Agenda of Howick Local Board

Howick Local Board

03 December 2020

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Advocating for improved skatepark facilities at Lloyd Elsmore Park 5

9 Public Forum 6

10 Extraordinary Business 6

11 Chairperson's Report 7

12 Governing Body Member update 9

13 10-year Budget 2021-2031 consultation 11

14 Review of decision-making policy 23

15 Howick Local Grants Round Two 2020/2021 deferred grant application 39

16 Auckland Council’s Performance Report: Howick Local Board for July to October 2020 49

17 Approval for three new public road names at 259-271 Murphys Road, Flat Bush 101

18 Approval for a new private road name at 38 Cloonlyon Drive, Flat Bush 111

19 Approval for a new private road name at 91 Valderama Drive, Flat Bush 117

20 Approval for a new public road name at 293 Flat Bush School Road, Flat Bush 123

21 Proposal to grant a new community lease to Glen House Society at 6R Glenside Avenue, Glen House Reserve, Pakuranga 129

22 Proposal to grant a new community lease to The Howick Little Theatre Incorporated at 2R Bells Road, Lloyd Elsmore Park, Pakuranga. 135

23 Proposal to grant a new community lease to Howick Pakuranga Cricket Club Incorporated at 2R Bells Road, Lloyd Elsmore Park, Pakuranga. 145

24 Proposal to grant a new community lease to Howick Bridge Club Incorporated at 563R Pakuranga Road, Highland Park 153

25 Consideration of Extraordinary Items

1 Welcome

2 Apologies

That the Howick Local Board:

a) Accept the apology from Member M Turinsky for absence.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Howick Local Board:

b) confirm the ordinary minutes of its meeting, held on Monday, 16 November 2020, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Advocating for improved skatepark facilities at Lloyd Elsmore Park

Te take mō te pūrongo

Purpose of the report

1. Aaron Martin, a local resident advocating on behalf of the skateboarding community will be in attendance to provide the local board with his perspective on the current state of the skatepark at Lloyd Elsmore Park and his vision for the park. In addition to creating a relationship with the Board going forward on engaging with the skateboarding community.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive the deputation from the Aaron Martin and thank him for his attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Howick Local Board

03 December 2020

10-year Budget 2021-2031 consultation

File No.: CP2020/18467

Te take mō te pūrongo

Purpose of the report

1. To approve local consultation content as part of the 10-year Budget 2021-2031 process, along with a local engagement event.

2. To provide input on regional consultation content for the 10-year Budget 2021-2031.

Whakarāpopototanga matua

Executive summary

3. For each financial year, Auckland Council must have a local board agreement that is agreed between the Governing Body and the local board, for each local board area. Local board agreements set out local board priorities and the local activities to be provided, and together the 21 local board agreements form a section of either the Long-term Plan (referred to as the 10-year Budget) or Annual Budget for that year.

4. Auckland Council will be consulting on both local and regional content as part of the 10-year Budget 2021-2031 consultation. This is planned to take place from 22 February to
22 March 2021.

5. This report seeks approval from the local board for local consultation content. It also seeks approval of a Have Your Say event to be held in the local board area to give Aucklanders an opportunity to provide face-to-face feedback during the consultation period.

6. This report also seeks the views of the local board on priority regional topics to be included in the 10-year Budget 2021-2031 consultation. Potential topics include climate change, infrastructure needed for housing and growth, community investment and funding.

7. The Governing Body and local boards will approve regional and local items respectively for consultation by 9 December 2020. The regional and local consultation items will then be incorporated into the 10-year Budget consultation document and supporting information, which is planned to be adopted by the Governing Body on 10 February 2021.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve local consultation document content (Attachment A) and local supporting information content (Attachment B) for inclusion in the 10-year Budget 2021-2031 consultation material

b) delegate authority to the local board chair to approve any changes required to finalise the local consultation document and supporting information content for the Howick Local Board for the 10-year Budget 2021-2031

c) approve the following Have Your Say event in the local board area during the 10-year Budget 2021-2031 consultation period:

i) hearing style event on 18 March 2021 6pm – 8pm at the Howick Local Board meeting room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga.

d) delegate authority to the local board chair to approve any changes required to the Have Your Say event

e) delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken (or New Zealand sign language) interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2021-2031:

i) local board members and chairperson

ii) General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor

iii) any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer

f) provide feedback on the Mayoral proposal (Attachment C) and potential regional consultation topics for the 10-year Budget 2021-2031.

Horopaki

Context

8. For each financial year, Auckland Council must have a local board agreement that is agreed between the Governing Body and the local board for each local board area.

9. Local board agreements set out (among other things) how the council will, in the year to which the agreement relates, reflect the priorities and preferences in the local board’s plan in respect of the local activities to be provided in the local board area.

10. Content relating to each local board agreement must be included in the 10-year Budget 2021-2031 consultation document.

11. Public consultation on the budget is planned to take place from 22 February to 22 March 2021.

12. Aucklanders will be able to provide feedback during the consultation process through a variety of channels which include face-to-face (for spoken and New Zealand sign language interaction), written and social media. A contingency plan will be developed for the event of a change to COVID-19 alert levels.

Tātaritanga me ngā tohutohu

Analysis and advice

13. Local boards held workshops during October and November 2020 to determine their proposed priorities for their 2021/2022 local board agreement. Each local board is now requested to approve its local consultation document and supporting information content for consultation, as attached as Attachment A and B.

14. Should changes be required to the local consultation content during the document production, they will be provided to the local board chair for approval.

15. Any new local Business Improvement District (BID) targeted rates must also be consulted on before they can be implemented. Local boards are therefore also requested to approve any new proposals for consultation.

16. Aucklanders who wish to have their views on the proposed content of the local board agreement 2021/2022 and 10-year Budget 2021-2031 considered by Auckland Council should be provided a reasonable opportunity to present those views in a manner and format that is appropriate to the preferences and needs of those persons.

17. The special consultative procedure requires the council to provide an opportunity for Aucklanders to present their views to the council in a manner that enables “spoken (or New Zealand sign language) interaction” between the person and the council’s decision-makers, or their official delegates. The recommended Have Your Say events, along with the recommended delegation, provide for this spoken interaction.

18. The Have Your Say event recommended to be held in the Howick Local Board area is:

a) hearing style event on 18 March 2021 6pm – 8pm at the Howick Local Board meeting room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga.

19. There will also be online information available and the opportunity to submit written or digital feedback. Note that the proposed date for the Have Your Say event will be checked with Ward Councillor/s to ensure they are able to attend.

20. The consultation period does not begin for a couple of months. If circumstances change between now and the consultation period requiring any changes to the approved Have Your Say event these will be provided to the local board chair for approval. A contingency plan will be developed for any changes to COVID-19 alert levels.

Regional priorities for the 10-year Budget 2021-2031

21. The Finance and Performance Committee is considering potential regional topics for the 10-year Budget 2021-2031 consultation, including:

· climate change: the actions that Auckland Council will take to respond to climate change and how to pay for them

· housing and growth infrastructure: where to upgrade or extend infrastructure to support new housing development across Auckland

· community investment: how to manage our aging community facilities and invest in new services or facilities

· funding: considering the impacts of COVID-19 on the council’s budget, the right levels of capital and operating spending and how to finance this.

22. The Mayoral proposal, which outlines the Mayor’s priorities for consultation will be included as Attachment C when it is released.

23. The local board is asked to provide feedback on the Mayoral proposal and potential regional topics for the 10-year Budget consultation. The feedback from the local boards will be collated and provided to the Governing Body to consider, when approving regional items for consultation on 9 December 2020.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. The decision to consult is procedural in nature and the small scale of the Have Your Say events mean any climate change impacts will be negligible. These decisions are unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decisions.

25. However, where practicable, events proposed will be in locations accessible by public transport, to reduce car travel but also increase the opportunities for attendance.

26. Some of the proposed initiatives or projects included in the consultation content may have climate change impacts. The climate change impacts of any initiatives or projects Auckland Council chooses to progress with as a result of this consultation, will be assessed as part of the relevant reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. The 10-year Budget 2021-2031 is an Auckland Council group document and will include budgets at a consolidated group level.

28. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group. This will be reflected in the report on regional consultation items going the Governing Body on 9 December 2020.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. Local board chairs have been involved in the development of the regional topics for consultation by attending Finance and Performance Committee workshops. Local board members were provided access to summarised versions of the presentations made at the Finance and Performance Committee workshops.

30. Local boards will have further opportunities to provide information and views as the council progresses through the 10-year Budget 2021-2031 process.

31. Aucklanders will have the opportunity to give feedback on regional and local proposals contained in the budget. All feedback received from submitters residing in the local board area will be analysed by staff and made available for consideration by the local board, prior to finalising its local board agreement.

Tauākī whakaaweawe Māori

Māori impact statement

32. Many local board decisions are of importance to and impact on Māori. The local board agreement and the 10-year Budget are important tools that enable and can demonstrate the council’s responsiveness to Māori. The local board plan that was adopted in November 2020 forms the basis for local priorities.

33. The approach to Māori engagement for the 10-year Budget 2021-2031 will be finalised once consultation topics are confirmed, including development of bespoke materials.

34. There is a need to continue to build local board relationships with iwi and the wider Māori community. Ongoing conversations will assist the local board and Māori to understand each other’s priorities and issues.

Ngā ritenga ā-pūtea

Financial implications

35. Event associated costs include venue hire (where council premises cannot be utilised).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. There is a statutory requirement for content relating to each local board agreement to be included in the 10-year Budget 2021-2031 consultation document. The local board must approve its local consultation content by 4 December 2020 in order for it to be formatted and reviewed in time to be incorporated into the 10-year Budget 2021-2031 consultation document and supporting information.

Ngā koringa ā-muri

Next steps

37. The Governing Body will adopt the consultation document and supporting information material and approve the and consultation approach for the 10-year Budget 2021-2031 in February 2021.

