Hibiscus and Bays Local Board






Minutes of a meeting of the Hibiscus and Bays Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Thursday, 3 December 2020 at 5.00pm.





Gary Brown


Deputy Chairperson

Victoria Short



Andy Dunn



Alexis Poppelbaum



Leanne Willis






Janet Fitzgerald, JP



Gary Holmes



Julia Parfitt, JP








Hibiscus and Bays Local Board

03 December 2020




1          Welcome


            Chairperson Gary Brown opened the meeting and welcomed everyone in attendance.


2          Apologies


Resolution number HB/2020/163

MOVED by Deputy Chairperson V Short, seconded by Chairperson G Brown:  

That the Hibiscus and Bays Local Board:

a)         accept the apology from member J Fitzgerald, member G Holmes and member J Parfitt for absence.




3          Declaration of Interest


There were no declarations of interest.


4          Confirmation of Minutes


Resolution number HB/2020/164

MOVED by Member A Dunn, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

confirm the ordinary minutes of its meeting held on Thursday 19 November 2020 as a true and correct record.



5          Leave of Absence


There were no leaves of absence.


6          Acknowledgements


There were no acknowledgements.


7          Petitions


There were no petitions.
















8          Deputations



Deputation: Scott Arrol - Sherwood Reserve Park Run


Documents were tabled at the meeting and a copy has been placed on the official minutes and on the Auckland Council website as a minutes attachment


Resolution number HB/2020/165

MOVED by Chairperson G Brown, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)      thank Scott Arrol for his presentation.




a     3 December 2020 - Hibiscus and Bays Local Board, Item 8.1 - Deputation, Scott Arrol



9          Public Forum


There was no public forum.


10        Extraordinary Business


There was no extraordinary business.




Review of decision-making policy


Resolution number HB/2020/166

MOVED by Chairperson G Brown, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)       note that there is no feedback on the allocations and delegations in the decision-making policy

b)      endorse the proposed approach to the 2021-2031 Long-term Plan consultation.





10-year Budget 2021-2031 consultation


The Mayoral proposal including the potential regional consultation topics (Attachment C) was tabled at the meeting. A copy has been placed on the official minutes and on the Auckland Council website as a minutes attachment


Resolution number HB/2020/167

MOVED by Chairperson G Brown, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      approve local consultation document content (Attachment A of the agenda report) and local supporting information content (Attachment B of the agenda report) for inclusion in the 10-year Budget 2021-2031 consultation material

b)      delegate authority to the local board chairperson to approve any changes required to finalise the local consultation document and supporting information content for the Hibiscus and Bays Local Board for the 10-year Budget 2021-2031

c)      approve the following Have Your Say event in the local board area during the 10-year Budget 2021-2031 consultation period:

i)            World Café, day, date and time to be confirmed but within the local      board area

d)       note that two other engagement events are being held in the local board area            during the 10-year Budget 2021-2031 consultation period:

           i)           Orewa Youth Music festival, Sunday 13 March 2021, 1:00pm – 4:00pm at                         Orewa Skatepark, Western Reserve, Orewa

           ii)          Torbay Music festival, Saturday 27 February 2021, 1:00pm – 4:00pm at                         Waiake Aiken Reserve, Torbay

e)      delegate authority to the local board chairperson to approve any changes required to the Have Your Say event.

f)       delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2021-2031:

i)            local board members and chairperson

ii)           General Manager Local Board Services, Local Area Manager, Local      Board Senior Advisor, Local Board Advisor, Local Board Engagement      Advisor

iii)          any additional staff approved by the General Manager Local Board      Services or the Group Chief Financial Officer

g)      provide the following feedback on the Mayoral proposal (Attachment C of the agenda report) and potential regional consultation topics for the 10-year Budget 2021-2031, noting that further local board feedback on these and other regional topics will be provided once submissions received through the consultation process have been considered:


i)               endorse the proposed approach to the 2021-2031 Long-term Plan      consultation

ii)              support consultation on the proposed one-off increase of five per cent      in average general rates for 2021/2022

iii)            support the proposal to invest $31 billion in infrastructure, following      the sharp deferral of this money in the Emergency Budget, in order to      support recovery, but seek this to be applied to both new and renewed      assets to ensure existing assets do not fail

