020

 

Cr D Newman returned to the meeting at 12.18 pm.

Cr S Henderson left the meeting at 12.34 pm.

 

Resolution number GB/2020/147

MOVED by Deputy Mayor BC Cashmore, seconded by Member S Henderson:  

That the Governing Body:

a)      note the Health, Safety and Wellbeing Update – December 2020 and any commentary from the Audit and Risk Committee

b)      note that the report has been provided to all local board for their information.

CARRIED

 

 

 

13

Referred from the Audit and Risk Committee - Annual Report on the Performance of the Audit and Risk Committee

 

Cr S Henderson returned to the meeting at 12.46 pm.

 

Resolution number GB/2020/148

MOVED by Cr D Newman, seconded by Deputy Mayor BC Cashmore:  

That the Governing Body:

a)      receive the Annual Report on the Performance of the Audit and Risk Committee

b)        thank the Independent Chair Sue Sheldon for her chairing and independent members Paul Conder and Bruce Robertson for their contribution to the work of the Audit and Risk Committee.

CARRIED

 

 

 

14

Referred from the Audit and Risk Committee - Enterprise Risk Quarterly Update - December 2020

 

A PowerPoint presentation was given and documents were distributed prior to the meeting in support of the item.  Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

Cr E Collins left the meeting at 12.49 pm.

Cr G Sayers left the meeting at 12.54pm.

 

Resolution number GB/2020/149

MOVED by Cr D Newman, seconded by Deputy Mayor BC Cashmore:  

That the Governing Body:

a)      receive the Enterprise Risk Quarterly Update – December 2020.

CARRIED

 

Attachments

a     17 December 2020, Governing Body:  Item 14 - Referred from the Audit and Risk Committee - Enterprise Risk Quarterly Update - December 2020, Presentation

b     17 December 2020, Governing Body:  Item 14 - Referred from the Audit and Risk Committee - Enterprise Risk Quarterly Update - December 2020, Circulated Documents

 

 

 

15

Referred from the Finance and Performance Committee - Upper Harbour Local Board Transport Targeted Rate for consultation

 

This item was withdrawn and would be considered in February 2021.

 

 

 

16

Summary of Governing Body information memoranda and briefings (including the Forward Work Programme) - 17 December 2020

 

Resolution number GB/2020/150

MOVED by Mayor P Goff, seconded by Cr W Walker:  

That the Governing Body:

a)      note the progress on the forward work programme appended as Attachment A of the agenda report.

CARRIED

 

 

 

17

Summary of Confidential Decisions and related information released into Open

 

Resolution number GB/2020/151

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Governing Body:

a)      note the confidential decision and related information that is now publicly available:

i)       2020 Board Appointment Programme AND Board appointments - Te Puru Community Charitable Trust

ii)      Board Appointments to Auckland's Council Controlled Organisations

iii)     Board Appointments to the Auckland War Memorial Museum and Museum of Transport and Technology AND Amendments to the 2020 board appointment programme for Aucklands council-controlled organisations

iv)     2020 Board Appointment Programme for Auckland Council's Council Controlled Organisations

CARRIED

 

 

 

 

Cr G Sayers returned to the meeting at 12.58 pm.

 

 

 

18        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

His Worship the Mayor wished everyone a Merry Christmas after an incredibly hard year and looked forward to a new start in 2021.

 

Cr D Simpson thanked the staff for their work and in particular thanked Cecily Dower, Team Leader Councillor Support Advisors for her contribution over the last 20 years and wished her well in her new venture with Waikato Regional Council.

 

 

 

1.01 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................