38. Following consultation, the Governing Body and the local board will make decisions on the 10-year budget and local board agreement respectively in June 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Local consultation document content	17
b ⇩	Local supporting information content	19
c ⇩	Mayoral proposal for consultation - To be tabled at meeting	21

Ngā kaihaina

Signatories

Author

Beth Corlett - Advisor Plans & Programmes

Authorisers

Helgard Wagener - Acting Policy and Planning Manager

Louise Mason – General Manager, Local Board Services

Victoria Villaraza - Local Area Manager

Howick Local Board

03 December 2020

Review of decision-making policy

File No.: CP2020/17685

Te take mō te pūrongo

Purpose of the report

1. To seek input into the review of decision-making policy, particularly the allocation of decision-making responsibility for non-regulatory activities and endorse the proposed approach to the long-term plan consultation draft.

Whakarāpopototanga matua

Executive summary

2. Local boards and the Governing Body obtain their decision-making responsibilities from three sources: statute, delegation and allocation. The ‘Decision-making responsibilities of Auckland Council’s Governing Body and local boards’ policy provides an overview of these sources and the types of decisions involved.

3. For non-regulatory activities, the Governing Body is required by legislation to allocate decision-making responsibilities to either itself or local boards (these are known as allocations). It is also required to publish these in the long-term plan and annual plans of the council. The current allocations are contained in the decision-making policy in the current Annual Plan 2020/2021 (Attachment A).

4. The allocations have been reviewed a few times in the past decade and currently reflect a consideration by the Governing Body on what is a fair division of responsibilities and in line with legislative principles.

5. In recent workshops with local boards, many indicated that the current allocations are acceptable. However, some also noted that they have concerns about the application and interpretation of some elements.

6. The council is committed to keeping the allocations and delegations under active review. Staff are recommending that a review be undertaken by the Joint Governance Working Party (JGWP) before the adoption of the long-term plan. The JGWP currently monitors the progress of the Waiheke pilot and is well placed to make recommendations on how the findings of the pilot impact the existing responsibilities that are allocated and delegated to local boards. The JGWP is also well placed to examine and recommend improvements to other issues within the current decision-making framework that are raised by local boards.

7. This report seeks feedback on:

a) the current allocations (decision-making for non-regulatory activities)

b) existing delegations or aspects of regional decisions where a local board may want to request a delegation

c) proposed approach to the long-term plan consultation – to use the current policy with minor amendments.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) give feedback on the allocations and delegations in the decision-making policy.

b) endorse the proposed approach to the long-term plan consultation.

Horopaki

Context

8. Both the Governing Body and local boards are responsible and democratically accountable for the decision-making of Auckland Council. Whether responsibility for a particular decision rests with the Governing Body or one or more local boards depends on the nature of the decision.

9. There are three main sources of decision-making responsibilities:

· statutory decision-making responsibilities

· delegation of decision-making responsibilities

· allocation of decision-making for non-regulatory activities.

Statutory decision-making responsibilities

10. Statutory decision-making responsibilities come from legislation and are outlined in the decision-making for context and clarity only. These are outside the scope of the review discussed in this report.

Delegation of decision-making responsibilities

11. Delegations are the transfer of responsibility, function or power from one decision-maker to another. The decision-maker who delegates the responsibility is responsible and accountable for the exercise of the delegated responsibility.

12. The decision-making policy records the delegations from the Governing Body to local boards. The Governing Body and local boards can also be delegated decision-making responsibilities from Auckland Transport (AT) but there are no delegations from AT in place at this time.

13. The existing delegations from the Governing Body to local boards include things such as:

· giving input into notification decisions for resource consent applications

· making, amending and revoking liquor licensing applications under the Sale and Supply of Alcohol Act 2012

· certain powers under the Reserves Act 1977 for local reserves including declaring, classifying, and reclassifying a reserve and proposing the revocation of reserve status in order to manage the land under the Local Government Act 2002.

Allocation of decision-making for non-regulatory activities

14. The Governing Body is required by legislation to allocate decision-making responsibility for the non-regulatory activities of Auckland Council to either itself or local boards. The allocation must be in accordance with principles contained in section 17(2) of the Act which provide as follows:

a) decision-making responsibility for a non-regulatory activity of the Auckland Council should be exercised by its local boards unless paragraph (b) applies:

b) decision-making responsibility for a non-regulatory activity of the Auckland Council should be exercised by its Governing Body if the nature of the activity is such that decision-making on an Auckland-wide basis will better promote the well-being of the communities across Auckland because:

i) the impact of the decision will extend beyond a single local board area, or

ii) effective decision-making will require alignment or integration with other decisions that are the responsibility of the Governing Body, or

iii) the benefits of a consistent or coordinated approach across Auckland will outweigh the benefits of reflecting the diverse needs and preferences of the communities within each local board area.

15. The presumption of local decision-making (unless there is a case for decision-making on a regional basis) means local boards are responsible and accountable for a large part of council’s non-regulatory activities. These activities include parks, community facilities, libraries, community development programmes and events.

Previous reviews

16. The current allocations have been reviewed and refined over the years. A comprehensive review in 2015 concluded that the allocations were working well and that there was a growing understanding and increasing sophistication of how to use them.

17. The review that was done as part of the Governance Framework Review (GFR) found that the current allocation recommended an area that local boards could be further empowered in. This led to the delegation of responsibility for service property optimisation decisions to local boards.

18. The delegation to local boards for service property optimisation decisions is currently reflected in the decision-making policy as a non-regulatory activity that is allocated and not delegated. A recent review by the legal team has concluded that this requires correction. This is discussed further below.

19. In March 2018, the Local Government Commission recommended that the council keeps the delegations and allocations of functions to local boards under active review and to consider whether to roll out the Waiheke pilot (or aspects of it) elsewhere before completion, if it is achieving the desired results. The council accepted this recommendation and undertook to conduct a review every three years. The opportunity to update the policy every year as part of the annual plan is still available.

Tātaritanga me ngā tohutohu

Analysis and advice

Review 2021

20. Staff recommend that the JGWP undertakes a review of the decision-making policy in early 2021.

21. The JGWP meets bi-monthly to consider governance matters of mutual interest to the Governing Body and local boards. The JGWP is charged with monitoring the implementation of the Governance Framework Review recommendations and is receiving regular reports about the Waiheke pilot. The JGWP does not have delegated decision-making powers but reports its findings to local boards and the Governing Body for final decisions.

Draft decision-making policy for consultation

22. For purposes of the long-term plan public consultation, council is advised to include drafts of all long-term policies for context.

23. Staff propose that the current policy (Attachment A) be included in the consultation materials for context and to reserve any substantive amendments until the review is complete.

24. The consultation draft of the decision-making policy can include non-substantive edits including:

· updates to Schedule 1 (Regional Parks) to ensure accuracy e.g. inserting macrons, correcting an erroneous deposited plan number, including Motukorea/Browns Island in the list of regional parks

· updates to reflect any delegations that have been given and are yet to be recorded in the policy

· technical correction – there is one correction that has been identified (further below).

25. If already approved, the Governing Body may also wish to include the proposal to allocate Rodney drainage districts to the Governing Body. This responsibility is currently allocated to the Rodney Local Board. This matter is the subject of a separate report to the Governing Body.

Technical correction: Disposal delegation

26. In 2017, local boards were given a delegation from the Governing Body to make disposal decisions. This delegation was made as part of a series of agreements and actions that the Governing Body committed to following the Governance Framework Review (resolution number GB/2017/118). The delegation is limited to the use of the ‘optimisation of service assets’ policy.

27. The optimisation of service assets policy, which sets out the purpose and principles for optimisation of underperforming or underutilised local service property, was adopted by the Finance and Performance Committee in March 2015 (resolution number FIN/2015/16). A key element is that sale proceeds from underperforming service property are locally reinvested to advance approved projects or activities on a cost neutral basis. The delegation to local boards was designed to enable local boards to make the final decisions on local asset disposal and reinvestment, providing all policy criteria have been met.

28. In the current decision-making policy, this responsibility is shown in the allocations. Staff have considered that this is an error that needs correcting. This responsibility is derived from statutory responsibilities that rest with the Governing Body and, therefore, is not available for allocation but it can be delegated, which has indeed been done in Governing Body resolution number GB/2017/118.

29. Decisions to keep or dispose of council assets directly impact on the council’s ‘capacity to provide, or ensure the provision of, services and facilities (including local activities)’ as well as the ability to manage revenue, expenses, assets, liabilities, investments and general financial dealings prudently. These are responsibilities of the Governing Body that provides useful context for the delegation to local boards.

30. Disposal decisions, if made under delegated authority, must be consistent with the long-term plan in the sense that they are expressly or implicitly authorised by that plan. This does not mean that every purchase or disposal decision must be specifically identified in the long-term plan. An example of this is agreeing to use the optimisation of service assets policy to finance or contribute towards a strategic outcome identified in the long-term plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. This report relates to a policy and does not have any immediate or long-term climate impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. Council departments will be involved in the review of the policy and had been invited to give feedback on issues that may not be working well.

33. Feedback received to date from some departments reinforces the recommendation for guidance notes to aid interpretation of the allocations in the decision-making policy.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. It is not anticipated that matters arising from this report will have a significant local impact.

35. Local boards’ views and preferences are being sought through this report. Staff have gathered some views informally in workshop discussions.