Climate Action

iv)            support increasing expenditure to deal with the impacts of climate      change as much of this investment creates long term infrastructure or a      positive environmental legacy

v)              strongly support an increase in Council’s Zero Waste resource      recovery network, and suggest that this should include the potential to      fund improvements or additions to the Community Recycling Centres,      especially where there are identified gaps, such as the need for a larger      facility in the North Shore


vi)            support the proposed $550 million investment in transport      infrastructure over the next three years and seek this to be applied to      new and renewed assets, as well as reinstatement of the Community      Safety Fund and Local Board Transport Capital Fund

vii)           request that Project Streetscapes be fully funded through regional      funding, not local board budgets, with options included to set local      service standards and in alignment with the Auckland Council Weed      Management Policy for Parks and Open Spaces 2013

viii)          acknowledge the support given by the Government for funding of the      $411 million Penlink Project via the New Zealand Upgrade project,      noting that the local board supports a four lane option with two lanes      being dedicated to public transport to offset carbon emissions, and      noting that this was included due to the strength of Penlink’s detailed      business case

ix)            recommend that more priority be given to ensuring that key      infrastructure projects in transport, the environment and community      services, are progressed to detailed business case, in order to make      them “shovel-ready”

x)              strongly support sufficient funding be given to Auckland Transport to      ensure that Glenvar – East Coast roads improvement project is able to      be delivered in 2022/2023 via the Auckland Transport Alignment Project

Infrastructure for growth

xi)            partially support the “focussed approach to providing growth      infrastructure”, but suggest that spending should continue in existing      local board growth areas or in places where growth has occurred but      investment is still required

xii)           support actions such as utilising the Infrastructure and Funding and      Financing Act 2020, but seek to raise the current reserve contributions      to the maximum allowed under the Local Government Act 2002

Community services and facilities

xiii)          strongly support “an alternative approach to community service      provision and asset management” and agree with the proposal that it is      connected to the service level and funding workstream of the      Governance Framework Review, and accelerate the delivery of this      workstream

xiv)          do not support the funding of the Ōrewa Beach Esplanade      Enhancement Project via optimisation or asset recycling, as this      project is a climate action priority and the proposed sale of      underperforming local service assets is not a viable option

xv)           request that local board views are taken into account before finalising      the priority of projects in the Capital Prioritisation Framework

xvi)          request reinstatement of the Local Board Locally Driven Initiatives      capital funding to levels comparable to those planned prior to the      Emergency Budget to enable local boards to progress local shovel-     ready priority projects not included in renewal or growth funding




Social investment

xvii)        support the retention of contestable grants such as the Sport and      Recreation Facilities Fund, as this directly contributes to organisations      that support wellbeing in the community

xviii)       support the Homelessness operational fund, as it provides a longer      term solution to a problem facing communities in the local board area,      in particular Hatfields Beach, Ōrewa and Gulf Harbour

xix)          recommend that opportunities to promote social procurement be      extended to budgets such as Local Board Locally Driven Initiatives or      budgets within the Local Board Work Programmes, in order to support      local economic development

Environmental Protection

xx)           support the extension of the Water Quality Targeted rate for a further      three years to 2031 in order to fund monitoring of the North Eastern      Beaches

A resilient water supply

xxi)          support initiatives by Watercare to improve leak detection, but seek an      equal emphasis on maintaining current assets as well delivering for      growth 

xxii)        support the extension of the Natural Environment Targeted Rate for a      further three years to 2031 in order to fund increased activity on pest      control and monitoring

Level of spending and how we pay for it

xxiii)       support the proposal to increase the debt limit to 290 per cent as long      as the current credit rating is protected

xxiv)       request that local boards are given more detailed analysis of the impact      of permanently annualising $90 million of savings from operational      budgets initially conducted as a result of the Emergency Budget as      there are concerns that local priorities were not considered adequately      at the time, and that this proposal is carried out in accordance with      Auckland’s shared governance model

Asset Recycling

xxv)        request that the asset recycling process be improved so that local      boards are incentivised by ensuring proceeds from asset recycling are      equitably distributed both regionally and to the local board area

xxvi)       support formal local board views being given more weight in any final      decision on asset recycling in the local board area

xxvii)      note that the current process for optimisation takes some time, and      while the local board supports this process, request that more budget      is allocated to the responsible departments and Panuku in order to      speed up this process

xxviii)      recommend that current strategic assets including council controlled      organisations be utilised in a manner that would yield a better return.




a     3 December 2020, Hibiscus and Bays Local Board: Item 12 - 10-year Budget 2021-2031 consultation, Mayoral Proposal combined documents



13        Consideration of Extraordinary Items


There was no consideration of extraordinary items.   





6.30 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.