36. The following list of issues have been compiled from the informal discussions with individual local boards. Local boards may wish to consider the following elements in their feedback relating to the review:

· integrate findings and progressions from the Governance Framework Review

· provide clarity on the decision-making policy through guidance notes and other supporting material

· agree a streamlined dispute process which can be used by local boards when there is a dispute over the allocation and/or its interpretation

· consider whether the allocations require further clarity on those responsibilities delegated by the Governing Body to council-controlled organisations, noting that the purpose of the policy is to ensure Aucklanders know who is responsible for what

· consider and provide resolution or guidance on issues for which there may be a conflict or disagreement between staff and elected member interpretation. These issues include but are not limited to:

o placemaking

o procurement

o filming on parks (linked to permitting)

o land newly acquired – responsibility over purpose and location

o street environment and town centre activity

o approach to regional vs. multi-board vs. local

o stormwater decisions

o naming of parks not allocated to the local board but that are located in a local board’s area

· consider whether decision-making responsibilities over some allocation elements can be shared instead of adopting a binary approach to them, e.g. local drainage reserves

· consider if more delegations can be given to local boards, including but not limited to:

o area plans

o other areas of Governing Body - the perception here is that the scale of responsibilities that sit with Governing Body is broad and not possible to ensure political oversight and monitoring over everything

· consider role of mana whenua and the Independent Māori Statutory Board – are there decision-making responsibilities that should be delegated to them?

· consider areas where local boards want to see more support and empowerment, including:

o optimisation of service property

o local economic development.

Tauākī whakaaweawe Māori

Māori impact statement

37. There are no decisions being sought in this report that will have a specific impact on Māori.

Ngā ritenga ā-pūtea

Financial implications

38. There are no financial implications directly arising from the information contained in this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. This report seeks feedback to inform the review of a policy that will not be adopted until June 2021. As such, there is very little risk associated with not providing feedback on time.

40. Local board views, if any, will be shared with the Governing Body in mid-December and then sent to the JGWP for their review in early 2021.

Ngā koringa ā-muri

Next steps

41. Feedback from local boards will be presented to the Governing Body in mid-December 2020.

42. At its mid-December 2020 meeting, the Governing Body will be:

· deciding the approach to the long-term plan consultation; the draft decision-making policy agreed at this meeting will be reviewed in early 2021

· confirming the referral to the JGWP to undertake a review, consider and respond to issues to be raised by local boards.

43. Staff will be preparing guidance notes to aid the interpretation of the decision-making policy. The JGWP will oversee this task.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Decision-making responsibilities of the Governing Body and local boards	29

Ngā kaihaina

Signatories

Author

Shirley Coutts - Principal Advisor - Governance Strategy

Authorisers

Louise Mason – General Manager, Local Board Services

Victoria Villaraza - Local Area Manager

Howick Local Board

03 December 2020

Howick Local Grants Round Two 2020/2021 deferred grant application

File No.: CP2020/17241

Te take mō te pūrongo

Purpose of the report

1. To provide the Howick Local Board with a deferred grant application from Howick Local Grants Round Two 2020/2021, to enable a decision to fund, part fund or decline the application.

Whakarāpopototanga matua

Executive summary

2. This report presents a deferred application received in Howick Local Grants Round Two 2020/2021 (Attachment B).

3. The Howick Local Board adopted the Howick Local Board Community Grants Programme 2020/2021 on 18 May 2020 (Attachment A). The document sets application guidelines for contestable grants.

4. The local board has set a total community grants budget of $644,779 for the 2020/2021 financial year. In local grants round one, a total of $184,617.14 was allocated. In local grants round two and quick response round one, a total of $75,440.22 was allocated, leaving a total of $384,721.64 to be allocated in the remaining rounds.

5. One application from Howick Local Grants Round Two 2020/2021 was deferred to gain more information about the project, including an overall aquifer plan for Lloyd Elsmore Park.

6. This information has been obtained and circulated to the local board. The local board is now requested to make a decision on the application.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) agree to fund, part-fund, or decline each application in Howick Local Grants Round Two 2020/2021 listed in the following table:

Table One: Howick Local Grants Round One 2020/2021 deferred grant application

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2107-214	Auckland Hockey Association Incorporated	Sport and recreation	Towards costs to access a bore in Lloyd Elsmore Park	$20,000.00	Eligible

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Howick Grants Programme 2020/2021	41
b ⇩	Auckland Hockey grant application	45

Ngā kaihaina

Signatories

Author

Marion Davies - Grants and Incentives Manager

Authorisers

Rhonwen Heath - Head of Rates Valuations & Data Management

Victoria Villaraza - Local Area Manager

Howick Local Board

03 December 2020

Auckland Council’s Performance Report: Howick Local Board for July to October 2020

File No.: CP2020/17636

Te take mō te pūrongo

Purpose of the report

1. To provide the Howick Local Board with an integrated performance report for July to October 2020.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2020/2021 Howick Local Board work programme.

3. The key activity updates from this period are:

· the waste minimisation in schools programme

· activations of parks, places and open spaces

· Howick Local Grant allocations.

4. The financial performance report compared to the budget for the 2020/2021 financial year is attached, please refer to Attachment A. There are some points for the local board to note; overall operating results for the first four months of the year is four per cent below the budget due to lower revenue and expenditure. Revenue is slightly below budget by two per cent while expenditure is 12 percent below budget overall. Asset based services expenditure was affected by COVID-19 restrictions. During August and September 2020, restricted services were offered to the public. In Locally Driven Initiatives, expenditure is below budget by 13 per cent as projects are in progress. Capital expenditure delivery is for slip mediation prevention and local asset renewals.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive the performance report for July to October 2020.

b) reallocate $50,000 from the Community Facilities – build, maintain, renew work programme ‘renew park play spaces’ activity (ID 2577) into the ‘Cockle Bay Reserve - renew play assets and fence’ activity (ID 2665).

c) note that the Arts, Community and Events work programme activity ‘Howick Moon Festival’ (ID 728) has changed to 'Multi-cultural Festival' and the activity description has changed to 'co-deliver a multi-cultural festival to create a platform for people to experience, share, learn and enjoy different cultures'.

Horopaki

Context

5. The Howick Local Board approved the 2020/2021 work programmes for the following operating departments on 17 August 2020:

· Arts, Community and Events

· Parks, Sport and Recreation

· Libraries and Information

· Community Services: Service, Strategy and Integration

· Community Facilities: Build Maintain Renew

· Community Leases

· External Partnerships

· Infrastructure and Environmental Services

· Local Economic Development

· ATEED

· Plans and Places (activities carried forward from the 2019/2020 work programme).

6. The graph below shows how the work programme activities meet Howick Local Board Plan 2017 outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph One: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

7. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph Two: Work programme by RAG status

8. The graph below shows the stage of the activity in each departments work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph Three: Work programme by activity status and department

Key activity updates

9. The key achievements to report from the quarter one period include:

· the waste minimisation in schools programme: approximately 90 people from 30 schools in Howick attended a cluster event at Anchorage Park School in October 2020. This event celebrated the waste minimisation actions of 23 participating schools. The second waste audit was completed by 18 schools who participated in this project in the 2019/2020 financial year. All 18 schools have reduced their waste by 40 percent or more

· activations of parks, places and open spaces: 19 activations were delivered in October 2020 that supported the local community to be physically active

· local community grants allocated: the local board allocated $184,617.14 to Howick Local Grants Round One 2020/2021.

Changes to the local board work programme

Activities with changes

10. The following work programmes activities have changes proposed:

11. the Howick Moon Festival: due to COVID-19 restrictions and uncertainty, the Board made the decision to cancel the Moon Festival event. The Board requested that a multi-cultural festival be proposed and potentially delivered for 2021 utilising the budget assigned for the cancelled event.

12. Cockle Bay Reserve - renew play assets and fence: this is a priority project for the Board and the cost to complete it is estimated at $50,000 higher than the existing budget. The Board gave direction for this amount to be re-allocated from the activity ‘Howick – renew play spaces’ as this activity is a multi-year project delivering play space renewals across the local board area. This was presented at a workshop with the local board on 1 October 2020.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

14. Work programmes were approved in August 2020 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. When developing the work programmes, council group impacts and views are presented to the local boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. This report informs the Howick Local Board of the performance for July to October 2020.

Tauākī whakaaweawe Māori

Māori impact statement

17. Māori Engagement: Improving responsiveness to local Māori Howick: The Te Tahawai Marae was closed through the COVID-19 restrictions.

Ngā ritenga ā-pūtea

Financial implications

18. This report is provided to enable the Howick Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programme. There are no financial implications associated with this report.

Financial Performance

· revenue is $20,000 below the budget. Leisure centres have experienced a decrease in visits due to the COVID-19 lockdown during Alert Level 3

· expenditure of $8,943,000 is below the budget by $372,000 and mainly in asset- based services where building and park maintenance services were impacted by the COVID-19 lockdowns. In Locally Driven Initiatives, projects are at various stages of planning and delivery

· capital spend is $312,000 and is below budget by $465,000. The expenditure is mainly on slip mediation work at Shelly Park Reserve and improving the access way at Pohutukawa Avenue Esplanade Reserve, Howick.

19. The Howick Local Board Financial Performance report is provided in Attachment A.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

20. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

21. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section

Ngā koringa ā-muri

Next steps

22. The local board will receive the next performance update for November 2020 to February 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Howick Quarterly Performance Report October 2020 - Financial Appendix	55
b ⇩	Howick July - October 2020 Work Programme Update	61

Ngā kaihaina

Signatories

Author	Phoebe Peguero - Local Board Advisor
Authoriser	Victoria Villaraza - Local Area Manager

Howick Local Board

03 December 2020

Approval for three new public road names at 259-271 Murphys Road, Flat Bush

File No.: CP2020/17390

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Howick Local Board to name three new public roads, created by way of a subdivision development at 259-271 Murphys Road, Flat Bush.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

3. On behalf of the developer and applicant, Mayall Property Group, agent CKL Surveys Limited have proposed the names presented in the tables below for consideration by the Local Board.

4. This report is a re-submission of a road naming application that was deferred by the Howick Local Board on 16 November 2020, due to the late formal response received by Ngāi Tai ki Tāmaki. The local board requested that the report be submitted to the 3 December 2020 meeting with amendments to the report to reflect the response received from Ngāi Tai ki Tāmaki.

5. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated anywhere else in the region. Mana Whenua have been consulted in the manner required by the Guidelines.

6. The proposed names for the new public roads at 259-271 Murphys Road are:

Table One: The Applicant’s proposed names

Reference	Applicant preferred name	First alternative	Second alternative
ROAD 1	Pigeonwood Place	Pararahi Drive	Da Silva Drive
ROAD 2	Shortfin Place	Omihi Way	Shorthorn Lane
ROAD 3	Wynnestead Drive	Pihi Avenue	Longfin Drive

7. Ngāi Tai ki Tāmaki suggested the following additional options:

Table Two: Ngāi Tai ki Tāmaki suggested names

Reference	Ngāi Tai ki Tāmaki preferred name	First alternative	Second alternative
ROAD 1	Te Ara Tātai Whetū	Hoeroa Road	Tuahangata Road
ROAD 2	Te Ara Pou Waho	Te Ara Pou Roto	Te Ara Kaiwhītiki
ROAD 3	Henry Maxwell Way	Te Ara o Henry Maxwell	Ngāi Tai ki Tāmaki chose not to provide a third name for this road

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve three names for the following new roads at 259-271 Murphys Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60333468 and SUB60333469):

i) ROAD 1: Pigeonwood Place (applicant preferred name) OR Te Ara Tātai Whetū (Ngāi Tai ki Tāmaki suggested name)

ii) ROAD 2: Shortfin Place (applicant preferred name) OR Te Ara Pou Waho (Ngāi Tai ki Tāmaki suggested name)

iii) ROAD 3: Wynnestead Drive (applicant preferred name) OR Henry Maxwell Way (Ngāi Tai ki Tāmaki suggested name).

Horopaki

Context

8. Resource consent BUN60333468 (subdivision reference number SUB60333469) was issued in August 2018 for the construction of 198 units, three public roads, and 10 private roads.

9. As all the private roads will only serve as rear vehicle accessways, they do not require any road names and are therefore excluded from this report.

10. Site and location plans of the development can be found in Attachments A and B respectively.

11. Ngāi Tai ki Tāmaki have also provided road name options for the Howick Local Board’s consideration which are detailed below.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

13. Auckland Council’s road naming criteria typically require that road names reflect one of the following local themes, with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area;

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

14. The applicant engaged with the Howick Historical Village to help come up with themes and names that best reflected the site and local area. The themes are: the local landscape and environment, such as local flora and fauna; the history of the Flat Bush area; as well as names that have significant meaning to the applicant. Two names suggested by the Howick Historical Village have also been included.

15. It is noted that ‘Da Silva Drive’ is named after the applicant who is still living. Although the Auckland Council Road Naming Guidelines do not prohibit the names of living people, it does state that they should be avoided as community attitudes and opinions can change over time. Notwithstanding, the applicant wishes to proceed with this name as an alternative.

16. The Applicant’s proposed names and meanings are set out in the table below:

Table Three: The Applicant’s proposed names and meanings

Road number

Proposed name

Meaning (as described by applicant)

ROAD 1

Pigeonwood Place

(Applicant preferred)

A New Zealand native tree species found on the site. A favourite fruit of the native pigeon, kereru.

Pararahi Drive

(first alternative)

Māori word meaning flat.

This not only relates to the Flat Bush area, but to the relatively flat topography of the site.

Da Silva Drive

(second alternative)

Developer’s surname.

ROAD 2

Shortfin Place

(Applicant preferred)

The shortfin eel is commonly found in Auckland’s streams and creeks, including the Otara Stream, which runs through the site.

Omihi Way

(first alternative)

Māori word meaning place of greeting.

The development will be a welcoming and homely place for the community to live.

Shorthorn Lane

(second alternative)

The name of the common cow used in the area in the 1800s that was used to pull equipment and that gave milk with good cream content.

Name suggested by the Howick Historical Village.

ROAD 3

Wynnestead Drive

(Applicant preferred)

Refers to the Wynnestead farm which was where the most well-known commercial product from this area, the ‘Highlander’ condensed milk, was produced. Production was eventually moved to Invercargill after outgrowing Wynnestead Farm.

Name suggested by the Howick Historical Village.

Pihi Avenue

(first alternative)

Māori word meaning ‘to spring up, begin to grow’.

Applicable to the fast growing development throughout the Flat Bush area.

Longfin Drive

(second alternative)

The longfin eel is one of the largest eels in the world and commonly found in Auckland’s streams and creeks, including the Otara Stream, which runs through the site.

17. Ngāi Tai ki Tāmaki ‘s proposed names and meanings are set out in the table below:

Table Four: Ngāi Tai ki Tāmaki’s proposed names and meanings

Road number

Proposed name

Meaning (as described by Ngai Tai ki Tamaki)

ROAD 1

Te Ara Tātai Whetū

(preferred)

Tātai Whetū is a constellation or cluster of stars. A saying used by the whānau of Henry Maxwell when acknowledging their aroha for one another “to the whetū & beyond”.

Hoeroa Road

(first alternative)

A steering paddle, acknowledging Henrys love of paddling and also of ancient times a long weapon made of whalebone. Ngāi Tai being a people of the sea, when Tangaroa gave a koha of a whale, after appropriate karakia the flesh, bones and teeth were used.

Tuahangata Road

(second alternative)

Hero, principal male celebrity

ROAD 2

Te Ara Pou Waho

(preferred)

Loose-head Prop.

Position played by Henry Maxwell – given the curved nature of the road it likens itself to a scrum.

Te Ara Pou Roto

(first alternative)

Tight-head Prop.

Position played by Henry Maxwell – given the curved nature of the road it likens itself to a scrum.

Te Ara Kaiwhītiki

(second alternative)

(Lock – Rugby) One of the positions Henry played. Phonetic pronunciation “Kai fee tiki.”

Position played by Henry Maxwell – given the curved nature of the road it likens itself to a scrum.

ROAD 3

Henry Maxwell Way

(preferred)

(Henry Maurice Rangi Maxwell) 6th generation grandson of Tara te Irirangi and my first cousin, our fathers are brothers. Henry lived and worked in the area, his eldest daughters raised in Boundary Road, Manukau. Henry was an avid Rugby player, playing for Poverty Bay, NZ Colts, NZ Juniors – Prince of Wales Cup, Barbarians, AK Centenary Pres XV, NZ Māori, Counties Manukau, NZ Divisional Team as well as coaching. Henrys greatest loves was his whānau and rugby although after retiring from rugby he took up ocean paddling to keep fit due to a heart condition found in his early 40s.
Sadly, during lock down Henry passed away 10th May 2020 aged 59.

Ngāi Tai ki Tāmaki has obtained permission for the use of Henry Maxwell ‘s name from his wife and children who have given their blessing advising that he worked in the area also. Like our koro, Tara Te Irirangi Henry was described as “….a natural leader of men”, he was a humble man.

Te Ara o Henry Maxwell

(first alternative)

Same meaning as above however with alternative road type.

18. All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and the names are not duplicated anywhere else in the region. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

19. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use and not duplicated elsewhere in the region.

20. The proposed road types are acceptable for the new public roads, suiting the form and layout of the roads, as per the Auckland Council Road Naming Guidelines. ‘Te Ara’ is used as a prefix for Te Reo Māori or Moriori road names.

21. Mana whenua were consulted in line with the processes and requirements described in the the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

25. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to. Dependant on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua.

26. Mana whenua were contacted on the 21 October 2020 by council on behalf of the applicant, through the Resource Consent department’s central facilitation process. Representatives of the following mana whenua groups with an interest in the local area were contacted: Ngāi Tai ki Tāmaki, Ngāti Maru, Ngāti Paoa Iwi Trust, Ngāti Paoa Trust Board, Ngāti Tamaoho, Ngāti Tamaterā, Ngāti Te Ata, Ngāti Whanaunga, Te Ahiwaru - Waiohua, Te Ākitai Waiohua, Te Patukirikiri, and Waikato - Tainui.

27. Te Ahiwaru Waiohua responded deferring their interest to Ngai Tai ki Tamaki.

28. On the 12 November, Ngāi Tai ki Tāmaki submitted a formal response directly to the Howick Local Board suggesting eight names which have been included in this report for the local board’s consideration.

29. Ngāi Tai ki Tāmaki also noted in their response that between 2019 - 2020 the applicant contacted them on several occasions to request feedback on names. Ngāi Tai ki Tāmaki advised that they either responded with objections to the names, or they did not respond at all. Ngāi Tai ki Tāmaki concluded that they also oppose the names that the applicant is proposing in this report as they believe that they have no historical, cultural, or ancestral linkage to the area albeit the names chosen are common use flora and fauna.

Ngā ritenga ā-pūtea

Financial implications

30. The road naming process does not raise any financial implications for the council.

31. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

33. Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database which includes street addresses issued by local councils.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	107
b ⇩	Location map	109

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Victoria Villaraza - Local Area Manager

Howick Local Board

03 December 2020

Approval for a new private road name at 38 Cloonlyon Drive, Flat Bush

File No.: CP2020/17299

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Howick Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 38 Cloonlyon Drive, Flat Bush.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. On behalf of the developer and applicant, Grant Song, agent Grace Ng of CLC Consulting Group Ltd has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing AS NZS 4819:2011 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated anywhere else in the region. Mana whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new private road at 38 Cloonlyon Drive are:

· Seelie Court (Applicant Preferred)

· Beck Court (first alternative)

· Rindle Court (second alternative).

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve the name Seelie Court (applicant preferred name) for the new private road created by way of subdivision at 38 Cloonlyon Drive, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60351568 and SUB60351620).

Horopaki

Context

6. Resource consent reference BUN60351568 (subdivision reference number SUB60351620) was issued in April 2020 for the construction of 18 new residential freehold units and two commonly owned access lots (COAL).

7. Site and location plans of the development can be found in Attachment A.

8. In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9. Therefore, in this development, only one of the new COALs requires a road name because it serves more than five lots. The other COAL does not need to be named as it serves less than five lots. This can be seen in Attachment A, where the COAL that requires a name is highlighted in yellow.

10. The three new dwellings served by the COAL that does not require a road name will have street numbers allocated either off of Cloonlyon Drive or off the newly named COAL, seeing as they can be accessed via either road.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval

12. The Guidelines provide for road names to reflect one of the following local themes:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

13. Many existing roads in the area surrounding this development have Scottish, Celtic and Irish names such as ‘Cloonlyon Drive’, ‘Tir Conaill Avenue’, ‘Eunans Close’ and ‘Drumconnell Drive’. For this reason, the Applicant chose names to compliment this existing local theme, as detailed in the table below:

Table One: Proposed names and their meaning

Proposed name

Meaning (as described by applicant)

Seelie Court

(Applicant preferred)

In Old English ‘seelie’ means happy, lucky or blessed. It is a word derived from Scottish folklore; the Seelie Court refers to fairies that are well meaning and kind. Seelies were described as fairies who would seek help from humans, warn those who accidentally offended them, and return human kindness with favors of their own. Seelies were known for having a light-hearted attitude and forgetting sorrows quickly.

Beck Court

(first alternative)

‘Beck’ is another name for a stream and was also historically a surname used to describe someone who lived by a stream. It was used widely across Ireland, Scotland and Wales in early times and can be found in many mediaeval manuscripts.

This name is of relevance to the subject site as there is a drainage reserve to the west with a stream traversing through it, and the origins of the name continue the theme of Scottish, Celtic and Irish names already established in the area.

Rindle Court

(second alternative )

‘Rindle’ is derived from Scottish, British /Midlands dialects, meaning a small stream or watercourse.

Again this name is of relevance to the subject site as there is a drainage reserve to the west with a stream traversing through it, and the origins of the name continue the theme of Scottish, Celtic and Irish names already established in the area.

14. All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect road naming. The technical standards are considered to have been met and the names are not duplicated anywhere else in the region, therefore it is for the local board to decide upon the suitability of the names within the local context and in line with the delegation.

15. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use and not duplicated elsewhere in the region.

16. The road type ‘Court’ is an acceptable road type for the new private road, suiting the form and layout of the COAL, as per the Auckland Council Road Naming Guidelines.

17. Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify and require a process to enable mana whenua the opportunity to provide feedback on all road naming applications.

22. On 22 October 2020 mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process. Representatives of the following mana whenua groups with an interest in the local area were contacted:

· Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

· Ngāti Maru (Ngāti Maru Rūnanga Trust)

· Ngāti Pāoa (Ngāti Paoa Iwi Trust)

· Ngāti Pāoa (Ngāti Paoa Trust Board)

· Ngāti Tamaterā (Ngāti Tamaterā Settlement Trust

· Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

· Ngāti Whanaunga (Ngāti Whanaunga Incorporated)

· Te Ahiwaru – Waiohua (Makaurau Marae Māori Trust)

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

· Te Patukirikiri (Te Patukirikiri Incorporated)

· Waikato – Tainui (Te Whakakitenga o Waikato Incorporated)

· Ngāti Tamaoho.

23. By the close of the consultation period, no responses, comments, or feedback were received. Depending on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua.

24. This site is not listed as a site of significance to mana whenua and no Te Reo Māori names are proposed.

Ngā ritenga ā-pūtea

Financial implications

25. The road naming process does not raise any financial implications for the council.

26. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. There are no significant risks to the council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri

Next steps

28. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information available to others, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site & Location Plans	115

Ngā kaihaina

Signatories

Author

Andrea Muhme - Planner

Authorisers

David Snowdon - Team Leader Subdivision

Victoria Villaraza - Local Area Manager

Howick Local Board

03 December 2020

Approval for a new private road name at 91 Valderama Drive, Flat Bush

File No.: CP2020/17202

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Howick Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 91 Valderama Drive, Flat Bush.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The Guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. On behalf of the developer and applicant, Gemscott Resources Limited, agent Don Wu of McKenzie Consultants Ltd has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated anywhere else in the region. Mana whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new private road at 91 Valderama Drive are:

· Tofane Lane (Applicant preferred)

· Marbella Lane (first alternative)

· Spain Lane (second alternative).

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve the name Tofane Lane (applicant’s preferred name) for the new private road created by way of subdivision at 91 Valderama Drive, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60358819 and SUB60358851).

Horopaki

Context

6. Resource consent reference BUN60358819 (subdivision reference number SUB60358851) was issued in September 2020 for the construction of 60 new residential freehold units, including 12 terraced houses, 16 three-storey apartment blocks with 48 units and one commonly owned access lot (COAL).

7. Site and location plans of the development can be found in Attachment A.

9. Therefore, in this development, the new COAL requires a road name because it serves more than five lots.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

11. The Guidelines provide for road names to reflect one of the following local themes:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Many existing roads in the area surrounding this development have Italian and Spanish names such as ‘Aviano Close’, ‘Bellagio Way’, ‘Cetona Court’ and ‘Valderama Drive’. For this reason, the Applicant chose names to compliment this existing local theme, as detailed in the table below:

Table One: Proposed names and their meaning

Proposed name	Meaning (as described by applicant)
Tofane Lane (Applicant preferred)	Tofane is a mountain group in the Dolomites of Northern Italy. Most of Tofane lies within a nature park.
Marbella Lane (first alternative)	Marbella is a city and municipality in southern Spain. It is one of the most important tourist cities of the Costa del Sol and attracts international tourists throughout the year.
Spain Lane (second alternative)	Named after the country in Southwestern Europe.

13. All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and the names are not duplicated anywhere else in the region. It is therefore for the local board to decide upon the suitability of the names within the local context, in accordance with the delegation.

14. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use and not duplicated elsewhere in the region.

15. The road type ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the COAL, as per the Guidelines.

16. Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance the process has been adhered to.

21. On 14 July 2020 mana whenua were contacted by the council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai Ki Tāmaki

· Ngāti Tamaoho

· Te Ākitai Waiohua

· Te Ahiwaru Waiohua

· Ngāti Te Ata Waiohua

· Ngāti Paoa

· Ngāti Maru

· Ngāti Tamaterā

· Waikato-Tainui

· Ngāti Whanaunga

· Te Patukirikiri.

22. A response from Ngāi Tai Ki Tāmaki was received, inviting the applicant to engage directly. The Applicant contacted Ngāi Tai Ki Tāmaki on 4 August 2020, however no further responses, comments or feedback have been received by 2 November 2020.

23. By the close of the consultation period, no further responses, comments, or feedback were received. Dependent on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua.

24. This site is not listed as a site of significance to mana whenua and no Te Reo Māori names are proposed.

Ngā ritenga ā-pūtea

Financial implications

25. The road naming process does not raise any financial implications for the council.

26. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. There are no significant risks to the council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site & Location Plans	121

Ngā kaihaina

Signatories

Author

Andrea Muhme - Planner

Authorisers

Trevor Cullen - Team Leader Subdivision

Victoria Villaraza - Local Area Manager

Howick Local Board

03 December 2020

Approval for a new public road name at 293 Flat Bush School Road, Flat Bush

File No.: CP2020/17434

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Howick Local Board to name a new public road created by way of a new subdivision at 293 Flat Bush School Road, Flat Bush, Auckland 2016.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. The developer, DDL Homes South Limited (the Applicant), has proposed the names presented below for consideration by the local board.

5. The proposed names for the new public road at 293 Flat Bush School Road, Flat Bush, are:

· Stroom Street (Applicant preferred)

· Blooming Street (first alternative)

· Redoak Street (second alternative).

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve the name Stroom Street (Applicant’s preferred name) for the new public road created by way of subdivision at 293 Flat Bush School Road, Flat Bush, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference SUB60292558 and approved variation SUB60292558-A, legacy consent references P51973, P51949 and P51950).

Horopaki

Context

6. Resource consent reference SUB60292558-A was issued in November 2019 (along with legacy consent references P51973, P51949 and P51950) for 19 new residential freehold lots, a drainage reserve and one new public road.

7. There is extensive new development in this area and on the surrounding sites, with many of the roads interconnecting. The subject road will be extended to the south at a later stage.

8. Site and location plans of the development can be found in Attachment A.

9. In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical, and efficient street numbering. Therefore, the new public road in this development requires a name.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The Guidelines provide for road names to reflect one of the following local themes:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. The Applicant has proposed road names that relate to the natural features of the area, and to the history of the area, as detailed in the table below:

Table One: Proposed names and their meaning

Proposed name	Meaning (provided by the Applicant)
Stroom Street (Applicant preferred)	Stroom is the Dutch translation of stream. There is a stream and drainage reserve on this development site. The stream is a peaceful place and a habitat for lizards, fish, and many other native species. We have chosen a Dutch translation of the word stream due to the historical connection of "Zeeland", from the name New Zealand, being originally an area of the Netherlands. Streams and Rivers are very important ecosystems and we want to keep the natural beauty of New Zealand alive through this stream. We hope that the new residents of this development will share similar values and cherish and appreciate the stream.
Blooming Street (first alternative)	Blooming Street is an appropriate street name for the 293 Flat Bush School Road development because there are beautiful blossom trees on the development site and around the area. These trees represent peace and provide beauty and colour to the area. We would have used Blossom Street however the name Blossom Lane is already being used nearby in Manurewa.
Redoak Street (second alternative)	This relates to the peace oak tree in Papakura. We think it’s an appropriate road name as it represents peace in the area. About the Papakura peace oak: (Source: https://nzhistory.govt.nz/media/photo/papakura-peace-oak) On 19 July 1919 the Reverend W.C. Wood planted an acorn in the Papakura School grounds as a contribution to the local peace celebrations. This ‘peace oak’ was intended not so much as a war memorial as a symbolic commemoration of peace and victory. The inscription on the concrete scroll installed at the foot of the tree reads: "To commemorate peace and victory after the Great War / Aug 5 1914 - Jan 10 1920". The latter date marks the day the Treaty of Versailles came into force and the League of Nations came into existence. The tree and plaque can still be seen near the north-western boundary of what is now Central Park, within view of the Papakura-Karaka First World War memorial.

14. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use and not duplicated elsewhere in the region.

15. The road type ‘Street’ is an acceptable road type for the new public road, suiting the form and layout of the road, as per the Guidelines.

16. Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21. On 2 November 2020 mana whenua were contacted by council on behalf of the Applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

· Ngāti Maru (Ngāti Maru Rūnanga Trust)

· Ngāti Pāoa (Ngāti Paoa Iwi Trust)

· Ngāti Pāoa (Ngāti Paoa Trust Board)

· Ngāti Tamaterā (Ngāti Tamaterā Settlement Trust

· Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

· Ngāti Whanaunga (Ngāti Whanaunga Incorporated)

· Te Ahiwaru – Waiohua (Makaurau Marae Māori Trust)

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

· Te Patukirikiri (Te Patukirikiri Incorporated)

· Waikato – Tainui (Te Whakakitenga o Waikato Incorporated).

22. By the close of the consultation period, no responses, comments, or feedback were received. Dependent on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua.

23. This site is not listed as a site of significance to mana whenua and no Te Reo Māori road names are proposed.

Ngā ritenga ā-pūtea

Financial implications

24. The road naming process does not raise any financial implications for the council.

25. The Applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

27. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information available to others, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site & Location Plans	127

Ngā kaihaina

Signatories

Author

Emerald James - Subdivision Advisor

Authorisers

David Snowdon - Team Leader Subdivision

Victoria Villaraza - Local Area Manager

Howick Local Board

03 December 2020

Proposal to grant a new community lease to Glen House Society at 6R Glenside Avenue, Glen House Reserve, Pakuranga

File No.: CP2020/17450

Te take mō te pūrongo

Purpose of the report

1. To grant a new community lease to Glen House Society Incorporated at 6R Glenside Avenue, Glen House Reserve, Pakuranga.

Whakarāpopototanga matua

Executive summary

2. Glen House Society Incorporated holds a community lease for the council-owned building situated at 6R Glenside Avenue, Glen House Reserve, Pakuranga.

3. The current lease commenced 1 April 2008 and expired on 31 March 2018. The lease is holding over on a month-by-month basis. Glen House Society Incorporated has applied for a new community lease to continue their activities.

4. The society’s purpose is to manage the Glen House building for use by community groups in partnership with Auckland Council.

5. This report recommends the Howick Local Board grant a new community lease to Glen House Society Incorporated. The recommendations within this report align with the Howick Local Board Plan 2020 Outcome one; People in our communities feel safe, engaged and connected.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) grant a new community lease to Glen House Society Incorporated for the footprint of land and the council-owned building at 6R Glenside Avenue, Glen House Reserve, Pakuranga, legally described as Allotment 401 Parish of Pakuranga, SO 54622, comprising 330 square metres (more or less) subject to the following terms and conditions:

i) term - five years commencing 1 January 2021 with one five-year right of renewal with final expiry 1 January 2031

ii) rent - $1.00 plus GST per annum if requested

iii) maintenance fee: $500.00 plus GST per annum

iv) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Outcomes Guidelines 2012.

b) delegate to the Chair and Deputy Chair authority to approve the community outcomes plan to be attached to the lease as a schedule.

Horopaki

Context

6. This report considers a new community lease to Glen House Society Incorporated.

7. The Howick Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu

Analysis and advice

Land and buildings

8. Glen House Society Incorporated occupies part of the land and a council-owned building at 6R Glenside Avenue Pakuranga. Glen House Reserve is legally described as Allotment 401 Parish of Pakuranga, SO 54622, comprising 4946 square metres, contained in NA71D/760. The land is held fee simple by Auckland Council as a classified local purpose (site for community buildings) reserve subject to the provisions of the Reserves Act 1977 (Attachment A).

9. The Glen House building was constructed by the council in the mid-1960s as a part of the Manukau City Council partnership scheme. The building and lease footprint is approximately 330 square metres in area (more or less).

10. The building has a main hall, storage rooms, four meeting rooms including an upstairs room, a caretaker cupboard, kitchen and toilet facilities. It is well utilised and maintained by the management committee. A current roster of other users include;

· Pippins – Brownies- Girl Guides – Rangers

· Dancing for exercise

· Pilates

· School Holiday programme

· Aglow women’s Christian group

· Potter House Church

· Young Life New Zealand Trust.

11. While used by the regular user groups noted above the building is also hired out to other community users on an ad hoc basis.

12. The building has recently undergone renewal works involving the installation of replacement heaters and lights in the main hall area, repair to original windows and replacement of all louvre windows with fixed panes.

13. Staff were also requested to ascertain if the group were willing to continue to manage the facility and to make it available to the community, which they are. This is an efficient management model given the occasional use made by other users – it allows these and other groups in the community, access to space and allows efficient use of a community asset.

Glen House Society Incorporated

14. Glen House Society was registered as an incorporated society on 25 May 1964. The society is governed and administered by a management committee.

15. Glen House Society Incorporated has managed the day to day operations at the building for over 50 years.

16. Under the Auckland Council Community Occupancy Guidelines 2012, the recommended lease term for a council-owned building is five years with one five year right of renewal providing a total term of 10 years. The Howick Local Board has discretion to vary the term if it wishes. However, the guidelines suggest that where the term is varied, it aligns to one of the recommended terms within the Community Occupancy Guidelines.

17. The financial accounts provided indicate that the Glen House Society Incorporated can meet its liabilities and are being managed appropriately. The society have attended to a number of maintenance items both within and outside the lease area and these activities and the Hall operation are supported with contributions from the Hall users. The society appears to be a good tenant, taking pride in the facility and surrounds, providing a high standard of presentation.

18. Glen House Society Incorporated has all the necessary insurance cover, including public liability insurance in place.

19. Public notification of the intent to grant a new lease is not required, as this is a local purpose reserve.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. There is no change to the activity being carried out by the group or their users so there is no additional impact on the climate. The site has two overland flow paths to either side of the Reserve that don’t affect the building.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The proposal to grant a new community lease to Glen House Society Incorporated has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. This is a deferred item from the 2017/2018 and 2018/2019 Community Facilities – Leases work progrqmmes.

23. A report recommending a new lease to the group was prepared in 2018 but was deferred by the board for staff to carry out an expression of interest to identify groups that could occupy the upper floor of the building.

24. When the expression of interest was carried out, no applications received.

25. At its workshop in November 2018, the Howick Local Board expressed support for Glen House Society Incorporated and the proposed new lease, provided that the lease agreement contains a provision to encourage the group to maximise the use of the building.

26. From records provided as part of the application from the group the building appears well used by both regular and casual users.

Tauākī whakaaweawe Māori

Māori impact statement

27. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2015-2025, the Unitary Plan and individual local board plans.

28. Glen House Society Incorporated acknowledges the place that Māori have as tangata whenua by providing Iwi with access to quality facilities to carry out their activities.

29. Auckland Council staff engaged with mana whenua at a local hui and with iwi having a specific interest in the Howick area, in accord with Section 4 of the Conservation Act 1987. This engagement has been undertaken with no concerns raised.

Ngā ritenga ā-pūtea

Financial implications

30. The rental applying to the current lease is 0.10 cents per annum.

31. The new lease will have a rental of $1 plus GST per annum, together with a maintenance change of $500 plus GST per annum. This maintenance charge is a contribution towards the council cost of maintaining the building.

32. The draft report has been considered by the Financial Advisor to the Local Board and no financial issues are raised with the proposed lease.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. Should the Howick Local Board resolve not to grant Glen House Society Incorporated a new community lease, this decision will materially affect their ability to provide its services to the local community. This will ultimately affect the current community groups that utilise the space to carry out their activities and services.

Ngā koringa ā-muri

Next steps

34. Subject to the local board grant of a new community lease, council staff will work with Glen House Society Incorporated to formalise the lease document and community outcomes plan.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Locality and Lease Area Plan	133

Ngā kaihaina

Signatories

Author

Ron Johnson - Senior Community Lease Advisor

Authorisers

Rod Sheridan - General Manager, Community Facilities

Victoria Villaraza - Local Area Manager

Howick Local Board

03 December 2020

Proposal to grant a new community lease to The Howick Little Theatre Incorporated at 2R Bells Road, Lloyd Elsmore Park, Pakuranga.

File No.: CP2020/17638

Te take mō te pūrongo

Purpose of the report

1. To grant a new community ground lease to The Howick Little Theatre Incorporated for land at 2R Bells Road, Lloyd Elsmore Park, Pakuranga.

Whakarāpopototanga matua

Executive summary

2. The Howick Little Theatre Incorporated (theatre) holds a community ground lease for their theatre and rooms at 2R Bells Road, Lloyd Elsmore Park, Pakuranga. The lease expired on the 30 September 2020. The lease remains operative on a month by month basis until a new lease is formalised.

3. The theatre has applied for a new community lease. The building and improvements on the site are owned by the theatre.

4. The activities of the theatre align with the permitted activities on the reserve as a classified local purpose (community buildings) reserve. There is no departure from the lands intended use.

5. Auckland Council staff advise that the theatre meet the requirements under the community occupancy guidelines to qualify for new community lease and recommend that a new community lease be granted to the club for a term of ten years commencing 1 January 2021 with one right of renewal for a further ten years.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) grant a new community ground lease to The Howick Little Theatre at the 2R Bells Road, Lloyd Elsmore Park, Pakuranga comprising 800 square metres more or less, shown outlined in red and marked A on Attachment A to the agenda report on the land described as Part Allotment 4 Sec 3 Small Farms Near Howick subject to the following terms and conditions:

i) term - ten (10) years commencing 1 January 2021 plus one right of renewal for ten (10) years

ii) rent - $1.00 plus GST if demanded.

b) approve the community outcomes plan (refer to Attachment B of the agenda report) to become a schedule to the lease.

c) note that all other terms and conditions will be accordance with the Auckland Council Community Guidelines July 2012 and the Reserves Act 1977.

Horopaki

Context

6. The previous lease to the theatre commenced 1 October 2010 for a term of ten years with no right of renewal. The lease fully expired on the 30 September 2020, and a new lease has been requested by the theatre. The lease remains operative on a month by month basis until a new lease is granted.

7. This report recommends granting a new lease to the theatre.

Land and Building

8. The land occupied by the club is legally described as Part Allotment 4 Sec 3 Small Farms Near Howick and is held in fee simple by the Auckland Council as a classified local purpose (community building) reserve.

9. Leases to community groups on local purpose reserves do not require public notification.

10. The tenant-owned building is well maintained and has a current Building Warrant of Fitness. The group continually upgrade their building and improvements. The building and lease footprint occupy approximately 800 square metres, more or less (Attachment A).

11. The tenant owned building constructed in 1974, is purpose-built with a small theatre and extra rooms for rehearsals and hireage. The facility also houses a full kitchen and a small bar so the group can provide a range of services to accompany their productions. The front of the building houses an office and ticketing area.

12. The group have a valid on-licence so they can offer bar services during productions.

13. During a site visit, it was found the club rooms are very well kept and maintained.

14. The group also have an asset management plan to ensure all of their improvements are well kept and renewed.

15. The car park to the front of the building is a public carpark for all users of the park. Any time restrictions on this area would need to be supervised which would be a cost to council. It is a Community Facilities policy to not include car parks in community leasing footprints.

The Howick Little Theatre

16. The theatre is a community arts and culture group with over 160 members. The group provide education, training and instruction to members of the community in the performing arts. Including skills related to the production of performance events such as directing and playwrighting.

17. The Howick Little Theatre is registered as an Incorporated Society under the Incorporated Societies Act 1908.

18. The theatre has operated in the Howick area since 1950 moving to their current premises in 1974.

19. The rooms are well utilised with the group holding five productions a year, running workshops, acting classes and hiring their facilities out to other groups.

20. The group also hire out their costumes to local schools and the public at affordable rates

Tātaritanga me ngā tohutohu

Analysis and advice

21. Auckland Council’s Community Occupancy Guidelines 2012 sets out the criteria for community occupancy agreements.

22. In accordance with the guidelines, the recommended lease term for a tenant-owned building is 10 years, with one right of renewal for a further 10 years.

23. However, local boards have discretion to grant an alternative term to community groups, provided it aligns to one of the terms contained in the Auckland Council’s Community Occupancy Guidelines of 2012.

24. Auckland Council staff advise the theatre meets the requirements under the guidelines to qualify for new community lease as evidenced below:

a) it is a registered society

b) it has a history of delivering quality services to the local community

c) the theatre has provided a copy of its financial accounts which indicate that its funds are sufficient to meets its liabilities and that it possesses adequate financial reserves

d) the theatre is manged appropriately by its longevity and programmes offered

e) the theatre has the required public liability and building insurance for a community lease.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. The designated impact level of the recommended decision on Green House Gas emissions is “no impact” because the proposal continues an existing activity and does not introduce any new sources of emissions.

26. Climate change is unlikely to impact the lease as the site is not near the coast nor is the building in a flood plain. See Attachment C of the agenda report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. Staff have engaged with various internal council stakeholders including Service, Strategy and Integration, Parks and Places Specialist and Parks, Sport and Recreation and the area’s Strategic Broker to obtain feedback on the proposed lease to the club. No objections were received.

28. The proposed new ground lease to the club has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this memorandum’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. This item is on the 2020/2021 Community Facilities Work Programme.

30. This item was discussed with the local board through a memorandum that was circulated to all elected members to comment and provide feedback.

31. Engagement with elected members was undertaken between 16 October 2020 and the 23 October 2020. No objections to the proposed new lease were received.

32. The recommendations within this report fall within the local board’s delegated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tauākī whakaaweawe Māori

Māori impact statement

33. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2018-2028, the Unitary Plan and Local Board Plans.

34. Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework. An aim of community leasing is to increase targeted support for Māori community development projects.

35. Iwi engagement has been undertaken relating to granting a new lease and involved;

a) a presentation at the Mana Whenua Forum held on 28 October 2020

b) email contact providing detailed information on the proposal was sent to Iwi representatives on the 28 October 2020 where they were invited either to a hui or for a kaitiaki site visit to comment on any spiritual, cultural or environmental impact with respect to the proposal.

36. No objections or requests for hui or for a kaitiaki site visits were received from any of the iwi groups responding.

Ngā ritenga ā-pūtea

Financial implications

37. There are no cost implications for the local board approving a new lease to the theatre. Rent for the current lease is $0.10 cents per annum and the new lease will be one dollar per annum.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. Should the Howick Local Board resolve not to grant a new community ground lease to the club this decision will materially affect the club’s ability to undertake its core activities.

Ngā koringa ā-muri

Next steps

39. Subject to the grant of a new community lease, council staff will work with the group to finalise the lease documentation.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan Howick Little Theatre	139
b ⇩	Howick Little Theatre Council Community Outcomes Plan	141
c ⇩	Flood Plain Howick Little Theatre	143

Ngā kaihaina

Signatories

Author

Phillipa Carroll - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager, Community Facilities

Victoria Villaraza - Local Area Manager

Howick Local Board

03 December 2020

Proposal to grant a new community lease to Howick Pakuranga Cricket Club Incorporated at 2R Bells Road, Lloyd Elsmore Park, Pakuranga.

File No.: CP2020/17801

Te take mō te pūrongo

Purpose of the report

1. To grant a new community ground lease to Howick Pakuranga Cricket Club Incorporated for land at 2R Bells Road, Lloyd Elsmore Park, Pakuranga.

Whakarāpopototanga matua

Executive summary

2. The Howick Pakuranga Cricket Club Incorporated (club) holds a community ground lease for their clubrooms at 2R Bells Road, Lloyd Elsmore Park, Pakuranga. The lease expired on the 30 September 2020. The lease remains operative on a month by month basis until a new lease is formalised.

3. The club has applied for a new community lease. The building and improvements on the site are owned by the club.

4. Staff recommend that a new community lease be granted to the club for a term of ten years commencing 1 January 2021 with one right of renewal for a further ten years.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) grant a new community ground lease to Howick Pakuranga Cricket Club Incorporated at 2R Bells Road, Lloyd Elsmore Park, Pakuranga, as comprising 1300 square metres more or less. Shown outlined in red on Attachment A of the agenda report on land described as Part Lot 2 DP 21711 subject to the following terms and conditions:

i) term - ten (10) years commencing 1 January 2021 plus one right of renewal for ten (10) years

ii) rent – $1.00 plus GST if demanded.

b) note that the club will trial the new community outcomes plan in conjunction with council officers as part of the pilot new community outcomes plan process.

c) note that all other terms and conditions will be accordance with the Auckland Council Community Guidelines July 2012 and the Reserves Act 1977.

Horopaki

Context

5. The previous lease commenced 1 October 2010 for a term of ten years with no right of renewal. The lease fully expired on the 30 September 2020, and a new lease has been requested by the club. The lease remains operative on a month by month basis until a new lease is granted.

6. This report recommends granting a new lease to the club.

Land and Building

7. The land occupied by the club is legally described as Part Lot 2 DP 21711 and is held in fee simple by the Auckland Council as a classified recreation reserve.

8. The tenant-owned building is well maintained, and the club has a comprehensive maintenance schedule in place. The club spent in excess of $30,000 on the clubhouse in the previous year. The facility is purpose-built as a clubroom. The building and lease footprint occupy approximately 1300 square metres.

9. The building’s upper level contains the lounge, bar, kitchen, servery, shop, and toilets. The lounge opens on to a large, elevated deck that steps down on to a fenced green. The green is artificial, but in keeping with cricket tradition, the fence is white and picket.

10. The lower level houses club offices and meeting rooms, changing rooms, umpires' room, showers and toilets. The Howick Pakuranga Cricket Club Indoor Cricket Centre is on the ground floor.

11. The clubrooms can be booked for private functions throughout the year.

12. The clubrooms are used by the Buckland’s Beach Association Football Club on Saturday and Sundays during the winter months.

Howick Pakuranga Cricket Club

13. The Howick Pakuranga Cricket Club is registered as an Incorporated Society under the Incorporated Societies Act 1908.

14. The club has operated in the Howick and Pakuranga area since 1867, having their first game as the Howick Cricket Club at the Howick Domain in 1867. The club officially became the Howick Pakuranga Cricket Club in 1968.

15. With excellent outdoor and indoor practice facilities, the club has a highly successful, well-structured coaching programme that places great emphasis on developing younger players. Many current and former national and provincial representatives, learned their cricket in these programmes

16. Over 800 boys and girls turn out in the various junior competitions each week during the season and the club is devoting considerable time and resources to support cricket in the local schools through the Schools Outreach Programme.

Tātaritanga me ngā tohutohu

Analysis and advice

17. Auckland Council’s Community Occupancy Guidelines 2012 sets out the criteria for community occupancy agreements.

18. In accordance with the guidelines, the recommended lease term for a tenant-owned building is 10 years, with one right of renewal for a further 10 years.

19. However, local boards have the discretion to grant an alternative term to community groups, provided it aligns to one of the terms contained in the Auckland Council’s Community Occupancy Guidelines of 2012.

20. Auckland Council staff are of the opinion that Howick Pakuranga Cricket Club meet the requirements under the guidelines to qualify for new community lease as evidenced below:

a) it is a registered society

b) it has a history of delivering quality services to the local community

c) the club has provided a copy of its financial accounts which indicate that its funds are sufficient to meet its liabilities and that it possesses adequate financial reserves

d) the club is managed appropriately by its longevity and programmes offered

e) the club has the required public liability and building insurance for a community lease.

21. Community Facilities is piloting a new community outcomes plan process. This will involve the community group reaching particular standards such as a percentage of assets to liabilities, steady or growing number of members, number of events delivered to the community etc. The community group will be expected to supply certain figures on an annual basis that council will in turn monitor. The Howick Pakuranga Cricket Club have been identified as a suitable group to be part of this pilot scheme. A such the group will not have a standard community outcomes plan appended to their lease.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. The designated impact level of the recommended decision on Green House Gas emissions is “no impact” because the proposal continues an existing activity and does not introduce any new sources of emissions.

23. Climate change has an unlikely potential to impact the lease as the site does not sit in close proximity to the coast nor is it in a flood plain. See Attachment B of the agenda report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. Staff have engaged with various internal council stakeholders including Service, Strategy and Integration, Parks and Places Specialist and Parks, Sport and Recreation and the area’s Strategic Broker to obtain feedback on the proposed lease to the club. No objections were received.

25. The proposed new ground lease to the club has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this memorandum’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. This item is on the 2020/2021 Community Facilities – Leases work programme.

27. This item was discussed with the local board through a memorandum that was circulated to all elected members of Howick Local Board to comment and provide feedback.

28. Engagement with elected members was undertaken between 7 October 2020 and 14 October 2020. No objections to the proposed new lease were received.

29. During the public notification process, no objections were received, therefore there is no significant local impact expected.

30. The recommendations within this report fall within the local board’s delegated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tauākī whakaaweawe Māori

Māori impact statement

31. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2018-2028, the Unitary Plan and Local Board Plans.

32. Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework. An aim of community leasing is to increase targeted support for Māori community development projects.

33. Iwi engagement has been undertaken relating to granting a new lease and involved;

i) a presentation at the Mana Whenua Forum held on 28 October 2020

ii) email contact providing detailed information on the proposal. Iwi representatives were invited either to a hui or for a kaitiaki site visit to comment on any spiritual, cultural or environmental impact with respect to the proposal.

34. No objections or requests for hui or kaitiaki site visits were received from any of the iwi groups responding.

Ngā ritenga ā-pūtea

Financial implications

35. There are no cost implications for the local board approving a new lease to the club. The club’s current and proposed rental are both one dollar.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. Should the Howick Local Board resolve not to grant a new community ground lease to the club this decision will materially affect the club’s ability to undertake its core activities

Ngā koringa ā-muri

Next steps

37. Subject to the grant of a new community lease, council staff will work with the group to finalise the lease documentation.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan Howick Pakuranga Cricket Club	149
b ⇩	Howick Pakuranga Cricket Club Flood Plain	151

Ngā kaihaina

Signatories

Author

Phillipa Carroll - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager, Community Facilities

Victoria Villaraza - Local Area Manager

Howick Local Board

03 December 2020

Proposal to grant a new community lease to Howick Bridge Club Incorporated at 563R Pakuranga Road, Highland Park

File No.: CP2020/17806

Te take mō te pūrongo

Purpose of the report

1. To grant a new community ground lease to Howick Bridge Club Incorporated for land at 563R Pakuranga Road, Highland Park.

Whakarāpopototanga matua

Executive summary

2. The Howick Bridge Club Incorporated (club) holds a community ground lease for their clubrooms at 563R Pakuranga Road, Highland Park. The lease expired on the 30 November 2020. The lease remains operative on a month by month basis until a new lease is formalised.

3. The club has applied for a new community lease. The building and improvements on the site are owned by the club.

4. The activities of the club align with the permitted activities on the reserve as a classified local purpose (community buildings) reserve. There is no departure from the lands intended use.

5. Auckland Council staff advise the club meets the requirements under the community occupancy guidelines to qualify for new community lease.

6. Staff recommend that a new community lease be granted to the club for a term of ten years commencing 1 January 2021 with one right of renewal for a further ten years.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) grant a new community ground lease to Howick Bridge Club Incorporated at the 563R Pakuranga Road, Highland Park, as comprising 400 square metres more or less, shown outlined in red and marked A on Attachment A to the agenda report on the land described as Section 1 SO 62911 comprising 2.1370 hectares and contained in Certificate of Title NA77D/96 subject to the following terms and conditions:

i) term - ten (10) years commencing 1 January 2021 plus one right of renewal for ten (10) years

ii) rent – $1.00 plus GST if demanded.

b) approve the community outcomes plan (refer to Attachment B of the agenda report) to become a schedule to the lease.

c) note that all other terms and conditions will be accordance with the Auckland Council Community Guidelines July 2012 and the Reserves Act 1977.

Horopaki

Context

7. The previous lease commenced 1 December 2010 for a term of ten years with no right of renewal. The lease fully expired on the 30 November 2020, and a new lease has been requested by the club. The lease remains operative on a month by month basis until a new lease is granted.

8. This report recommends granting a new lease to the club.

Land and Building

9. The land occupied by the club is legally described as Section 1 SO 62911 comprising 2.1370 ha and contained in title NA77D/96 and held in fee simple by the Auckland Council as a classified local purpose (community building) reserve.

10. Leases to community groups on local purpose reserves do not require public notification.

11. The tenant-owned building is well maintained, and the club has a good maintenance schedule in place. The club spent in excess of $35,000 on the clubhouse in the previous year upgrading their fire alarm system and emergency lighting. The building and lease footprint occupy approximately 400 square metres.

12. The original clubrooms were built in 1977.

13. The building is a double storied brick and tile structure. On the first floor, there is the main playing room, office, committee room, kitchen and toilet facilities. Downstairs is another kitchen, toilets and a large hall type room that is rented out several times a month to other groups.

14. A site visit in October 2020 showed that the clubrooms are very well kept and maintained.

15. The clubrooms are well utilised with both bridge club activities and several other regular user groups each week.

Howick Bridge Club

16. The club is a recreational group with over 200 members. Bridge is a strategic card game that exercises mental faculties while providing social interaction.

17. The Howick Bridge Club is registered as an Incorporated Society under the Incorporated Societies Act 1908.

18. The club has operated in the Howick area since 1965 moving to their current premises in 1977.

19. The club holds several bridge sessions a week and also offer a ten-week lesson programme. In addition to the regular sessions the club host six tournaments a year.

Tātaritanga me ngā tohutohu

Analysis and advice

20. Auckland Council’s Community Occupancy Guidelines 2012 sets out the criteria for community occupancy agreements.

21. In accordance with the guidelines, the recommended lease term for a tenant-owned building is 10 years, with one right of renewal for a further 10 years.

22. However, local boards have the discretion to grant an alternative term to community groups, provided it aligns to one of the terms contained in the Auckland Council’s Community Occupancy Guidelines of 2012.

23. Auckland Council staff advise that the club meet the requirements under the guidelines to qualify for new community lease as evidenced below:

a) it is a registered society

b) it has a history of delivering quality services to the local community

c) the club has provided a copy of its financial accounts which indicate that its funds are sufficient to meet its liabilities and that it possesses adequate financial reserves

d) the club is managed appropriately by its longevity and programmes offered

e) the club has the required public liability and building insurance for a community lease.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. The impact level of the recommended decision on Green House Gas emissions is “no impact” because the proposal continues an existing activity and does not introduce any new sources of emissions.

25. Climate change is unlikely to impact the lease as the site does not sit near the coast nor is the building in a flood plain (Attachment C).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. Staff have engaged with various internal council stakeholders including Service, Strategy and Integration, Parks and Places Specialist and Parks, Sport and Recreation and the area’s Strategic Broker to obtain feedback on the proposed lease to the club. No objections were received.

27. The proposed new ground lease to the club has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this memorandum’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. This item is on the 2020/2021 Community Facilities – Leases work programme.

29. This item was discussed with the local board through a memorandum that was circulated to all elected members of Howick Local Board to comment and provide feedback.

30. Engagement with elected members was undertaken between 16 October 2020 and 23 October 2020. No comments on the proposed new lease were received.

31. The recommendations within this report fall within the local board’s delegated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tauākī whakaaweawe Māori

Māori impact statement

32. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2018-2028, the Unitary Plan and Local Board Plans.

33. Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework. An aim of community leasing is to increase targeted support for Māori community development projects.

34. Iwi engagement has been undertaken relating to granting a new lease and involved the following:

i) a presentation at the Mana Whenua Forum held on 28 October 2020

ii) email contact providing detailed information on the proposal was sent to Iwi representatives on October 28 2020 inviting then to either a hui or for a kaitiaki site visit to comment on any spiritual, cultural, or environmental impact with respect to the proposal.

35. No objections or requests for hui or for a kaitiaki site visits were received from any of the iwi groups responding.

Ngā ritenga ā-pūtea

Financial implications

36. There are no cost implications for the local board approving a new lease to the club. While the current lease has a rental of $0.10 cents per annum and the new lease will have an annual rental of one dollar.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. Should the Howick Local Board resolve not to grant a new community ground lease to the club this decision will materially affect the club’s ability to undertake its core activities.

Ngā koringa ā-muri

Next steps

38. Subject to the grant of a new community lease, council staff will work with the group to finalise the lease documentation.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Howick Bridge Club Site Plan	157
b ⇩	Community Outcomes Plan for Howick Bridge Club	159
c ⇩	Flood Plain Howick Bridge Club	161

Ngā kaihaina

Signatories

Author

Phillipa Carroll - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager, Community Facilities

Victoria Villaraza - Local Area Manager

Chairperson	Adele White
Deputy Chairperson	John Spiller
Members	Katrina Bungard
	Bo Burns
	David Collings
	Bruce Kendall
	Mike Turinsky
	Bob Wichman
	Peter Young, JP

Author	Vanessa Phillips - Democracy Advisor
Authoriser	Victoria Villaraza - Local Area Manager